Section C - Form of Tender

8/3/2019 Section C - Form of Tender

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SECTION C

FORM OF TENDER


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SECTION C FORM OF TENDER

Page C/0

TABLE OF CONTENTS

DESCRIPTION PAGE

FORM OF TENDER C/1

TENDER APPENDICES C/3

APPENDIX NO. 1 HSE MANAGEMENT C/4

APPENDIX NO. 2 MOBILISATION PERIOD C/15

APPENDIX NO. 3 ORGANISATION C/16

APPENDIX NO. 4 PRODUCTS' LITERATURES AND CATALOGUES C/17

APPENDIX NO. 5 SUPPLIER'S COMPLIANCE/DEVIATION FORM C/18

APPENDIX NO. 6 OFFICE/FACILITIES OF TENDERER C/24

APPENDIX NO. 7 TENDERER'S DETAILS C/25

APPENDIX NO. 8 TENDERER'S CHECKLIST C/26

APPENDIX NO. 9 BASIS OF PRICING TENDER C/27

APPENDIX NO. 10 ON-LINE BIDDING REGISTRATION FORM C/28

APPENDIX NO. 11 SECRECY AGREEMENT C/29

APPENDIX NO. 12 DECLARATION OF BUSINESS PRINCIPLE C/30


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To: The Chairman of the Tender Board,

Brunei Shell Petroleum Company Sendirian Berhad,Seria KB3534,Negara Brunei Darussalam

Dear Sir,

TENDER NO. :

TENDER DESCRIPTION : .

1 We propose to carry out the WORK all as more specifically described elsewhere in the TenderDocuments.

2 We confirm that this Tender will be held firm and free of any adjustments whatsoever and openfor acceptance for a period of one-hundred and twenty (120) days form the Closing Date oftenders.

3 Our Tender is based upon and incorporates all those AGREEMENT terms and conditionsreferred to in your Tender Documents along with the Appendices (if any) attached to this FORMOF TENDER.

4 We agree that until both parties execute a formal agreement, this Tender together with youracceptance of it shall be considered a binding agreement between us.

We agree that the above sumission is for Tender evaluation purposes only and that if our Tender issuccessful the AREEMENT Price submitted after the On-Line- Bidding will be ascertained solely onthe basis of WORK performed under the AGREEMENT valued in accordance with the Unit Rates andPrices included in the SCHEDULE OF PRICES contained under cover of these Documents.

Signature : .. Dated this. day of

Name : ...

Position Held : ...

Duly authorised to sign Tenders for and on behalf of:-

....

....

... (Registered Address)

Tenderer to complete and submitthis page together beforecompletion of on-line bidding


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To: The Chairman of the Tender Board,Brunei Shell Petroleum Company Sendirian Berhad,Seria KB3534,Negara Brunei Darussalam

Dear Sir,

TENDER NO. :

TENDER DESCRIPTION : .

5 We propose to carry out the WORK all as more specifically described elsewhere in the TenderDocuments for the AGREEMENT Price calculated in accordance with the method describedunder Clause 5 herein.

6 We confirm that this Tender will be held firm and free of any adjustments whatsoever and openfor acceptance for a period of one-hundred and twenty (120) days form the Closing Date oftenders.

7 Our Tender is based upon and incorporates all those AGREEMENT terms and conditionsreferred to in your Tender Documents along with the Appendices (if any) attached to this FORMOF TENDER.

8 We agree that until both parties execute a formal agreement, this Tender together with youracceptance of it shall be considered a binding agreement between us.

9 The Total Sum for the duration of the AGREEMENT is calculated on the basis of the Quantities,Unit rates and Prices as specified in Section 8 - SCHEDULE OF PRICES of the TenderDocument.

BND.(In words, Brunei Dollars) ...

