EXHIBITOR INFORMATION MANUAL

EXHIBITOR INFORMATION MANUAL

MINISTRY OF AGRICULTURE& FARMERS WELFARE

GOVERNMENT OF INDIA


Dear Participant,

A warm welcome to you and your esteemed organisation on behalf of CII Agro Tech Team. We wish you to have a purposeful and growth oriented participation at the exhibition.

This comprehensive manual provides you with an overview of the exhibition. It also provides you with information to facilitate a well organized participation for you at the exhibition.

The manual has been designed to provide you with all the details about the organizer, the show team, ofcial services and facilities available at the exhibition venue, schedule of ofcial functions & events, on-site arrangements and the checklist for the exhibition.

1. Schedule of on-site operations

2. Rules & Regulations

• About your participation

• Pre-Exhibition arrangements

– Possession of Stalls / Installation Period

– Registration procedure at the exhibition site

– Products on display in Stall

– Electricity Charges

– VAT/Sales Tax Formalities

– Stall Design & Construction

– Approval of Layout Plans of Stalls

– Dos & Don'ts

– Exit Pass Formalities

3. ORDER FORMS for obtaining various services / facilities as part of your requirements in participating at the show, which needs to be lled by you.

4. RATE LIST for Additional Furniture & Electrical Goods On Lease Basis

5. CONTACT DETAILS of Ofcial Freight Forwarder & On-site Tariffs

Beyond the above, should you require any additional information/clarication, we would only be glad to support. We are sure that your participation at CII Agro Tech 2016 will be a prolic and memorable experience.

Best Regards, CII Agro Tech 2016 Team

The manual has various information sections that require your action as an exhibitor, the various sections include:

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PART - A SCHEDULES FOR ON-SITE OPERATIONS, RULES & REGULATIONS

A1 RULES & REGULATIONS:

The formulation and execution of the rules and regulations and all other matters regarding the Exhibition will be carried out by CII (Northern Region), Chandigarh (here in after referred to as the Organiser) or their authorized representatives, with the

assistance of the Special Organising Committee. The Organiser is vested with full authority to enforce all the rules and regulations pertaining to the Exhibition. Its decision will be nal and binding in all respect and to all concerned.

ORGANISER: Confederation of Indian Industry (CII), Northern RegionSector 31-A, Chandigarh 160 030 (India) T: +91-172-5022522 / 2607228 | F: +91-172-2606259 / 2614974 E: [email protected] | W: www.cii.in

A2 EXHIBITION VENUE: Parade Ground, Sector 17, Chandigarh

A3 EXHIBITION TIMINGS: 10:00 am to 6:00 pm

A4 RIGHT OF ENTRY TO VISITORS: The organizers reserve the right of admission to visitors and may prescribe registration procedure and recover registration

charges/secretarial costs from the visitors. The decision of organizers in this matter would be nal.

A5 ALLOCATION OF SPACE:

The exhibitor can communicate their preference of a stall; however space will be allocated on rst-cum-rst-serve basis. Allocation of the position and dimensions of the stall will be decided by the Organisers. The details of stall allotment will be communicated to the Exhibitors appropriately.

The decision of the Organisers in regard to stall/space allocation will be nal. The organizers reserve the right, should circumstances necessitate, altering the position or dimensions or area of the stall(s).

A8 PRODUCTS ON DISPLAY IN STALL:

CII Agro Tech 2016 is a premium trade fair where exhibitors are allowed to display their agricultural, food, farm, implements & other allied products/ services.

NOTE: Raw stalls should be complete in all aspects on Friday, 18 November 2016 by 9:00 am

A6 POSSESSION OF STALLS / INSTALLATION PERIOD:

Possession of the stalls will only be given after receiving the full and nal payment to CII along with all necessary documents such

as clearance from the Excise & Sales Tax Department, Chandigarh and Authorization Letter to the stall fabricator or designer.

• Outdoor Raw Exhibitors: 10:00 am onwards on Tuesday, 12 November 2016

• Indoor Raw Exhibitors: 10:00 am onwards on Tuesday, 15 November 2016

• Shell Space Exhibitors: 10:00 am onwards on Thursday, 17 November 2016

A7 DISMANTLING:

Dismantling of the stalls will start after 7:00 pm on Tuesday, 22 November 2016 and exhibitors must remove unwanted material by 8:00 AM on 23 November 2016.

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A14 RESTRICTIONS:

The following are strictly prohibited :

• Exhibitors will have to maintain the stand type of their stall. They can however have an entry/exit point to facilitate the movement of visitors to their stall

• Nailing, digging or cutting the oor / ground

• Holes, nails, screws on panels, furniture, carpet & oor

• Wall paper, glue or paint or other easily non-erasable material on panels

• Carrying out any type of welding work using naked ames

• Use of Plastic Bags

• Loud noise or music

• Smoking within the stall/ hall area during construction as well as the exhibition period and consumption of hard liquor at public area

• Any changes/alterations to the fascia of the stall without the consent of the Organiser

• Use of any banner or tent house furniture/structure in the stall will not be allowed under any circumstances

• Carrying out any welding work using naked ame or a LPG Cylinder

• Height of any display/hoarding or any kind of construction in the stall should not go beyond 10 feet (Maximum)

A13 APPROVAL OF LAYOUT PLANS OF STALLS:

The Exhibitors have to submit the design and drawing of their stall/space before Monday, 24 October 2016 for approval of the Fair Architect & Fire Marshal along with the front elevation. The

approved copy of the design drawing should also be available at site during the construction period for inspection.

