Graduate Council: Graduate Orientation

Graduate Council

Graduate Council: Graduate OrientationSpring 2013-14

Graduate CouncilPurpose, Role, and Position

Current Undertakings

Important Reminders

Latest Undertakings

Conclusion

Institutional PurposeFactsAUB offers more than 50 Masters and 9 PhD programs1261 graduate students in academic year 2012-1337% graduate assistants16% of the student body

The expansion of graduate education at AUB and the growing number of new graduate programs require enhanced graduate governance.

The Graduate Council has been established to elaborate, build, and carefully operate graduate governance structures in order to enhance academic and research processes.

Institutional RoleFacilitate and coordinate graduate education in the following ways/areas:Follow up to ensure the uniform implementation of policies governing graduate workSupport graduate recruitment programsProvide information about graduate admissionsEncourage the development and success of studentsProvide mechanisms for quality control for all aspects of graduate education

Institutional PositionReport to the ProvostImplement policies approved by Board of Graduate Studies (BGS) and the SenateOperate in consultation with Faculty Graduate Studies Committees (GSC)Work alongside other units at AUBOffice of AdmissionsOffice of the RegistrarFacultiesOffice of Student Affairs (SAO)Office of International Programs (OIP)Others

Current UndertakingsMonitoring and Coordinating Graduate Admissions

Improving GA Allocations, Financial Aid and Fellowships

Addressing Graduate Student Issues

Graduate Student IssuesActively participate in recruitment and orientation programs

Provide helpful information through web site

Help oversee annual publishing of Graduate Catalogue

Graduate Student IssuesAdvise students on general university graduate policy

Otherwise, serve as a general reference pointAcademic Advisor and Department Chair are the primary reference in matters related to your program of studyIn matters not within our scope of operation, refer students to the appropriate individuals and entities

Graduate Student IssuesThrough reminders, help students toComply with regulationsMeet deadlines

Propose enhancements to graduate student lifeBased on own analysisBased on feedback of students, faculty, and staff

Never trash our emailsWe never trash yoursImportant RemindersDegree Progress

Maximum Residency/Leave of Absence

Change of Major

Transfer of Credits

Thesis Deadlines

Degree ProgressWe encourage students to complete their degree as early as possible and to be registered every semester.

Masters students are encouraged to be enrolled full-time and to finish within 2 years.

Maximum Residency:Masters: 4 yearsPhD Regular Track: 5 yearsPhD Accelerated Track: 6 years

Going beyond maximum residency requires an extension.

Joining the traveling circus for a year?Unacceptable

Leave of Absence (LoA)For special/extenuating circumstances that require students to put their studies on hold.Absence is excused (i.e. not part of maximum residency)Legitimate reasons and documentation required.

Can apply for a maximum of 2 regular semesters at a timeAllowed a total of 4 regular semesters of LoAAbsence of four consecutive semesters (including Summer term) requires student to re-apply for admission.

DOCUMENTED MEDICAL CONDITION?Acceptable

Change of MajorWithin the Same FacultyPetition the Department to which you want to transferAbide by the admissions deadlines

To Other Faculties/Schools Within AUBUndergo the Admissions process

Transfer of Credits (Masters)Into a Masters Degree ProgramBeyond requirement of Bachelors degreeGPA of 80 in undergraduate courses of major/related field

From One Masters Degree to AnotherApproval of department/academic unit concerned

No more than 9 credits are transferable*Grade of 80 or aboveGSC ApprovalInternship, thesis, and practicum courses excluded*Kindly check with faculty for exceptions.In Both Cases

Transfer of Credits Into a PhDBeyond requirement of Masters degree

GPA of 85 in graduate courses of major/related field

Grade of 85 or above

No more than 6 credits are transferable

GSC Approval

Graduate Council Approval

Internship, thesis, and practicum courses excluded

Masters Thesis DeadlinesFor Masters candidates Graduating inSummer 2012-13*Fall 2013-14Spring 2013-14Deadline for approval of thesis topic and committee June 3, 2013September 9, 2013January 3, 2014Deadline for thesis defense September 30, 2013January 3, 2014May 9, 2014Deadline for thesis deposit at libraryOctober 11, 2013January 15, 2014May 21, 2014Summer 2013-14 dates published in 2014-15 Graduate Catalogue.

Latest deadlines always available at: http://www.aub.edu.lb/units/graduate_council/Documents/thesisdeadlines.pdf

EMAILREMINDERWILL BE SENTPhD Thesis DeadlinesFor Masters candidates Graduating inSummer 2012-13*Fall 2013-14Spring 2013-14Deadline for approval of thesis topic and committee February 4, 2013May 10, 2013September 9, 2013Deadline for thesis defense September 30, 2013January 3, 2014May 9, 2014Deadline for thesis deposit at libraryOctober 11, 2013January 15, 2014May 21, 2014

Summer 2013-14 dates published in 2014-15 Graduate Catalogue.

Latest deadlines always available at: http://www.aub.edu.lb/units/graduate_council/Documents/thesisdeadlines.pdf

EMAILREMINDERWILL BE SENTLatest Undertakings2nd Annual Open House for Graduate Studies at AUBOpportunity to familiarize potential candidates with Masters and PhD degrees currently offered at AUB Available student scholarships Application process

Consisted of presentations, reception, Q&A, and faculty tours

Around 200 attendees from local, regional, and international universities and companies

Held in the 2nd or 3rd month of each Fall semester

2nd Annual Open House for Graduate Studies at AUB

2nd Annual Open House for Graduate Studies at AUB

2nd Annual Open House for Graduate Studies at AUB

2nd Annual Open House for Graduate Studies at AUB

2nd Annual Open House for Graduate Studies at AUB

Latest UndertakingsEnhancing Graduate LifeAssisted in the establishment of a student-led, student-run Graduate Student SocietyGSS is now functionalIf you are interested in joining, please pass by the GSS Ask Me Booth in Common Room, West Hall

Proposed enhancements to graduate academic life:Research forums and eventsWorkshop seriesGraduate spaceGraduate Student Life Working group has been established to get a pilot underway in the Arts, Humanities, and Social Sciences

Latest UndertakingsPartnering with University LibrariesResearch is especially relevant to your graduate experience.Graduate Council informs graduates regarding useful workshops and related activities.Latest offering from University Libraries: Search & Cite WorkshopLocation: Jafet Library/E-Classroom

DateTimeOption 1Wednesday, February 5th10:00 AMOption 2Wednesday, February 5th4:00 PMOption 3Thursday, February 6th10:00 AMOption 4Thursday, February 6th4:00 PMOption 5One-on-one session(call ext. 2621/2629 or email [email protected])ConclusionThe Graduate Council exists to enhance AUB graduate studies and graduate life.

Coordinate, facilitate, and advise

Introduce uniformity to graduate studies governance

Serve as a point of reference to graduate students

Propose enhancements to the graduate experience

Open to input from the AUB community

Welcome to AUB!Please feel free to visit us at College Hall 432/434

and on the Web athttp://www.aub.edu.lb/graduate_council

This presentation will be in the Student Resources section of our site: http://www.aub.edu.lb/units/graduate_council/Pages/resources.aspx

Team Members Contact Info/Biographies: http://www.aub.edu.lb/units/graduate_council/Pages/team.aspx