Essential 1 - CALPADS Data Coordinator Orientation Published 9-23-2014

Essential 1CALPADS Data Coordinator OrientationCALPADS and beyond1Whos Supposed to Be HereNew Data Coordinators

New to EducationEssential 1 - CALPADS Data Coordinator Orientation September 23, 201422AgendaEssential 1 - CALPADS Data Coordinator Orientation September 23, 2014Resources

Statewide Education SystemsNext Steps

Assessments and AccountabilityData Management

Objectives33

ObjectivesEssential 1 - CALPADS Data Coordinator Orientation September 23, 201444ObjectivesParticipants will have an understanding of:Essential 1 - CALPADS Data Coordinator Orientation September 23, 201455Statewide Education SystemsEssential 1 - CALPADS Data Coordinator Orientation September 23, 201466Statewide SystemsEssential 1 - CALPADS Data Coordinator Orientation September 23, 201477A Foundation for Student DataEssential 1 - CALPADS Data Coordinator Orientation September 23, 2014

Smarter BalancedAccountability SubgroupsLCFF

88Working with CALPADSEssential 1 - CALPADS Data Coordinator Orientation September 23, 2014

Web-based ApplicationUsername and Password RequiredEach LEA has a CALPADS LEA AdministratorLEA Administrator or CALPADS Coordinator submits data99CALPADSCalifornia Longitudinal Pupil Achievement Data Systemhttp://www.cde.ca.gov/ds/sp/cl/Collects student enrollment, demographic, program participation, course enrollment and completion, discipline, certificated staff, and statewide assessment dataData uploaded from local student information systemsOr from custom systems, Excel templates, online entryData are used to track students over timeFulfill state and federal reporting requirementsProvide information about students and schools to state decision-makers, parents, community and researchersEssential 1 - CALPADS Data Coordinator Orientation September 23, 2014

1010Application DesignEssential 1 - CALPADS Data Coordinator Orientation September 23, 2014SYSTEM COMPONENTS

1111Introduction to CALPADSLEAs submit data throughout the year to keep CALPADS up-to-dateRecommend every two weeks for new enrollments and exitsCALPADS data pulled to match with other state databases, assessment identification, and accountability calculationsCALPADS processing based on identifiersStatewide Student Identifiers (SSIDs) covered in Essential 3At specific times during the year, CALPADS will take snapshots from the data in the ODS for state and federal reporting requirementsEssential 1 - CALPADS Data Coordinator Orientation September 23, 2014129/23/201412Data Submission ProcessLocal Student Information SystemCALPADSData extracted from local SISUpload files

Posted records processed

Overnight Processing

Passed RecordsErrorsData MatchesAssessmentsAccountabilityEssential 1 - CALPADS Data Coordinator Orientation September 23, 2014Staging AreaOperational Data StoreUploaded files processed using Input Validation Rules and compared to CALPADS data1313Statewide IdentifiersUnique, 10-digit, randomly generated, non-personally-identifiable number

Essential 1 - CALPADS Data Coordinator Orientation September 23, 20141414CALPADS Data CollectionsEssential 1 - CALPADS Data Coordinator Orientation September 23, 20141515Data Submission/Certification ProcessLocal Student Information SystemCALPADSData extracted from local SISUpload files

Posted records processed

Overnight Processing

Certification ErrorsPassed RecordsCertification ReportsErrorsReport Review and 2-Level CertificationStaging AreaOperational Data StoreUploaded files processed using Input Validation Rules and compared to CALPADS dataState Reporting SnapshotsEssential 1 - CALPADS Data Coordinator Orientation September 23, 20141616OTHER Required Annual reporting

Essential 1 - CALPADS Data Coordinator Orientation September 23, 20141717CBEDS-ORAEssential 1 - CALPADS Data Coordinator Orientation September 23, 2014

Web-based ApplicationUsername and Password RequiredData Reported as of Information Day1st Wednesday in October

California Basic Educational Data System Online Reporting Applicationhttp://www.cde.ca.gov/ds/dc/cb/Aggregate Data Reporting includingSchool CalendarsEducational Options Students1818OPUS-CDSEssential 1 - CALPADS Data Coordinator Orientation September 23, 2014Online Public Update for Schools - County-District-Schoolhttp://www.cde.ca.gov/ds/si/ds/opuscds.asp

Web-based ApplicationUsername and Password Required

Notify CDE of updates to the Public School Directory throughout the yearContact informationKey personnelAgency nameSchool typeGrade span1919CARSData collected from the CARS are used primarily for:Meeting federal categorical program reporting to the U.S. Department of Educations (ED) EDFacts System;Providing data to state program staff;Providing supporting documentation during federal audits and on-site reviews; andResponding to Public Records Act (PRA) requests

Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014Consolidated Application and Reporting Systemhttp://www.cde.ca.gov/fg/aa/co/cars.asp2020Assessments and AccountabilityEssential 1 - CALPADS Data Coordinator Orientation September 23, 20142121Smarter BalancedEssential 1 - CALPADS Data Coordinator Orientation September 23, 2014Smarter Balanced Assessment Consortium (SBAC)Multistate consortium developing student assessment system aligned with a common core

Designed to measure student progress toward college and career readiness

Demographic data from CALPADSDigital Assessments2222Assessment ProgramsEssential 1 - CALPADS Data Coordinator Orientation September 23, 2014

