Presented by: Gary Quiring, CSIS Implementation Specialist

Fiscal Crisis & Management Assistance Team

Charter School Closures:CALPADS Requirements

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Agenda

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Resources

InactivationClosure BestPractices

Who’s Supposed To Be Here

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Charter school staffassigned to CALPADS

maintenance

Authorizing LEA Staffassigned to CALPADS

maintenance

Closure

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Closure

Education Code - Charter School Closure

Ed Code Subchapter 19. Charter Schools, Article 1.2. Closure Procedures, 11962 – Article 1.2. Closure Procedures:(a) Designation of a responsible entity to conduct closure-related activities.(b) (Not included, as it does not apply.) (c) Provision of a list of pupils in each grade level and the classes they have completed, together with information on the pupils’ districts of residence, to the responsible entity designated in subdivision (a). (d) Transfer and maintenance of all pupil records, all state assessment results, and any special education records to the custody of the responsible entity designated in subdivision (a), except for records and/or assessment results that the charter may require to be transferred to a different entity.

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School Closure Date Determines Required Reporting

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Spring

Fall 1 Census Day*

*Fall 1 Census Day is the first Wednesday in October

March 1st Last day of school

End of Year 1-4

Fall 1

Fall 2

Charter School Closure Reporting

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Exit all students. Exit date must be on or before official

closure date. Any enrollments with a start date after the

official closure date must be deleted.

Closure Prior to March 1st: Complete current year

submissions of Fall 1, Fall 2, & EOY 1-4

Closure after March 1st: Complete current year

submissions of Fall 1, Fall 2, Spring 1, & EOY 1-4

Charters serving grades 7-12: Complete Fall 1 during next school year to report graduates and dropouts

Charter School Closure Reporting

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Anomaliesthat impact other LEAs’ Fall 1

certification must be corrected

Charter CALPADS data should be transferred to the

Authorizing Agency (recommended)

Education Code - Authorizing Agency

Ed Code 47604.32Each chartering authority, in addition to any other duties imposed by this part, shall do all of the following with respect to each charter school under its authority:(a) Identify at least one staff member as a contact person for the charter school.(b) Visit each charter school at least annually.(c) Ensure that each charter school under its authority complies with all reports required of charter schools by law.(d) Monitor the fiscal condition of each charter school under its authority.

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Authorizing Agency ResponsibilitiesIf Charter Fails To Report Closure

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Request an LEA Admin account for

the charter

Complete the closure reporting

detailed on slides 7 and 8

State Contingency Action If Neither Charteror Authorizing LEA Reports Closure

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* This may affect the authorizing agency’s counts in DataQuest by increasing the number of dropouts or decreasing the number of graduates

** Applies to charters with 7-12 grade students

Exit all students (E400-OtherNoKnownEnrollment)*

Certify using whatever data is already in CALPADS (Fall 1, Fall 2, Spring 1, and End-of-Year 1-4)

Correct any CCEs or MIDs that are impacting the Fall 1 certification status of another LEA

Certify next year’s Fall 1 using whatever data is already in CALPADS**

Inactivation

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Inactivation

Charter School Change to Inactive Status

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Exit all students

Request that the charter be added to the

excluded schools list*

Grade 7-12 charters must complete Fall 1 next school

year

AnomaliesThat impact other LEAs’

Fall 1 certification

* Either the charter or authorizing LEA may submit the request

Best Practices

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Discuss how the charter will meet state reporting requirements in the charter petition and review process

Establish and maintain a positive relationship, with clear

communications.

Authorizing LEAs should monitor reporting progress and provide

support to ensure that their charters meet reporting requirements.

Establish a plan with clearly defined tasks to be used in the event of a

closure or reauthorization.

Transfer the charter’s CALPADS data to the Authorizing Agency upon

closure

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Key Points

Charters failing to meet state and federal reporting requirements may experience consequences, including funding cuts or revocation/non-renewal of the school’s charter.

Authorizing LEAs must ensure that their charters meet state reporting requirements. Failing to do so could have negative consequences for the authorizing LEA.

When a charter closes or becomes inactive, it must be reported in CALPADS.

Resources

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Resources

Resources

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System Documentation

http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp

Document DescriptionCALPADS Code Sets Defines state standard codes and their

definitions

CALPADS Data Guide Detailed requirements of what groups need to be reported for each submission

Enrollment Procedures Details of what data needs to be maintained in CALPADS and when

Charter School CALPADS and CBEDS-OPUS Data Reporting Policyhttp://www.cde.ca.gov/ds/sp/cl/charterschools.asp

Training

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http://csis.fcmat.org/Pages/Trainings.aspx

CALPADS Training Registration

http://csis.fcmat.org/Pages/Self-Paced-Training.aspx

CALPADS Self-Paced Training

Resources: Support

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Web: http://www2.cde.ca.gov/calpadshelp/default.aspx

Phone: 916-325-9210

E-mail: Calpads-support@cde.ca.gov

Listserv: http://www.cde.ca.gov/ds/sp/cl/listservs.asp

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Questions?