FORM OF TENDER - NABARD · 2018. 9. 22. · 1 FORM OF TENDER Date : 28.03.2018 Shri Kishan Singh Chief General Manager National Bank for Agriculture and Rural Development Block -32,

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FORM OF TENDER

Date : 28.03.2018

Shri Kishan Singh Chief General Manager

National Bank for Agriculture and Rural Development

Block -32, SDA Complex, Kasumpti

Shimla – 171009

Dear Sir,

“Renovation of 14 Officers flats in Blocks -2, 14 & 16 at Phase-III, Near BCS,

New Shimla , Shimla”

1. Having examined the tender document relating to the works specified in the

Memorandum hereinafter set out, having visited and examined the site of the

works specified in the said Memorandum and having acquired the requisite

information relating thereto as affecting the tender, I/We hereby offer to

execute the works specified in the said Memorandum within the time

specified, at the rates mentioned in the Price Bid; in all respects of the tender

and with such materials as are provided for, in accordance with such

conditions in so far as they may be applicable.

2. MEMORANDUM

S.

No

.

Subject Specification

a Description of

work

Renovation of 14 Officers flats in Blocks -2, 14 & 16 ,

Phase-III, Near BCS, New Shimla.

b Earnest Money Rs. 3,30,000/- (Three lakhs and thirty thousand only)

c Time allowed

for completion

of the work

1.5 years which shall be reckoned from 10th day of the date

of issue of work order.

d Retention

Money Deposit

(RMD)

5 % from every RA bill.

e Initial security

deposit

2% of value of accepted tender value

3. Should this tender be accepted, I/We hereby agree to abide by and fulfill the

terms and provisions or the said Conditions of the tender annexed hereto in so

far as they may be applicable or in default thereof to forfeit the EMD and pay

to the National Bank for Agriculture and Rural Development, the amount

mentioned in the said tender conditions.

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Our Banker’s are :

i) ……………………………. Bank, ……………………….. Branch,

…………………….., Shimla

ii) ……………………………. Bank, ……………………….. Branch,

…………………….., ( city name)

iii) Type of account : Savings / Current account

iv) Bank Account No. :

v) IFS code of Bank and branch :

The names of partners of our firm are , if applicable :

i)

ii)

iii)

Name of the partner of the firm

Authorized to sign:

OR

Name or person having Power of

Attorney to sign the contract

(certified copy of the Power of

Attorney should be attached):

Yours faithfully,

Signature of Tenderer with stamp

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A. ELIGIBILITY CRITERIA OF THE CONTRACTORS

The contractor shall fulfil the following eligibility criteria for participating in the

tender:

i) The average annual financial turnover of the contractor/ firm during the

last three years (ending 31.03.2017) shall not be less than Rs. 50.00 lakh.

ii.) Experience of having successfully completed similar civil works during

last 7 years (ending 28.02.2018) should be either of following :

a. three similar completed works whose individual work value is costing not

less than Rs. 66.40 lakh

b. two similar completed works whose individual work value is costing not


c. one similar completed works whose individual work value is costing not


The contractor shall submit copies of balance sheet / Profit & Loss a/c of the firm for

the last three years (ending 31.03.2017).

The similar works means the contractor has executed new/repair work in

residential/office/hotel/school buildings. There is no preference policy of any type for

this work like small scale industries etc.

[Please ensure that contractors provide details of works fulfilling the eligibility

/Pre-qualification(PQ) criteria in statements II & III]. The works mentioned by

the contractor for PQ criteria will be inspected by team of NABARD

officials/authorized personnel.

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B. SPECIAL INSTRUCTIONS TO THE CONTRACTORS

1. Intending contractors are required to submit their profile by giving details in

the enclosed proforma about their organisation, experience, professional personnel in

their organisation, competence, etc.

2. The tenders shall be signed by the person/persons on behalf of the organisation

having necessary Authorisation/Power of Attorney to do so. Each page of the

application shall be signed. (Copy of Power of Attorney/Authority Letter from

competent authority/ Memorandum of Association shall be furnished along with

application).

3. If the space in the proforma is insufficient for furnishing full details, such

information shall be supplemented on separate sheets of paper stating therein the part

of the proforma and serial number. Separate sheets shall be used for each part of

application, if required.

4. Tenders containing false and/or incomplete information are liable for

rejection.

5. While filling up the tenders with regard to the list of important assignments

completed or on hand, the contractors shall only include major assignments having

agreement/completion value of Rs. 66.40 lakh and above. The copies of the final bill

raised may be enclosed for assessment and verifications in this regard.

6. The contractor must have qualified and experienced professionals in the

respective discipline.

7. The applicant must have successfully completed the work according to the

eligibility criteria mentioned in para-A.

8. The Earnest Money Deposit of Rs. 3,30,000/-(Rupees Three lakhs and

thirty thousand only) by way of Demand Draft drawn on any scheduled Bank

favouring NABARD payable at Shimla as mentioned in “Clause b” of Form of

Tender shall be submitted along with the Technical bid (Part-1).

9. In case of successful bidder, the EMD will be retained with NABARD, which

will form part of the Security Deposit (SD) and will be refunded as indicated at clause

34 of Section-C of Tender Document. In case of unsuccessful bidders, the EMD will

be refunded only on award of Contract to the successful bidder. The EMD / SD will

not bear any interest. If the bidder withdraws his tender before expiry of the validity

period of the tender or if the Contractor fails to execute / complete the works

satisfactorily, NABARD reserves the right to forfeit the EMD / SD. Any tender not

accompanied by the EMD will be rejected.

10. The rates for each item as per scope of work shall be quoted by the applicant

in the Price bid to be submitted separately in a sealed envelope as Part-2.

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11. Financial/Price bids of only those contractors qualified in the Technical

bid will be opened for selection of the contractor.

C. GENERAL INSTRUCTIONS TO THE CONTRACTORS AND

GENERAL CONDITIONS TO TENDER/CONTRACT

1. Contractors are advised to visit the site and thoroughly understand the nature

and scope of the works and be familiar with the site conditions before quoting.

2. The quantities indicated in the BOQ are only tentative and shall be executed

only at the sole discretion of NABARD.

3. Quoted rates should be workable and reasonable and should include incidental

and all overheads and profits. The contractor should furnish Rate Analysis for

scrutiny of the rates by NABARD, if required.

4. Rates should include all Taxes, GST, Duties, Octroi, Levies, Wages as per

applicable Act, etc. and should be firm for the entire Contract period. No

escalation of rates will be allowed for the entire contract period or extended

period on any account.

5. Materials used should conform to relevant Indian BIS Codes.

6. Specifications and Method of Measurements shall be followed as applicable.

However, in the absence of the same and / or in case of any discrepancy, the

decision of NABARD will be final.

7. The Extra items ( which are not covered/included in Schedule/Bill of

Quantities of tender and required to complete the said work) rates shall be

derived from the similar work items-provided in the tender by

adding/replacing/substituting the required additional material/labor component

in the rate analysis of tender item. The similar item of works in tender, shall be

decided by NABARD. In case, the similar items are not covered in the

Schedule of Quantities of the Contract/Tender Document, the rate of those

items of work, shall be calculated and paid as per Rate Analysis based on the

market prices supported by documentary proof with 15% towards Contractor's

Over Head Profits (which include IT as well ) plus applicable GST/work

contract tax. The Rate Analysis shall be submitted by the Contractor for

scrutiny and approval of NABARD alongwith copies of bill for finalization of

extra item rates. The details of extra items shall be recorded in the triplicate

instruction booklet kept at site for approval and its claim may be made

alongwith interim/final bill.

8. Income Tax, Service Tax, Works Contract Tax and other taxes etc. as

applicable will be deducted from total payment due to the Contractor.

9. The Contractor should have valid License relating to his Contract from the

requisite authority and the workmen employed by the Contractor should also

have the valid License and/or experience in their trade.

10. The Contractor should arrange to obtain necessary insurance cover (Workmen

compensation policy) for his employees at his cost and should be responsible

for the safety of persons, employed by him.