A12 DESIGN AND CONSTRUCTION:

The Organisers have the right to decide on the fulllment of the rules, and the authority to demand removal/change of anything

that is not in accordance with the rules. The decision of the Organisers in this regard would be nal and binding

NOTE: CII will not be held responsible for any violation of Sales Tax rules & regulations. Your cooperation in this matter will be highly appreciated. Please note that possession will only be given to exhibitors on production of the requisite permission from the Excise & Taxation Department, Chandigarh.

A11 VAT/ SALES TAX FORMALITIES:

Participation/Sale of Exhibits is subject to mandatory clearance from Excise & Sales Tax Department, Chandigarh. All Exhibitors are required to produce necessary clearance before taking

possession of the stall and also submit this clearance certicate to the organizers. CII will facilitate the participants to obtain this necessary clearance from the department.

A10 ELECTRICITY CHARGES:

Electricity provided at the built up stall is sufcient to run equipment/machinery/appliances only up to 1KW. Any extra power load will be charged at the rate of INR 600 per KW per day

(subject to service tax). Apart from basic facilities, any consumable related to wiring / connection would be charged @ Rs 1500/ USD 20 per every 5 KW power load by the contractor.

A9 SPACE RENTALS:

Shell Scheme

Indoor Raw Space

Outdoor Raw Space

CII Member (INR per sqm)

8400

7700

6800

Non Member (INR per sqm)

8900

8200

7300

Overseas (USD Per Sqm)

220

200

180

Space Type

SERVICE TAX APPLICABLE AS PER GOVERNMENT OF INDIA GUIDELINES

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A15 STAND INTERIORS:

While the Exhibitors are free to decorate their stands to the best of their ability for projecting the right image of their products and company, they should take care not to cause any damage to the

walls, pillars and oors or any other such facility. BANNERS ARE NOT ALLOWED TO BE USED EITHER INSIDE OR OUTSIDE THE STALL.

A16 STAND MANNING:

• No stand should be left unattended during the exhibition hours. Staff manning the stand must be present at least fteen minutes before the opening of the Exhibition and till the closing of the Exhibition.

• Exhibits must not obstruct passages. Fire extinguishers, cable terminals and outlets for electricity must not be obstructed

A17 EQUIPMENT INTERFERENCE:

No equipment, which emits excessive noise or causes electrical interference or any other annoyance, can be operated. In this matter, the decision of the Organizers shall be nal. Audio-Visual lms, television, video, slide presentations/ demonstration shall

be permitted within the connes of the Exhibitor's stall. However, the volume should be controlled so as not to disturb neighboring stalls. This condition is binding on exhibitors.

A18 SOUND & LIGHTING:

CII maintains a maximum level of 75-decibels for all exhibitors at its Trade Shows. This level has been identied as a safe level for trade show demonstrations by the Occupational Safety & Health Administration (OSHA). To ensure a successful Trade Show for all exhibiting companies, CII, as Show Management, reserves the right to monitor sound usage and restrict and possibly eliminate the music and other audio demonstrations in an exhibitor's booth at its discretion. Show Management's actions can include, and are not limited to, reviewing and adjusting all sound system and loud-speaker placements within an exhibit, restricting sound levels within a booth, and restricting demonstrations within a booth, regardless of an exhibitor's contract with tness instructors, celebrities, or guests appearing in an exhibitor's booth. All exhibitors planning to have audio or a demonstration

within their exhibit space must submit complete details to CII, including a description of the demonstration(s), the frequency of demonstration(s), and the location of sound systems (specically loud-speakers). Sound, lighting, and demonstration descriptions are due in writing to CII for approval by Show Management by Monday, 24 October 2016. Specialty lighting, video presentations and promotional lighting projected on exhibit hall walls, ceiling, or oor spaces not contracted for with Show Management is prohibited. If a complaint is registered and a visit to an exhibitor's booth by Show Management does not result in full compliance, Show Management has the authority to cancel all booth demonstrations and/or terminate all electrical power to a booth for the remainder of the Trade Show.

A19 VERBAL AGREEMENT:

Any verbal agreement concerning any aspect of the contract or the exhibition is not valued unless conrmed in writing.

A20 ENCROACHMENT:

The exhibitors should conne their exhibits as well as personal furniture etc. to the area allocated to them. They should not encroach upon corridors, passages, vacant space or other facilities provided by the Organisers.

A21 SPACE NOT OCCUPIED:

• Every exhibitor shall occupy the full area booked by them. • In the event of an exhibitor not taking possession of their stall, the Organisers reserve the right to use the stand so

unoccupied, as they think t and the exhibitor shall have no claims.

Exhibitors are liable to obtain the license/approval rst, before performing or playing any copyright protected music;[Caution: Any Broadcasting or Performance of Copyrighted Music Recording without rst having a license from The Indian Performing Right Society Ltd. (IPRS) and Phonographic Performance Limited (PPL), in respect of its works, constitutes an Infringement of Copyright under The Copyright Act of 1957.It is a Cognizable & Non-bailable offence which attracts heavy penalty which can extend upto a ne of Rs 2 lakhs and imprisonment of 3 years].

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A22 CANCELLATION:

The prospective Exhibitor is liable to forfeit 100% Space rental in case of cancellation of participation.

A23 REMOVAL OF EXHIBITS:

Exhibitors are allowed to remove the exhibits from the Stalls only after 7:00 p.m. on Tuesday, 22 November 2016. The work of removing the exhibits must be completed by 8:00 AM on 23

November 2016. Organisers will not be responsible, if the exhibitors fail to comply with these dates.

