Embed Size (px)
Citation preview
18TH ANNUAL CONFERENCE OF THE INTERNATIONAL SOCIETY FOR BIPOLAR DISORDERSHeld Jointly with the
8TH BIENNIAL CONFERENCE OF THE INTERNATIONAL SOCIETY FOR AFFECTIVE DISORDERS Amsterdam, The NetherlandsJuly 13-16, 2016
Exhibitor Technical Manual
1
Dear Exhibitor, This Exhibitors’ Technical Manual is designed to assist you in preparing for a successful conference and contains important information. Please read the information in this manual. It will take you very little time now and could save you a great deal of time later.
The Exhibition will be held in conjunction with the ISBD-ISAD 2016 - The 18th Annual Conference of the International Society for Bipolar Disorders Held Jointly with the 8th Biennial Conference of The International Society for Affective Disorders taking place in Amsterdam, The Netherlands, July 13-16, 2016 at the Vrije Universiteit Amsterdam.
Please do not hesitate to contact me for further information or assistance. Kind regards, Robert Nesbitt Senior Meeting Planner Tel: +41 22 9080488 Ext 590 Fax: +41 22 906 9140 [email protected]
2
Table of contents
SECTION 1: Contact Information 3
SECTION 2: Deadlines and Timetables 4
SECTION 3: Exhibition Table Tops 5
Table Top Package
Space only
SECTION 4: Exhibitor Badges 7
SECTION 5: Lead Retrieval Bar-Code Readers 9
SECTION 6: Delivery Address and Important Road works deatils 11
SECTION 7: Catering 15
3
SECTION 1: Contact Information
Director of Operations Ms. Charlotte Boskila Tel: +41 22 9080488 Ext 946 [email protected]
Programme Coordinator Ms. Joanne Katz Tel: +41 22 9080488 Ext 920 [email protected]
Senior Meeting Planner & Technical and Exhibition Mr. Robert Nesbitt Tel: +41 22 908 0488 ext. 590 [email protected]
Registration Manager Ms. Shelley Kurtz Tel: +41 22 9080488 Ext 398 [email protected]
Industry Liaison and Sales Ms. Leonie Hulstein Tel: +31 20 763 01 00 [email protected]
Accommodation Manager Ms. Shirley Raphaely Tel: +41 22 9080488 Ext 586 [email protected]
AV Coordinator Mr. Mike Perchig [email protected]
CATERING Sodexo Ms. Kim Blokdijk Tel: +31 (0)65 061 81 47 [email protected]
VENUE VU University Ms. Heleen Helleman Senior traffic Events De Boelelaan 1105, 1081 HV Amsterdams Tel: +31 20 59 83216 [email protected]
LOCAL STAFF GoodDay Hospitality Services bv
Ms. Grace Tielman Stadhouderslaan 9
2517 HV ‘s-Gravenhage T +31 (0) 70 820 02 69 [email protected]
4
SECTION 2: Deadlines and Timetables
* Subject to change according to final congress schedule
Submission of Exhibition Forms Deadlines
Hotel Reservation You can book through the conference website
http://www.isbd2016.com/
Badge Order Thursday 7 July, 2016
Lead Retrieval Wireless Barcode Reader Thursday 7 July, 2016
Delivery of materials Direct to venue only on Tuesday 12 July, 2016
Exhibition Time Table*
Set up Wednesday July 13 08:00-16:00
Exhibition hours Wednesday July 13 19:30-20:30
Thursday July 14 10:00-16:15
Friday July 15 10:00-16:15
Saturday July 16 09:30-13:00
Breakdown Saturday July 16 15:00-17:00
Registration Timetable*
Wednesday July 13 08:30-20:20
Thursday July 14 07:00-18:00
Friday July 15 07:00-18:00
Saturday July 16 07:30-16:00
Empty packaging material must be removed no later than 16:00 on Wednesday 13 (Set up day).