11. All the Standard Conditions of the Contract shall be binding on the parties as

per Indian Contract Act and prevailing Rules.

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12. The entire work is required to be completed as specified in the tender.

13. The Contractor shall comply with the provisions of Contract, Labour

(Regulation & Abolition) Act, 1970, Minimum Wages Act and all other

Labour Laws and other Statutory Regulations (both Central and State) that

may be enforced from time to time by the appropriate authorities. NABARD

shall not be held responsible for any penalty on failure of the any Labour

Regulations. NABARD shall have the power to inspect the Wage Register and

for physical verification of salary paid to the staff with reference to any

records of the Contractor and to insist the Contractor to comply with Laws.

14. The Contractor should be responsible to fulfill all the obligations in

connection with the workers employed by the Contractor for the purpose of

the Contract and all the Statutory and other liabilities, if any, including

minimum wages, leave salary, uniform, ex-gratia, gratuity, ESI, Provident

Fund, Workman Compensation, if any, etc. in connection therewith shall be on

the Contractor’s account and payable by the Contractor.

15. The Contractor should obtain necessary permission that may be required for

the purpose of this Contract from such authorities as may be prescribed by

Law from time to time.

16. The Contractor or his authorised representative should visit the site frequently

as required by NABARD and meet NABARD’s Engineer/authorised officials

with prior appointment for any clarifications and to receive instructions, take

measurements, etc. at the site.

17. The contractor should engage qualified technical personnel/supervisor in

respective field/s to supervise the work on daily basis as per the

specifications and instruction of the Bank's Engineer/authorized

personnel. The supervisor shall maintain daily log book for the work. The

supervisor shall maintain daily log book for the work done at site flat wise

and get it certified on weekly basis by the Bank’s personnel. The

supervisor has to ensure that the work is being undertaken as per the bar

chart/work schedule submitted at the time of acceptance of work. Weekly

report of the work status is required to be submitted by contractor that

shall be followed by review of work on site/NABARD Office.

18. The Contractor shall be fully responsible and shall compensate NABARD

with suitable Insurance cover ( All risk policy or Third party Insurance) in the

event of any damage to men or material, injury / damage or death as the case

may be, caused directly or indirectly due to the negligence of the Contractor or

his agents and / or his employees, or workmen. The decision of NABARD in

this regard shall be final and binding.

19. The Contractor shall indemnify the Employer against any losses as per format

given at Annexure B .

20. Any act of indiscipline / misconduct / theft / pilferage on the part of any

employee engaged by the Contractor resulting in any loss to NABARD in kind

or cash will be viewed seriously and NABARD will have the right to claim

damages or levy fine and / or terminate the Contract forthwith, if necessary.

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21. In case of any default or failure on Contractor's part to comply with all / any

one of the Terms / Conditions, NABARD reserves to itself the right to take

necessary steps to remedy the situation including, inter-alia, the deduction of

appropriate amount/ s from dues otherwise payable to Contractor and / or by

taking recourse to appropriate recovery proceedings.

22. If any dispute arises on any matter concerning this Contract, the decision of

NABARD shall be final and binding.

23. The Contractor should not at any time do, cause or permit any nuisance on the

site / do anything which shall cause unnecessary disturbances or

inconvenience to the occupants/visitors at site or near the site of work.

24. The contractor by his own expenses and risk shall shift furniture, wall

pictures/frames, fire extinguishers, clocks, other fixtures etc. if any in the area

of work carefully and without any damage to a convenient place under

intimation to the Bank for the convenience of work and shall reinstall the same

in old place after completion of the work.

25. The work should be carried out with least inconvenience to the occupants. The

workmen employed by the Contractor should abide by the Rules and

Regulations maintained by NABARD in the premises, especially in respect of

working hours, entry of the workers to the premises, interpersonal relation

with the occupants etc.

26. The Contractor should obtain approvals, if any, necessary for the work from

the statutory bodies on behalf of NABARD. However, NABARD may assist

the Contractor in respect of any liaison with the Municipal or any other

authority for necessary approval / permission with regard to the construction /

maintenance works. The fees and other statutory charges, if any, will be

reimbursed to the Contractor based on the original receipts produced to us.

27. The Contract can be terminated by NABARD on 15 days notice if services are

found to be unsatisfactory and if there is no improvement even after issue of

three notices to the contractor. The EMD of the contractor will be forfeited.

28. On-site storage space will be provided to the Contractor subject to

availability, in case of non-availability contractor will make the storage

arrangement at his own cost . However, the Contractor may erect temporary

sheds for storage purposes at his cost with the permission of NABARD.

NABARD will not be responsible for Contractor's materials. The Contractor

may be required to vacate the storage space and sheds as per exigency without

any extra cost to NABARD.

29. The Contractor shall provide everything necessary for the proper execution of

the works. NABARD will not supply any ‘T & P' and materials or any other

equipment, materials, labour, etc. and no payment in this respect will be made

by NABARD. The Contractor shall supply, and maintain all the scaffoldings,

jhulla, T&P etc. at his cost during the execution of any work and remove them

as soon as the work is completed.

30. The Contractor shall not directly or indirectly transfer, assign or sublet the

Contract or any part of it, without written permission of NABARD.

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31. Any defect which may appear within the Defect Liability Period after the Virtual completion

of work should be rectified by the Contractor at his cost and only thereafter a part of Security

Deposit will be refunded to the Contractor after one year period and Rs. 1.00 lakh will be

retained for performance undertaking which will be refunded after 05 year period.

32. The Earnest Money Deposit/Security Deposit (SD) consists of EMD, ISD and RMD will not

bear any interest. If the Tenderer withdraws his Tender before expiry of the validity period of

the Tender or if the Contractor fails to execute / complete the works satisfactorily or

contractor commits breach of any of the terms and conditions of the contract, NABARD the

right to forfeit the EMD / SD. This forfeiture is independent of the liquidated damages

provided for the contract. Any Tender not accompanied by the EMD will be rejected. The

EMD of all the unsuccessful tenderers will be refunded.

33. Initial Security Deposit (ISD) of 2% of the accepted value of tender shall be provided by the

successful tenderer in the form of Demand Draft from a scheduled Bank within 15 days of

issue of work order. The EMD already furnished by the successful tenderer shall be taken into

account while determining the above ISD. In other words EMD will become part of the ISD.

The ISD will be liable to be forfeited in case the contractor commits breach of any of the

terms and conditions of the contract or fails to complete the works. This forfeiture is

independent of the liquidated damages provided for in the contract.

34. Security Deposit: In addition to EMD, Retention Money Deposit (RMD) will be deducted @

5% of the gross value of the work done / each Running Bill and Final Bill till the Security

Deposit ( i.e. EMD, ISD plus RMD) amounts to 5% of contract value. This amount shall not

bear any interest. The RMD already with NABARD shall be taken into account and adjusted

towards Security Deposit (SD) while settling the Final Bill. The Security Deposit (SD) will

not bear any interest. 50% of the total security deposit is refunded after virtual completion of

the work satisfactorily and remaining amount less Rs. 1.0 lakh, will be refunded after Defects

Liability Period from the date of Virtual Completion of works provided the Contractor has

satisfactorily carried out all the rectification works and attended to all defects to the

satisfaction of NABARD. The balance Rs. 1.00 lakh will be refunded after 05 year period for

water proofing works.

35. Defects Liability period : One year from the date of Virtual Completion of works certified by

NABARD. For Performance undertaking for water proofing works – 05 year.

36. Validity of Tender Rates : 3 months from the date of opening of Technical Bid (Part-1).

37. Liquidated Damages : 0.25% of the accepted Tender Value per week or part of the week

subject to maximum of 5% of the value of work.

38. PAYMENT: The contractor shall be entitled to receive payments on submission of interim

bills of amount more than Rs. 20.00 lakh only during execution of work. The contractor shall

submit interim bills only after working out the appropriate measurements jointly recorded

with NABARD at site in the Measurement Book (MB). This is not only to regulate

correctness of quantities but also to facilitate expeditious clearing of the bills. The interim bills

submitted by the contractor will be paid by NABARD after all the statutory deductions viz.