Tenderer to complete and submitthis page together with theirbreakdown of prices (Section 8)after completion of on-line bidding


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We agree that the above sum is for Tender evaluation purposes only and that if our Tender issuccessful the AREEMENT Price will be ascertained solely on the basis of WORK performed underthe AGREEMENT valued in accordance with the Unit Rates and Prices included in the SCHEDULEOF PRICES contained under cover of these Documents.

Signature : .. Dated this. day of

Name : ...

Position Held : ...

Duly authorised to sign Tenders for and on behalf of:-

....

....

... (Registered Address)

Tenderer to complete and submitthis page together with theirbreakdown of prices (Section 8)after completion of on-line bidding


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TENDER APPENDICES

Tenderer is requested to complete the following Appendices and is advised that failure to do so mayresult in its Tender being rejected. The Appendices shall be arranged in the right order and markedclearly with separators and bind in folder accordingly.

The information and data submitted by Tenderer shall be subject to review, site audit, inspection orverification if deemed necessary during the evaluation and clarification period by the COMPANY.

In the event of award of AGREEMENT, the Tenderer is advised that at the COMPANY's solediscretion, some or all of these Tender Appendices will form part of the AGREEMENT

APPENDIX TITLE

TECHNICAL

1 HSE MANAGEMENT

2 MOBILISATION PERIOD3 ORGANISATION4 PRODUCT LITERATURES AND CATALOGUES5 SUPPLIERS COMPLIANCE/DEVIATIONS FORMS6 OFFICE/FACILITIES OF TENDERER

PRE-COMMERCIAL/COMMERCIAL *

7 TENDERERS DETAILS8 TENDERERS CHECKLIST9 BASIS OF PRICING TENDER10 OLB REGISTRATION FORM *

FORM OF TENDER (FORMA)SECTION 8 SCHEDULE OF PRICES ( if not OLB)

11 SECRECY AGREEMENT (In Section 1)12 DECLARATION OF BUSINESS (In Section 1)

COMMERCIAL ( IF OLB)*

SECTION 8 SCHEDULE OF PRICES

NOTE :

The Tenderer shall confirm its proposal on the FORM OF TENDER included in the Tender Documents and return sametogether with all other Sections of the Tender Documents, completed as required, and clearly marked "Original". This shallbe accompanied by one photocopy of the completed Tender Documents marked "Duplicate".

*(delete where applicable)

Shall be submitted on TenderClosing Date as part of Technical

in ENVELOPE 1

Shall be submitted on Tender

Closing Date as part of Pre-Commercial* in ENVELOPE 2

To be signed and returned within 7 days of

receipt of tender document.


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APPENDIX 1 HSE

General guidelines for completion of questionnaire ( Low Risk)

The Contractor should cover all (including support) relevant activities and not just thoseconducted on company sites.

The questionnaire should be validated by a responsible Contractor line manager prior tosubmission.

Emphasis should be placed on the need for complete answers substantiated by supportingdocumentation as far as is practicable. Responses and any supporting documentation must relatespecifically to the policy and organisational arrangements of the company that would be thesignatory of any contract.

The Contractor is encouraged to identify where he exceeds company requirements.

2. Questionnaire for Contractor HSE Capability Assessment

Section 1 Leadership and commitment

(i) Commitment to HSE through leadership

a) How are senior managers personally involved in HSE management?

Section 2 Policy and Strategic Objectives

a) Does your company have an HSE policy document? If the answer is YES please attacha copy.

b) Who has overall and final responsibility for HSE In your organisation?

Section 3 Organisation, Responsibilities, Resources, Standards and Documentation

(i) Organisation - commitment and communication

a) Do you have a focal point in the organisation for HSE.Provide your company organogram

b) What arrangements does your company have to ensure existing and new staff HSEknowledge is up to date including the worksite Supervisor? (If training is provided pleasegive details of content)

c) What provision does your company make for HSE communication meetings?(ii) Assessment of suitability of Subcontractors/ other companies (if applicable)

a) How do you assess HSE competence & record of the Subcontractors and companieswith whom you place contracts?