A24 DAMAGE CAUSED TO ANY STRUCTURE BY THE EXHIBITOR:

On the closure of the exhibition, the stall/area must be restored to its original condition.Exhibitor will be required to make good all damages, (or make

payment adjustable against Security Deposit in lieu thereof) to the Fair facilities incurred during the Installation/ Dismantling/ Fair period. Exit passes will be issued only after all dues are cleared.

A25 FORCE MAJEURE:

Under the conditions of force majeure which also include but not limited to strike, lock-out, closure, riot, natural calamities, and any such event happening which is beyond the human intervention, the Organisers reserve the right to alter the opening

dates and duration or even cancel the entire Exhibition. In case of change in dates and duration of the Exhibition, the rules and regulations and the agreement between the Exhibitors and the Organisers will remain unaffected.

A26 LIMIT OF LIABILITY:

Organisers are not liable in any form for any loss or damage to exhibitor's property on the exhibition site or injury to their personnel and visitors. By conrming participation in the exhibition, the Exhibitors also agree to refrain from making any claim on the organizers and to indemnify them against any claim

by their party arising out of exhibitors' conduct. Exhibitors are expected to essentially to keep a vigil and security for their human resource and the articles procured at the site. All disputes will be subject to Chandigarh Jurisdiction.

A27 LOCAL AND SITE REGULATIONS:

Exhibitors must agree to abide by the local and site regulations with respect to law and order, parking, safety, etc. The Organisers

will take necessary action against those who do not comply with the regulations.

A28 PUBLICITY:

The Organisers will undertake general publicity of the Exhibition. Posters and other publicity material to be prepared by organizers would be made available to all exhibitors for their use. Exhibitors are at liberty to carry out their own publicity independently at their own cost. Exhibitors are not allowed to put up publicity

material / posters etc. in any other area except within their stalls in the Exhibition Area.Distribution of Printed Pamphlets outside the stall and publicity by/of non-exhibitor is prohibited.

A29 PHOTOGRAPHS/FILMS:

The organizers reserve exclusive right to take photographs and lm the Exhibition stalls. Prior permission of the Organisers will be essential for taking photographs and lms by the Exhibitors

and others. The exhibitors can, however, take photographs of their stall and visitors to their stall.

A30 SECURITY:

General security at the venue will be provided by organisers. For specic security needs, exhibitors are requested to contact the organizers or the Ofcial Security Agency. For more details, refer to order form no. 7.

A31 CONSERVANCY SERVICES:

The Organisers will arrange the general cleaning of the aisles and booths prior to the opening of the Show. However, it is the responsibility of the exhibitor to keep its booth tidy at all times.

As per the venue rules, exhibitors are requested to move any rubbish or discarded materials in the aisles at the end of each day.

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A32 ENVIRONMENT POLICY, SAFETY & SECURITY CONCERNS:

Please note that CII NR believes in ISO 14001:2004. Kindly ensure that all eco-friendly norms and safety measures are followed

during the exhibition period. Important points to be followed:

• To use only licensed contractors for electrical and other exhibition work.

• To use only re retardant material in the exhibition as per rules of the government.

• To strictly follow the guidelines of Chandigarh Fire Services.

• Don't use plastic bags.

• Don't overdraw power as it can be a re hazard & also lead to stiff penalties.

• Don't use green areas as only earmarked open paved areas are available for display outside the halls.

• Don't use inammable material for construction decoration in the exhibition.

• To use & dispose oil, lubricants, batteries & related products as per manufacturer's guidelines.

• Ensure optimum utilization of water. Running taps, leakages in water pipes, if any, must be avoided.

PART - B ADDITIONAL INFORMATION

B1 ADMINISTRATION OF EXHIBITION HALLS:

The Organisers will control the administration of Exhibition from the Exhibition Ofce at the site. Participants should contact CII

staff at the CII Ofce for taking possession of their stall and for information on various exhibition services.

B2 STALL ERECTION AND DISPLAY:

Exhibitors are advised to follow guidelines specied by organizers. The organizers would particularly like to emphasize on the following points.

a) There is no restriction on the size of machinery and equipment except that imposed by the load bearing capacity of the oor for indoor areas. The height clearance of entry doors & the halls must be checked with the Organisers.

b) Woodwork in the Halls is prohibited. Platforms/panels and other decoration for the interior must be brought in pre- fabricated condition for assembly and nishing inside the Hall. Use of systems will be encouraged to result in timely completion of stalls. Passage area is to be kept clear of packing cases, construction material etc.

c) The Exhibitors should leave a minimum of 30% of the stall area free for movement of visitors, especially in the Raw Space category.

d) Stalls should be completed in every respect by 9:00 a.m. on Friday, 18 November 2016 with all exhibits in position. Please note that general security will be placed from 10:00 a.m. on 19 November 2016.

e) The exhibitor, who has booked raw space, can construct an ofce/cabin provided the area covered is 25% of the total booked area and the balance space should be kept open. Height of the sidewalls that open onto the passage area must not exceed 1.5 meters. The wall touching the adjacent exhibitor has to be Maximum up to 10 feet in height.

f) Exhibitors must note that the partition wall between the Two Stalls/Space in the Indoor/Outdoor Raw Space Category will not be provided by the Organisers. Exhibitors will have to do up the partition walls from both the sides in this category so that the quality and get up of the exhibition is maintained. Exhibitor is requested to adhere to the condition.

g) It is mandatory for exhibitors in all categories to maintain the stand types in terms of openings of a stall/space. Exhibitor may like to have an entry/exit point on the sides.

h) Organiser can ask exhibitors to follow the above guidelines. Organiser's decision in this regard would be nal and binding.

