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The exhibition management tool that automates & orchestrates all communication between the exhibition organiser/manager, venue, service providers and exhibitors.
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Expo Projects – Lode Vissenaekenstraat 48 – 2600 Antwerp – Belgium Phone: + 32 476 07 77 77 – E-mail: [email protected] – www.expodoc.com
• Available 24/7
• Secured Environment
• On any device
• Gain time
• Reduce costs
• Happy customers
Manage your exhibitions with Expodoc!
Online communication and order platform for all parties involved:
MAIN FEATURES
Main features• Online exhibitor manual
– Simple compilation of your exhibition dossier– Upload supplier products in the exhibition guide with a single click– Your exhibitors will find all necessary information and can order everything they need from a single screen
• Order management – Automatic order processing– All information and orders centralised– Orders are sent to the relevant suppliers automatically
• Exhibtor management– All relevant information close at hand– Your exhibitors are always provided with an up-to-date overview of the ordered items– Personalised & automatic reminder system
• Digital technical plans– All information related to utilities available in one place: stand holders specify the necessary items online on their technical plan & you and your suppliers receive all the information centralised in Expodoc
• Archive – Expodoc retains all information regarding previous exhibitions from the exhibitor list until items ordered & prices
• Price strategy– Automatic calculation of commission, surcharges for late orders, etc.
• Integration with your own back-office, invoicing and own website
• Online payment module available
MAIN FUNCTIONS
Main functions
• Centralisation of all useful information (related to current, previous & future
exhibitions)
• Activation/Deactivation of the exhibitor’s file
• Simplified preparation of your exhibition dossier: before creating a new file it is
possible to base it on the previous edition, the dossier used for a different
exhibition or the standard Expodoc exhibition guide.
My exhibitions
Exhibitor Management
• Exhibitors list
• File per exhibitor
• Automatic import of exhibitor details
• Activation of the entire exhibition dossier or per exhibitor
• Automated and personalised reminder system
• Collective welcome email or per exhibitor
• Login and password management
• Etc.
Exhibitor Management
• Determine the invoice system for the entire exhibition dossier or per
product category
• Choice of language for the exhibition guide: NL – FR – EN - DE
• URL of the exhibition guide per language
• General administrative email address or per exhibition
• Lay-out:
‘Look & Feel’ of the exhibition guide
Integratie in your own website
Online communication and order platform for all parties involved:Setup
• Compilation of the exhibition dossier
• Select the suppliers of your choice per product category
• Automatic upload of supplier products/services
• Possibility of making categories or items compulsory
• Adaptation of the exhibition guide as per your requirements:
– Add categories/text/products & services that can be ordered online/all-in stands/etc.
– Modify selected suppliers
– Modify invoicing system per supplier
• Deactivate categories/items whenever you want
• Link products/services to stand dimensions
Exhibitor ManualExhibitor Manual
Exhibitor Manual (Back End)
• List of selected suppliers per product category
• Contact details of the different partners
• Management system for requesting or cancelling partnership requests
• Automatic integration of supplier products with a single mouse click
Partner Management
• Automated and personalised reminder system
• Select the required dates for dispatch: fixed or periodic dates
• The content of the reminder emails is automatically adapted
according to the exhibitor’s situation depending on whether he
has ordered certain items or not or performed certain actions
or not
• In the exhibition guide you indicate the categories and/or items
for which reminder emails must be sent to exhibitors. Expodoc
does the rest: reminders are sent according to the data you
supply, with the content adapted to the situation per exhibitor
Reminder System
• Automatic order processing
• Centralisation of all information and orders
• Orders are automatically sent to the related suppliers
• Complete overview of orders per exhibition
• Overview according to your selected criteria: orders per supplier – per
exhibitor
– by date – administrative processing – total per item – etc.
• Detailed information per order or summarised lists
• List of exhibitors who have not yet ordered compulsory items
• Export to excel & printable versions
• Link to your back-office or invoice system also possible
Order Management
Order Management
Order Management
• You can upload your exhibition plans so that your exhibitor can easily
orientate himself when specifying his utilities on the technical plan
• Stand orientation can be determined by you or the exhibitor
• You determine which items must be indicated in the technical plan
• Your exhibitors are provided with the technical plan according to the correct
dimensions for their stand
• A simple drag & drop system is used for your exhibitors to indicate the
utilities on their stands.
• Centralisation of all technical plans
• Information is automatically communicated to your suppliers
• Printing technical plans: individual, according to a selection or in batches
Technical Plans
Technical Plan (Front End)
ONLINE DOSSIERFOR YOUR EXHIBITORS
• Online exhibitor manual
• 24/7 availability
• All useful information close at hand
General information
Available products & services
Technical plan
Important documents
…
• All information & orders in one place
• General and detailed order overview
• User friendly
• Time saving
Advantages for your exhibitors
Online Exhibition Guide (Front End)
Online Exhibition Guide (Front End)
Online Exhibition Guide (Front End)
Online Exhibition Guide (Front End)
Expodoc … in a nutshell
Your advantages
• Real-time communication
• 24/7 availability
• Secure and user friendly
• Time and cost-saving work tool
• All information and orders centralised in one place
• You pull the strings – with a minimum effort
• Orders are automatically sent to the related suppliers
Expo Projects – Lode Vissenaekenstraat 48 A – 2600 Antwerp - Belgiumwww.expoprojects.com - [email protected] – Phone:+32 3 325 07 77
Expo Projects – Lode Vissenaekenstraat 48 – 2600 Antwerp – Belgium Phone: + 32 476 07 77 77 – E-mail: [email protected] – www.expodoc.com