RMD @ 5%, ST, TDS, Work Contract Tax etc. as applicable.

We accept all the above Terms and Conditions in all respects without any reservation.

Place ( Sign. & Seal)

DATE : NAME and SEAL

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D. SPECIAL CONDITIONS

1. The Tender is strictly on Item Rate basis.

2. All the pages of the Tender Document shall be signed by the Tenderer.

3. NABARD takes no responsibility for delay / loss in post or non receipt of

Tender Documents.

4. Bids submitted by unauthorised agents and FAX / Telex / Telegraphic bids

shall not be entertained / considered.

5. Tenderers are advised to visit the site at their cost, conduct survey of existing

conditions so as to familiarise themselves with the site conditions, nature of

works etc. and get all clarifications as necessary from NABARD before

quoting the rates.

6. Rates should include for removal of debris out of premises to the safe limit,

removing stains, cleaning the site thoroughly and unless the same is done to

the satisfaction of the NABARD's Engineer/personnel, the Bill will not be

accepted. NABARD will provide electricity free of cost at the site. NABARD

will provide only taping points for electrical connection only, the necessary

wiring will be done by the contractor at his cost. The contractor will make the

arrangement of water at his cost at the site.

7. The Contractor shall make necessary arrangement for watch and ward of his

materials, tools, machines, scaffolding etc. stored for the execution of the

work at his own risk and cost and NABARD will not be responsible on any

account.

8. If the last date of receipt of Tender is a holiday, then submission of Tenders

shall be shifted to next working day without change of time and venue.

9. The Tenderers should quote their rates strictly adhering to Terms and

Conditions stipulated in the Tender Document. Unsolicited correspondence

after opening of the Tender shall not be entertained. Conditional / deviational

tenders may be rejected without making any reference to the Tenderers.

10. No Tenderer will be allowed to withdraw his Tender during the validity

period. Subletting of the Contract is not permitted.

11. Rates should be filled in the Tender neatly and as far as possible, no correction

shall be made. The rates quoted should be written legibly in words and figures.

If on checking, differences are observed between the rates given by the

Contractor in words and figures or in the amount worked out by him, the

following procedure shall be followed.

a. When there is a difference between the rates in figures and in words

the rates which corresponds to the amounts worked out by the

Contractor shall be taken as correct.

b. When the amount of an item is not worked out by the Contractor or it

does not correspond with the rate written either in figures or in words,

then the rate quoted by the Contractor in words shall be taken as

correct.

c. When the rates quoted by the Contractor in figures and in words tallies,

but the amount is not worked out correctly, the rate quoted by the

Contractor shall be taken as correct and not the amount.

12. No advance shall be paid towards mobilisation and cost of materials.

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13. DAMAGE TO PERSONS AND PROPERTY INSURANCE ETC

The contractor shall be responsible for all injury to the work or workmen to

persons, animals or things and for all damages to the structural and / or

decorative part of property which may arise from the operations or neglect of

himself or of any sub-contractor or of any of his or a sub-contractor’s

employees, whether such injury or damage arise from carelessness, accident or

any other cause whatsoever in any way connected with the carrying out of this

contract. The clause shall be held to include inter-alias, any damage to

buildings whether immediately adjacent or otherwise, and any damage to

roads, streets, foot paths or ways as well as damages caused to the buildings

and the works forming the subject of this contract by rain, wind or other

inclemency of the weather. The contractor shall indemnify the Employer and

hold harmless in respect of all and any expenses arising from any such injury

or damages to the person or property as aforesaid and also in respect of any

claim made in respect of injury of damage under any acts on compensation or

damage consequent upon such claim.

The contractor shall reinstate all damages of every sort mentioned in this

clause so as to deliver the whole of the contract works complete and perfect in

every respect and so as to make good or otherwise satisfy all claims for

damages to the property of third parties.

The contractor shall affect the insurance necessary and indemnify the

Employer entirely from all responsibility in this respect. The insurance must

be placed with a company approved by the Employer and must be effected

jointly in the name of the Employer and contractor and the policy lodged with

the Employer. The scope of insurance is to include damage or loss to the

contract itself till this is made over in a complete state, so contractor will take

the CAR ( Contractors All Risk Policy) for insurance equal to the amount of

issued work order for this work for his persons employed at site and for third

party. Insurance is compulsory and must be affected from the very initial

stage. The contractor shall also be responsible for any thing, which may be

excluded from damage to any property arising out of incidents, negligence or

defective carrying out of this contract. Policies should be taken in the joint

names of NABARD & Contractor in which the first party should be

NABARD.

The Employer shall be at liberty and is hereby empowered to deduct the

amount of any damages, compensations, costs, charges and expenses arising

or accruing from or in respect of any such claim or damages from any sums

due to or to become due to the contractor.

The contractor at his cost and risk should shift / displace the Bank's furniture /

fixtures etc. as per the needs to facilitate the job during the time of work and

should re-shift the goods at its initial place without any damage.

14. The Contractor shall use necessary safety equipment and maintain all safety

measures during the execution of works and ensure compliance of Safety

Code as per Rules and Regulations in force

15. The Contractor shall engage necessary qualified and experienced supervisory

staff at his cost during the execution of the work for attending to day to day

affairs.

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16. The Contractor shall submit the bills along with the accepted and jointly

recorded measurement sheets duly certified by the NABARD’s

Engineer/authorized personnel.

17. The Contractor should have necessary Contract License and comply with the

Labour Laws as applicable.

18. Notwithstanding anything stated above, NABARD reserves the right to assess

the Tenderer‘s capability and capacity to perform the contract, should the

circumstances warrant such assessment in the overall interest of NABARD.

19. The decision of NABARD in awarding the work shall be final and cannot be

subjected to arbitration.

20. NABARD reserves the right to accept/ negotiate / reject any Tender either in

whole or in part without assigning any reasons therefore whatsoever and

without entering into any further correspondence and hence, NABARD shall

be under no obligation to accept the lowest or any other Tenders received in

response to this Tender. The decision of NABARD in this regard shall be final

and undisputable.

21. NABARD also reserves the right of super session of any of the conditions,

stipulated in the Tender Document.

22. Rates quoted by the contractor shall be as indicated in the tender and may be

extended further with mutual consent of NABARD and the contractor.

23. All disputes or differences of any kind whatsoever which shall at any time

arise between the parties hereto touching or concerning the works or the

execution or maintenance thereof this contract or effect thereof or to the rights

or liabilities of the parties or arising out of or in relation thereto whether

during or after determination foreclosure or breach of the contract (other than

those in respect of which the decision of any person is by the contract

expressed to be final and binding) shall after written notice by either party to

the contract to the other of them and to the Employer hereinafter mentioned be

referred for adjudication to a sole Arbitrator to be appointed as hereinafter

provided.

For the purpose of appointing the sole Arbitrator referred to above, the

Employer will send within thirty days of receipt of the notice, to the contractor

a panel of three names of persons who shall be presently unconnected with the

organization for which the work is executed from the following categories of

Arbitrators”:-

a. Retired High Court/Supreme Court judge who have experienced in

handling Arbitration Cases.

b. Member of Council of Arbitrators

c. Fellow of the Institution of Engineers

d. Eminent Retired Chief Engineer from State/Central PWD/Public

sector undertaking of good reputation and integrity

e. Fellow of Indian Institute of Architects

The contractor shall on receipt of the names as aforesaid, select any one of the

persons name to be appointed as a sole Arbitrator and communicate his name

to the Employer within thirty days of receipt of the names. The Employer shall

thereupon without any delay appoint the said person as the Sole Arbitrator. If

the contractor fails to communicate such selection as provided above within

the period specified, the Competent Authority should make the selection and

appoint the selected person as the Sole Arbitrator.

