ELECTRICAL AND COMPUTER ENGINEERING ECE GRADUATE ORIENTATION August 20, 2015

ELECTRICAL AND COMPUTER ENGINEERING

ECE GRADUATE ORIENTATION

August 20, 2015


Agenda

THURSDAY, AUGUST 20, 2015 o General Information on ECE Graduate Program (9:00 AM -11:00 AM)

o Meeting with Faculty to select Autumn 2015 courses (11:00 AM – 12:00 noon)

PhD students meet in Dreese Lab 260, 259, 267 by research area

MS students meet with advisors in Caldwell Lab 277 (Prof. Fiorentini) and Caldwell Lab 220 (Prof. Villarroel)

MONDAY, AUGUST 24, 2015o Graduate School Welcome & Resource Fair, Ohio Union (8:45 AM – 11:00 AM)

o ECE Library Resources Presentation, 113 Dreese Lab (11:00 AM – 12:00 Noon)


OSU Operations

• ECE DEPARTMENT (http://www.ece.osu.edu)

• GRADUATE SCHOOL (http://www.gradsch.osu.edu) Forms (http://www.gradsch.osu.edu/forms-guidelines-and-publications1.html) Register for courses that require permission to enter Ask questions about what courses count towards your degree

(they will do the audit when you graduate)

• STUDENT SERVICE CENTER (http://ssc.osu.edu/index.html) Questions regarding tuitions and fees Questions regarding when you can register/add/drop coursesOffice: 281 W. Lane Ave, Student Academic Services Bldg., Lobby - Email: [email protected]

REGISTRAR (handles course registration)BURSAR (handles tuitions and fees)

• OFFICE OF INTERNATIONAL AFFAIRS (http://oia.osu.edu) Questions regarding your VISA. For international students keeping the student

VISA status is the most important thing. Consult with OIA if you want to learn about CPT and OPT opportunities.

http://www.ece.osu.edu/

http://www.ece.osu.edu/

http://www.gradsch.osu.edu/

http://www.gradsch.osu.edu/forms-guidelines-and-publications1.html

http://www.gradsch.osu.edu/forms-guidelines-and-publications1.html

http://ssc.osu.edu/index.html

http://ssc.osu.edu/index.html

mailto:[email protected]

http://oia.osu.edu/

http://oia.osu.edu/

ECE DEPARTMENT


ECE Department

Prof. Joel JohnsonDepartment Chair

• Oversees the Department (policies, finance, hiring,…)

Prof. Andrea SerraniGraduate Studies Chair

• Oversees the Graduate Studies Committee;• Is responsible for maintaining the consistency and

integrity of the graduate degrees;• Approves petitions and program transfers.

5

ECE Department

If you have questions about research and courses:• Course selection and course plan development;• Research guidance;• Your thesis (MS or Ph.D. students);• Your non-thesis project and report (MS students).

Ph.D. students: contact your advisor (need to find an advisor by the end of your first year)MS students: contact your advisor (if you already have been assigned an advisor) or:

Prof. Lisa FiorentiniMS Program Faculty Advisor

Prof. Wladimiro VillarroelMS Program Faculty Advisor

• Control Systems• Robotics and intelligent transportation• Communication & signal processing• Networking• Sustainable energy & power systems• Computer & digital systems

• Analog & RF electronic circuit• Communication & signal processing• Computer vision & image processing• Electromagnetics, remote sensing & microwaves• Electro-optics & photonics• Nanotechnology & electronic materials

ECE Department

Patricia ToothmanPhD Program CoordinatorWalk-in hours: Mon-Thu 2-4pm

If you have questions about all things administrative:• Program policies;• Degree requirements;• University and Grad School issues ( graduation, deadlines, missing grades,..)

