Contents Editorial · 2018. 4. 1. · the next fourteen years gaining two promotions and my Cilip chartership. This post developed my library skills further, as through it, I became

ISSUE 07 MONTH March YEAR 2015

NEWSLETTER OF CILIP EAST OF ENGLAND MEMBERS' NETWORK INCORPORATING Cutting eDGE

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Contents Editorial My Job David Smith Rising to the Challenge James Walker and Adele Finch Having your CaKE Claire Sewell Peterborough Regional College celebrates Harry Potter night Lisa Ecclestone Small Grants Fund Jo Harcus Branch announcements, events and news

Editorial

Welcome to our first issue of 2015. We are pleased to announce that we have new committee members, some of whom have contributed to this issue. A warm welcome to them all.

In these days of shrinking training budgets and staff shortages, opportunities to attend conferences and training courses are few and far between. Two Cambridge librarians who were determined that we should not miss out have devised a solution and established the Cambridge Knowledge Exchange. Read all about CaKe a novel way of disseminating knowledge.

The school library is an indispensable part of one’s education. We have a report on a conference on reimagining the school library. We also have an article on our Small Grants Fund which offers funding to members interested in undertaking CPD activities and organising events.

We begin with an account of what life is like for a Civil Service librarian. This has been contributed by David Smith, who is the new coeditor of Sunrise, starting with this issue.

If you are interested in writing for Sunrise please contact Mary Kattuman or David Smith via the Members’ Network email address: [email protected]. Mary Kattuman and David Smith Sunrise editors Next issue: July 2015

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mailto:[email protected]



CILIP EAST Committee 2015 Chair: Brenda Mead Vice Chair: Annie Gleeson Secretary: Lisa Hutchins Treasurer: Jo Harcus Candidate Support Officer: Maria Giovanna de Simone Shadow Candidate Support Officer: Claire Sewell New Professionals Support Officer: Laura Moss Mentor Support Officers: Kirstie Preest and Libby Tilley Social Media Officer: Rachel Bickley Sunrise Editors: Mary Kattuman and David Smith Web Editor and Ebulletins Editor: Sarah Hogg Committee Members: Jenna Lawrence, Josephine Bailey, Veronique Pere West Special Interest Groups Liaison Officer: Chris Barker Blog: communities.cilip.org.uk/blogs/eoe Email: [email protected] Twitter: @cilipeoe

Biographies Part Seven Josephine Bailey first entered the library profession two years ago as a graduate fresh from Anglia Ruskin; and upon entering the hallowed corridors of Cambridge University Library as a fetcher soon decided that a career in librarianship was for her. She is very much enjoying her current role as a library assistant and collection supervisor at Squire Law Library, located on the University of Cambridge Sidgwick Site. Her varied role mainly includes supervising the library reference desk, managing the issue, return and recall of all library materials and

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http://communities.cilip.org.uk/blogs/eoe

http://communities.cilip.org.uk/blogs/eoe

https://twitter.com/cilipeoe

https://twitter.com/cilipeoe



maintaining the LLM and MCL book collections. As a very recent member of the CILIP East committee, Josephine is supremely looking forward to networking, organising events and keeping up to date with the latest developments in librarianship. Josephine hopes to start library school later this year in September, by taking a distancelearning MA in Librarianship and Information Management.

David Smith graduated with an MSc.Econ in Library and Information Studies from the University of Aberystwyth in 1996 and completed a CILIP Chartership in 2008. He is currently working as a librarian for the Ministry of Defence in Bedfordshire. He previously worked as Senior Local Studies Librarian for Hull City Council and was chairman of the Yorkshire and Humber Newsplan Committee. He has just taken up the coeditorship of Sunrise for the CILIP East Members Network.

Sunrise Coeditor : David Smith

Claire Sewell graduated with an MSc in Library and Information Studies from Aberystwyth University in 2013 and completed CILIP Chartership in 2014. She is currently working in the role of Deputy Team Leader at the Reader Services Desk at Cambridge University Library where she previously worked as a Senior Library Assistant in the English Cataloguing Department. She serves on the CILIP Cataloguing and Indexing Group Committee as Social Media Manager and will shortly take over the role of Candidate Support Officer for the CILIP East Members Network.