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If the Employer fails to send to the contractor the panel of three names as aforesaid

within the period specified, the contractor shall send to the Employer a panel of three

names of persons who shall all be unconnected with either party. The Employer shall

on receipt appoint him as the Sole Arbitrator. If the Employer fails to select the

person and appoint him as the Sole Arbitrator within 30days of receipt of the panel

and inform the contractor accordingly, the contractor shall be entitled to appoint one

of the persons from panel as the Sole Arbitrator and communicate his name to the

Employer.

If the Arbitrator so appointed is unable or unwilling to act or resigns his appointment

or vacates his office due to any reason whatsoever another Sole Arbitrator shall be

appointed as aforesaid.

The work under the Contract shall, however, continue during the arbitration

proceedings and no payment due or payable to the contractor shall be withheld on

account of such proceedings.

The Arbitrator shall be deemed to have entered on the reference on the date he issued

notice to both the parties fixing date of the first hearing.

The Arbitrator may from time to time, with the consent of the parties, enlarge the time

for making and publishing the award.

The arbitrator shall give a separate award in respect of each dispute or difference

referred to him. The Arbitrator shall decide each dispute in accordance with the terms

of the contract and give a reasoned award. The venue of arbitration shall be such

place as may be fixed by the Arbitrator in his Sole discretion.

The award of the Arbitrator shall be final and binding on the both the parties.

Subject to aforesaid the provisions to the Arbitration Act. 1992 or any statutory

modification or re-enactment thereof and the rules made there under, and for the time

being in force, shall apply to the arbitration proceeding under this clause.

The Employer and the contractor hereby also agree that arbitration under clause shall

be condition precedent to any right to action under the contract with regard to the

matters hereby expressly agreed to be so referred to arbitration.

DECLARATION BY THE CONTRACTOR

We / I have read and understood all the instructions / conditions made above and we / I have taken into

account the above Instructions / Terms and Conditions while quoting the rates. We / I accept all the

above Terms and Conditions without any reservation, in all respects.

Place :

DATE :

(SIGNATURE OF THE TENDERER)

ADDRESS : SEAL

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E. TECHNICAL SPECIFICATIONS

Painting

1. The entire work shall have to be of good quality. The contractor shall use

materials of readymade paints of best quality and of approved manufacturers

as per Annexure "1" to this specification. The Contractor will not be permitted

to carry out any mixing at site except for addition of thinners for thinning the

paint.

2. Rates shall be inclusive of doing plaster patch work (not exceeding 0.1 sqm.

for each patch) and also making up the broken arise, edge of walls, columns,

beams, sills, ceiling, etc. so as to match the existing surface.

3. Special care shall be taken by providing suitable covers, tarpaulins etc. to

prevent dust nuisance.

4. The contractor has to wash & clean the floors after his work in the area that

has been completed.

5. No further coat shall be applied, till previous coat has completely dried up.

6. Additional coats shall have to be given without any extra cost, if instructed by

the Bank, over and above the number of coats prescribed till the surface

presents smooth and uniform finish.

7. The contractor should include the cost of erecting scaffoldings, ladder, jhulla

etc. required for painting the staircase / building both from inside and outside.

8. Care should be taken to paint switch boards, electric wiring on batten with

paint similar to wall or ceiling as the case may be for which no extra payment

will be made.

a. MEASUREMENTS FOR PAINTING: All measurements shall be in metric

units. Length and breadth to be measured correct to a centimeter.

b. Deductions in measurements to be regulated as follows:

For Acrylic emulsion paint interior/exterior, spirit polish, synthetic

enamel paint.

a. No deduction shall be made for opening less than 0.5 sqm and

no addition made for jambs, sills reveals therein etc.

b. Openings exceeding 0.5 sqm. shall be deducted and

jambs, soffits, sills etc. measured.

9. CO-EFFICIENTS TO BE APPLIED TO GET PLAIN AREAS OF

PAINTING a. Wooden doors, windows, partitions etc. (MEASURED FLAT INCLUDING

FRAME)

S.NO. DESCRIPTION SPECIFICATION /

COEFFICIENT

1 Panelled doors and windows etc. 1.3 (for each side)

2 Flush Doors 1.2 (for each side)

3 Fully glazed doors and windows

etc.

0.8 (for each side)

4 Carved or enriched work 2 (for each side)

14

5 Partly panelled and partly glazed

doors, windows and partitions

2 (for both sides)

6 Fully venetianed or louvered (not

with glazing)

1.8 (for each side)

7 Low railing with vertical

balustrade and bracing and railing

0.50 (for each side)

b. Steel doors, windows etc. (MEASURED FLAT INCLUDING FRAME)


COEFFICIENT

1 Plain sheet doors and windows 1.10 (for each side)

2 Flush glazed doors and windows 1.5 (for both side)

3 Collapsible gates, steel gates,

railings etc.

1.1 (for painting all over)

4 Rolling shutters 1.0 (for each side)

5 Partly glazed and partly panelled /

louvered doors, windows

0.8 (for each side)

6 M. S. Grill / W.I. Grill and expand

metal / weld mesh / crimpnet mesh


c. General Work


COEFFICIENT

1 Expanded metal, grills, gratings,

etc.

1.0 ( for painting all over)

d. Steel plus wooden doors, windows etc. (MEASURED FLAT INCLUDING

FRAME)


COEFFICIENT

Panelled doors & windows with

MS choukhat ( single or double

rebate)


Flush wooden doors and windows

with MS choukhat ( single or

double rebate )


Glazed window with MS frame (

single or double rebate ) with grill


15


COEFFICIENT

etc.

MS wire mesh door with grill 2.0 (for painting all over)

Patch Repairing :- The Patch repairs shall generally be carried out as under :

a. Patches should be marked properly on the surface and all loose

plaster of the cracked portion shall be removed as directed by

the Engineer.

b.The surface to be patch plastered, shall be wetted thoroughly

and if plain, shall be roughened up by hacking.

c. The plastering shall be done as directed. The finishing coat

shall match with the adjoining surface. The rate quoted shall

include all types of finishing and no extra payment shall be

admissible.

d.The cement mortar used shall be 1:4 (one part cement to four

parts of sand by volume) and the work shall be done as directed

by the Engineer/authorized personnel.

e. The patches thus repaired shall be cured adequately and shall

be got approved from the Engineer before proceeding further.

f. Wide cracks in plaster, if any shall be grooved as directed and

should be filled by polymer modified cementitious repair

mortar such as Roff Plaster coat R 03 & 05 or equivalent make,

as per manufacturer specifications. No payment will be made

for this operation.

g.Minor cracks in plaster due to separation of brick work from

the concrete or wood work or between two masonry panels or

diagonal cracks shall be grooved as directed, filled and finished

with "SNOW FILLA" or material mentioned in schedule of

quantities specifications. The rates quoted for respective items

shall be inclusive of this operation.

h. Measurement : The measurements of the patches

exceeding 0.1 sq.m. in area shall only be recorded. The

patching work having 0.1 sq.m. or less in area shall not be

measured and paid for.

Scaffolding : Unless otherwise instructed by the Engineer, single/double bamboo scaffolding ( or MS props, if required at site ) having two sets of vertical supports shall be provided for repair work. The supports shall be sound and strong, tied together by horizontal members over which scaffolding planks shall be fixed.

The work of scaffolding shall be deemed to be the part of the work of

respective items under schedule and no extra payment in this regard under any circumstance shall be admissible. The scaffolding thus erected shall have to be got approved from the Engineer or his representative before commencing the work or actual painting.