Ph.D. students contact: MS students contact:

Beth BucherMS Program CoordinatorWalk-in hours: Mon-Thu 2-4pm

If you have questions about your Fellowship\GTA\GRA appointment:

Rosemarie JacksonHuman Resources Specialist

GRADUATE DEGREES

Graduate Degrees

PhD ProgramThe PhD Program offers a unique opportunity for an individual to conduct intensive and prolonged research on a particular topic, leading to archival publication. In the first 1-2 years students take courses to fulfill degree requirements and broaden their knowledge. In the next 2-4 years, students focus on their research and final dissertation.

MS ProgramThe MS Program is designed to give you a solid education in a specialized field. In the first two semesters students take courses to fulfill degree requirements. In the next 1-2 semesters, students focus on their project/thesis.

Note: The course workload is typically heavier than in college, the courses are more demanding and much more is expected from the students, both at the PhD and the MS level.

Differentpaths

Same diploma

Students can choose one of two options

depending on educational and

professional goals

Students collaborate with industry partners in projects, perform a

research project, do an internship project or work in a relevant project

Projectpath

(non-thesis)

Concludes with a Project Report and technical discussion and or presentation

Students work on industrial or academic research

Researchpath

(thesis)

Concludes with a Thesis and final oral defense

ELECTRICAL AND COMPUTER ENGINEERING10

PhD after BS Requirements

PhD after BS. Minimum 80 credits*

Letter-GradedGraduate Courses

Minimum 28 credits

ECE Graduate CoursesMinimum 21 credits

• Outside Primary AreaMinimum 6 credits

Courses in a related fieldMaximum 9 credits.

Individual Studies Maximum 2 credits

Dissertation Minimum50 credits

* Note that up to 24 course credits and up to 24 dissertation credits (maximum of 48 semester credits) can be transferred from another institution, subject to approval of the Graduate Studies Committee.

ECE 8891 Seminar (2 credits) required in addition to the 80 credits


PhD after MS Requirements

PhD after MS. Minimum 80 credits*

Total Credits

Dissertation 36 Credits

Letter-GradedGraduate Courses 12 credits minimum**

14 CreditsIndividual Studies Maximum 2 credits

MS Degree** 30 credits

* Note that up to 9 course credits and up to 10 dissertation credits (maximum of 19 semester credits) can be transferred from another institution past the M.S., subject to approval of the Graduate Studies Committee.

ECE 8891 Seminar (2 credits) required in addition to the 80 credits

** ECE Graduate CoursesStudents are required to take a minimum of 21 credits of ECE letter-graded graduate courses. These 21 credits can come from either the MS or PhD program. Six of the 21 ECE credits are from outside primary research area.


MS Non-thesis Requirements

MS Project Path Option (non-thesis). Minimum 30 credits*


Minimum 24 credits


Advanced ECE Graduate CoursesMinimum 6 credits

ECE 6070 (Project Management Course) Mandatory – does not count as an advanced course

Courses in a related field: maximum 9 credits. Approved fields: other Engineering, Biological Sciences, Physics, Math, Chemistry, Business, Economics, ACCAD

Individual Studies(ECE 6193)

Maximum6 credits

MS Non-Thesis Exam ProjectRequirements

Before starting their project, students have to submit a 1-page project proposal to their advisor to get their project approved

Take home written exam (project report) followed by a discussion review and or presentation

* Submit an advisor-approved MS plan of study to the ECE Program Coordinator by the end of the first semester


MS Thesis Requirements

MS Research Path Option (thesis). Minimum 30 credits*


Minimum 18 credits


Advanced ECE Graduate CoursesMinimum 6 credits

Courses in a related field: maximum 9 credits. Approved fields: other Engineering, Biological Sciences, Physics, Math, Chemistry, Business, Economics, ACCAD

Thesis Research(ECE 6999)

Minimum10 credits

Individual Studies(ECE 6193)

Maximum2 credits

MS Thesis Exam Thesis Requirements Thesis and oral examination

* Submit an advisor-approved MS plan of study to the ECE Program Coordinator by the end of the first semester


Graduate Education

You are here to learn and to make a contribution to engineering science– You have the unique opportunity to earn a life-long body of knowledge.