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My Job David Smith, Librarian, Civil Service, Bedfordshire.

When I tell people that I am a Civil Service librarian they have an image in their minds of buff coloured folders tied in red ribbon labelled “Top Secret” or “For Your Eyes Only” and that I spend all day dealing with James Bond types requesting information in order to defeat megalomaniacs intent on world domination. However, the reality is very different I don’t even handle secret documents. I work for the Ministry of Defence on a military base in rural Bedfordshire, but the base is a training unit for military and Civil Service personnel who whilst here are referred to as “students”. Courses here run for anywhere from a week to three years and if it wasn’t for the fact that the majority of students are in uniform you would think you were on a university campus – there are accommodation blocks, refectories, a gym, a theatre, a shop, sports pitches/courts, committees for events, a church, a crèche and even a museum. There is an international feel here too as military personnel of ally countries from around the world attend training courses. The base has security levels that have to be adhered to and therefore I can not provide too much detail of the training provided, but it includes: officer training of all military ranks and languages. Some courses end with a pass off parade which is the military equivalent of a graduation ceremony. My library career started twenty years ago and was born from my use of and interest in libraries from an early age. Therefore, as I approached the end of an undergraduate English degree I was considering what to do for the future and the idea of librarianship was uppermost in my mind. I investigated the possibilities and I undertook a postgraduate degree at Aberystwyth. On completion of this I immediately gained a temporary librarian’s post with Hull City Council; this seemed appropriate as it was my home town and the town where my love of libraries began. The post provided me with good practical experience of library work as it was split between the central library and two branch libraries. After only a few months I secured a fulltime permanent position in the Council’s Local Studies Library where I would remain for the next fourteen years gaining two promotions and my Cilip chartership. This post developed my library skills further, as through it, I became adept at public speaking (which is now one of my hobbies). I also wrote a variety of articles for various publications (including Cilip Update and this spurred me on to write two local history books). In addition to this I held the position of Chairman of the Yorkshire Newsplan group for four years. Also in my Hull post, as part of a team, I was responsible for the successful granting of a £7.7million Heritage Lottery Fund

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grant to build the Hull History Centre, a purpose built new centre to house Hull’s Local Studies Library and archives. The centre opened in 2010 and in its first year it exceeded its three year targets for visitor numbers and educational outreach work. Having achieved so much in my fifteen years at Hull Libraries it was difficult to see how I could develop my career further and find new challenges there. Therefore, I began looking at other opportunities and when I saw the civil service post advertised I applied. I must confess that I was surprised to be offered the post after the interview, but decided to accept it as it would provide experience of a different kind of librarianship with a different organisation in a different location. On a daily basis I manage the Library and IT Suite which involves joining students to the library; creating their IT accounts; liaising with instructors on the resources and services the library needs to provide in order for learning to take place; assisting students in research techniques and answering their enquiries; stock management work including ordering and cataloguing stock, issues and returns; and developing the library to meet future needs, for example Wifi for the building and the provision of electronic books and other non print resources as well as examining options for refurbishing the library. There are some similarities to public libraries, but the setting, type of customer and stock content are quite different (stock is of course military based, but there is a fiction section to provide light relief from studying). The students come here following their basic training and the courses they undertake train them to fulfil their roles wherever they are posted and this makes my job a rewarding one as the Library has contributed to their success. As for the future I am currently undertaking the revalidation of my chartership and recruiting a library assistant (since I took up this post fifteen months ago I have been working on my own) as well as helping with the editing of Sunrise. David Smith

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Rising to the Challenge reimagining the school library

