CALPADS and CAASPP Integration

TOM TORLAKSONState Superintendent of Public Instruction

CALIFORNIA DEPARTMENT OF EDUCATIONTom Torlakson, State Superintendent of Public Instruction

September 17, 2014

Jessica Barr, Administrator

CALPADS/CBEDS/CDS Operations Office Educational Data Management Division

California Department of Education

CALPADS and CAASPP Integration


Agenda

• CALPADS Overview• Student Test Registration • 2014–15 Timeline• CALPADS Data Elements• TOMS Test Registration Interface• CALPADS Resources• Contact Information

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CALPADS Overview

• Student level data collection system• Fall 1, Fall 2, End-of-Year 1-4• Authoritative source for student

demographics, enrollment, and program data

• Assessments• State and federal reporting requirements

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Census Day

PrimaryData

Collection Window

Certification Deadline

AmendmentWindow

Fall 1 October1

• Enrollment• Graduates/

Dropouts• Immigrants• English Learners• Free or Reduced

Price Meal (FRPM) Eligible

October 1to

December 12

December 12 December 13 to

February 13

Fall 2 October1

• Course Enrollment• Teachers• English Learner

Services

October 1to

March 6

March 6 March 7 to

April 2

End of Year 1-4

n/a• Courses• Grades• Career Technical

Education • Program

Participation• Discipline• CAHSEE Waivers

and Exemptions

June 1 to

July 31

July 31 August 1to

September 4

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2014–15 Collection Windows

CALPADS Overview


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• CALPADS is the sole source for student demographic, enrollment, and program data for the student test registration system known as the Test Operations Management System (TOMS).

• All updates must be made in CALPADS. Local educational agencies (LEAs) cannot update student demographic, enrollment, or program data in TOMS.

• Student accommodations and designated supports are not collected in CALPADS.

• Student accommodations and supports cannot be uploaded by the LEA until CALPADS data are available in TOMS. (e.g., new enrollments must be uploaded to TOMS prior to accommodations for the newly enrolled student.)

Student Test Registration


• Smarter Balanced– Interim– Summative

• Pre-Identification (non-Smarter Balanced assessments)

• Charter schools– Direct funded: Test independently (per EC

Section 60603)– Locally funded: Test with Authorizer (per

CAASPP Regulations)

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Local Educational

Agency

Local Educational

Agency

Test Operation Management System

(TOMS)

Test Operation Management System

(TOMS)

CALPADSCALPADS

Student-levelaccommodations*

Student-leveltest registration

Student-levelCALPADS submission

* Reference Smarter Balanced Usability, Accessibility, and Accommodations Guidelines(http://www.cde.ca.gov/292859)


CALPADS to TOMS

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CDE’s Nightly Extract of student-level data from CALPADS Operational Data Store (ODS) and

uploads to TOMS.

TOMS automated process determines

any updates, deletes, and/or

additions

LEAs review TOMS, verify data uploaded,

and submit designated supports and accommodations

to TOMS directly

Continues through

testing window

Updating CALPADS ODS with

Demographic, Enrollment & Program

data

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2

3

4

START

Data Loading Process


2014–15 Timeline

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July 1, 2014 June 30, 2015January

July 1, 2014

Begin CALPADS enrollment

Dec 12, 2014

CALPADS Fall 1 certification deadline

Feb 13, 2015

Fall 1 Amendment

Window Deadline

June 1, 2015

CALPADS End-of-Year opens

Operational Data Store (ODS)-CALPADS LEA administrators maintain current enrollment

July - June

March 6, 2015

CALPADS Fall 2 Certification Deadline

April 2, 2015

Fall 2 Amendment Window Deadline

Oct 1, 2014CALPADS

Fall 1And

Fall 2 Open

Sep 17, 2014CALPADS Training

for CAASPP


CALPADS to TOMS

• What is CALPADS sending to TOMS?– CALPADS sends all open enrollments with enrollment status = 10 or

30, for grades K–12. • Concurrent enrollments (CCEs) – the record with the most

recent enrollment will be sent to TOMS.• Short Term enrollments: need to exit students

– The following slides will show a mapping from the TOMS Test Registration expected fields to the CALPADS field element that is used to populate and/or derive the information.