Do not waste it – Do not be reluctant to take high-level courses just because they are difficult– Invest in gaining expertise in fundamental disciplines (math, physics…)– Be curious: Attend seminars and colloquia, especially outside your own

specific research topic

14


Curriculum Areas

15

CURRICULUM AREAS• Analog and RF Electronic Circuit• Bioengineering• Communication and Signal Processing• Computer and Digital Systems• Networking• Computer Vision and Image Processing• Control Systems• Robotics and Intelligent Transportation• Electromagnetics, Remote Sensing and Microwaves• Electro-optics and Photonics• Nanotechnology and Electronic Materials• Sustainable Energy and Power Systems


1st Year Checklist

16

English 5901, 5902 Courses (or Exemption)International students are required to take an English placement exam to determine whether they need to take English courses. Do enroll in the appropriate courses ASAP.ALL REQUIRED COURSES MUST BE COMPLETED BY AUGUST 2016

PhD Faculty AdvisorAll PhD students are required to have a permanent advisor by the end of the 2nd term

Plan of Study o MS Students need to have their plan of study approved by their advisor by the end

of the 1st semestero PhD Students must submit their plan of study by the end of the 2nd semester

ECE Qualifying Examination (QE)Both BS to PhD and MS to PhD students must take the QE in the 1st semester of their 2nd year in the PhD program (e.g., start in autumn 2015, take the QE in autumn 2016; start in spring 2016, take the QE in spring 2017.) Must have a permanent advisor and an approved plan of study to take the QE


PhD Exams

17

PhD Qualifying Exam (QE)Allows a student to earn the status of doctoral student by• Testing the fundamental knowledge acquired by the student over prior coursework• Assessing the student’s ability to apply this knowledge towards research problems

PhD students are required to take the QE in the first semester of their second year • Failing two attempts leads to dismissal from the PhD program (MS degree can still be

earned after completing MS requirements) • Failure to take the QE during the required semester counts as a failed attempt.

PhD Candidacy Exam (CE)Establishes the suitability of the PhD student’s research proposal to constitute a viable dissertation topic. Elevates the student’s status to PhD candidate.• The CE is usually administered one year prior to the student’s expected graduation• Failing two attempts results in dismissal from the PhD program.


Graduate Appointments

18

GRADUATE APPOINTMENTS

• OSU fellowships are for PhD students only;

• Most GRA, GTA appointments are for PhD students

GTA and GAA appointments:Prof. Betty Lise Anderson

GRA appointments:Individual faculty members, or laboratories

GRA/GTA/GAA appointments in other departments, e.g. Math TA positions, see the Math department.


Advising

19

PhD students who are NOT GRAs:A professor must agree to be the student’s permanent advisor by signing a change of advisor form by the 2nd semester.

MS students:Initial advisors are Lisa Fiorentini or Wladimiro Villarroel, unless another Faculty has already agreed to be the student’s advisor

Change of AdvisorTo change advisor, one must fill out a change of advisor form and have both the new and current advisor sign it.

Academic Misconduct

The university's Code of Student Conduct defines academic misconduct as “Any activity that tends to compromise the academic integrity of the University, or subvert the educational process.”

Academic Misconduct include, but are not limited to, the following:• Any situation in which a student presents work as being their own but it is not:

– copying or cheating during an exam;– lifting material uncited from the internet (even if not copyrighted);– using others’ homework, lab reports or projects as a basis of your own.

• Falsification or dishonesty in conducting or reporting lab/research results;• Serving as or asking another student to serve as a substitute for taking an exam;• Alteration of grades in an effort to change earned credit or a grade;• Violation of course or program rules.