I) Use of any kind of cloth banners and tent structure/ furniture at the exhibition site is strictly prohibited.

j) Exhibitors should advise their display and advertising agents about the rules and guidelines for stall decoration, permissible size of display material/partition/side/back wall height restrictions, load bearing capacity, wall nish from sides, panels, ofce cabins etc. Organisers would not correspond with the advertising agents engaged by the Company/Exhibitor. However, if the Exhibitors themselves require any information or clarication, the same can be obtained from the Organisers

B3 SUPPLY OF ELECTRIC POWER:

a) The electric power supply available at the exhibition. b) CII personnel responsible for supply of power will be

entrusted with the authority of regulating and controlling the power supply to the Exhibition Halls and individual stalls.

c) Each stall will be provided with electric power at one point depending on the total load requirement. Exhibitors should

use Distribution Boards for feeding power to their machines. Individual isolation switches should be provided for each machine. Exhibitors should use either armored cables or metal conduits for connecting power supply to machines.

d) The work of drawing power from main point to machines/exhibits is to be carried out by the Exhibitors, at

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their own cost. Exhibitors may engage the services of their own personnel or authorized electrical contractors for cabling work inside their stall, subject to the condition that they are duly licensed to undertake electrical work and their names and addresses are intimated to the Organisers before the commencement of work. The service charges of electrical contractors are to be borne by the exhibitors and are payable directly to the contractors.

e) THE EXHIBITORS SHOULD CONNECT POWER TO MACHINES AND EXHIBITS AS PER THE REQUIREMENT GIVEN IN THEIR APPLICATIONS. CONNECTING POWER TO THE EXHIBITS OTHER THAN THOSE MENTIONED IN THE ELECTRICITY REQUISITION FORM OR MORE THAN THE SPECIFIED LOAD OR THE LOAD ALLOTTED BY THE ELECTRICAL DEPARTMENT WILL NOT BE PERMITTED.

f) Exhibitors must install separate and independent switch connections for their machines/exhibits. Alternate connections or throw-over switches are not allowed.

g) In case power is supplied to the stall from two or more main points, exhibitors must distribute the load as per the capacity of the respective switchboards in consultation with the

Exhibition Electrical Department. h) After the electric wiring work is completed, the exhibitors

must obtain a completion report from their electricians or contractors engaged by them and le the same with Exhibition Electrical Department. Actual connected load for the individual machines/exhibits is to be mentioned in the report.

I) All the main electrical supply points must be kept easily accessible for operation and repairs in the event of emergency. Main Electrical Supply Points should not be concealed or covered.

j) Power will be released only after the wiring work is carried out to the satisfaction of the Exhibition Electrical Department and approved by the CII Inspectors.

k) Exhibitors are advised to install equipment like voltage stabilizers/UPS for their sophisticated machines/exhibits. If the machines are sensitive to the alignment of the oor, placement of steel plates underneath is recommended.

l) Exhibitors are advised to exercise highest level of safety precautions and engage services of only qualied personnel for electrical wiring and installations.

This is extremely important from safety point of view.

B4 EXHIBITION SERVICES:

A. Ofcial Contractor:

Mr Jatinder Kapur Director N. K. Kapur & Co. Pvt. Ltd. N-14/9, L.G.F, DLF City, Phase - II, Gurgaon - 122002,

Haryana. Phone: +91 124 2562525 / 26 Fax: +91 124 2562526 Email: [email protected]

B. Additional Furniture on Hire: Exhibitors who book space under the Shell Scheme (Built up) are advised to contact the Organisers for their requirement of Additional Furniture. All such requirements must be registered by Monday, 24 October 2016. The additional furniture is strictly subject to availability. However, all other Exhibitors would need to make their own arrangements

for additional furniture. Organisers will make arrangements with the concerned contractor to deliver additional furniture directly at their stalls. All payments to be made directly to the contractor. It is advisable to tie up with the contractor in advance. Exhibitors are advised to contact the ofcial contractor directly.

C. Electrical Fittings on Hire: Exhibitors are at liberty to hire electrical ttings from outside agencies. However, those

Exhibitors who have booked built-up shell scheme space are advised to hire electrical ttings from the ofcial contractor.

D. Ofcial Security Agency: Organisers will arrange for general security of the fair. Organiser is in no way responsible for the security of the equipment/material in the stalls during installation as also the exhibition period. The Exhibitors are advised to hire

security personnel for their stall from the approved agency only. No other security or personnel of the exhibitor will be allowed to stay inside the stall/hall once the hall has been closed for the night. CII's decision would be nal.

E. Insurance: It would be desirable for the Exhibitors to take Insurance Policy covering the following: 1. Machinery/Products/Appliances 2. Transit Loading & unloading of machines 3. Exhibition Personnel 4. Third Party (Visitors) The organizers will not be responsible for any damage/loss to the property of Exhibitors and injury to their personnel or visitors.

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G. Fire Safety Measures: Although general re protection equipment will be provided at various points in the Exhibition Halls, exhibitors are, however, advised to take due precaution and provide portable equipment in their own stalls. Exhibitors should also install Guards or Protectors on Machine/Exhibits

during the demonstrations to avoid injury to visitors. Exhibitors are requested to acquaint themselves with the position of the nearest re hydrants and telephones.Exhibitors are advised to ensure that rst aid kits are provided in their stalls for emergencies.

