GPUG ® Summit 2011 November 8-11 Caesars Palace – Las Vegas, NV “Bank On It - Changing Financial Institutions in GP Isn’t So Bad” Christine Galea & Tom

GPUG® Summit 2011November 8-11

Caesars Palace – Las Vegas, NV

“Bank On It - Changing Financial Institutions in

GP Isn’t So Bad”Christine Galea & Tom Weaver

GPUG Summit 2011– Las Vegas www.gpug.com

Walk through the windows that are impacted with a bank change. Paths are stated in the slide notes.

Discuss printer settings. Identify potential issues you may

encounter. Other items to take into consideration

when changing banks that you could possibly encounter.

Objectives


Agenda

Bank and Checkbook Maintenance EFT and SafePay Configurations Checkbook, Vendor, and Credit Card Setup Mekorma MICR and Check Printing <TEST> Company issues Printer Settings Electronic Reconciliation Suggestions and Questions


Bank Maintenance

Old Bank Maintenance

New Bank Maintenance

Transit Numbers


Checkbook Maintenance

New Checkbook Old Checkbook

This assumes you are going to use the same cash account with the new checkbook. You may want to create a new cash account to go with the new checkbook.


EFT Bank

Old EFT Setup New EFT Setup

You have to input the transit routing & account numbers of the new bank. Bank Identification Number shows up on vendor statements.


EFT Payables Options

Old EFT Payables Options

New EFT Payables Options


EFT Receivables Options

Old EFT Receivables

Options

New EFT Receivables Options


Additional Information about Payables and Receivables EFT

Options If the new bank uses the same format,

you can use the same EFT format you have created for the old bank.

If you want to start the EFT numbers in the new bank with the ending number of the old bank, you can just update the Next EFT Payment Number value.


EFT File Format Maintenance

Old Format New Format

File Header, Batch Header, Detail, Batch Control, File Control, Addenda?


Safe Pay Configurator You will need to create a new Bank Format in the

Configurator window to meet the new bank’s specification.


Safe Pay Bank Link Maintenance

Old Safe Pay Bank Link Maintenance

New Safe Pay Bank Link Maintenance


Payables Setup

Old Payables Setup Window

New Payables Setup Window

Confirm that the Bank Checkbook ID defaults in when cutting checks.


Vendor Class Roll Down of Checkbook ID

Old Vendor Class New Vendor Class


Vendor Card

Old Vendor Card New Vendor Card


Receivables Setup

Old Receivables Setup

New Receivables Setup


Payroll Setup

Old Payroll Setup New Payroll Setup


Mekorma MICR Setup


Mekorma MICR Integration


MICR Placement


Configurable Stubs


MICR Line Fine Adjustments


<TEST> Company Issues

SafePay: There is no check transaction type setup. Upload aborted. KB855751

Checkbook: Your company address in not defined in the Company Address ID field…

Checks: The folder for the MICR.stb files is not configured properly on your setup…


Printers Courier Font, 600/1200 DPI– Dark (Regular)

Resolution– ProRes 1200 (FastRes 1200)

Toner Density– 5 (3)

EconoMode = OFF High Yield Toner– Do not use recycled cartridges


Credit Card Setup

Old Credit Card Setup

New Credit Card Setup


Electronic Reconcile Configurator

As with Safe Pay, if the new bank has a different format for sending electronic transactions, you may need to create a new Bank Format.


Electronic Reconcile Download Maintenance Old Download

Maintenance window New Download

Maintenance window


Potential Issues Payee Name Conflict– Name on check does not exactly match safe pay

file• Field length?

Do not use italics on the check Differences in terminology: SafePay vs.

PositivePay, etc. Extra time to submit test files and checks


Suggestions Capitalize Vendor Names and AddressesUPDATE PM00200SET VNDCHKNM = UPPER(VNDCHKNM), VENDNAME = UPPER(VENDNAME), VENDSHNM = UPPER(VENDSHNM)

UPDATE PM00200SET ADDRESS1 = UPPER(ADDRESS1), ADDRESS2 = UPPER(ADDRESS2), ADDRESS3 = UPPER(ADDRESS3), CITY = UPPER(CITY),

STATE UPPER(STATE)

Check the status of the Process Monitor during Vendor Class Roll Down of the Checkbook ID


Other Considerations

Bank Reconciliation– You’ll have to juggle two banks for awhile at first

once checks have been written and cleared. Do you have any… – SmartLists based on the Checkbook ID?– Reports based on the Cash Account?


QUESTIONS?

Christine Galea, Microsoft– [email protected]

Tom Weaver, Excelsior College– [email protected]

mailto:[email protected]

mailto:[email protected]

Documents

GPUG ® Summit 2011 November 8-11 Caesars Palace – Las Vegas, NV “Bank On It - Changing Financial Institutions in GP Isn’t So Bad” Christine Galea & Tom