Exhibitor manual IISS 2014

INDIA INTERNATIONAL SEAFOOD SHOW 2014

EXHIBITION MANUAL

10-12 January 2014

Chennai Trade Centre, Chennai

Organized by

The Marine Products Export Development Authority

&

Seafood Exporters Association of India

IISS 2014 Exhibition Manual Page 2

GENERAL INFORMATION AND GUIDELINES

1. EXHIBITION

India International Seafood Show 2014

2. ORGANISER

The Marine Products Exports Development Authority, Ministry of Commerce & Industry, Government of India

&

Seafood Exporters Association of India

3. DATES, TIMINGS VENUE

India International Seafood Show 2014

Inauguration

Date : January 10, 2014

Timings :- 10 am

Venue - Convention Centre, Chennai Trade Centre, India

Exhibition

Dates: 10-12 January 2014

Timings : - 10.00 am to 6.00 pm (upto 4 pm on 12 t h January 2014)

Venue – Hall 2 & 3, Chennai Trade Centre, India

4. POSSESSION OF STALLS

The exhibitors can commence moving in their materials and setting up their stalls at 08 am on 9th

January 2014. Heavy machinery has to be moved in before 11 am on 8th January 2014. Shell scheme stalls will be handed over on 9th by 12 noon. The stall set up shall be over by 6.00 pm on 9th January 2014. Entry to the venue will be allowed only to the exhibitors, official booth contractors and their personnel on 8th & 9th January 2013.

5. REMOVAL OF EXHIBITS

Exhibitors are allowed to remove the exhibits from the booths only after the official closure of the exhibition (i.e. after 4.00 pm on 12th January 2014). Goods may be taken out only on receipt of Exit Pass (to be issued by CTC,) this will be distributed on 12th January 2014 to the exhibitors by 3 pm. All stalls to be vacated completely by 10 pm on 12th January 2014.

6. ADMISSION

Entry to the exhibition is only by Registration as Exhibitor/ Delegate/ Visitor.


7. STALL PACKAGE

The standard Shell Scheme booth (Modular system) will be 3m x 3m height of 2.5 m laminated white panels. Exhibitors will be provided with standard furniture and fittings in a stall of 9 sq. m. i.e.;

1 Counter Table, 3 Chairs, 3 Spotlights, 1 power socket of 15 amp/220 volts & 3 spot lights.

Including carpeting, fascia board with company name and booth number plus free listing in the Exhibition Directory who makes registration on or before 01.12.2013.

8. CUSTOM BUILT STALL

Exhibitors opting for BARE SPACE wanting their own design, should submit details of the contractor, layout plan and design prototype to the organizers by 15th December 2013 for approval.

9. ADDITIONAL REQUIREMENTS – FURNITURE FITTINGS, AUDIO VISUAL AIDS ETC.

For additional fittings/ requirements (ANNEXURE – 2 & 3), Please contact the empanelled stall contractor (ANNEXURE - 1)

10. ELECTRIC LOAD

Exhibitors requiring heavy electrical load/ Compressed Air for their exhibits should submit such requirements to the organizers by 15th December 2013.

Additional power required by the exhibitor will be charged. PLEASE specify whether the electricity is required only for show timings or for 24 hrs (for those who want to run freezers, aerators etc continuously).

11. EXHIBITOR BADGES

Exhibitor Badge is mandatory for all exhibitors and is required for entry to the hall for all three days of the exhibition. Exhibitor badges can be collected from the registration desks at the venue. The registration desks at the venue will open at 10 am on January 9th 2014.

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12. FOOD COURT

Restaurant / Food Court will be located at the Venue. A variety of snacks and beverages will be available in the Halls/ Convention Center and outside for direct purchase.

Food Court: Tharun Foods

No. 61, 1st floor Veerapan Street Alwarthirunagar, Behind Megamart Valasaravakkam, Chennai – 87 Mobile: 90940 04158 Contact Person : L. Kesava Narayanan Email: [email protected]

Restaurant: GRT GRAND CHENNAI

120, Sir Thyagaraya Road, T. Nagar, Chennai 600 017 Contact person: Mr.P.SATTISH & Mr. R.MURALI KRISHNAN Phone: +91-44-2815 0500/5500 Fax: +91-44-2815 0788 Mobile: +91 95660 21428/ 99401 41914 Email: [email protected] [email protected] Website: www.grthotels.com/grtgrand.aspx

13. LUNCH

Complimentary lunch will be provided to the exhibitors and delegates only during show days. Tea and Coffee will be served twice in a day to the delegates and exhibitors attending the Technical Sessions arranged in the Convention Center.

14. MEDICAL FACILITY

First aid facility with medical assistance and ambulance in case of emergency will be available at the venue during the exhibition days.