Section 4 Hazards and Effects Management

(i) Hazards and effects assessment

a) What techniques are used within your company for the identification, assessment,control and mitigation of hazards and effects?

(ii) Personal protective equipment

a) What PPE do you provide for your personnel?(iii) Waste management

a) What systems are in place for identification, classification, minimisation andmanagement of waste?

(vi) Drugs and alcohol

a) Do you have a drugs and alcohol policy in your organisation? If so, does it include pre-employment and random testing?

Section 5 Planning and Procedures


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(i) HSE or operations manuals

a) Do you have a document with simple procedures/rules covering HSE issues.(ii) Equipment control and maintenance

a) How do you ensure that plant and equipment used within your premises, on-site, or atother locations by your employees are correctly registered, controlled and maintained ina safe working condition?

Provide a short overview of your preventative maintenance system.

Section 6 Implementation and Performance Monitoring

(i) Management and performance monitoring of work activitiesa) What arrangements does your company have for monitoring of HSE performance?b) Does your company have a procedure for recording and investigation of incidents

Section 7 Auditing and Review

(i) Auditing

a) Do you have a method for the management to carry out simple audits or HSEinspections of contract operations ?

Section 8 HSE Management - Additional Features

a) Does your company have any other HSE features or arrangements not describedelsewhere in your response to the questionnaire which you believed that contribute yourCompany HSE performance?


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1. General guidelines for preparation of questionnaire ( Medium & High Risk)

The questionnaire should cover the information required to assess the extent to which HSE andits management are organised by the Contractor.

The Contractor should be advised to cover all (including support) relevant activities and not justthose conducted on company sites.

The questionnaire should be validated by a responsible Contractor line manager prior tosubmission.

Emphasis should be placed on the need for complete answers substantiated by supportingdocumentation as far as is practicable. Responses and any supporting documentation must relatespecifically to the policy and organisational arrangements of the company that would be thesignatory of any contract.

Submissions should be assessed by the scoring mechanism defined in EP SpecificationContractor HSE Capability Points System.

If necessary, follow-up discussion with the Contractor's management may be needed.

The Contractor should be encouraged to identify where he exceeds company requirements andthis excellence should be recognised.

2. Questionnaire for Contractor HSE Capability Assessment

Section 1 Leadership and commitment

(i) Commitment to HSE through leadership

a) How are senior managers personally involved in HSE management?

b) Provide evidence of commitment at all levels of the organisation?

c) How do you promote a positive culture towards HSE matters?


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Section 2 Policy and Strategic Objectives

(i) HSE policy documents

a) Does your company have an HSE policy document? If the answer is YES pleaseattach a copy.

b) Who has overall and final responsibility for HSE In your organisation?

c) Who is the most senior person in the organisation responsible for this policy beingcarried out at the premises and on site where his employees are working? Provide

name, title and experience.

(ii) Availability of policy statements to employees

a) Itemise the methods by which you have drawn your policy statement to the attentionof all your employees?

b) What are your arrangements for advising employees of changes in the policy?

Section 3 Organisation, Responsibilities, Resources, Standards and Documentation

(i) Organisation - commitment and communication

a) How is management involved in HSE activities, objective-setting and monitoring?

b) How is your company structured to manage and communicate HSE effectively?Provide your company organogram

c) What provision does your company make for HSE communication meetings?


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(ii) Competence and Training of managers/ supervisors/senior site staff/ HSEadvisers

Have the managers and supervisors at all levels who will plan, monitor, oversee andcarry out the work received formal HSE training in their responsibilities with respect toconducting work to HSE requirements?