H. Storage of Empty Cases: No empty cases or packing material will be allowed to be kept in and around the hall/stall. Exhibitors

are responsible for arranging the disposal and storage of crates and other material at least one-day before the opening of the Fair.

I. Venue Facilities: The Organisers have made a provision for the following at the fair ground: • Drinking Water • First Aid/Medical Aid • Fire Fighting Facilities • Food Court/Cafeteria • Washrooms

Exhibits can be brought into the Union Territory of Chandigarh without paying any Octroi charges. (As not applicable in Chandigarh)

B5 OCTROI DUTY:

The Exhibition will close on Tuesday, 22 November 2016. It is mandatory that clearance of all dues in respect of Electricity, Extra Furniture and Fittings etc. be taken from the Organisers before

the start of the event. This would help exhibitors in obtaining Final Exit Gate Pass without delay. Respective Hall Director may be contacted for any assistance/clarications in this regard.

Payment will be received by Cash/DD only. D/draft will be made in the name of CONFEDERATION OF INDIAN INDUSTRY, PAYABLE AT CHANDIGARH

B6 SETTLEMENT OF DUES:

There is no Entry Pass Procedure during installation period while entering Fair Site. However for taking out the exhibition material and exhibits after the closure of the Exhibition, participants would need to follow a standard Final Exit Pass Procedure. To obtain the Exit Pass from the Organisers, the following procedure

would be observed - The Exhibitor should contact their respective Hall Director for obtaining No Dues Certicate and approach the Secretariat for Exit Pass in writing. The copy of the Exit Pass will be provided by the Organiser on the last day of the Fair.

B7 EXIT PASS:

Note: Exit Passes will be given to Exhibitors only on the condition that all Dues towards their participation in the exhibition are clear.

The following will retain the copies of the permission granted:• CII• Security• Exhibitor

Exhibitors requiring Hostesses for their stands are free to make their own arrangements. Final terms of remuneration should be mutually settled between Exhibitor and the Hostess.

B8 STALL HOSTESS:

Exhibitor badges can be procured on Friday, 18 November 2016 from the CII Exhibitor Relations Ofce. EXHIBITORS SHOULD INFORM THEIR REQUIREMENT OF BADGES IN ADVANCE. PLEASE

NOTE THAT BADGES WILL BE GIVEN IN ACCORDANCE TO THE SPACE BOOKED.

B9 EXHIBITOR BADGES:

For any assistance/emergencies, Exhibitors may contact the CII Exhibitor Relations Ofce or the Organiser's Ofce directly.

B10 CII - EXHIBITOR RELATIONS OFFICE:

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Organiser will provide indoor standard modular furnished stalls in CII Agro Tech 2016.

B11 BASIC FACILITIES IN INDOOR BUILT UP STALL:

6 sqm

9 sqm

12 sqm

15 sqm

18 sqm

21 sqm

24 sqm

27 sqm

30 sqm

32 sqm

36 sqm

Built-up Space

1

1

1

2

2

2

2

3

4

4

4

2

2

2

4

4

4

4

6

6

6

8

3

3

4

5

6

7

8

9

10

10

12

No. of Table(s) No. of Chairs No. of Spot Lights

(on Back Panels only/each 100W)

BASIC AMENITIES IN SHELL SCHEME

9


ORDER FORMS (FORM 1 TO FORM 9)


Mail To: The Head Trade Fairs Confederation of Indian Industry Northern Region Sector 31-A, Chandigarh 160 030 Tel: +91-172-5022522 / 2607228 Fax: +91-172-2606259, 2614974

F O R M – 1

EXHIBITOR CATALOGUE

ADVERTISEMENT FORM

Deadline : 30 October 2016

The catalogue will be a source-document and will be used as an investor's guide. This will feature editorials & advertisements of the exhibitors/ sponsors, listing their products and services. It will be distributed free of cost to all the exhibitors. Over 50,000 business visitors are expected to visit the fair.

Advertisement Rates:

Inside Page

Back Cover

Inside Front Cover

Inside Back Cover

Page Facing Inside Front Cover

Page Facing Inside Back Cover

Book Mark

Page Location Domestic (INR) Overseas (USD)

11000

27000

18000

13500

13000

13000

30000

163

400

270

200

190

190

440

Mechanical Data : Print Area : 11.5 cm (width) x 19 cm (length) | Overall Area : 14.0 cm (width) x 21.5 cm (length) In the event of Artwork and Positives exceeding the size mentioned above, processing will be charged extra at actuals

General terms & conditions for Advertisements in CII Agro Tech 2016 Exhibitor Catalogue

• Advertisement opportunities in the CII Agro Tech 2016 Exhibitor Catalogue are equally available to Exhibitors and non-Exhibitors

• The submission of this form by the company / organisation shall constitute a rm order on the Organizer

• Order will be accepted by the Organizer provided it is received with Demand Draft for the Full amount in advance payable to the •Confederation of Indian Industry, Chandigarh. There is no guarantee of advertisement appearance unless this condition is fullled.

• Rates shown are payable strictly net, without deduction, discount or agency commission

• Special position (Back Cover, Inside Cover etc.) will be allotted on rst-come-rst serve basis

• The Catalogue will be printed by offset process. Accordingly, the Advertiser must send Art Pulls or nished Art Work (preferably in Corel-draw format) and positives of appropriate size to the Organizer latest by 30 October 2016.

• No clarity of reproduction will be guaranteed, if the advertiser sends block, etc.