– NOTE: Independently Testing Charters are NOT the same as Independently Reporting Charters in CALPADS. Some charters may be testing differently than how they report to CALPADS.

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CAASPP Field Element

CALPADS Field Element # & Name

CALPADS Business Rules (if any)

*State Abbreviation

2.39 - Residential Address State Province Code

*Responsible District Identifier

2.06 - Reporting LEA Independently Testing Charters will use 2.07 - School of Attendance for this field.

*Responsible School Identifier

2.07 - School of Attendance

*Last Or Surname

2.13 - Student Legal Last Name

*First Name 2.11- Student Legal First Name

Middle Name 2.12-Student Legal Middle Name

*SSID 1.08-Statewide Student Identifier

*Confirmation Code

2.11- Student Legal First Name

*Grade Level When Assessed

1.25-Grade Level Code

* These fields are a priority to begin testing, but all fields are required.11

CALPADS Data Fields


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Sex 2.19 - Student Gender Code

Hispanic or Latino Ethnicity

2.24 through 2.25 - Student Hispanic Ethnicity Indicator and Student Missing Ethnicity Indicator

Uses the same CALPADS Business Logic that aggregates these codes for federal reporting purposes.

American Indian or Alaska Native

2.26 through 2.30 - Student Race 1 Code Through Student Race 5 Code


Asian 2.26 through 2.30 - Student Race 1 Code Through Student Race 5 Code


Black or African American



White 2.26 through 2.30 - Student Race 1 Code Through Student Race 5 Code


Native Hawaiian or Other Pacific Islander



CALPADS Data Fields


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Demographic Race Two or More Races

2.26 through 2.31 - Student Race 1 Code Through Student Race 5 Code and Race Missing Indicator


IDEA Indicator 3.13-Education Program Code

See Code Set: Education Program CodeValue = 144

Limited English Proficiency Status

12.13-English Language Acquisition Status Code

See Code Set English Language Acquisition Code Set Value = EL (maps to Yes)

Section 504 Status

3.13-Education Program Code

See Code Set: Education Program Code Value = 101 (504 Accommodation Plan)

CALPADS Data Fields


CALPADS Data Fields

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Economically Disadvantaged Status

3.13 & 3.23 Education Program Code

Enrollment Status Code (Field 1.24) = 10 (Primary) or 30 (Short-term)ANDParent/Guardian Highest Education Level Code (Field 2.50) = 14 (Not a High School Graduate) from most recent SINF record based on effective date OREducation Program Code (Field 3.13) = 181 (Free Meals) or 182 (Reduced-Price Meals)OREducation Program Code (Field 3.23) = 191 (Homeless)OREducation Program Code (Field 3.13) = 135 (Migrant)ORFoster Youth Match Result Episode Start Date <= Current Date AND Episode End Data is Null ORDirect Certification = S (SNAP), T (TANF), B (SNAP/TANF) or C (Certified)


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Language Code

12.15 - Primary Language Code

English Language Proficiency Level

N/A Values 1 - 5 based on CELDT testing performance levels.

Migrant Status

3.13 - Education Program Code

See Code Set: Education Program Code Value = 135 (Migrant)

Limited English Proficiency Entry Date

12.14 - English Language Acquisition Status Start Date

If English Language Acquisition Status = EL, then this field will be populated with the English Language Acquisition Start Date.

Limited English Proficiency Exit Date

12.14 - English Language Acquisition Status Start Date

If English Language Acquisition Status = RFEP, then this field will be populated with the English Language Acquisition Start Date.

Primary Disability Type

3.21 - Primary Disability Code

CALPADS Data Fields


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TOMS Test Registration Interface


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TOMS Test Registration Interface

Currently under development


Critical Data Points

• Section 504 (CALPADS Education Program Code – 101)

• Special Education (CALPADS Education Program Code – 144)

• Home/hospital and independent study• Non public schools

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CALPADS Resources

• Release Updates and Known Issues• Error List• Flash Updates• Data Guide• Self-Paced Training Modules• Glossary (User Manual)• FAQs

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Contact InformationCalifornia Department of Education CALPADS Operations [email protected]://www.cde.ca.gov/calpads Service Desk (Operated by California School Information Services)[email protected]://csis.fcmat.org/

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Documents

CALPADS and CAASPP Integration