If YES please give details. Where the training is given in house, please describe thecontent and duration of courses.Provide competence/training matrix

(iii) Competence and General HSE training

a) What arrangements does your company have to ensure new employees haveknowledge of basic industrial HSE, and to keep this knowledge up to date?

b) What arrangements does your company have to ensure new employees also have

knowledge of your HSE policies and practices?

c) What arrangements does your company have to ensure new employees have beeninstructed and have received information on any specific hazards arising out of thenature of the activities? What training do you provide to ensure that all employees areaware of company requirements?

d) What arrangements does your company have to ensure existing staff HSE

knowledge is up to date? (If training is provided in-house please give details ofcontent)

e) What arrangements does your company have to ensure job competency for thosejobs involved in managing HSE hazards and risks.

(iv) Specialised training

a) How have you identified areas of your company's operations where specialised

training is required to deal with potential hazards? (Please itemise and provide detailsof training given).

b) If the specialised work involves radioactive, asbestos removal, chemical or otheroccupational health hazards, how are the hazards identified, assessed andcontrolled?

(v) HSE qualified staff - additional training


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Does your company employ any staff who possess HSE qualifications that aim toprovide training in more than the basic requirements?

(vi) Assessment of suitability of Subcontractors/ other companies

a) How do you assess:

i) HSE competence?

ii) HSE record of the Subcontractors and companies with whom you place contracts?

b) Where do you spell out the standards you require your Contractors to meet?

c) How do you ensure these standards are met and verified?

(vii) Standards

a) Where do you spell out the HSE performance standards you require to be met?

b) How do you ensure these are met and verified?

c) How do you identify new industry or regulatory standards that may be applicable toyour activities?

d) Is there an overall structure for producing, updating and disseminating standards?


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Section 4 Hazards and Effects Management

(i) Hazards and effects assessment

What techniques are used within your company for the identification, assessment,

control and mitigation of hazards and effects?

(ii) Exposure of the workforce

What systems are in place to monitor the exposure of your workforce to chemical orphysical agents?

(iii) Handling of chemicals

How is your workforce advised on potential hazards (chemicals, noise, radiation, etc.)encountered in the course of their work?

(iv) Personal protective equipment

What arrangements does your company have for provision and upkeep of protectiveequipment and clothing, both standard issue, and that required for specialisedactivities?

(v) Waste management

What systems are in place for identification, classification, minimisation andmanagement of waste?

(vi) Drugs and alcohol

Do you have a drugs and alcohol policy in your organisation? If so, does it includepre-employment and random testing?


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Section 5 Planning and Procedures

(i) HSE or operations manuals

a) Do you have a company HSE manual (or Operations Manual with relevant sectionson HSE) that describes in detail your company approved HSE working practicesrelating to your work activities? If the answer is YES please attach a copy ofsupporting documentation.

b) How do you ensure that the working practices and procedures used by youremployees on-site are consistently in accordance with your HSE policy objectivesand arrangements?

(ii) Equipment control and maintenance

How do you ensure that plant and equipment used within your premises, on-site, or atother locations by your employees are correctly registered, controlled and maintainedin a safe working condition?Provide a short overview of your preventative maintenance system.Is HSE Critical equipment specifically identified and included in your preventativemaintenance system?

(iii) Road Safety Management

What arrangements does your company have for combating road and vehicleincidents?

Section 6 Implementation and Performance Monitoring

(i) Management and performance monitoring of work activities

a) What arrangements does your company have for supervision and monitoring ofperformance?

b) What type of performance criteria are used in your company; give examples?

c) What arrangements does your company have for passing on any results and findingsof this supervision and monitoring to your:

Base management?

Site employees?


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(ii) HSE performance achievement awards

Has your company received any award for HSE performance achievement?

(iii) Statutory notifiable incidents /dangerous occurrences

Has your company suffered any statutory notifiable incidents in the last five years(safety, occupational health and environmental)? (Answers with details includingdates, country, most frequent types, causes and follow-up preventative measurestaken).

(iv) Improvement requirement and prohibition notices

Has your company suffered any improvement requirement or prohibition notices bythe relevant national body, regulatory body for HSE or other enforcing authority orbeen prosecuted under any HSE legislation in the last five years? (If your answer isYES please give details).