Declaration

We have read the Rules and undertake to observe and follow them. Name _______________________________________________ Designation ________________________________________ Company _________________________________________________________________________________________________ Address ________________________________________________________________ Country ___________________________Mobile _______________________________ Tel ______________________________ Fax _______________________________Website _____________________________________________ E-mail______________________________________________E-Signature ___________________________________________ Date _______________________________________________

Booking Details

We would like to advertise in the Exhibition Catalogue on _____________ Page/Cover, in _____________ Color. We are enclosing herewith a Demand Draft for INR/USD ________________ dated _____________ No_____________ drawn in favor of Confederation of Indian Industry (Northern Region) payable at Chandigarh.


F O R M – 2

PRODUCT HIGHLIGHTS

Deadline : Immediate

We are displaying below products/ services in CII Agro Tech 2016:

_________________________________________________________________________________________

_________________________________________________________________________________________

_________________________________________________________________________________________

_________________________________________________________________________________________

We are launching/ rst time displaying below products/ services in CII Agro Tech 2016:

_________________________________________________________________________________________

_________________________________________________________________________________________

_________________________________________________________________________________________

_________________________________________________________________________________________

Key/Unique Highlight at our Stall (please provide this information for our media campaign):

_________________________________________________________________________________________

_________________________________________________________________________________________

_________________________________________________________________________________________

_________________________________________________________________________________________

Name ____________________________________________________________

Designation ________________________________________________________

Company __________________________________________________________

Phone No. _________________________________________________________

Hall/ Stall No. _______________________________________________________

E-Signature ________________________________________________________

Date ______________________________________________________________

Form lled by:



F O R M – 3

TEMPORARY &PERMANENT POWER

REQUIREMENT


We give below temporary & permanent requirement for temporary power load and lighting load and agree to pay at a at rate of INR

600 per KW per day (subject to service tax) for each connection. Apart from basic facilities, any consumable related to wiring /

connection would be charged @ Rs 1500/ USD 20 per every 5 KW power load by the contractor.

We have noted and accepted our liability to a penalty of 30% on the total charges for any violation during that period.

We require temporary load of ____________ KW from _____________ to ________________ for stall installation/fabrication purpose. (Specify duration)

We require permanent load of ____________ KW from 19 – 22 November 2016 for the demonstration of our products during the exhibition.


Name ____________________________________________________________

Designation ________________________________________________________

Company __________________________________________________________

Phone No. _________________________________________________________

Hall/ Stall No. _______________________________________________________

E-Signature ________________________________________________________

Date ______________________________________________________________

Form lled by:


F O R M – 4

REQUIREMENT OF FASCIA NAME & EXHIBITOR BADGES

Deadline : IMMEDIATE

EXHIBITOR BADGES:

9 - 14 Sq. mtrs.

15 - 36 Sq. mtrs.

37 - 72 Sq. mtrs.

Above 72 Sq. mtrs.

Area Booked No. of Badges eligible Please tick which ever applicable

4 Nos

8 Nos

16 Nos

20 Nos

FASCIA NAME: ______________________________________________________________________________________

If your fascia board details are not received by the deadline date, the company name detailed on your agreement form will be used. A CHARGE WILL BE MADE FOR FASCIA BOARD ALTERATIONS ONSITE.

Please note that badges will be given in accordance to the space booked. NO EXTRA BADGES SHALL BE GIVEN TO THE EXHIBITOR.


Name ____________________________________________________________

Designation ________________________________________________________

Company __________________________________________________________

Phone No. _________________________________________________________

Hall/ Stall No. _______________________________________________________

E-Signature ________________________________________________________

Date ______________________________________________________________

Form lled by:


F O R M – 5

EXHIBITOR INFORMATION FORM


NOTE

• Information supplied in Form No. 5 A would form the basis for the Exhibition Catalogue and the Computerized Information System.

• Exhibitor Information Forms received after 1 NOVEMBER 2016 will not be included in the Exhibition Catalogue and the Computerised Information System.

• The Catalogue will include general information about services available at the Exhibition, Floor Plans, Comprehensive

Details of Companies exhibiting and their Hall Number plus a Product-wise Classication of Exhibitors.

• As a direct Exhibitor you are entitled to a free entry in the Catalogue based on the information provided by you.

• Even though every attempt is made to ensure the correctness of entries in the Catalogue the Organiser would not be responsible for any errors.

I/We have read the Guidelines given above and I shall abide by these Guidelines and any others, which may be framed from time to time by the Organisers.


Name ____________________________________________________________

Designation ________________________________________________________

Company __________________________________________________________

Phone No. _________________________________________________________

Hall/ Stall No. _______________________________________________________

E-Signature ________________________________________________________

Date ______________________________________________________________

Form lled by:


F O R M – 5 A

EXHIBITOR INFORMATION FORM


• Company Name:________________________________________________________________________________________________

• Address: ______________________________________________________________________________________________ • Telephone: ____________________________________________________________________________________________ • Fax: __________________________________________________________________________________________________ • Email (in CAPS): _________________________________________________________________________________________ • Website: ______________________________________________________________________________________________ • Contact Person (Name with Designation): ______________________________________________________________________ • Annual Turnover (INR /USD):___________________________________________________________________________• List of Products Manufactured / Services Offered : __________________________________________________________

________________________________________________________________________________________________________________________________________________________________________________________________

• New Products / Services Launched: _____________________________________________________________________ ________________________________________________________________________________________________

• Future plans: ______________________________________________________________________________________ • Company Prole* (maximum 100 words): ________________________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________ ________________________________________________________________________________________________

(FILL IN CAPITAL LETTERS)

Purpose of Participation (Please [ ] Appropriate)