INSTRUCTORS ARE REQUIRED TO REPORT ACADEMIC MISCONDUCT

Consequences can be very severe (ranging from getting no credit on an assignment to being expelled from the University)

20 For more info on Academic Misconduct, please visit http://oaa.osu.edu/coam.html

http://oaa.osu.edu/coam.html

http://oaa.osu.edu/coam.html

GENERAL INFO


ECE Department

• Read your OSU emails• It is always best to confirm rules with faculty/staff (do not take something for granted because a friend of a friend told you that)

ECE WebsitePlenty of resources are available in the website

• Handbook, forms, deadlineshttps://ece.osu.edu -> Current Students -> Handbook, Form & Deadlines

• Courses (https://ece.osu.edu/courses)

• Computing resources (ECE login, computer labs, keycards, software,..) https://ece.osu.edu/computing-resources

22

https://ece.osu.edu/

https://ece.osu.edu/courses

https://ece.osu.edu/courses

https://ece.osu.edu/computing-resources

https://ece.osu.edu/computing-resources

SITE

23

• IT Help Desk: [email protected] (“SITE”)– Systems: hardware repair, software installations, network issues…– Consultation: setting up your environment to do your research/classwork

• All software installed on any OSU system must be properly licensed and all licenses must be registered with SITE prior to installation.

Using unlicensed software is illegal.• Network access, operating systems and configurations run through SITE.

All access or modifications (change of OS, etcetera) must be discussed with SITE prior to implementation.

Sean RussellSystems Developer/Engineer

Edwin LimSystems Specialist-A&P

Donald GibbSystems Developer/Engineer

Vincent JuodvalkisSenior Systems Manager-Sap

mailto:[email protected]


Managing Your Courses

COURSES You are responsible for:

– adding/dropping your courses on time;

– paying your fees and tuitions on time;

– keeping your full-time student status (if required)• GRA, GTA appointees: 9 hours minimum (4 in the Summer)• Fellow appointees: 12 hours minimum (6 in the Summer)• International Students: 8 hours minimum (no requirements for the Summer)

o Includes any required English courseso Students can apply for reduced course load in the semester of graduation

http://oia.osu.edu/pdf/ReducedCourseLoad-Academic.pdf

Watch for Law of Unintended Consequences: When adding/dropping courses, timing is important (mind the deadlines)

24




English Courses

ENGLISH COURSES All international students, including Fellowship students, must take the English Proficiency Test administered by the English as a Second Language Program (ESL), and either have their English classes waived, or enroll in the appropriate class.

• EDUTL 5901• EDUTL 5902

Those courses count towards the credits necessary to keep the full-time student status, but they do not count towards your degree credits requirements.The required English courses must be completed by August 2016.

ENGR 5170: Engineering Research Communications Optional technical writing course that will be offered this Fall

25


Oral Proficiency Assessment

ORAL PROFICIENCY ASSESSMENTTo be a GTA you need to demonstrate proficiency in spoken English.You are considered proficient in spoken English if you

• grew up in the USA• get a great score on the iBT TOEFL (28, 29, or 30)• pass the Oral Proficiency Assessment (OPA) - administered on campus• pass the Mock Teaching Test (you have to take this if you do not pass the OPA

We strongly advise ALL students (both currently funded and not) whose native language is not English to take the OPA at their earliest convenience if they want to be GTA.

Call 292-1364 or stop by the Spoken English Program office at 196 Arps Hall• The cost of the test is $90 • Tests need to be schedule at least a week in advance.

26


Buckeyelink

http://buckeyelink.osu.edu/

You need to have your OSU email account set up to be able to access the site.You can use the Buckeyelink to:

• Enter/update your Personal InformationAddress: you need to enter your local address.It is your responsibility to keep this information current.

• Register for courses• Check Waitlist• View Grades • Class Schedule• Course Offerings • Final Exams• Statement of Account

27




Carmen

https://carmen.osu.edu

You need to have your OSU email account set up to be able to access the site.