(v) HSE performance records

a) Have you maintained records of your incidents and HSE performance for the last fiveyears? (If YES, please provide the following: Number of Fatalities, Lost Time Injuries,Lost Workday Cases. Medical Treatment Cases and Restricted Work Day Cases.

Also include the Fatal Accident Rate, Lost Time Injury Frequency and TotalRecordable Incident Rate (TRCF) for each year. (NOTE: Please include yourcompany definitions of the above-mentioned terms for clarification refer to the OGPSafety Performance Accident Data Report).

b) How is health performance recorded?

c) How is environmental performance recorded?

d) How often is HSE performance reviewed? By whom?

(vi) Incident investigation and reporting


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a) Who conducts incident investigations?

b) How are the findings following an investigation, or a relevant incident occurring

elsewhere, communicated to your employees?

c) Are near miss safety learning reported?

Section 7 Auditing and Review

(i) Auditing

a) Do you have a written policy on HSE auditing?

b) How does this policy specify the standards for auditing (including unsafe act auditing)and the qualifications for auditors?

c) Do your company HSE Plans include schedules for auditing and what range ofauditing is covered?

d) How is the effectiveness of auditing verified and how does management report andfollow up audits?


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Section 8 HSE Management - Additional Features

(i) Memberships of Associations

Describe the nature and extent of your company's participation in relevant industry,

trade, and governmental organisations?

(ii) Additional features of your HSE management

Does your company have any other HSE features or arrangements not describedelsewhere in your response to the questionnaire?

Section 9 Company Specific Information


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APPENDIX NO. 2 MOBILISATION PERIOD

The Tenderer shall state the period it would require from the date upon which the AGREEMENT isawarded (in the event of award of AGREEMENT) to the date which it would be able to commence theWORK.

Notice required for mobilisation: ____________________ days (in the event of award)


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APPENDIX NO. 3 ORGANISATION

Tenderer shall include hereunder its Proposed Organisation Chart for undertaking the AGREEMENTup to and showing:

senior management of the Tenderer.

the position and reporting relationship between the person responsible for the day-to-daymanagement and execution of the proposed AGREEMENT and the senior management.

a detailed organisation chart describing the personnel/functions in the execution of theAGREEMENT - key positions should be noted.

details of the organisation of proposed regional and international back-up if any.

details on how to manage the AGREEMENT by co-ordinators/supervisors including lines ofcommunication to COMPANY personnel.


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APPENDIX NO. 4 PRODUCTS' LITERATURES AND CATALOGUES

As an integral part of the tender, Tenderer shall submit the following:

(a) Products' literatures and catalogues.

(b) Letter of Appointment/Representation/Authorisation from the Manufacturer. ( if applicable)*

(c) Supporting documented procedures (if applicable)*

(d) Evidence of continuity support/supply from TENDERERs principal. ( If applicable)*

Failure to submit this document may render the Tenderers bid invalid.

Note:

*Delete where applicable


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APPENDIX NO.5 SUPPLIER'S COMPLIANCE / DEVIATIONS FORM

As an integral part of the tender, Tenderer shall complete and submit the following Vendor'sCompliance / Deviations Form. Failure to submit this document may render the Tenderers bidinvalid.


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Summary Page

COMPANY: BRUNEI SHELL PETROLEUM COMPANY SENDIRIAN BERHAD

PROJECT: COLL NO.:

PR NO.: EQPT. NO.:

TITLE: Positive Declaration of Compliance for

Review Code and Status - To be filled in by BSP

Code 1 Fully conforms. Technically Acceptable.

Code 2 Deviation declared with justification

Code 3 Alternative/Vendors Offer with detailed description

Code 4 Deviation / Alternative Technically Acceptable

Code 5 Deviation / Alternative Technically Not Acceptable.