Value of Exports: (USD/INR) ___________________________________________________________________________

Products / Services Exported ___________________________________________________________________________

Direction of Exports (Countries) ________________________________________________________________________

Value of Imports (USD/INR) ____________________________________________________________________________

Products/Services Imported ____________________________________________________________________________

Direction of Imports (Countries) ________________________________________________________________________

Name ____________________________________________________________

Designation ________________________________________________________

Company __________________________________________________________

Phone No. _________________________________________________________

Hall/ Stall No. _______________________________________________________

E-Signature ________________________________________________________

Date ______________________________________________________________

Form lled by:

Increase Exports

Find Collaborators

Corporate Projection

Trade Partners / Commercial Agents

Technology Transfer

Product Launch

Sourcing Opportunities

A

B

C

D

E

F

G

•

•

•

•

•

•



F O R M – 6

REQUIREMENT OF ADMIT /

INVITATION CARDS


We need ______________________________________________ admit / invitation cards to invite our associates/ colleagues/

clients to the event.

PLEASE NOTE THAT ADMIT/ INVITATION CARDS WILL BE GIVEN IN ACCORDANCE TO THE SPACE BOOKED. NO EXTRA CARDS SHALL BE GIVEN TO THE EXHIBITOR.


Name ____________________________________________________________

Designation ________________________________________________________

Company __________________________________________________________

Phone No. _________________________________________________________

Hall/ Stall No. _______________________________________________________

E-Signature ________________________________________________________

Date ______________________________________________________________

Form lled by:


F O R M – 7

Deadline : 1 November 2016

SECURITY SERVICES

We need the following for our stand(s)

Details Date Total Days No of Shifts Total Shifts

From To 1 2 3

Security Supervisor

Guard

* Please specify the number incase you need more than one guard/supervisor.


Name ____________________________________________________________

Designation ________________________________________________________

Company __________________________________________________________

Phone No. _________________________________________________________

Hall/ Stall No. _______________________________________________________

E-Signature ________________________________________________________

Date ______________________________________________________________

Form lled by:


F O R M – 8


INVITATIONS FOR INAUGURAL / VALEDICTORY

CEREMONY

Note: Capacity of the Auditorium is limited. Kindly give details of senior personnel only.

We would like following ofcers from our organisation to be invited to attend the Inaugural / Valedictory Ceremony of the CII Agro Tech 2016.

Inaugural Valedictory

Name _________________________________________

Designation _____________________________________

Address ________________________________________

Mob. No. _______________________________________

E-Mail _________________________________________

1. 1.

2. 2.

3. 3.

4. 4.


Name _________________________________________

Designation _____________________________________

Address ________________________________________

Mob. No. _______________________________________

E-Mail _________________________________________

Name _________________________________________

Designation _____________________________________

Address ________________________________________

Mob. No. _______________________________________

E-Mail _________________________________________

Name _________________________________________

Designation _____________________________________

Address ________________________________________

Mob. No. _______________________________________

E-Mail _________________________________________

Name _________________________________________

Designation _____________________________________

Address ________________________________________

Mob. No. _______________________________________

E-Mail _________________________________________

Name _________________________________________

Designation _____________________________________

Address ________________________________________

Mob. No. _______________________________________

E-Mail _________________________________________

Name _________________________________________

Designation _____________________________________

Address ________________________________________

Mob. No. _______________________________________

E-Mail _________________________________________

Name _________________________________________

Designation _____________________________________

Address ________________________________________

Mob. No. _______________________________________

E-Mail _________________________________________

Name ____________________________________________________________

Designation ________________________________________________________

Company __________________________________________________________

Phone No. _________________________________________________________

Hall/ Stall No. _______________________________________________________

E-Signature ________________________________________________________

Date ______________________________________________________________

Form lled by:


Please complete and mail this form to:

Mr Jatinder Kapur, Director N. K. Kapur & Co. Pvt. Ltd. N-14/9, L.G.F, DLF City, Phase – II Gurgaon - 122002, Haryana Phone: +91 124 256 1666, 2562525 / 26 | Fax: +91 124 2562526 Email: [email protected]

We would need the following additional furniture / electrical on rental.

F O R M – 9


REQUIREMENT OF ADDITIONAL FURNITURE /

ELECTRICAL

1. _____________________________________________

2. _____________________________________________

3. _____________________________________________

4. _____________________________________________

5. _____________________________________________

1. _____________________________________________

2. _____________________________________________

3. _____________________________________________

4. _____________________________________________

5. _____________________________________________

Note ● This form should be sent to the stand contractor by 20 October 2016 on the above mentioned email● Please use additional sheets, if required


Name ____________________________________________________________

Designation ________________________________________________________

Company __________________________________________________________

Phone No. _________________________________________________________

Hall/ Stall No. _______________________________________________________

E-Signature ________________________________________________________

Date ______________________________________________________________

Form lled by:


Electricals:

NK 27

NK 28

NK 29

NK 30

NK 31

NK 32

NK 33

Refrigerator 165 Ltr.

12 Wt. LED spot light

Socket outlet 5/15amp

Power strip 5/15amp

1.2 M 40 W Flourescent tube

Metalhalide light 150 wt.

Pedestal fan

3500

300

300

500

300

1000

800

70

6

6

10

6

20

16

each

each

each

each

each

each

each

ADDITIONAL RATE LIST FOR FURNITURE & ELECTRICAL GOODS ON LEASE BASIS

S. No. Description of Items Cost per Unit Unit Amount

INR

NK 01

NK 02

NK 03

NK 04

NK 05

NK 06

NK 07

NK 08

NK 09

NK 10

NK 11

NK 12

NK 13

NK 14

NK 15

NK 16

NK 17

NK 18

NK 19

NK 20

NK 21

NK 22

NK 23

NK 24

NK 25

NK 26

Qty.