It was fantastic for Northamptonshire Schools Library Service to organise a conference for school librarians to rise to challenge and reimagine the school library of the future. The passion of the speakers and the school librarians at the event inspired James Walker, founder of Dawn of the Unread, to blog about the event. This is what he had to say: This week I found myself in Northampton, the birthplace of Ray Gosling, and immediately had a Ray Gosling experience with a cab driver. I discovered he was a former antiques dealer who specialised in oriental rugs but had recently turned to record collecting. He asked me to peer over on to his front seat (it was a black cab) where there was a box of delights of various things he was trying to flog. We then discussed abstract art, the best uses of a shed, reading, accents, his council estate, and how to deal with fly tipping. If it hadn't been for the library conference I was attending I could quite happily have stayed with him in his cab all day. I had made a 2hr 45min train journey (2 changes) from Nottingham to give a 15 minute talk at 'Rising to the Challenge: Reimagining the school library'. It was a lot of effort for a relatively short plug for DOTU but one I wouldn't have missed for the world. Locked away in a room with 30 librarians is my idea of heaven. But my real motivation for attending was to see what school librarians had to say as they are integral in shaping the lives of many children. The conference was framed around a quote from Alan Gibbons (Alan has written our Geoffrey Trease comic out on 8 Jan 2015): "It is not enough to have a school library. A library without a librarian is a room. A school library is not just a room. It is a relationship. It is also a culture." There were lots of interesting talks that included: the National Literacy Trust, ebooks, the library experience, augmented reality, the Story Stack Project, the importance of questions, adapting to change/economy and much more. Unfortunately I missed the morning sessions

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but was glad I got to hear Nicki Adkins' talk on 'Establishing reading and independent learning from year 7'. Nicki compared her job to that of Bruce Willis in Die Hard and how you have to have a can do attitude in the face of adversity. I won't ruin it for you (or tell you who the terrorists are in her metaphor) as she's going to do us a guest blog soon, but it left me feeling so happy that there are enthusiastic librarians out there really changing kids' lives through some innovative strategies and approaches to learning. From Nicki I discovered the @nerdfighters who, apparently, will take on challenges and help support your projects. They have been contacted. There was also some incredibly frightening statistics from Debbie Morrison OBE, Principal, Kingsthorpe College, about the differing opportunities for kids from public and private education, and the percentages of people who end up dead before they're 26 if they haven't got into a job or education when they leave school. These sentiments echo our own, with recent research into literacy and opportunities suggesting the UK is facing 'downward mobility'. As with the librarians at this conference, our aim is also to create a thirst for reading and to utilise digital to enable numerous routes into literature. I'm still buzzing from the conference and feeling so inspired by the passionate librarians of Northampton, and Adele Finch for inviting me. I don't know if there is a similar conference in Nottingham but if there is I need to get to it as there were lots of offers from Northampton librarians to come back and talk to their pupils. If anybody can help with this or encourage schools/librarians to get us in for a talk, please do get in contact at [email protected]. For more information about Northamptonshire Schools Library Service go to www.northamptonshire.gov.uk/lre

James Walker, creator and editor of the Dawn of the Unread and Adele Finch, Principal Librarian, Northamptonshire Libraries and Information Service

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Having Your CaKE What is CaKE? The Cambridge Knowledge Exchange (CaKE) was born from a need to get people talking. The Cambridge library community is strong and information is passed to those who might make use of it but we felt that there was a need for an established way to share feedback from conferences. CaKE was established in 2014 by myself and Céline Carty to provide library staff at all levels with a chance to share what they had gained from various conferences and events with their peers. As we all know library budgets continue to shrink resulting in fewer people being able to attend events. This makes sharing the knowledge gained even more important to avoid it being lost. Although blogs and articles help to fill the gap there is no substitute for talking to those who attended and asking questions. CaKE aims to fill this gap by creating an informal, interactive atmosphere. CaKE provides professional development opportunities in other ways. Public speaking can be notoriously intimidating especially for novices and it can be hard to come up with the ideas or funding necessary to present at professional events. CaKE offers a deliberately informal and supportive environment in which to develop communication skills. Speakers are encouraged not to give formal presentations and are instead asked to focus on their top takeaways from the event and discuss why these will be useful to them, As well as keeping things informal this lack of rigid structure helps to encourage those who may not normally offer to speak. Attendees are invited to blog and live tweet the sessions, helping to develop written communication skills and providing a record for those unable to attend on the day. Networking opportunities are available during the event and attendees take full advantage of these (as well as the actual cake on offer). CaKE has also helped to enhance the professional development of its organisers as event organisation and its associated skill set is much in demand from employers.