Ambulance No: 108

List of hospitals in Chennai are given in Annexure - 5

15. FIRE PRECAUTIONS

Fire-fighting equipment will be installed at various points in the Exhibition hall. However, Exhibitors are advised to take due precautions to prevent fire. Fire Engine will be stationed near the exhibition area during the period of the exhibition. A list of precautions to be taken to avoid fire hazards are provided at Annexure - 6.

16. HOUSEKEEPING

Organizer will provide for daily overall cleaning of the exhibition halls and common areas after show hours. However, it will be the responsibility of the exhibitors to keep their individual stall tidy.


RULES AND REGULATIONS

1. India International Seafood Show 2014 will be organized at Chennai Trade Centre (CTC), Chennai, India from 10th- 12th January 2014. The Event will be from 10 a.m. to 6.00 pm (upto 4 pm on 12th January 2014)

2. The inauguration is at 10 am on10th January 2014 at the Convention Center of CTC

3. The registration for the space should be made online. The Organisers reserve the right to refuse any application for space without giving reasons. The organizers reserve the right to make such changes in stall position, site layout, floor plan, and other details as they consider fit in the overall interest and safety precautions of the exhibition and adhering to the norms of the local governing body.

4. Stalls will be allotted on a first-come-first-serve basis. Fee once paid will not be refunded.

5. The stall will be handed over to the exhibitors at 8.00 a.m. on 9th January 2014. The stall once allotted is not transferable.

6. Stall to be set up by 6 pm on 9th January 2014

7. No Exhibitor will be permitted to install exhibits or displays in such a manner as, in the sole opinion of the Organizers, obstructs the light or impedes the view along open spaces. The passage must be kept clear and must not be littered or obstructed in any way

8. No nails, screws, bolts or other fixtures may be driven into any part of the Venue, including floors. Nor may any part of the Venue be damaged or disfigured in any way. If any damages occur, the Exhibitor responsible shall be directly liable for any reparation charges incurred by the Venue owners.

9. Exhibitors must not canvas or distribute advertising or promotional matter in any part of the Venue, except in the immediate vicinity of their own stands. Furthermore, an Exhibitor must undertake to withdraw any advertising matter at the Exhibition to which the Organisers may reasonably object on the grounds of legality, decency or honesty, nor may use any audio-visual system that would in the opinion of the Organisers cause annoyance or disturbance to others.

10. The exhibitor shall be liable to pay for any damages caused to the stall or equipment allotted to him. Any such damage shall be assessed by the organizers and their decision on the charges to be paid by the exhibitor shall be final.

11. Security will be provided at the absolute discretion of the Organizers but the organizers will not be responsible for any damage/loss of any article/property kept in the stall. All products shall be exhibited only within the stall.

12. The Organizers will be responsible at all times for the control of the exhibition area. The Exhibitor is responsible for their materials, equipment and other possessions as well as for the supervision of their promotional activities and their employees, contractors, suppliers and agents. The Organisers' decision must be accepted as final.

13. Jurisdiction in case of any dispute will be Ernakulam, Kerala, India.

14. In the event of any occurrence not foreseen in these rules and regulations, the decision of the Organizer shall be final.


OFFICIAL SERVICE PROVIDERS

The Organizer has appointed the following Official Service Providers for various services. The services of the Official service providers are for the convenience of the Exhibitors and the Organizers will accept no liability in respect of any contract entered into between Exhibitors and such service providers for the negligence or default of any such person, their servants and agents.

OFFICIAL BOOTH DESIGNER / STALL CONSTRUCTOR

Meroform (India) Pvt. Ltd. (Annexure - 1)

ADDITIONAL FURNITURE / ELECTRICAL ITEMS/ AUDIOVISUAL

Meroform (India) Pvt. Ltd. (Annexure – 2 & 3)

OFFICIAL FREIGHT FORWARDERS

Schenker India Pvt. Ltd. (Annexure - 4)

OFFICIAL TRAVEL AGENCY

Bala travel agency 88-A, MGR Salai Near Valluvarkottam Signal Nungambakkam, Chennai – 600 034 Ph: - +91 44 42135555, 2822 4444

VENUE

Tamilnadu Trade Promotion Organization, Chennai Trade Centre Complex, Nandambakkam, Chennai 600 089. Phone: +91 44 22330902

Parking

A) Free Parking

1) Free Parking for Loading Purpose

• In order to avoid the inconvenience of parking during the installation work, free parking will be provided for working purpose..

