,,E.C°mm 9.1.1 3301 East Pender Street, Vancouver BC, V5K5J3 Canada- l604.215.5000 - f604.215.500‘l - ecomm911.ca

Helping to Save Lives and Protect Property

January 21, 2016

Mayor Henry Braun and CouncilCity of Abbotsford32315 South Fraser WayAbbotsford, BC

V2T 1W7

Abbotsford Police Board

c/0 Abbotsford Police Department2838 Justice WayAbbotsford, BC

V2T 3P5

Re: Next Generation Radio Program: Progress Update

Dear Mayor Braun, Council and members ofthe Police Board:

lam writing to provide both Abbotsford Council and the Police Board with an update on the plannedreplacement of the regional radio system — a project known as the Next Generation Radio Program (NGRP).As you are aware, the Abbotsford Police Department uses the existing E—Commradio network for policecommunication and will transition to the new digital system over the next two years alongside otheremergency sen/ice agencies in both Metro Vancouver and the Fraser Valley.

Over the past year, E—Command its partners in police, fire and ambulance have been working with Motorolaon finalizing network design and just recently completed a very successful pilot test of the networkinfrastructure. The objective of the pilot test was to thoroughly test all aspects of the network infrastructureto ensure it meets user performance and functionality expectations.

lam pleased to report that in December the Next Generation Radio Program Working Group and theE-Comm User committee—both composed of police, fire and ambulance representatives from across theLower Mainland—endorsed the results of the pilot testing. Feedback received from the user agencies thatparticipated in the testing has been positive, with the mission—critica| components of the system performingreliably and audio quality surpassing expectations.

The next steps of the NGRP include two items of particular interest to municipalities. First, we will becontacting municipal planning and permits departments where the new E-Comm radio system will be inservice regarding required enhancements to existing radio sites including applications for new co—locationpermits. Given the critical role the E-Comm radio system plays in policing in your community we wanted toprovide Council and the planning and permits departments with advance notice.

Second, we are also nearing the issuance of the last major component of the NGRPprocurement process;the release of the subscriber equipment Request for Proposal (RFP). Once the RFP has been issued,communication on the NGRP will be limited as this competitive process unfolds. This RFP process is expectedto identify and secure costing data for multiple approved suppliers of user equipment. Users will be able tomake their choice among these suppliers. The successful proponent(s) will be announced when contractshave been signed.

911 - Dispatch - Radio - Technology

High—leveldiscussions continue with agencies around transition planning to the new network, with the goalof addressing any issues/constraintsrelated to their respective transition onto the new network in advanceand to develop an overall transition plan with go—livedates defined and agreed for each agency.

I would like to take this opportunity to reassure you that this major capital infrastructure project remains ontrack and on budget and to extend E—Comm’sappreciation to all members of the NGRP Working Group andUser Committee for their expertise, input, guidance, and dedication to this initiative.

Sincerely,

David GuscottPresident & CEO

t | 604.215.5002

e [ david.guscott@ecomm9l1.ca

Enclosure: Next Generation Radio Program — Working Group/User Committee Composition

cc: Planning and Permits Department, City of AbbotsfordAbbotsford Police Department

Next Generation Radio Program: Progress Update Page | 2

Next Generation Radio Program — Working Group/User Committee Composition

Participating Fire Agencies

Coquitlam Fire & Rescue

Delta Fire and Emergency Services

North Vancouver City Fire

Department

Richmond Fire—RescueService

Surrey Fire Services

Vancouver Fire & Rescue Services

Participating Police Agencies

Delta Police Department

New Westminster Police

Department

RCMP ‘E’Division

RCMP

RCMP

Transit Police

Vancouver Police Department

Assistant Fire Chieflim Ogloff

Assistant Fire Chief KellyWeisner

Deputy Fire Chief Ken Sim

Captain Shawn Smith

Deputy Fire Chief BobSchreiner

Captain Glenn Danks

Fire Chief John McGowan

Deputy Fire Chief Tim Wilkinson

Assistant Fire Chief Steve Robinson

Assistant Chief Dale Booth

Deputy Fire Chief Tyler Moore

S/Sgt. Craig New

Insp. KellyYoung

S/Sgt. Chad Johnston

Insp. Todd Matsumoto

Sgt. AllisonGood

Attachment A

Jason Jaschinsky, OlC E Division Communication Systems

Scott McMillan,Manager, LMD Radio Shop

S/Sgt. Chris Moore

Finsen Wong, Manager, integration Engineering & Communications

Security (COMSEC)

Kristine Day, Manager, North Vancouver Municipal RCMP OCC

Tom Bartnik, Manager, Information Services & Technology

Nadine Applejohn, Manager OCC

Patrick Koch, Manager, Riskand information

Insp. Mike Cumberworth

Sgt. Jennifer Keyes

Next Generation Radio Program — Working Group/User Committee Composition

BC Emergency Health Services (BCAmbulance Service)

Corinne Begg Manager, Vancouver Dispatch Operations Centre

Bruce Conley Manager, Telecommunications

Brent Middleton Duty Operations Manager

Kirk Schmitt Director, Patient Care Communications & Planning

Non-voting Members

Fire Chief Doug McDonald

Deputy Fire ChiefRon Barker

Deputy Fire Chief Chris Bowcock

Burnaby Fire Department

Vancouver Firefighter’s Union Local 18 Gord Ditchburn

British Columbia Professional Fire Mike Hurley

Fighters Association

E-Comm User Committee

- ChiefJohn McGowan, Richmond Fire-Rescue Service (Chair)

I KirkSchmitt, BCEmergency Health Services (Vice-Chair)

- Inspector Mike Cumberworth, Vancouver Police Department

I Deputy Fire Chief Tyler Moore, Vancouver Fire—RescueServices (Acting Chair)

= Wayne Plamondon, Abbotsford Police Department

Attachment A

Page I2