16

However, it should be noted that approval from the Engineer shall not relieve the Contractor of his responsibility and any damage to the property or any loss of life due to the negligence on this regard shall be at the Contractor's account. Painting : The work of painting, colour washing shall be done according to IS : 2395 (1966) and 1477 (1959) and shall be to the entire satisfaction of the Engineer. 1. Exterior painting : The surface shall be prepared as directed and by removing any existing fungus or mould growth shall be completely removed by thoroughly scraping and rubbing down with water jet, bristle/scrap with brush and sand paper then washing down with clean water and allowed to dry. The surface shall be brushed with a soft bristle brush to remove any dust particles 24 hours after the wash. All the cracks shall be properly defined with sharp edge tool, cleaned & filled the same & crevices with Latex caulking crack filler etc. complete generally or as per the manufacturer's specification and as directed. With Arylic waterproof exterior emulsion : Apply two coats of exterior emulsion as per manufacturers specification and colour/shade as approved by the Bank after applying a coat of exterior primer. 2. Painting for Interior surfaces : 2. (A) Acrylic Interior Emulsion or Interior Emulsion: The paint shall be of approved manufacturer and shade. (i) Preparation of surfaces : Old paint and neeru should be completely removed by scraping manually and using machine hand cutter till the loose scales/damaged existing paint layer is removed. After that, all loose particles should be removed with wire brush or sand papering. Patch plastering should be done where ever it is required. Patches more than 0.1 sqm will be paid extra. Then make the surface even & smooth where ever required by applying paint putty.

The unevenness on the surface may be removed by gently levelling the surface with

very fine water proof emery paper, not less than 500 number, to get a glossy white

surface. The surface should be brought to proper line and level to such an extent that

no undulations could be visible and all the edges and corners should be finished very

sharp to look like a narrow hair line.

(ii) Preparation of paint : The paint shall be prepared strictly according to the manufacturer's instructions and specifications. (iii) Application of paint :

(a) Apply one coat of primer as per manufacturer specifications on the prepared surface for smooth and even paint surface. (b) Apply two or more coats of interior emulsion as per manufacturers specification and colour/shade as approved by the Bank. Paint shall be applied uniformly by using soft bristle brush and shall be finished with roller.

17

(B) Enamel painting : 1. Wood and Plastered surface : a). While preparing surface in old wood work, accumulated dirt, grime, mould due to dampness etc. shall be removed and the surface examined for defects. all projections such as glue or whiting spots shall be carefully removed with stopping knife and cleaned after which all knots shall be filled with knotting solution. Resinous or loose knots shall be removed and gaps filled with seasoned timber piece and made level with the rest of the surface. b). Surface of previously painted wood work, if it is smooth and in good condition, shall be cleaned with white spirit or other detergent. Rub surfaces with abrasive paper, wash clean, remove with fresh water and allow the surface to dry. Defective and loose putty shall be replaced. c). Where old painted surface has become badly blistered and cracked, the paint shall be completely removed either with blow lamp or with an approved quality paint remover. d). In case of walls dados required to be painted with enamel paint, if the old paint is white or colour wash, distemper or oil bound distemper, the old coating shall be thoroughly scraped off till the original plaster surface is exposed. If old paint is in good condition, surface shall be sand papered and cleaned. e). Painting shall be carried out as much as possible in dry and warm weather. Two coats of paint shall be applied to the surface as per schedule of work.

Application of paint : The enamel paint shall be of first quality unless otherwise specified. The painting work shall be carried out as per manufacturer's specification and as specified at S. No. 2 A above and in coats specified under respective items. 2. Enamel painting to steel work : a). The work shall generally be carried out as per I.S. 1477 (1959), wherever applicable and as directed by the Engineer/authorized personnel. b). The surface shall be thoroughly cleaned of all scale, rust, dirt, old paint, grease and other imperfections by scrapping and brushing with steel wire brushes and if necessary, the surface shall be cleaned by chipping or any other best known methods, such as sand blasting and burning. The surface shall be made thoroughly dry. c). Apply a coat of anti-corrosive metal primer of approved make, if required. d). Apply a coat of putty to make the surface even and uniform. e). Apply first coat of ready mixed enamel paint of approved make, quality and shade. The first coat shall be a tone lighter when compared to the final approved shade. f). Apply finishing coat of approved shade as directed.

18

3. Painting C.I. G.I. Asbestos etc., pipes and fittings :

Paints : Paints, unless otherwise specified, shall be first quality enamel paint of approved make and shade. The primer coat shall be red oxide or any approved suitable metallic primer ready mixed and of approved manufacture, if required.

Preparation of surfaces : All rust and scales shall be removed by scraping or by brushing with steel wire brushes. All dust and dirt shall be carefully and thoroughly wiped away. The surface if wet, shall be sun dried.

Application : After preparing the surface, one coat of primer shall be applied. Care shall be taken to ensure that the surface is fully and completely covered, special attention being paid to the joints.

When the primer coat has dried up and before any moisture, dirt, dust etc. settles on the surfaces, paint of the desired shade shall be applied to pipes. Application shall be done with brushes and the paint shall be spread evenly. The surface shall be given two or more coats and shall finally present a uniform appearance. Scaffolding for painting: Unless otherwise instructed by the Engineer, single

scaffolding having one sets of vertical supports of bamboo ( or props, if required)

shall be provided for repair work. The supports shall be sound and strong, tied

together by horizontal members over which scaffolding planks shall be fixed. Suitable

double nylon net with a mesh size of 25mm shall be provided at 4 M. height from the

ground level around the buildings upto a distance of minimum 3 M. from the edge of

the building in all sides to catch any falling objects causing accidents and offer

protection to vehicles parked and people around.

The work of scaffolding shall be deemed to be the part of the work of respective items

under schedule and no extra payment in this regard under any circumstance shall be

admissible.

The scaffolding thus erected shall have to be got approved from the Engineer or his representative before commencing the work or actual painting. Water proofing:

Cement, sand and water used shall be in conformity with the standard

specification for repairing concrete with polymer modified cement mortar.

Brick bats shall be prepared out of whole, sound, well burnt bricks free from

cracks and impurities.

Surface over which brick bats it to be laid, shall be thoroughly cleaned with

water. 12mm thick layer of cement mortar 1:3 with approved waterproofing

compound at 1 kg/bag as base material shall first be laid. Over this base

material brick bats of required sizes shall be partly embedded and the

interstices shall be filled with cement mortar 1:5 with waterproofing

compound at 1kg/bag which shall be finished with 20mm thick cement plaster

layer in cement mortar 1:3 with waterproofing compound at 1kg/bag. Suitable

wattas at the junction of wall and floors up to a height of 300mm or as directed

19

shall be provided. The top layer of waterproofing treatment shall be finished

with false marking if required.

Curing: Wet curing shall be done at two stages. Once for 3 days when

brickbats are embedded in base mortar and second time for 7days after

interstices are filled up and top layer of cement mortar is applied.

Drainage pipes and sanitary fittings :

CPVC: All pipes and fitting shall be of good quality CPVC ISI marked,

dimensionally stables and not prone to mechanical damage in handling/

transportation. All pipes shall be bearing I.S. quality or equivalent to the

requirement as per tender.

Sanitary Fittings: All control valves, bib cocks, stop cocks, ball valves etc,

shall be of the best approved quality. The same may be seen in the existing

renovated two flats.

Where pipes have to be cut or rethreaded, ends shall be carefully filed out so

that no obstruction to bore is offered. In joining the pipes, the inside of the

socket and the screwed ends of the pipe shall be rubbed over with white zinc

and few turns of hemp yarn wrapped round the screwed end of the pipe which

shall then be screwed home in the socket with a pipe wrench. Care must be

taken that all pipes and fittings are kept at all times free from dust and dirt

during fixing.

Internal Work: For internal work G.I. Pipes and fittings outside the walls

shall be fixed by means of standard batten holder (gutti) and clamp keeping

the pipe clear off the wall by 15 mm. Wherever directed by the Engineer-in-

charge/authorized personnel chasing of walls shall be done to embed pipes.

All pipes and fittings shall be fixed truly vertical and horizontal or as directed

by Engineer-in-charge. All embedded water pipes shall be wrapped in

bituminous coated tape.

Kitchen Platform:

The locally available best quality mirror polished granite slabs (maximum 2

pieces) of approved shade shall be procured and fixed by the contractor,

pasting the same to the top surface of the counter(top surface of the plywood)

using approved quality and make synthetic resin adhesive

Openings /holes of appropriate dimensions shall be provided on the slab to

insert SS sink and for hose pipe from LPG cylinder.