California Assessment of Student Performance and Progress (CAASPP)Standardized assessments undergoing transformation to align with Common CoreSmarter Balanced system of assessments for mathematics and Englishlanguage arts CAPA: California Alternate Performance AssessmentEnglishlanguage arts and mathematics,in grades 38*CMA:California Modified AssessmentEnglishlanguage arts and mathematics, in grade 11*CST:California Standards TestScience for CST*, CMA*, CAPA*, in grades 5, 8, and 102323Assessment ProgramsEssential 1 - CALPADS Data Coordinator Orientation September 23, 20142424AccountabilityEssential 1 - CALPADS Data Coordinator Orientation September 23, 20142525Statewide System LinkagesEssential 1 - CALPADS Data Coordinator Orientation September 23, 20142626Introduction to Data ManagementEssential 1 - CALPADS Data Coordinator Orientation September 23, 20142727Key Roles in CALPADS ReportingCALPADS LEA AdministratorEssential 1 - CALPADS Data Coordinator Orientation September 23, 20142828Key Roles in CALPADS ReportingLEA CALPADS CoordinatorEssential 1 - CALPADS Data Coordinator Orientation September 23, 20142929Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014IDENTIFY SYSTEM OF RECORDSTUDENTSYSTEMStudent NameAddressGender - EthnicityBirth dateParent InfoDisability CodesIEP Info ServicesStudent NameGender EthnicityBirth dateSPECIALEDUCATIONTEACHER INFONAMEEXPERIENCECREDENTIALSHUMANRESOURCESFOODSERVICESFREE/REDUCED INFOSTUDENT NAMEADDRESSPARENT INFOSpecial EdStaffHR StaffFood Service StaffSchool Site StaffDESIGNATE DATA STEWARDS30Information Systems30Data Management Team MembersCALPADS LEA AdministratorLEA CALPADS CoordinatorData StewardsData entry staffTechnical staffAssessment/Accountability staffPupil records staffLeadership staff

Essential 1 - CALPADS Data Coordinator Orientation September 23, 20143131

Essential 1 - CALPADS Data Coordinator Orientation September 23, 2014

Family Educational Rights and Privacy Act (FERPA)Directory information (non-confidential data elements) may be disclosed without consentSchools must notify parents and eligible students of their right to opt out of data releaseMeans of notification at the discretion of the schoolFlag students in SIS whose parents have opted outSchools with grades 11 and 12 must establish procedures to release data to military

Records can be shared without consent under specific circumstances3232Data ConfidentialityEssential 1 - CALPADS Data Coordinator Orientation September 23, 20143333ResourcesEssential 1 - CALPADS Data Coordinator Orientation September 23, 2014343435ResourcesEssential 1 - CALPADS Data Coordinator Orientation September 23, 2014Self-paced Traininghttps://csis.fcmat.org/Pages/Self-Paced-Training.aspxFAQsCALPADS - http://www.cde.ca.gov/ds/sp/cl/calpadsfaqs.aspRace and Ethnicity - http://www.cde.ca.gov/ds/dc/es/refaq.aspLCFF - http://www.cde.ca.gov/fg/aa/lc/lcfffaq.asp

Free and Reduced-Price Meal (FRPM) Income Eligibility Under the LCFF Unduplicated Pupils at Schools with Provision 2 and 3 or Community Eligibility Provision (CEP) Status English Learners Under the LCFF Foster Youth Under the LCFFCounty Office of Education Schools and Alternative Education

CALPADS Q & A Sessions Every Wednesday Enrollment - http://csis.fcmat.org/Pages/Trainings.aspx 35Web-based Traininghttp://csis.fcmat.org/Pages/Trainings.aspxResourcesSystem Documentation (versions 6.0 or later, Effective July 1, 2014)http://www.cde.ca.gov/ds/sp/cl/systemdocs.aspDocumentDescriptionSectionsCALPADS File Specifications (Forms)File layout and requirements for batch submissionSENR, SINF, SPRG, & SELA tabsCALPADS Code SetsDetailed state code listsCALPADS Valid Code CombinationsMatches up related codesCALPADS Error ListDetailed error message descriptionsSENR, SINF, SPRG, SELA, & Fall 1 tabsCALPADS Data GuideDetailed requirementsCALPADS Calendarhttp://www.cde.ca.gov/ds/sp/cl/rptcalendar.aspEssential 1 - CALPADS Data Coordinator Orientation September 23, 2014CBEDS-ORAhttp://www.cde.ca.gov/ds/sd/cb/363637ListservsEssential 1 - CALPADS Data Coordinator Orientation September 23, 2014CSIShttp://csis.fcmat.org/Pages/Listserv.aspx LCFFhttp://www.cde.ca.gov/fg/aa/lc/CAASPhttp://www.cde.ca.gov/ta/tg/sa/sbac-updates.asp37CALPADShttp:// www.cde.ca.gov/ds/sp/cl/listservs.aspCETPAhttp://www.cetpa-k12.org/pub/htdocs/listserv.htmlWhats NextStudent Information SystemGet to know your systemGet documentationFind out about user groups/listervsCALPADSComplete Essential 2-3 TrainingSelf-paced versions availableAll training requires an accountAttend Fall 1 TrainingLocal PlanningEstablish local calendar for reportingCoordinate with key staff

Essential 1 - CALPADS Data Coordinator Orientation September 23, 201438SummaryCALPADS is the foundation of Californias statewide education systemsData is updated throughout the year as students enroll and exitAdditional data reported to meet state and federal reporting requirementsCBEDS-ORA, and OPUS-CDS, and CARS are used to report additional information about LEAsThere are three assessment programs in CaliforniaAssessment results and CALPADS data are used to calculate accountability measuresThe CALPADS LEA administrator and the data coordinator have key responsibilities in ensuring timely and accurate reportingFERPA guides student data privacyTraining and support are available to help with reporting and data management

Essential 1 - CALPADS Data Coordinator Orientation September 23, 20143939SupportEssential 1 - CALPADS Data Coordinator Orientation September 23, 20144040Questions

Essential 1 - CALPADS Data Coordinator Orientation September 23, 20144141Training Evaluation

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