Note the area used is a public area, please secure your own personal belongings
At the close of the conference exhibitors are responsible for removing/disposing of any materials remaining
5
SECTION 3: Exhibition Table Tops
TABLE TOPS AS PER EXHIBITION FLOOR PLAN: Table Tops include: 1 x Skirted Table 140CM X 73.5CM 2 x Chairs 1 x extension cable for electric socket
Daleco Pharma b.v. TT4 International Society for Affective Disorders (ISAD) TT3 International Society for Bipolar Disorders (ISBD) TT1 Mindpax s.r.o TT13 Monseno ApS TT5 NeuroRX, Inc. TT10 Sunovion Pharmaceuticals Europe Ltd TT7 Wisepress Medical Bookshop TT11 TBD TT2
6
Vrije Universiteit Amsterdam Foyer, Reception Halls Boelelaanzidje & Campuszijde Center Building Level 1 De Boelelaan 1085 1081 HV Amsterdam
7
SECTION 4: Exhibitor Badges
All Exhibitors are required to be registered and will receive a badge displaying the exhibiting company’s name. Individual participant
names will not appear on badges and may be used interchangeably between staff members.
Two (2) exhibitor badges will be given for the first 9 sqm booked and one (1) additional badge for each 9 sqm after.
Any additional staff members will be charged an exhibitor registration fee of €140 (+VAT). Exhibitor registrations allow access to the
exhibition area only and shall be used by company staff only.
For additional badges, please use the Exhibitor registration form on the next page. Please return the form to the attention of:Robert Nesbitt
at [email protected], no later than Wednesday, 6 July, 2016.
Eexhibitors’ badges give free access to the exhibition area, coffee breaks and welcome reception.
All personnel are required to wear badges to access the venue.
Company name badges are for the use of company personnel for booth staff purposes only and should not be used by companies to bring
visitors into the Exhibition.
Exhibitor’s badges will not be mailed in advance and may be collected at the Registration Desk on arrival.
8
Exhibition Badge Order Form
Please return to [email protected] no later than Wednesday, 6 July, 2016.
Please indicate the total number of badges required. An invoice will be sent for all additional badges.
Description Cost Quantity Total Cost
Free Badges N/A N/A
Additional Badges €140
Total
9
SECTION 5: Lead Retrieval Wireless Barcode Reader
Lead Retrieval Wireless Barcode Readers are a helpful tool for collecting participants contact information. The Smart Scanner
On-line comments per scanned badge
On-line expanded participant info
Hand held
Cost per unit - €400 + vat +4% CC surcharge The Mini Scanner
No editing capabilities
Basic participant info
Pocket size
Cost per unit - €300 + vat +4% CC surcharge Please Note:
Barcodes on participants' badges contain contact information as supplied by the registrant or the agency responsible for the registration process of that participant. We regret that in some cases, as when group registration is completed by a company, we may not be in possession of the full contact details.
In addition, please note that neither Kenes International nor the Organizing Committee is responsible for the content of the information.
In order to reserve your Lead Retrieval Wireless Barcode Reader, please return the Order Form on the following page.
10
Order Form -Lead Retrieval Wireless Barcode Reader
Please complete the following Order Form. Please note that if the system is not returned one hour after the exhibition closing hour, an additional €1500 charge will be made to your credit card.