All exposed surfaces shall be shaped to the approved profile and polished to

get the same finish of the top surface. The edge of the platform is to be

moulded to full round with smooth finish.

The granite skirting an the top boarder should be of locally available best

quality granite of approved shade to match with the granite counter top

Fixing of Granites and vitrified tiles on floors : The old marble/flooring should be

removed completely without damaging the base concrete. If any damage occurs to the

concrete, it has to be made good with fresh cement concrete and the surface had to be

brought to level. After cleaning the surface, a semi-viscous cement slurry layer has to

be spread over the base concrete, which will act as a bond coat for the new tile /

granite base course. The rich cement mortar of 1:3 ( 1 cement : 3 sand) of workable

mix shall be spread over the cement slurry applied floor to receive the vitrified tiles /

20

granite slabs. The same shall be fixed properly to line, level and slope with tapping

with light weight hammer on all over the body of the granite slab / vitrified tiles.

There should not be any entrapped air below the tiles / slab. After fixing of the slab /

tile, there should not be any hollow sound after tapping with coin. The tile / slab joint

are to be sealed with matching shade cemented pigment and cleaned properly. The

staircase tread / landing granite slab should be moulded at the edges to the desired

shape to mirror finished polish before fixing. The moulded edge of granite slab should

be kept projected by about 5 to 10 mm from the face of the riser.

Fixing of Granites and vitrified tiles on wall / dado / skirting / staircase

riser/hand rails : All the old tiles from the wall / dado / skirting / staircase riser / lift

door jamb / staircase window jamb & sill / reveal area should be removed completely

without damaging the base concrete / masonry. If any damage occurs to the concrete,

it has to be made good with fresh cement concrete and the surface had to be brought

to level. The staircase balustrade area (staircase wooden hand rail should be removed

completely and taken away without any extra cost), entrance lobby wall dado, lift

lobby wall dado, head room wall dado etc. are to be scrapped completely to remove

the paint / neeru up to the cement plastered surface and subsequently the plastered

surface is to be chipped with hammer & chisel thoroughly to make it sufficiently

rough to receive the wall tiles. After cleaning the surface, a semi-viscous cement

slurry layer has to be spread over the base concrete, which will act as a bond coat for

the new tile / granite base course. The rich cement mortar of 1:3 ( 1 cement : 3 sand)

of workable mix shall be applied over the cement slurried surface to receive the

vitrified tiles / granite slabs in vertical position. The same shall be fixed properly to

line and level with tapping with light weight hammer on all over the body of the

granite slab / vitrified tiles. There should not be any entrapped air below the tiles /

slab. After fixing of the slab / tile, there should not be any hollow sound after tapping

with coin. The tile / slab joint are to be sealed with matching shade cemented pigment

and cleaned properly. The lift collapsible gate side granite slab and any such other

place, where semi-circular shape moulding is advised, should be done before fixing to

them in position. The moulded edge of granite slab should be kept projected by about

15 to 20 mm from the plane face. The edge of the vitrified tile / granite slab should be

properly filled up with cementitious material with matching pigment or with white

cement and evenly finished from top. While fixing granite in the handrail portions,

baby metal chips fixed to the granite using chemicals such as Aerolite has to be

provided for more bonding, as directed by the Engineer.

The work of scaffolding shall be deemed to be the part of the work of respective items

under schedule and no extra payment in this regard under any circumstance shall be

admissible.

The scaffolding thus erected shall have to be got approved from the Engineer or his

representative before commencing the work or actual painting. However, it should be

noted that approval from the Engineer shall not relieve the Contractor of his

responsibility and any damage to the property or any loss of life due to the negligence

on this regard shall be at the Contractor's account.

Polymer Modified Cement Mortar and Anti corrossive coating.

i) Break open the loose and damaged concrete. Remove loose rust from reinforcement

by light tapping or hammering. Apply rust removing chemical such as Rusticide of

M/s Sunanda / Dr. Fixit or other equivalent make on exposed surfaces of reinforcement.

21

After 24 hours, wipe the reinforcement with cotton cloth and apply passivator coating using Polyalk

Fixoprime of Sunanda make (or equivalent material from Dr. Fixit or any other approved brand) and

cement slurry in the weight ratio 1:1.25 on the exposed surfaces of reinforcement.

ii) After 24 hours, apply first coat of bonding layer with Sunanda make Polyalk EP / other equivalent

product as approved, Cement slurry in the proportion 1 : 0.5 by weight to concrete area.

iii) Before drying the bonding coat, place polymer modified cement mortar with Polyalk EP of

Sunanda or other equivalent approved make in the ratio 1 Kg (Polyalk EP) : 5kg(Cement) : 15

kg(Quartz Sand) with controlled water @ 1 litre. Level the surface with trowel and finish the surface.

iv) For sunken area waterproofing , the usage of Zycosil has to be done as per details mentioned in bill

of quantities.

SAMPLES FOR APPROVAL

Contractor, before supply of material should show the samples of all the materials to the bank and get it

approved.

However, it should be noted that approval from the Engineer/authorized personnel shall not

relieve the Contractor of his responsibility and any damage to the property or any loss of life due

to the negligence in this regard shall be at the Contractor's account.

SAFETY CODE The Contractor shall maintain in a readily accessible place first aid appliances including adequate

supply of sterilised dressings and cotton wool.

An injured person shall be taken to a public hospital without loss of time, in cases where the injury

necessitates hospitalisation.

No portable single ladder shall be over 8 metres in length. The width between the side rails shall not be

less than 30 cm. Clear and the distance between two adjacent rungs shall not be more than 30 cm.

When a ladder is used an extra mazdoor shall be engaged for holding the ladder.

Every opening in the floor of a building or in a working platform be provided with suitable means to

prevent the fall of persons or materials by providing suitable fencing or railing whose minimum height

shall be one metre.

Workers employed on mixing and handling material such as asphalt, cement, mortar shall be provided

with protective footwear and rubber hand gloves.

Hoisting machine and tackle used in the works, including their attachments, anchorage and supports

shall be in perfect condition.

The Employer reserves the right to instruct the Contractors to take additional safety precautions if

found necessary.

All workers shall be provided with helmet, Safety Shoes and Safety belts.

I/We accept to abide by the above scope of work & technical specifications. For works (

whose specifications are not mentioned above), the latest CPWD specification will be

followed for execution of those works.

Date : Signature of tenderer

Place : Name, Address & Seal

22

Annexure 1

LIST OF APPROVED MAKE OF MATERIALS / TRADE

1. Unless otherwise mentioned any one of the approved makes or brands shall be

allowed to be used. Other specific equivalent brands with BIS mark may be

allowed to be used if approved by NABARD. The make/brand of other

fittings may be seen in the existing renovated two flats of NABARD.

2. The tenderer shall distinctly understand that it will not be their prerogative to

insist on a particular brand from the list. Final selection will be done with the

approval of NABARD.

3. The equivalent brand/make/material shall be allowed in case of non-

availability of specified brand/make/material in the market. Wherever

contractor proposes to use equivalent makes ( i.e. other than specified ), the

same shall be done after prior approval of the Employer / Architect. Any

additional expenditure and time due to this shall be solely on contractor’s

account and no claims whatsoever shall be entertained in this regard.

4. If the schedule of quantities prescribes a particular brand of materials or

fittings, the same shall be considered while quoting the rates.