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Much of the planning process was equally informal. The initial idea came out of the sort of discussions that take place in many workplaces I wish I could attend that conference, wouldn’t it be nice to know more about events? etc. Once this turned into a solid plan online tools such as Google Docs were used to store information and brainstorm ideas. Potential presenters were approached via email or over a well timed cup of coffee whilst others responded to a Twitter call for participants. Teaming up with Librarians In Training a group providing training opportunities to Cambridge librarians helped to spread the word even further. Thanks to the generosity of our colleagues we soon had a full lineup of presenters. The first CaKE was timed to coincide with the end of the Spring conference season in order to take advantage of attendance at events such as LILAC and SLA. This meant that we had to act quickly but I think this added to the informality of the event which is something we were very keen to achieve. Lessons learned The initial CaKE was held at the Engineering Faculty in Cambridge in June 2014. Running over the course of an afternoon it featured presenters on a range of conferences and events from the EDINA Serials Forum to the Academic and Research Libraries Group (ARLG) conference. Presenters and bloggers were a mixture of experienced and novice and everybody enjoyed networking over coffee and cake. Although the event was a success it was not without its issues. The room chosen did not automatically lend itself to discussion as it had more of a classroom like feel. Presenters relied too heavily on traditional Powerpoint presentations which added to the lecture like format something which resulted from our lack of clear instruction rather than any fault on their part. However spontaneous discussions were generated over coffee and people responded positively when asked for feedback. CaKE 2 : The Second Slice When planning the second CaKE we took this feedback into account. We took care with the layout of the room at Lucy Cavendish College, opting for a cabaret style with small groups of tables and chairs. As people were naturally seated in groups this helped the discussion to flow. We also started with an icebreaker where we asked people to discuss the best conference they had attended or their top conference tips with those at the same table. Not

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only did this break the ice between participants but the results provided material for a post on the CaKE blog. We were clearer in our expectations of presenters and this resulted in less formal presentations. As a result the event ran to schedule and left time for discussion and reflection at the end something particularly important to consolidate the event for attendees. CaKE was once again advertised through Librarians In Training and ‘sold out’ in two days, demonstrating that there was clearly an appetite for this type of event. Speakers were a mixture of practiced and first timers which was exciting to see and we once again covered a range of topics meaning that there was something to suit everybody. It was suggested in the feedback from the first CaKE that we introduce talks on preparing for conferences in order to encourage people to get involved. As a result we included a short session on designing and presenting conference posters as a way to get involved in events. We hope to introduce more of these types of sessions at future CaKE events. So what next? We hope to make CaKE a semiannual event in the Cambridge CPD calendar to take advantage of all the conferences, training and events that our colleagues attend. Ideally we would like to extend the invitation to CaKE to people who work in libraries outside the university in order to increase the range of experience shared, something we are currently working on. It was really gratifying to see people enjoying and responding to CaKE and we already have people signed up to present at the next event! Overall CaKE has been a success in Cambridge and we would encourage others interested in starting something similar to give it a try. It has helped to share knowledge and strengthen the Cambridge library community, aided professional development and helped to keep staff up to date with events in the wider library world. We started CaKE when we saw a need to learn about conferences and get people talking so if you see a similar need in your community then put your heads together and see what you can come up with!

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Claire Sewell Deputy Team Leader, Reader Services Desk Cambridge University Library Twitter: @ces43 ; email: [email protected]

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Peterborough Regional College Celebrates Harry Potter Book Night!

Peterborough Regional College Celebrates Harry Potter Book Night!

On Thursday 5th February, Library+ joined libraries and bookshops all over the world in celebrating Harry Potter Book night. We created a display within the Library and worked with curriculum areas to get students involved across the college. On the day we ran various activities including some quizzes from the event kit, a “find the golden snitch” treasure hunt, a fancy dress competition and face painting provided by some Level 1 makeup students. The day was received with enthusiasm by fans of the books and the face painting was a great success. Working with teaching areas enabled the event to be celebrated across the college and culminated in yummy Harry Potter treats being sold in the college Pantry. The event was enhanced by having so much student involvement, including the making of decorations and potion mocktails. All in all it was an enjoyable day for staff and students alike.