Date: Name/Indicator: Signature:



Classification of TBE - To be filled in by BSP

Minor 1 week Target Completion Date:

Major 4 weeks Target Completion Date:


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Positive Declaration of Compliance

We, the Manufacturer and Local Vendor, confirm that our offer is in full compliance with your specification(s) in respect tothe Tender document. Refer Part I / Part II* for list of compliance(s)

We, the Manufacturer and Local Vendor, take exception(s) / deviation(s) to your specification(s) in respect to the Tenderdocument. Refer Part I / Part II* for list of exception(s) / deviation(s).

( * Delete where not applicable )

Manufacturer

Name :

Address :

Signed :

Date :

Local Vendor

Name :

Address :

Signed :

Date :


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Part I For Standard Item

(1) (2) (3) (4) (5) (6) (7)

Item Description Conform Deviation Alternative/Vendors Offer TA TNA

Code 1 Code 2 Code 3 Code 4 Code 5

1Full compliance with the specified manufacturer and

country of origin as per TAMAP/AML

2The packing is in compliance with the requirementspecified in the Tender document

3The time stipulated for the delivery of goods in theTender document shall be met

4Scope of supply as per Tender document shall bemet

5Full compliance with SAP buying descriptions andspecifications as stated in the Tender document

List of deviation(s):

5.1

5.2

5.3

5.4

5.5

Note:(3), (4) and (5): To be filled in by vendors. Vendors shall furnish detailed description of alternative offer(6) and (7): To be filled in by BSP


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Part II For Non Standard Item

The following is only a guideline and Design Source shall customise it to specific MR requirement.

(1) (2) (3) (4) (5) (6) (7)

Item Description Conform Deviation Alternative/Vendors Offer TA TNA

Code 1 Code 2 Code 3 Code 4 Code 5

1. General

1.1

1.2

2. Codes, Standards, Specifications and Procedures

2.1

2.2

3. Scope of Supply

3.1

3.2

4. Technical Requirements

4.1

4.2

5 Inspection, Testing and Commissioning

5.1

5.2

6 Documentation Requirements

6.1

6.2

7 Spares and Special Tools, Equipment

7.1

7.2

8 Protection and Packing

8.1

8.2

9 Quality Assurance Requirements

9.19.2

10 Planning and Scheduling

10.1

10.2

11 Guarantees/Warranty

11.1

11.2

12 Approved Manufacturer Lists

12.1

12.2

Note:

(3), (4) and (5): To be filled in by vendors. Vendors shall furnish detailed description of alternative offer(1), (2), (6) and (7): To be filled in by BSP


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EXPLANATORY NOTES

The local vendor shall fill in either Part I for standard item or Part II for non-standard item by means of a tick in the appropriatebox under Conform and Deviation headings. In case of alternative offer, vendor shall provide details underAlternative/Vendors offer heading. BSP shall fill in TA or TNA headings accordingly.

The terms used shall mean the following:

ConformOffer fully meets BSP specification(s)

DeviationOffer does not fully meet BSP specification(s)

Alternative/Vendors OfferOffer does not meet BSP specification(s) but an alternative that provides equivalent or better specification is offered. Vendorshall furnish detailed description. In case of no alternative offer, vendor shall provide explanation and/or justification.

TA or TNAOffer and/or alternative/justification is either Technically Acceptable or Not Technically Acceptable

Standard ItemItems covered under the following Product Groups

Item Description Prod Group Sub-Categories SAP NoPower Transformer (250 kVA, 500 kVA, 800 kVA) 65 65.35.CA 65CADB