S No. Material Brand

1 Wall putty Birla white / J.K. white

2 Brick First quality country burnt bricks

3 Interior Acrylic

emulsion

Premium Emulsion of Asian Paint and Beauty Gold washable emulsion of Nerolac or equivalent

4 Exterior Acrylic

Emulsion

Excel of Goodlas Nerolac, Ace of Asian paints or equivalent

5 Elastic crack filling compound

Specified / Prescribed by the manufacturer viz. M/s. Sunanda specialty coatings pvt. ltd / M/s. Asian Paints / M/s. Nerolac / M/s. Dr.FIXIT / M/s. ICI Dulux or other approved equivalent make ( like of M/s Choksey, M/s Sika)

6 Silicon Sealant M/s Dow Corning / M/s Sunanda speciality coating/ Dr. Fixit/ M/s Choksey Chemical or other approved equivalent

7 Polymer latex Sunanda / Monobond / RBR / SIKA

8 Marine grade Ply wood

conforming IS 710

Century, Kitply, Greenply, Anchor, Mayur

9 Marine grade Block

Board

Century, Kitply, Greenply, Anchor, Mayur

10 Melamine Finish

a) Latex

Asian Paints or equivalent ISI make

MM Foam or equivalent ISI make

23

b) High density foam U Foam or equivalent ISI make

11 Ceramic Tiles/vitrified

homogeneous glazed

tiles.

H&R Johnson, Kajaria, Nitco, Naveen, Bell

12 Cement ACC / Ambuja / L&T / Sankar / Ramco /

Coromandel

13 Sand local river sand

14 White CEMENT Birla White, JK

15 Glazing (Clear) St. Gobain, Indo Asahi

16 Hardware for general Dorma, efficient Gadgets, palladium, flora,

17 Sanitary Ware Hindustan, Parryware, Nycer

18 Sanitary Fittings Jaguar/Essco or equivalent ISI make

19 Stainless Steel sink A.M.C. ,Diamond , Nirali

20 CPVC crain Pipes /

fittings

Supreme / Finolex /Prince/ Kissan

21 Nahani Trap NECO or equivalent ISI make

22 G.I. Pipe TATA, Zenith, Jindal

23 Gate Valve Leader/Zoloto or equivalent ISI make

24 Sanitary Convenience

Fittings

Kimberly Clarke or equivalent

25 Aluminium Sections Jindal

26 Rust Passivator Ruskil / Rusticide

27 Super Plasticiser Supercon 100/ Conplast 211

28 Water Proofing

Compound

Zycosil/ CICO / Algiproof /Impermo/ Fosroc/Dr.

Fixit/Roffe/Sunanda

29 G.I. Fittings R-Brand, unik, Kirti or any other ISI marked.

30 W.C. Pan ,Wash Basin,

Urinals

Parryware, Hindware sanitary ware

31 E.W.C Seats Hindware, parryware

32 PVC Flushing Cisterns Commander , Flush-Flow, Hindware, Parryware

33 Mirrors /Glass Asahi Glan, Saint Gobain, Modiguard

24

34 Adhesives Fevicol SH, Araldite, Vamicol, fevicol

35 Premium quality

Vitrified Tiles

RAK/Nitco/Marbonite/Johnson/Kajaria or

similar equivalent brand. However, the final

selection of the tiles shall be the prerogative of

NABARD and the contractor has to procure the

same material even if the same is not there in the

approved list.

36 Granite slab Minimum 17/18 mm thick granite slab of

approved colour and shade (The sample of the

granite slab has to be approved by Bank and the

base price should not be less than Rs 200/- per

sqft). The approved sample may vary in colour

shade for floor, wall and handrail.

37 GI pipes Jindal/Tata/Bhushan

38 Wooden flouring First class wooden pre lamented tiles of make

Pergo/Ego/Tarket/Armstrong/Square feet

25

G. Information to be furnished by the Contractor:

1 Name, registered address and phone

numbers

Attach documentary proof

2 Addresses and phone numbers of

Branches in India

use separate sheets as attachment

3 Organisational set up of the firm

including names, qualifications and

experience of partners/Associates and

staff

: Details to be furnished in the

prescribed proforma (Statement I)

4 Whether Registered as a contractor to

any Govt. / Private Body? Mention the

registration Number and year of

registration.

Attach documentary proof.

5 Experience as contractor(give number

of years)

:

6 Important major contracts completed

(value of the contracts having

individual value of Rs. 66.40 lakh and

above only). The full postal address of

the clients including their contact

telephone numbers.


prescribed proforma (Statement II)

7 Important major contracts ( value of

the contracts having individual value

of Rs 66.40 lakh and above only) on

which the firm is engaged at present.

The full address of the clients and their

contact telephone numbers shall be

indicated against each assignment.


prescribed proforma (Statement III)

8 Turnover of the firm during last 3

years (ending 31.03.17).

Copy of IT return for the last 3 years

may be furnished.

:

9 PAN No.

Signature of the applicant with full address and office seal

26

Note : Statements I, II & III are enclosed.

STATEMENT - I

List of professional staff with the contractor, giving their qualification, experience, including

that in the present organisation*

Sr.

No.

Name Age Qualifi

cation

Experi-

ence

Nature of

works

handled

Name of the

assignments

handled

Date from

which employed

in the present

organisation

1 2 3 4 5 6 7 8

* Use separate/additional sheets as per the requirement


Note: Indicate other points (including clients’ certificates), if any, relating to your technical and

managerial competency which you would like to bring to our notice.

.

27

STATEMENT - II

List of important contracts executed by the contractor *

Sr.

No.

Name of the

Work

including

name of the

building and

location.

Nature of

work

involved

in the

contract.

Name of the

owner and

indicate whether

it is a State

Govt./ Govt. of

India

undertaking or

Pvt. body with

full address and

telephone

numbers.***

Completion Period Value of the work

**

( Rs in lakh)

Stipulated Actual

1 2 3 4 5 6 7

* Use separate /additional sheets as per the requirement

** Mention the assignments where value of works costing Rs. 66.40 lakh and above only.

*** Attach clients certificates

Signature of the applicant with full address and office seal.

28

STATEMENT - III

List of important contracts ON HAND being executed by the contractor*

Sr.

No.

Name

of the

Work

includin

g name

of the

buildin

g and

location

Nature

of work

involve

d in the

contract

.

Name of

owner and

indicate

whether it is a

State Govt./

Semi- Govt./

Govt. of India

Undertaking or

Pvt. Body with

full address

and telephone

numbers.***

Stipulat

ed date

of

complet

ion

Expecte

d date

of

complet

ion

Present

stage of

work

with

reasons

if the

work is

getting

delayed

Value of the

work **

( Rs. in lakh)

1 2 3 4 5 6 7 8

* Use separate /additional sheets as per the requirement

** Mention the assignments where value of works costing Rs. 66.40 lakh and above only.

*** Attach clients certificates


29

ARTICLES OF AGREEMENT ANNEXURE-A

( On a Rs 200/- Non- Judicial stamp paper)

ARTICLES OF AGREEMENT made on this …………. day of ……… (month) ….. between

the National Bank for Agriculture and Rural Development (NABARD) (hereinafter called “the

Employer”) and having its Regional Office at Blcok -32, SDA Complex, Kasumpti, Shimla- 171009

of the one part and M/s …………………………………… (hereinafter called “the Tenderer” or “the

contractor”) and having its registered office at

………………………………………………………………………………, ( city name)

………………… of the other part.

WHEREAS the Employer is desirous of getting executed the work of “Renovation of 14

NABARD Officers flats in Blocks -2 ,14 & 16, Phase-III, New Shimla, Shimla” and has caused the

technical and price bids showing and describing the work to be done under the direction of the

Employer.

AND WHEREAS the said Technical bid and the Price Bid have been signed by or on behalf

of the parties hereto.

AND WHEREAS the Tenderer has agreed to execute upon and subject to the conditions set

forth in the Technical & Price Bids and Conditions of Contract (all of which are collectively

hereinafter referred to as “the said Conditions”) the work shown upon the said technical

specifications, and included in the Price Bid at the respective rates therein set forth amounting the

sum as therein arrived or such other sum as shall become payable there under (hereinafter referred to

as “the said contract amount”).

NOW IT IS HEREBY AGREED AS FOLLOWS:-

1. In consideration hereinafter mentioned, the Tenderer will upon and subject to the

conditions annexed, carry out and complete the works shown in the contract, described by or referred

to in the Schedule of Quantities and in the said conditions.