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Lisa Ecclestone, Library Assistant

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What can the new CILIP East Small Grants Fund do for

your Continued Professional Development?

Need help towards the costs of attending a training course or conference? Looking for funding for a workplace research project or organising an event of your own? Then read on! The Small Grants Fund (SGF) is a sum of money designated each year to helping our members and relevant groups undertake continued professional development (CPD) activities. Although the SGF has been offered for several years, the total annual fund (currently £1,200) has rarely been completely spent. To make the fund more accessible and to benefit as many of our members as possible, we’ve therefore revised the scope and the terms and conditions for applications which take effect from 1 April 2015. The full terms and conditions, along with a copy of the new application form, can be found on

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our website but, in summary, here are the answers to some of your most frequently asked questions. Who can apply? Any member of the CILIP East Member Network. Applications from groups not directly connected to CILIP will also be considered. What can I/we apply for? Funding towards the cost of any CPD activities which, as well as benefitting the applicant, also support/benefit at least one of the following:

the vision and mission of CILIP other members of CILIP East Library and Information Services in the East of England region (i.e. within Bedfordshire,

Cambridgeshire, Essex, Hertfordshire, Norfolk and Suffolk) the wider Library and Information profession

Examples include:

conference/training fees travel and accommodation expenses incurred in undertaking CPD activities cost of dependent care to allow you to undertake CPD activities funding to organise an event funding to conduct a workplace research project

All expenses claimed must fall within the scope of CILIP’s Expenses Policy. Can I apply for funding towards my tuition fees? Due to the limited amount of funds available, we can only award one grant per year to one student towards the costs of studying an LIS degree course. The deadline for such applications is 1 September each year.

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How much can I/we apply for? Individuals can apply for grants up to £200 or less in 2015. Where multiple applications are received for the same course, event or activity, the number approved and amounts awarded will depend on the merits of each application and the remaining amount of funding available within the SGF at that time. Groups and organisations can apply for grants up to £500 or less in 2015. How can I/we apply? Please ensure you have read and understood both the full terms and conditions and CILIP’s Expenses Policy before completing and emailing your application form to [email protected] using the subject line ‘SGF application’. How many times can I/we apply? Multiple applications up to the individual and group limits stated above will be considered but preference will be given to applicants who have not previously received funding in that calendar year. Who decides whether my application is successful? All applications will be assessed by the SGF Working Group. Where a majority decision cannot be reached the application will be referred to the wider CILIP East Committee and the decision will be reached by a majority vote. Applications may be turned down where it is considered appropriate that the funding shouldcome from another source, e.g. employer, other CILIP grants and bursaries, CILIP’s Member Networks Central Fund, etc.

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http://www.cilip.org.uk/cilip/membership/membership-benefits/careers-advice-and-support/grants-and-bursaries

http://www.cilip.org.uk/cilip/membership/membership-benefits/careers-advice-and-support/grants-and-bursaries



If my application is successful how will the grant be paid? We will ask you to complete and submit an expenses claim form along with proof of payment. Once this is received we will aim to reimburse you within 10 working days. Do I have to do anything in return for the funding? Recipients will usually be asked to share their learning or the outputs of their project with other members of the CILIP East Member Network, for example by writing an article for Sunrise, a post for our blog, etc. We look forward to receiving your applications but if you have any questions about the SGF please email [email protected]. Jo Harcus, Treasurer for CILIP East

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Branch announcements, events and news

ARLG Eastern: Communicating with our Users

Date: Friday, 8 May 2015

Time: 10:00am to 12:45pm

Venue: City College Norwich, Ipswich Road, Norwich, NR2 2LJ

Over the course of one morning, 'Communicating with our users' will explore the principles of good communication with your readers, as well as give you practical tips for keeping the way you relate to your users fresh and current. The case studies will demonstrate examples of

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best practice in the field.

The course will be followed by an optional tour of Dawson Books.