LV Switchboard (Halyester - all insulated type) - Modular 67 67.00.AB 67AAAA

HV Ring Main Unit 67 67.00.GA 67AEAM

HV Power Cable 68 68.36.AA 68AAGB

LV Power Cable 68 68.36.BA 68AACA

Cable Tray 68 68.76.BC 68APAA

Cable Gland 68 68.76.HA 68APAD

Cable transits 68 68.76.QC 68APAG

Fuse Switch Service Pillars DB 67 67.23.AA 67XXXX

Beam Pump Control Panel 67 67.23.AB 67XXXX

Navigation lights 3NM 69 69.73.DD 69ABOA

Ball Valve 77 77.XX.XX 77XXXX

Other valve - Check/Globe 77 77.XX.XX 77XXXX

Pipe Carbon Steel 74 74.XX.XX 74XXXX

Fitting - Carbon Steel (flanges, tee, elbow etc) 76 76.XX.XX 76XXXX

Stud Bolts - all types 81 81.XX.XX 81XXXX

Gaskets 85 85.XX.XX 85XXXX

Pipe - Stainless Steel/DupleX 74 74.XX.XX 74XXXX

Fitting - Stainless Steel/DupleX (flanges, tee, elbow etc) 76 76.XX.XX 76XXXX

Valves 60General Cont. Valves - 60.71.AAChoke Valves - 60.71.AB/C/D

60SAAA

Transmitter 60D/P TX - 60.10.ALPress TX - 60.30.BFMVT 60.35.AC

60DHAA60JDAA60JGAA

Instrument cables 68 68.51.AA 68AANA

FO cables 68 68.51.AB 68AJAA

Block & Bleed valves 60 60.98.DA 60AAAA

Fittings 76 76.39.CA 76AAHA

Orifice plates 60 60.19.AA 60DAAA

Pressure switches 60 60.32.BA/B 60JDCA

Mounting stands/plates 60 60.98.LD 60TJAC

Actuated Ball Valves 77 77.MD.CA 77MDCA

Solenoid valves 60 60.98.EA 60SDKA

Pilot & Quick EXhaust Valves 60 60.98.IA/B/C/G60SAGA60SAAA

WHCP 02 02.02.AE 02AAAA

Pressure Gauges 60 60.35.AA/B/D 60JGAA

Pressure Reducing Regulators 60 60.30.DA 60JAAA

Positioners Electronic/Smart 60 60.98.II 60SDAA


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APPENDIX 6 - OFFICE/FACILITIES AND OPERATION OF TENDERER

NOTE: Suppliers facilities shall not be located on any BSP concession land.

A. Tenderer shall supply details of its existing local facility(ies) which is/are proposed to be

utilised in connection with the proposed contract.:-

-office location and facilities-storage location and details-office staff secretarial/clerical- transport

B. Tenderer shall also supply details of its proposed local facilities covering the following:-

-office location and facilities-storage location and details-office staff secretarial/clerical- transport

C. Tenderer to provide clear description of all specific technical/HSE roles, training/support,services, etc. to be derived from the Paints Manufacturers organization in the performanceof this Contract (eg. QA/QC, warehouse setup/operations, storage/handling/disposalprocedures to an ISO 9001 quality management system, yearly HSE/ technical audits)


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APPENDIX NO. 7 TENDERER'S DETAILS

The Tenderer shall complete and submit the following:-

TENDERER'S DETAILS

(1) General:

(a) Tenderers Office address :..

...

...

(b) Tenderers contact person for :..discussion regarding this tender

(c) Telephone number of contact :..person

(2) Tenderers Bank:

(a) Name of Bank :.

(b) Address of Bank :.

..

..

(c) Bank Account number :.to which paymentshould be made

(d) Account Name :.


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APPENDIX NO. 8 TENDERER'S CHECKLIST

As an integral part of the tender, Tenderer shall complete and submit the following Tenderer's

Checklist. Failure to submit this document may render the Tenderers bid invalid.

TENDERER'S CHECKLIST*

Tenderer toconfirm

YES or NO

1. Bid submitted complies with COMPANY's Terms and Conditions ofAGREEMENT in its entirety.

2. Quoted Prices are .(Document Writer to select as appropriate: BND,USD, EUR,GBP, etc).

Delete, if it isOLB

3. The validity of Tender shall be for one hundred and twenty (120) days after

the ... (Tender or OLB Document Writerto select as appropriate)Closing Date.