• Period: during preparation, and dismantling (8th January – 12th January 2014)

• Quantity: unlimited numbers of loading vehicles

• Validity: 3 hours of entrance

• Vehicles: trucks, vans, and other heavy-loading vehicles


ANNEXURE – 1 OFFICIAL STALL CONTRACTOR Meroform (India) Pvt Ltd. No.44, Mount Poonamallee Road, Nandambakkam, Opposite to Chennai Trade centre Chennai - 600 089. Ph: +91 44 2231 4879 / 2232 2524 [email protected] www.litmusindia.com

Contact Person is Ms. Devi

Transfer detail for INR

Bank Name : HDFC Bank Address : No. 5/12, Mount Poonamallee Road, ( Near Chennai Trade Centre ) Nandambakkam, Chennai 600 089, Tamil Nadu, India

Account No : 18758320000016 Swift Code : HDFCINBBCHE IFSC Code : HDFC0001875

Beneficiary Name: MEROFORM INDIA PVT LTD Address : No.44, Mount Poonamallee Road Nandambakkam ( Opposite to Chennai Trade Centre ) Chennai 600 089, Tamil Nadu

Exit gate pass will be issued to exhibitors against NIL due. The requirements should be given well in advance to avoid any delays.


ANNEXURE - 2

Additional furniture & Accessories Form

Please complete the form and return to: Meroform India Pvt ltd No.44, Mount Poonamallee Road, Nandambakkam, Chennai 600 0089. Tel: 044 2231 4879 /2232 2524 E-mail: [email protected], Contact Person: Mrs. Devi. S

Item Code Description of Item Qty Unit

Rates (INR)

Amount

MI - 2 Counter ( 1080 x 540 x 750mm ) Each 800

MI - 3 Side Rack ( 945 x 400 x 750mm ) Each 1800

MI - 4 Information Counter ( 1010 x 620 x 1000mm ) Each 1500

MI - 5 N.H.Counter ( 1200 x 450 x 1050mm ) Each 2500

MI - 6 Glass Round table ( 700mm Ø x 750mm ) Each 900

MI - 7 Square Table ( 750 x 750 x 750mm ) Each 900

MI - 8 Round Table ( 700mm Ø x 750mm ) Each 900

MI - 9 Tall Round Table ( 600mm Ø x 1100mm ) Each 1500

MI - 10 Executive Chair Each 1500

MI - 11 Novia Chair ( Upholstered Seat & Back ) Each 500

MI - 13 Metal Frame Chair ( Moulded Seat & Back ) Each 350

MI - 14 Bar Stool Each 800

MI - 15 Bar Stool - Hydraulic Each 1000

MI - 16 Sofa ( single seater ) Each 2500

MI - 17 Sofa ( two seater ) Each 4000

MI - 19

Podium i) 500 x 500 x 750mm ii) 500 x 500 x 1000mm iii) 1000 x 500 x 750mm iv) 1000 x 1000 x 750mm

Each 1200

MI - 20 Magazine Stand ( Metal Frame ) Each 500

MI - 22 Showcase ( 500 x 500 x 2000mm ) Each 4500

MI - 23 Showcase ( 1000 x 500 x 2000mm ) Each 5500

MI - 24 Glass Counter ( 1000 x 500 x 1000mm ) Each 3500

MI - 26 Lockable Wooden Door ( 900 x 2000mm ) Each 3500

MI - 27a Magazine Wooden Shelf (Flat / Sloping 1100 x 300mm) Each 500

MI - 27b Magazine Glass Shelf ( Flat only 1100 x 300mm ) Each 500

MI - 28 Fridge 165 L ( 900 x 450 x 450mm ) Each 3200

MI - 29 Coffee Maker Each 1500

MI - 31 Spot Light 100 Watts Each 500

MI - 33 Halogen Light 300 Watts Each 1200

MI - 35 Metal Halide 75 Watts Each 2000

MI - 36 Strip Socket ( Maximum - 1 Kw ) Each 500

MI - 37 Wooden chair ( Black ) Each 500


ANNEXURE – 2 CONTD.

Plasma TV 32inch with DVD Player Each 5000

Plasma TV 42inch with DVD Player Each 6000

Lap top Each 2250

Visitor Book Each 350

Visiting Card Bowl Each 350

Carpet Sqm 110

24 Hr Power Connection

Per KW 900

Sub Total

Service Tax 12.36%

Total

Orders are valid only when accompanied by full remittance, payment should be made by Bank Transfer / DD / Cheque payable at Chennai in favour of Meroform India Pvt Ltd Rates mentioned above are on Hire basis and applicable for show days.

Company Name: …………………………………………….. Stall No: ………………………………..

Address: ……………………………………………………………………………………………………..

Phone : …………………………………………………………. E - mail: …………………………………

Name: ………………………………………………………….. Signature: ………………………………


ANNEXURE – 3


ANNEXURE – 4

OFFICIAL FREIGHT FORWARDERS

Schenker India Pvt. Ltd.

