VTPBiS Supervisory Union/District Coordinator and Administrator Orientation

VTPBiSVTPBiS Supervisory Union/District Supervisory Union/District

Coordinator and Administrator Coordinator and Administrator Orientation Orientation

Agenda

• Introductions • Define Roles and Responsibilities of VTPBiS Leaders at All

Levels of Implementation• Identify Coaching and Other Supports Available• Describe PBIS Data Tools: EBS, TIC and SET • Identify Activities Related to SET• Answer remaining Questions

PBIS: Two Big Ideas

1. The basic framework for supporting all students2. Using data, practices and systems to achieve academic and

social outomes

Primary Prevention:School-/Classroom-Wide Systems for

All Students,Staff, & Settings

Secondary Prevention:Specialized Group

Systems for Students with At-Risk Behavior

Tertiary Prevention:Specialized

IndividualizedSystems for Students

with High-Risk Behavior

~80% of Students

~15%

~5%

CONTINUUM OFSCHOOL-WIDE

INSTRUCTIONAL & POSITIVE BEHAVIOR

SUPPORT

PBIS Outcomes: Academic & Social Competence

PracticesSystems

Data

Building Staff & Building Staff & StudentsStudents

Administrator, Administrator, PBIS School PBIS School Coordinator Coordinator

and PBIS and PBIS School School

Leadership Leadership TeamTeam

Supervisory Supervisory Union/DistricUnion/Distric

t t CoordinatorCoordinator

s and s and SU/District SU/District Leadership Leadership

TeamTeam

VTPBiS State VTPBiS State TEAM and TEAM and

VTPBiS VTPBiS CoachesCoaches

Implementation Science tells us that we need to attend to

both “innovation” and “implementation” at all levels

Building Building Staff & Staff &

StudentsStudents

Building Building Staff & Staff &

StudentsStudents

>80% of students can tell you the school-wide expectations and can say that they have been acknowledged for following them.

>80% of staff can tell you the school-wide expectations and can say they have acknowledged students for following them.

School staff teach the school-wide expectations to all students.

Positive adult-to-student interactions exceed negative

Administrator, Administrator, PBIS School PBIS School

Coordinator and Coordinator and PBIS School PBIS School

Leadership TeamLeadership Team

Role of the PBIS School Leadership Team:Oversees the development, implementation and maintenance of the PBIS Implementation Plan (at the Universal Level). This includes:• A statement of common purpose• 3-5 positively stated behavioral expectations• Systems for teaching behavioral expectations• Systems for acknowledging and rewarding behavioral expectations• Systems for discouraging problem behaviors• Data management systems







Role of the PBIS School Coordinator:•Support Leadership Team with action planning, implementation, sustainability and accountability•Team reinforcement (positive nag)•Facilitate the use of data in decision making•Public relations and communications•Organize and report data to Team and to State•Attend regional coordinator meetings (bi-monthly)•Attend training events







Role of the Administrator:•Support and participate in PBIS School Leadership Team meetings•Make PBIS visible through frequent communication with staff•Ensure support is in place – from SU, School coordinator, behavior specialist, team•Seek feedback from all staff•Present to parents

•Promote fidelity of implementation

•Use data for EVERYTHING!

•MAKE IT FUN FOR STUDENTS AND STAFF

Supervisory Supervisory Union/District Union/District

Coordinators and Coordinators and SU/District SU/District


Supervisory Supervisory Union/District Union/District

Coordinators and Coordinators and SU/District SU/District


Role of SU/District PBIS Coordinator:• Establish Supervisory Union Team• Conduct or coordinate school-based evaluations and

assessments (SET, EBS) • Act as a liaison between schools and VTPBiS State Team• Attend school leadership team meetings 2-3 times per year• Establish quarterly Supervisory Union meetings• Develop a dissemination strategy to establish visibility• Ensure student social behavior is a top priority of the SU

The PBIS SU/District Coordinator Creates a SU-wide PBIS Culture:

• Maintain regular communication & support between school teams & the SU

• Provide Vision and establish commitments for school participation

• Create SU capacity for training & maintaining PBIS• Collect ongoing SU-wide and individual data to monitor,

motivate, and inform needs at participating schools• Create a plan for all levels of PBIS Implementation and

Support• Develop SU PBIS calendar• Write into SU policies and handbooks• Make things as easy as possible for teams to do• Secure resources for school teams• PBIS Showcase: Make success VISIBLE!