4. Quoted Prices are firm for three (3) years.

5. Product Samples will be made available to the COMPANY, as and whenrequired.

6. Product catalogue(s) for all quoted items are submitted.

7. Quotations are supported by Material Safety Data Sheet for all materialsoffered (Document Writerto select as appropriate:Applicable to Hazardous

Materials, Personnel Protective Equipment (PPE)).

Note : * Delete where applicable


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APPENDIX 9 - BASIS OF PRICING TENDER

1. The Tenderer shall quote complete bid. Any Tenderer who quotes only part of the scope, theCOMPANY reserves the right to consider its bid invalid.

2. The COMPANY prefers to accept complete bids. However, the COMPANY shall have the right

to split the bids based on commercial advantages as it sees fit.

3. The COMPANY reserves the right, at its sole discretion, to award more than one Agreement asa result of this tender by dividing the scope of supply accordingly.

4. In the event that equal tenders are received, the COMPANY reserves the right to re-tenderunder new conditions for all or part of the estimated requirements.

Optional Clause for OLB Tender:5. In the event that equal tenders are received, the COMPANY reserves the right to re-tender

under new conditions for all or part of the estimated requirements.


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APPENDIX NO. 10. ON-LINE BIDDING REGISTRATION FORM

Pursuant to Appendix 1 of Section B INSTRUCTIONS TO TENDERERS, and as an integral part ofthe Tender, the Tenderer shall complete and submit the following On-line Bidding Registration Form.Failure to submit this document may render the Tenderers bid invalid.

SUPPLIER DETAILS

ON-LINE BIDDING REGISTRATION FORM

FROM: COMPANY:

TO: DATE:

APPLICANT: NEW / MODIFY (Indicate what is applicable)

COMPANY DATA

Company Name :* Location :Division/Department :

Address 1 :*

Address 2 : State/Province/Region :*

City :* Country : * :

Postal Code : * Web Site URL :

Main Phone No :*

CONTACT DATA 1

Prefix: (Mr/Ms/Mrs/Dr/Miss)First Name : * Middle Initial :

Last Name : * Suffix: (Jr/Sr/II/lll/IV/MD/Phd) :

Title :

E-mail Address : *

Phone Number : * Fax Number :

CONTACT DATA 2

Prefix: (Mr/Ms/Mrs/Dr/Miss)

First Name : * Middle Initial :

Last Name : * Suffix: (Jr/Sr/II/lll/IV/MD/Phd) :

Title :

E-mail Address : *

Phone Number : * Fax Number :

* Denotes required fields


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Page C/30

APPENDIX 11 - SECRECY AGREEMENT

In consideration for being invited to tender, the Tenderer shall comply with and its authorisedrepresentative shall sign the Secrecy AGREEMENT which included as Appendix 1 to the Section 1 -FORM OF AGREEMENT as per ARTICLE 8 to the same Section and return this by FAX at the faxnumber given under Clause 8(3) of the Section B Instructions to Tenderers, within seven (7) daysof receipt of Tender Document or Invitation of Tender whichever is earlier.

However the ORIGINAL signed copy shall be returned as part of Pre-Commercial / Commercial withthe bid in Envelope 2.


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APPENDIX 12 - DECLARATION OF BUSINESS PRINCIPLES

In consideration for being invited to tender, the Tenderer shall comply with and its authorisedrepresentative shall sign the Declaration of Business Principles which included as Appendix 2 to theSection 1 - FORM OF AGREEMENT as per ARTICLE 9 to the same Section and return this by FAXat the fax fax number given under Clause 8(3) of the Section B Instructions to Tenderers, within

seven (7) days of receipt of Tender Document or Invitation of Tender whichever is earlier .

However the ORIGINAL signed copy shall be returned as part of Pre-Commercial / Commercial withthe bid in Envelope 2.