2. The Employer shall pay the Tenderer the said contract amount or such sum as shall

become payable at the times and in the manner specified in the said conditions.

3. The said Conditions and Appendix thereto and the documents attached hereto shall

be read and construed as forming part of this Agreement and the parties hereto shall be respectively

abide by, submit themselves to the said Conditions and the correspondence and perform the

agreement on their part respectively in the said conditions and the documents contained herein.

This Agreement and documents mentioned herein shall form the basis of this contract.

30

4. This contract is an item rate contract for carrying out the work of “Renovation of 14

NABARD Officers flats in Block-2,14 & 16, Phase-III, Near BCS, New Shimla, Shimla” and to be

paid for according to actual measured quantities at the rates contained in the Schedule of Rates and

probable quantities or as provided in the said conditions.

5. The Tenderer shall afford every reasonable facility for the works of all the other

Contractors, who are engaged by the Employer and shall make good any damage done by them or

their people to any of the Employer’s property after the completion of such works.

6. The Employer reserves to itself the right of altering the nature of work by adding to or

omitting any items of work or having portions of the same carried out by engaging any other

contractor / agency at it’s sole discretion without prejudice to this contract. The contractor shall not

have any right to claim loss of profit / loss of opportunity to work from the Employer.

7. The tenderer shall have to submit the “No other claims certificate” along-with the final

bill and once the final bill is settled by the Employer, the tenderer will not have any right to claim for

either any tender related or non-related work.

8. Time shall be considered as the essence of this contract, and the Tenderer hereby agrees

to complete the entire work within 1.5 years as prescribed in the tender, which shall be reckoned

from 10th day of the date of issue of work order subject nevertheless to the provision for extension of

time as permissible by the Employer.

9. All disputes arising out of or in any way connected with this agreement shall be deemed

to have arisen in Shimla and only the sole Arbitrator as appointed by both the parties upon mutual

consent in Shimla shall have the jurisdiction to determine the same.

10. That the all parts of this contract have been read and fully understood by the tenderer.

IN WITNESS WHEREOF the Employer has set its hands to these presents through its

duly authorized officials and the Tenderer has caused its common seal to be affixed hereunto and the

said two duplicates/ has caused these presents and the said two duplicates here of to be executed on

its behalf, the day and year first herein above written.

Signature Clause

SIGNED AND DELIVERED by the

National Bank for Agriculture and

Rural Development by the hand of

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Shri

(Name & Designation)

In the presence of:

Witness #1

Signature:

Name:

Address

Witness #2

Signature:

Name:

Address

SIGNED AND DELIVERED by the Bidder

(Name, Signature & Designation)

Witness #1

Signature:

Name:

Address

Witness #2

Signature:

Name:

Address

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INDEMNITY BOND Annexure B

Know all men by these presents that I, Shri..............................................................of M/s

…………………………………… do hereby execute Indemnity Bond in favour of National Bank

for Agriculture and Rural Development (NABARD), having their Regional Office at Block-32, SDA

Complex, Kasumpti, Shimla – 171009 and M/s …………………………………… having their

registered office at ……………………………., ( place name) ……… on this ………. day of

………… 2017.

Whereas NABARD have appointed M/s ……………………………….. as the Contractor for their

proposed work relating to “Renovation of 14 NABARD Officers Flats in Blocks- 2,14 & 16, Phase-

III, Near BCS, New Shimla, Shimla”.

THIS DEED WITNESSETH AS FOLLOWS :-

I/We, on behalf of M/s …………………. hereby do indemnify to keep NABARD and its Employees

harmless against and from

any third party claims, civil or criminal complaints liabilities, site mishaps and other accidents or

disputes and/or damages occurring or arising out of any mishaps at the site due to faulty

work, for our negligence, faulty construction and/or for violating any law, rules and

regulations in force, for the time being while executing/executed works by me/us,

any damages, loss or expenses due to or resulting from negligence or breach of duty on the part

of me/us or any of our sub-contractor/s if any, servants or agents.

any claim by an employee of mine/ours or of sub-contractor/s, if any, under the Workmen

Compensation Act and Employers Liability Act, 1939 or any other law, rules and regulations

in force for the time being and any Acts replacing and/or amend the same or any of the same

as may be in force at the time and under any law in respect of injuries to persons or property

arising out of and in the course of the execution of the contract work and/or arising out of and

in the course of employment of any workmen/employee.

any act or omission of mine/ours of sub-contractor/s if any, our/their servants or agents which

may involve any loss, damage, liability, civil or criminal action.

IN WITNESS WHEREOF M/s ……………………. has set their hands on this .......day of ….............

SIGNED AND DELIVERED BY THE AFORESAID M/s ………………… through their authorized

representative (Shri …………………………………….).

Signature

IN THE PRESENCE OF WITNESSES :

1. Name & Signature :

2. Name & Signature:

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ANNEXURE ‘C’

VIRTUAL COMPLETION CERTIFICATE

Having executed the work in terms of the contract, we hereby certify and affirm that we have

virtually completed the contracted works on ……./2018.

We hereby certify that the work has been executed wholly to our satisfaction and with materials and

workmanship in accordance with the contract.

We do certify further that we have executed the work in accordance with the applicable laws and

without any transgression of such laws.

Signature of the Contractor : Signature of NABARD

Authorized personnel

Place :

Date :

Name :

Address :

Seal :

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Annexure ‘D’

Performance Undertaking from the contractor

( On a Rs 200/- Non- Judicial stamp paper)

National Bank for Agriculture and Rural Development

Regional Office, Block -32, SDA Complex,

Shimla – 171009

HEREAS

The National Bank for Agriculture and Rural Development(NABARD) is desirous of laying the soil /sanitary

pipes & fitting and/or getting the waterproofing works at the toilets and bathrooms proposed to be renovated

under the work of “Renovation of 14 NABARD Officers Flats in Blocks – 2, 14 & 16, Phase-III, Near BCS,

New Shimla, Shimla” (hereinafter referred to as “the said buildings”) and for that purpose invited tenders.

1. Pursuant to the acceptance by NABARD of the tender dated___________submitted by us, on which

NABARD has issued work order No _______________________________(hereinafter referred to as “the

said order”) and accepted us on______________(date).

2. It is of the said order that works of water proofing treatment to the proposed toilets and bathrooms

(hereinafter referred to as the said water proofing works) shall be carried out as per the tender specifications.

3. It is also one of the terms of the said order that we shall furnish to NABARD a performance undertaking

against any defect which may arise in a period of 60 months from the date of virtual completion pertaining to

bath the materials and workmanship in respect of the said water proofing works and which performance

undertaking shall be signed by M/s_______________________ and which shall be valid for a

duration of 60 months from the date of virtual completion of the said water proofing works.

NOW, THEREFORE, THIS PERFORMANCE UNDERTAKING WITNESSETH THAT:

1. We have carried out the said water proofing works. We have read and understood the terms and conditions

of the said water proofing works as specified in the said order.

2. After virtual completion of the said water proofing works, if at any time or times the said water proofing

works treated by us start leaking or any way get damaged to the influence of seeping water including forming

wet patches, dampness etc. either due to the inadequacy of the work carried out or due to any other reason,

whatsoever relating to the specifications, workmanship etc., we hereby undertake to carry out necessary

remedial measures upto 5 years from the date of virtual completion of the said water proofing works to such

extents so and often as may be necessary to free the premises from such leakage/dampness without any extra

cost to the NABARD. The decision of NABARD in regard to the question as to whether there is any leakage

or the treatment has given way to water or moisture shall be treated as final and binding on us. We shall

diligently, efficiently and satisfactorily rectify the defects or faults detected/arising, during the aforesaid

period to the full satisfaction of NABARD and also undertake to attend to the rectification work and reinstate

the surfaces disturbed to its original condition after carrying out the rectification work, if necessary, by arising

new materials at no extra cost to the NABARD.

We shall not revoke it without written consent of NABARD

Signed by:_____________

For & on behalf of M/s____________________

Date :

Place :

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