USD

System panel 1000mm x 2500mm

Glass shelf 1065mm x 300mm

Wooden white shelf 1065mm x 300mm

Glass Panel 1000mm x 1220mm

Door (Lockable) 940mm x 2000mm

Lockable cabinet 1065mm x 580mm x 750mm

Information counter 1065mm x 580mm x 750mm

Glass counter 1016mm x 520mm x 1000mm

Show Window 500mm x 500mm x 2000mm with 2 glass shelf

Show Window 1000mm x 500mm x 2000mm with 2 glass shelf

Foldable arm chair

Cushioned chair (without arm)

Revolving chair

Bar stool

Bar stool

Glass Round table (Dia 900mm x High 700mm)

Display Podium 500mm x 500mm x 750mm

Sofa single seater (White/Black)

Sofa two seater (White/Black)

Sofa three seater (White/Black)

Centre table 1050mm x 530mm x 470mm with glass top

Literature stand

Que manager (per pillar)

Planter box with plant

LCD screen 40" (per day)

LCD screen 32" (per day)

800

300

300

1000

2000

1000

800

2000

3500

4000

200

400

800

800

800

1200

1000

1800

3600

5400

800

800

800

200

3000

2500

16

6

6

20

40

20

16

40

70

80

4

8

16

16

16

24

20

36

72

108

16

16

16

4

60

50

each

each

each

each

each

each

each

each

each

each

each

each

each

each

each

each

each

each

each

each

each

each

each

each

per day

per day

Furniture:

The above rates are for the entire period of the exhibition except for LED TV.

Sub-Total ________________________

Add Service Tax @ 15% ____________

Total Amount ____________________


Note ● Service Tax to be charged extra ● Consumption & service charges for electricity is not included in these rates

BANK DETAILS

Name of Firm : N.K. KAPUR & CO. PVT. LTD. Name of Bank : CITI BANK, N.A. Account No. : 0085020005 Bank Branch : Jeewan Bharti Building, 124, Connaught Circus, New Delhi-110 001, India. Bank Swift code : CITIINBX IFSC / RTGS code : CITI0000002

Please Note:- All bank charges to be borne by client

Contact Details:- To, M/s N.K. KAPUR & CO. PVT. LTD., N-14/9, L.G.F., DLF City, Phase-II, Gurgaon Pin - 122002, Haryana. Tel:- 0124-2561666, 2562525. E-mail:- [email protected] Contact Person:- Mr. Naveen Chauhan (M 09312275540)

The payment should be100% in advance by Banker's Cheque / Demand Draft drawn in favour of"N.K. KAPUR & CO. PVT. LTD. "payable at New Delhi to conrm your booking.


CONTACT DETAILS & ON-SITE TARIFFS OF OFFICIAL FREIGHT FORWARDER

The following tariff card / rate is approved for on-site freight handling by Freight Forwarders:

1

2

3

4

5

6

7

8

9

S No Description of Works

Off Loading & shifting to stand per 500 Kgs (Minimum)

Unpacking & placement per 500 Kgs

Repacking with same packing material

Removal from stand and loading on vehicle in one operation

Removal of empties to storage and return after the closure of the exhibition

Heavy lifts charges Single piece (extra charges)

Hire Charges of Equipments

Hydraulic Pallet Truck – (per hour charges)

Fork lift - 3 tonns (per hour charges)

Fork lift - 5 tonns (per hour charges)

Crane - 10 tonns (per hour charges) (Minimum 1 Hour)



Crane - More than 20 tonns

Labor - (per hour charges)

Night charges (Applicable from 2100 hrs to 0800 hrs)

Service Tax and any other government approved tax

350

350

350

350

350

2001 to 4000 Kgs - 10 %

4000 to 10000 Kgs - 15 %

above 10000 Kgs - 25 %

300

400

650

1000

1250

1500

Quote upon request

75

20%

As applicable

Up to 2 tonns

Mr Somnath DuttaBUHARIWALA LOGISTICS1310, Pragati Tower, 26 Rajinder Place, New Delhi - 110008T:+ 91-11-25861228/ 25728684 M: +91-9911117909E: [email protected]; [email protected]

Mr Sushil UpadhyayMr Puneet SekhriR.E. ROGERS INDIA PVT. LTD.1, Commercial Complex, Pocket H&J, Sarita Vihar, New Delhi - 110076T: +91-11-26949801/ 9802M: +91 9818451472 / 9810553944E: [email protected]; [email protected]

Mr Sanjay SethSIDDHARTHA LOGISTICS CO.Unit No. 1, CSC No. 7, Sector CPocket 8, Vasant Kunj, New Delhi - 110070T: +91-11-2613 8501/02/ 03M: +91-9910346622E: [email protected]

FOR MORE DETAILS, CONTACT:

Tariff (INR)

AGRO TECH 2018

th13

SEE YOU AT

For updated details, visit www.agrotech-india.com

Contact: Trade Fair Department

Confederation of Indian Industry (Northern Region)Block No. 3, Dakshin Marg, Sector 31-A, Chandigarh 160030 (INDIA)T: +91-172-5022522 / 2607228 | F: +91-172-2606259 / 2614974

E: [email protected] | W: www.cii.in

Documents

EXHIBITOR INFORMATION MANUAL