Mr. Balaji.N

Regional Office Chennai / Fairs & Exhibition.

Schenker India Pvt. Ltd., No. 42, North Phase,

Industrial Estate, Ekkatuthangal, Chennai - 600 032, India.

Dir: +91.44.4222.5939

Board: +91.44.4222.5222

H.P: +91 9790957312

E-Mail: [email protected]

Wherever the M/s. Schenker does not have their own office, they have associates in those countries. Exhibitors are requested to contact M/s. Schenker India Pvt Ltd for obtaining the names, addresses etc of their associates in respective countries.


ANNEXURE – 5

Sl.No. Name of the Hospitals Address & Phone Nos.

1. Apollo Speciality Hospitals Address :- 320 Anna Salai, Teynampet, Chennai – 600035. Telephone No. :- 24331740

2. A.V.M.Medicals ENT Research

Foundation Pvt Ltd Address :- No-3 P.S.Sivasamy Salai, Chennai - 600004 Telephone No. :- 24994957

3. Agarwalls Eye Institute Private

Limited Address :- 13 C.D.L.Road, Chennai - 600086 Telephone No. :- 28279685

4. Apollo Cancer Hospital Address :- 320 Anna Salai, Chennai - 600018 Telephone No. :- 24363551

5. Balaji Hospital Address :- 1, Lawyer Janardhan Street, Chennai - 600032 Telephone No. :- 22343313

6. Bharathi Rajaa Hospital & Research

Centre Address :- 11 Madley Road, Chennai - 600017 Telephone No. :- 24341982

7. Billroth Health Centre Address :- 43 Lakshmi Talkies Road, Chennai - 600030 Telephone No. :- 26444070

8. C.S.I.Kalyani Multi Speciality

Hospital Address: - 15 Dr.Radhakrishnan Salai, Mylapore, Chennai - 600004 Telephone No. :- 28475101

9. GANDHIJI NATURECURE CENTRE (Yoga, Nature Cure & Ayurveda)

Address :- 2-C,Mandhira Apartment, 53, North Boag Road, T-Nagar, Chennai - 600 017. Telephone No. :- 28151159, 28151062 Cell: 9444041062, 9840544894, 9444631778 E-mail:[email protected] Website: www.gandhijinaturecure.com

10. Government Opthalmic Hospital Address :- Marshalls Road, Chennai - 600008 Telephone No. :- 28554540

11. Kalyani Hospital Address :- 15 Dr.R.K.Salai, Chennai - 600004 Telephone No. :- 28571101

12. Lifeline Diabetes Centre Pvt Ltd Address :- 54\9-A, L.B.Road, Chennai – 600020. Telephone No:- 24917627

13. Madras ENT Research Foundation

Pvt Ltd Address :- 2 P.S.Sivasamy Salai, Chennai - 600004 Telephone No. :- 24970876

14. Madras Institute Of Ortho &

Traumatoly Address :- N.S.K.Road, Chennai - 600026 Telephone No. :- 24726204

15. Madras Medical Mission Unit

Institute Of Cardio Vascular Disease Address :- 4-A, Dr.J.J.Nagar, Mogappair, Chennai - 600050 Telephone No. :- 26259801

16. MIOT Hospitals Address :- No-4/112 Poonamallee Road, Manapakkam, Chennai - 600089 Telephone No. :- 22312288

17. Vijaya Hospital Address :- 180 N.S.K.Salai, Chennai - 600026 Telephone No. :- 24802221


ANNEXURE – 6

FIRE PRECAUTIONS

In the CTC Exhibition hall and convention centre premises it is forbidden:

1. To use open fire in the pavilions and in the open space 2. To smoke 3. To store outside the stand any packages, papers and other fire hazardous materials 4. To block access to power switching stations, hydrants, hand fire-fighting equipment, fire alarm push-

buttons, electric power switches, etc. 5. To block fire access roads leading to Exhibition hall and convention centre access roads passages,

evacuation exits and communication pathways 6. To stock and store flammable materials and to use either cleaners flammable materials or the materials

that can form explosive compounds 7. To leave machines or any technical equipment not cleaned from liquids, dust, lubricants, oils and

production waste after work or demonstration 8. To leave greased or oiled rags, cleaners and substances, without proper safeguard, interaction of which

may result in self-ignition or explosion 9. To use balloons filled with combustible gas in pavilions or open space 10. To bring in and use any combustible gas cylinders including the tourist ones without separate

agreements with CTC fire services. 11. Vehicles or any other equipment with combustion engines may be exhibited in pavilions only after the

following conditions are met:

• The fuel tank may contain only the minimum quantity of fuel necessary to remove the vehicle or other equipment from the premises

• The fuel tank must be closed

• The battery must be permanently disconnected

Documents

Exhibitor manual IISS 2014