Addresses the following elements of the CILIP PKSB

∙ 11. Customer Focus, Service Design and Marketing

∙ 12.5 Communication skills

∙ 12.4 Social media and collaborative tools

For more information please see: http://www.cilip.org.uk/academicresearchlibrariesgroup/events/communicatingourusers

How well do you communicate with the people who use your library service: could you do more, or better? Are you desperate to make some changes but don't know where to start? Or maybe you're keen to discover new ways of developing your relationship with your users? Then this course is for you!

Portfolio Building course for Certification and Chartership, Wednesday 15 April, Cambridge

This event will cover everything candidates need to know to compile and submit their portfolios under the new regulations, with practical hints and tips for portfolio building, an overview of the new regulations, and an opportunity for networking and peer support from fellow candidates.

The programme will include:

Overview of Professional Registration 2013 regulations and the portfolio building process

Practical demonstration of the CILIP VLE and online portfolio system Reflective writing Chance to meet some mentors active in the East of England Networking opportunities

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http://www.cilip.org.uk/academic-research-libraries-group/events/communicating-our-users

http://www.cilip.org.uk/academic-research-libraries-group/events/communicating-our-users



The course will take place at the English Faculty Library in Cambridge (9 West Road, CB3 9DP) between 2.00 and 5.00pm on Wednesday 15 April. To book a place, please fill in the booking form at http://bit.ly/1u7ttKD.

CILIP East Mentor/Mentee Matchmaking – Facebook group

CILIP East Mentor/Mentee Matchmaking allows you to get in touch with potential mentors, see who is free to take up new mentees, and ask for advice from other mentors and candidates. If you wish to join us, go tohttps://www.facebook.com/groups/413518652118565/ and click on the “Join group” button. We currently need more mentors! If you are a mentor, please consider joining; and if you are a candidate, please ask your mentor to join, and encourage them to spread the word.

CILIP and ARA Workforce mapping survey

Your help is needed to accurately map the UK's libraries, archives, records, information and knowledge sectors.

There are about 270,000 people in the UK working in these sectors but currently a clear profile of the workforce does not exist.

Organised by the Chartered Institute of Library and Information Professionals (CILIP) and the Archives and Records Association (ARA) the research findings will help with advocacy targeting governments and employers, to develop relevant and robust policies, and to develop better and targeted services.

By completing the survey you could also win £200 worth of vouchers of your own choice.

Put yourself on the map, complete the survey

http://bit.ly/workforcemap

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http://bit.ly/workforcemap



Mentors Exchange of Experience, Wednesday 15 April, Cambridge

An event for mentors, running jointly with the Portfolio building course. This event will give mentors the chance to meet the new Mentor Support Officers for the East of England, hear a talk by Matthew Wheeler, CILIP Development Officer, on professional registration, join in with Certification and Chartership candidates for a Q&A session, and network and exchange experiences.

Welcome and introductions Talk by Matthew Wheeler (CILIP)

Break 3.20 3.40

Introduction to the Mentor Support Officers & Mentor Support role KP/LT

3.40 4.00

Solving mentor issues (speed dating) LT

4.00 4.20

Group discussion on long distance/virtual mentoring KP

Q&A with Certification and Chartership candidates End

The event will take place at the English Faculty Library in Cambridge (9 West Road, CB3 9DP) between 2.00 and 5.00pm on Wednesday 15 April. To book a place, please fill in the booking form at http://bit.ly/1u7ttKD . Mentor Training, save the date: Wednesday 9th September, London Cilip East and CilipinLondon are holding a joint Mentor training event at CILIP HQ , London This will be a free all day event. Details to follow shortly.

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Get in touch

Got something to share, an event to promote or a suggestion to make? Contact us at:

Website: http://www.cilip.org.uk/about/branches/eastenglandmembersnetwork

Email: [email protected] (please email us with all urgent enquiries)

Blog: http://cilipeoe.wordpress.com

Facebook: http://www.facebook.com/cilipeoe

Twitter: https://twitter.com/cilipeoe

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Documents

Contents Editorial · 2018. 4. 1. · the next fourteen years gaining two promotions and my Cilip chartership. This post developed my library skills further, as through it, I became