This is the site that Professors use to post material related to the courses that they are teaching

28

https://carmen.osu.edu/

https://carmen.osu.edu/


Office Assignments

Office assignments are handled by the Building Supervisor, Bill Thalgott

The office priority list is:– Teaching Assistants– Research Assistants and Fellows– Other graduate students

• Office & Lab keys are assigned only to students who are GRA/GTA/Fellow: Ask your advisor to send email request to Bill Thalgott with your name.#For ESL students: contact ESL Human Resource Staff

• All other graduate students: Keycard access to ECE computer labs and student lounge, 271 CL

Unfortunately, not everyone can receive an office.

29


Mailboxes

30

ECE GRADUATE STUDENT MAILBOXES ARE LOCATED IN 205 DREESE.

ECE ESL GRADUATE STUDENT MAILBOXES ARE LOCATED AT ESL.

ALL GTAS HAVE COURSE FOLDERS LOCATED IN 205 DREESE.

Folders for new incoming students will be ready at

the end of September


Miscellaneous

GRA/GTA/FELLOWSHIP APPOINTEESCheck with Rosemarie Jackson in 230 Dreese Lab.

ORIENTATIONSMake sure to attend all orientations (OIA, GTA, Graduate School Mon 08/24)

PAY TUITION AND FEES BY DEADLINEPay online (Buckeyelink) or at the Student Academic Services building, 281 W. Lane Ave

GET A BuckID Go to 3040 Ohio Union, 1739 High Street.

PARKING PERMITS• Go to South Campus Gateway, 1560 N. High St. or apply on-Line. GRAs, GTAs, and

Fellows are eligible for “B” permits (first see Rosemarie Jackson in 230 Dreese Lab.)

31

DEADLINES

Graduate School Deadlines

Every Semester, you can find all deadlines onhttp://www.gradsch.osu.eduSelect “Current Students” and then “Registration and Fee Deadlines”



Fall 2015 Deadlines

Fall 2015 Deadlines

End of Semester Graduation

REGISTER FOR COURSES


Registering for Courses

ECE COURSES– if the “Prereq” list includes “Grad standing in engineering” you can

register yourself using the Buckeyelink until Fri Aug 28th.– if you do not meet the “Prereq”, or you want to enroll in a course after

Fri Aug 28th, you need the instructor’s permission to enroll in the course. You need to fill out the “Course Enrollment Permission” form, get the instructor’s signature and either

• take it to the Graduate School (247 University Hall)• email it to Registration Services at the Graduate School

[email protected]

For ECE courses to count towards your MS or Ph.D. degree, they have to be 5000-level or higher. You can take lower level courses in ECE but they will NOT count towards your MS or Ph.D.

37


Registering for Courses

COURSES OUTSIDE ECEApproved related fields are: Engineering, Biological Sciences, Physics, Math, Chemistry, Business, Economics, ACCAD.

– if the courses are open or don’t have pre-requisites, you can register yourself using the Buckeyelink until Fri Aug 28th.

– if you do not meet the “Prereq”, or you want to enroll in a course after Fri Aug 28th, you need the instructor’s permission to enroll in the course. You need to fill out the “Course Enrollment Permission” form, get the instructor’s signature and either

• take it to the Graduate School (247 University Hall)• email it to Registration Services at the Graduate School

[email protected]

For these courses to count towards your MS or Ph.D. degree, they have to be 4000-level or higher and not taught by a graduate student enrolled at this university (Please refer to the Graduate School Handbook – Section 4.1).

38

Course Enrollment Permission

Use it to: Waive Prerequisite Requirements Enter a Course Requiring Permission

(E.g. ECE 6193 Independent Study) Override the Limit and Enter a Full Section Add a course after the 1st week Audit a course …

http://registrar.osu.edu/students/course_enroll_form.pdf

The form is available in the ECE websitehttps://ece.osu.edu -> Current Students -> Handbook, Form & Deadlines-> Course Enrollment Permission

Instructor’s Signature

Sometimes more than the Instructor’s Signature is required

https://ece.osu.edu/currentstudents/graduate/forms

https://ece.osu.edu/currentstudents/graduate/forms

Documents

ELECTRICAL AND COMPUTER ENGINEERING ECE GRADUATE ORIENTATION August 20, 2015