PBIS SU/District Coordinator Pre-requisites:

• Attendance at introductory trainings• Role endorsed by superintendent• Flexibility to complete PBIS tasks • Positive rapport with school staff and

professional credibility• Interest in performing responsibilities of

SU/District coordinator





Role of VTPBiS State Team:• Provide support for Implementation (resources, training, coaching)• Follow a data-based state action plan• Policy & funding• Communications• Identify state exemplars• Evaluation

Role of VTPBiS Coaches:•Meet with school team(s) 3-4 times per year to provide support and TA•Monitor team efforts using PBIS data tools•Assist SU/District to build capacity for sustained implementation (re- define your role over time)

State, SU and School Leadership Teams

FundingVisibility Political

Support

Training Coaching Evaluation

Active Coordination

BehavioralExpertise

Rate Your Knowledge and Experience with PBIS

• On a scale from 1-5, assess your level of knowledge and experience with PBIS.1 = I know very little about PBIS5 = I have extensive knowledge and experience with

PBIS

• List 1-2 questions that you have about PBIS and/or your role in supporting PBIS within your school or supervisory union.

• Discuss with people at your table.

Supports Available to You:

• VTPBiS State Implementation Team • Coaches available to each SU• Other VTPBiS schools• Web sites – www.pbisvermont.org or

www.pbis.org • Vermont and National Training

What additional support would be helpful to you?

http://www.pbisvermont.org/

http://www.pbis.org/

Using your School Data:

SET, TIC and EBS

Improving Decision-Making

Problem SolutionFrom

To Problem Problem

SolvingSolution

Information (Data)

Data Driven Decision Making

• Getting Started– SET, EBS Survey, ODRs

• Getting to Implementation Fidelity– Team Implementation Checklist, SET

• Sustaining Improvement– EBS Survey, SET, ODRs

Assessing PBIS Practices

EBS Survey(self-assessment)

School-wide Evaluation Tool (SET)

Team Implementation Checklist (TIC)

Effective Behavior Support (EBS) Self-Assessment Survey

Purpose: Assess staff perceptions of PBIS practices in place and priority for changesDesign annual action plan

Format: Online Survey – www.pbssurveys.org

Completed by: All staffOn-line scoring, graphing

When? Pre-implementation andAnnually, in March

http://www.pbssurveys.org/

Two main questions

1. What systems are in place now?

2. What systems are most in need of improvement?

EBS Survey • Current StatusMay 2006

31% 30%

41%

22%

41%46%

43%37%

28%23%

16%

40%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

School-wide Non-classroom Classroom Individual

Per

cen

t o

f re

spo

nse

s

% In place % Partial in place % Not in place

**SAMPLE**

EBS Survey • Priority for ImprovementMay 2006

45%

38% 39%

53%

44%40%

35%39%

20%22%

26%

9%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

School-wide Non-classroom Classroom Individual

Per

cen

t o

f re

spo

nse

s

% High % Medium % Low

**SAMPLE**






Purpose: Assess school-wide implementation of PBIS practices

Format: Interviews with staff, students; observations; review of discipline related documents

Completed by:

Coaches and SU/District CoordinatorsManual scoring, graphing

When? Before SW implementation,6-12 weeks after SW implementation,Annually

SET Components

Section A: Expectations Defined

Section B: Behavioral Expectations Taught

Section C: On-Going System for Rewarding Behavioral Expectations

Section D System for Responding to Behavioral Violations

Section E: Monitoring and Evaluation

Section F: Leadership

School-Wide Evaluation Tool Nathan Hale Elementary

2520

67

38

50

63

5046

100

90

8388

100 100 10095

0

10

20

30

40

50

60

70

80

90

100

ExpectationsDefined

BehavioralExpectations

Taught

On-GoingSystem forRewardingBehavioral

Expectations

System forResponding to

BehavioralViolations

Monitoring &Decision-Making

Management District-LevelSupport

Overall

Systems Features

Perc

enta

ge o

f Fea

ture

Impl

emen

ted

Winter 2005

Fall 2005

Completing the SET: Who does what?

VTPBiS State Team and Coaches: • Remind SU/school when SET needs to be done.• Coordinate times to meet with schools.

SU/District PBIS Coordinators:• Receive on-site training from VTPBiS Coach with eventual goal to become

independent at completing SETs for schools within SU.

School Administrators:• Be available for 30 minute interview with SET evaluator. Have materials ready.

Notify school staff and students that evaluator will be asking questions.

PBIS School Coordinators:• Support the administrator in preparing for the SET. Facilitate using SET results in

School Leadership Team action planning.





Team Implementation Checklist

Purpose: Used by teams to guide activities during start up and ongoing implementation

Format: Checklist and action plan tool

Completed by:

PBIS School Coordinators with School Leadership TeamsOnline Manual scoring, graphing

When? Recommended monthly during initial implementation

Annually in October for all VTPBiS Schools

Completing the TIC: Who does what?

VTPBiS State Team and Coaches: • Set up school accounts through www.pbssurveys.org. • Remind SU/school about annual date for online completion.• Support school in using as guide for action planning.

SU/District PBIS Coordinators:• Support schools to complete TIC and use in action planning.

School Administrators:• Use for action planning.

PBIS School Coordinators:• Facilitate completion of TIC with Leadership Team. • Use TIC results in School Leadership Team action planning.

http://www.pbssurveys.org/

What are your questions?What are your questions?

Documents

VTPBiS Supervisory Union/District Coordinator and Administrator Orientation