In accordance with the security measures taken by credit card companies, Please complete the following form in your own handwriting and sign. Please mail this form before Thursday, 7 July, 2016 to the attention of Robert Nesbitt [email protected]
Number of Smart Scanners Requested: ______________________ (€400 + vat +4% CC surcharge per unit)
Number of Mini Scanners Requested: _______________________ (€300 + vat +4% CC surcharge per unit)
Company Name: _________________________________________
Email Address: __________________________________________
Telephone Number: ______________________________________
Card Type: Visa / MasterCard / AMEX: _______________________
Credit Card Number: _____________________________________
Expiration Date: _________________________________________
Security Digits (on the back of the credit card): ________________
Name of Card Holder: ____________________________________
Date: __________________________________________________
SIGNATURE of Card Holder: _______________________________
11
SECTION 6: Shipping
Vrije Universiteit Amsterdam – ISBD Conference SAP 40167753 Goederenontvangst (los- en laadperron) Gebouw W&N (G-063) De Boelelaan 1085 1081 HV Amsterdam Contact Name: Robert Nesbitt Mobile number: +972 54 678 7948 Deliveries can only be made on Monday the 11th until Tuesday the 12th until Noon. Please clearly indicate that this is for the ISBD conference
IMPORTANT INFORMATION: Closing of the De Boelelaan- Van der Boechorststraat junction due to works
Visiting Address
Strawinskylaan 59
1077 XW Amsterdam
PO Box 79092
1070 NC Amsterdam
Telephone +31 (0)20
575 2111
www.zuidas.nl
Return address: PO Box 79092, 1070 NC Amsterdam
To:
Residents in the area of the De Boelelaan - Van der Boechorststraat junction
Date:
Reference:
Subject:
28 June 2016
20160610 lc/CB
Closing of the De Boelelaan - Van der Boechorststraat junction due to works
Dear Sir or Madam,
This letter is to inform you about the forthcoming works on the De Boelelaan - Van der
Boechorststraat junction. This letter explains what we are going to do, how this may affect
you and how we plan to keep you up to date on the progress of the works.
Please find below an overview of the planned works:
The work in Zuidas will improve the sewage system. Four large pipes under the junction will
be replaced. This work will immediately include a large number of pipe sleeves for electricity
and telecoms. The water mains will also be replaced by steel pipes. Next, the Van der
Boechorststraat side of the junction will be improved for a better traffic flow. We have made
a conscious decision to work in the summer period. There will be less traffic because of the
holidays during this time. For more background information on the nature of the work and
the phases to follow, please go to the website: www.zuidas.nl
Consequences for accessibility
Traffic
• For this work, the De Boelelaan - Van der Boechorststraat junction will be
completely closed to traffic from Friday 1 July 2016 at 06:00 until Sunday 28
August 2016. Traffic will be diverted and you will be subject to longer journey times
during this period due to alternative routes (see image). The junction is expected to be open to traffic on Monday morning 29 August. If you want to leave Zuidas
during the evening rush hour, we advise that you take the S109.
• VUmc hospital and car parks will remain accessible.
Cyclists and pedestrians:
Cyclists and pedestrians may use a path that runs along the work site.
Page: 2/3
Public transport
• In the period of Monday 1 August until Tuesday 9 August, a limited number of trains will run for several days. This has nothing to do with this work, but it will
affect the alternative options in reaching and leaving Zuidas. Shuttle buses will be
available. You can also find the latest travel information at www.ns.nl. • Tram number 16 will still run most of the time. Tram 16 will not run in the weekend
of Saturday 2 July and Sunday 3 July and in the week from Friday 5 August until
Sunday 14 August. At Stadionplein, buses will be available. You can also find the
latest travel information at www.gvb.nl. • The buses will be diverted past Van Nijenrodeweg, Buitenveldertselaan and
Stadionweg - Parnassusweg - Strawinskylaan.
European Athletics Championships 6-10 July
In connection with the expected increase in traffic due to the European Athletics
Championships at the Olympic Stadium, we advise you to avoid the evening rush hour on 6,
7 and 8 July. More information: www.amsterdam2016.org/nl/bereikbaarheid/
Traffic information
Download the Flitsmeister app for current traffic information: www.flitsmeister.nl
More information
The most recent information on the project will be available on the website
www.zuidas.nl. If you have any questions or comments, please contact the City of
Amsterdam’s Zuidas Area Coordinator, Jeroen van der Linden, by phone on 06 12 345 105 or
by email at [email protected].
Kind regards,
Marlies Geijsel
Kenniskwartier Project Manager
Page: 3/3
15
SECTION 7: Catering
The catering in the VU University is exclusive to Sodexo Catering Services and needs to be requested in advance. For all enquiries regarding catering, please contact Sodexo Ms. Kim Blokdijk Tel: +31 (0)65 061 81 47 [email protected]
