Conference and Banqueting Brochure 2010

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Services offered for conference and banqueting

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Conference and Banqueting BrochureThank you for choosing Hadjiantonas Winery as your preferred conference and banqueting venue

Hadjiantonas Winery offers you the choice of a wide range of set packages, as well as the option of compiling your own package to suit your individual needs.

We also offer a range of add-on activities to add a special personal touch to your conference or corporate event.Fully Inclusive Winery Package

85 per delegate

Continental Breakfast Buffet 2 x Tea/ Coffee breaks served with sweets and savories

Lunch

Wine Tour and TastingDinner

Venue Hire

Standard Equipment

StationaryFull Day Winery Conference Package

65 per delegate

Arrival Pastries and Coffee / Tea / Orange Juice

2 x Tea / Coffee break with sweets and savories

LunchWine TastingVenue Hire

Standard Equipment

Stationary

Winery Conference Package (Maximum of 20 persons) 35 per delegate

2 x Tea/Coffee breaks with sweets and savories

Venue Hire

Standard Equipment

Stationary**A la Carte Menu is available from our Le Chateaux Restaurant at an additional charge in accordance with choiceHalf day Conference Package

55 per delegate

2 x Tea / Coffee break with sweets and savories

Venue Hire

Standard Equipment

Stationary

Lunch

Individual costs for Personalised Packages

Full Day Venue Hire (Le Chateaux Restaurant Mon- Thurs) 500Full Day Venue Hire (Le Chateaux Restaurant Fri Sun)

1500Half Day Venue Hire (The Boardroom)

250

Exclusive rental of the venue, planning and coordinating of your conference, set up and clearing of venue and standard equipment rental.

Rates below are quoted per delegate:

Tea / Coffee / Biscuits

3.50Tea / Coffee / Scones or Muffins

5Tea / Coffee / Selection of sandwiches

10Fruit Juice (1 liter carafe)

5Lunch Options

as per MenusDinner Options

as per MenusPackage add-onsThese activities can be added on to any of the conference packages as well as being used as part of your own personalised package.

Winery Delegate Gift packs (1 Bottle of Hadjiantonas Wine, 2 Tasting glasses and a Hadjiantonas Winery T-shirt)

35 per HamperWine tasting (excluding tour)

5 per delegateWinery Tour (45 Min and Tasting)

10 per delegate (Wine Tastings consist of 4 wines)

Pre-dinner Wine Tasting with canaps

10 per delegateGourmet Dinner with a food and wine pairing menu (5 courses, minimum 10 pax)

*Price available on request in accordance with menuTeam Building Activities at the Winery and in the area focusing on Team Work and Communication

*Price available on request and with the selection of activities

Conference Menu Selections:

BREAKFASTCONTINENTAL BREAKFAST

15Fresh Fruit Juice Carafe (1 glass per person)

Chefs Choice of Breakfast Smoothie

Cereal selection of Cornflakes, All Bran Flakes and our Home Made Muesli

Fruit and Greek Yoghurts

Fresh Seasonal Fruit Platter

A selection of Fine Cold Meats

Local Cheese Platter with Freshly Baked Seed Bread and Preserves

Assorted Danishes and Muffins

Selection of Fine Teas and Filter Coffee

PLATED ENGLISH BREAKFAST

8

Glass of Fresh Fruit Juice

Scrambled Eggs

Thyme Roasted Plum Tomato

Beef Sausage

Rindless Back Bacon

PLATED FULL ENGLISH BREAKFAST

20

Glass of Fresh Fruit Juice

Fresh Seasonal Fruit platter with Greek yoghurt

Pastry Basket of Scones and Assorted Danishes with our Seed Bread

Scrambled Egg with Chives

Thyme Roasted Plum Tomato

Beef Sausage

Rindless Back Bacon

OR

Smoked Salmon Twist on a Potato Rosti with Scrambled Egg

FULL BREAKFAST BUFFET

25

Fresh Fruit Juice Carafe (1 glass per person)

Chefs Choice of Breakfast Smoothie

Cereal selection of Cornflakes, All Bran Flakes and our Home Made Muesli

Fruit and Greek Yoghurts

Fresh Seasonal Fruit Platter

A selection of Fine Cold Meats and Pear Chutney

Local Cheese Platter with Freshly Baked Seed Bread and Preserves

Pastry Basket and Assorted Danishes and Muffins

Scrambled Egg with Chives

Thyme Roasted Plum Tomatoes

Beef Sausage

Rindless Back Bacon

Forest Mushroom Saut with Chopped Herbs

Selection of Fine Teas and Filter Coffee

Standard Equipment Included

Flip charts

White board

TV and DVDCD player

Terms and Conditions

Menu selection: A choice of menus are offered and are served subject to quality and seasonal availability

All prices quoted include VAT and service charge All beverages will be charged extra during lunch and dinner based on consumption Firm prices will be supplied on final quotation

No choices are available on the day, unless the a la carte package is chosen; all packages that indicate a choice of menu are to be confirmed 1 week prior to arrival.

Co-ordination service: The services of our management and co-ordination team are available to clients throughout the planning stages and throughout their function.

Kindly note that the clients are free to make their own choices outside of our supplier database, should they so require.Service: In order to ensure that the event runs smoothly, a waiter will be available to assist you.

Furniture and equipment: The provision of the Hadjiantonas Winerys standard supply of furniture and equipment is at no extra charge. Please ensure that the equipment supplied is satisfactory prior to your conference

Any additional items, not listed under Standard equipment, can be hired by the Hadjiantonas Winery at the clients expense.

Accommodation: Hadjiantonas Winery works closely with a range of hotels in the area and will assist in obtaining competitive rates

Parking and transport: Parking is available for vehicles at the entrance of the Winery We can arrange transport by luxury minibus from a central point at an additional costBar services: We require clients to brief us with regard to their requirements for the provision of a cash bar, full bar or wine and malt bar on their account

Clients are welcome to set a ceiling on the total bar spend for their account. In order to maintain control of this account, we are willing to supply a regular reconciliation of the bar account during the conference. Our management team assists clients by advising them as to how to save on and control bar accounts where necessary

No wines, spirits or food may be brought onto the premises for consumption without the prior consent of Hadjiantonas Winery management.

An updated list of normal bar prices is available on request

Any changes to the bar requirements at any stage are to be done in writing

All wine supplied by Hadjiantonas Winery is from our house range of wines. Any other wine requirements need to be discussed with management.

Smoking Policy:

Due to recent legislation, Hadjiantonas Winery is a non-smoking venue. However, arrangements have been made to ensure that an area for smokers has been delegated in accordance with this legislation. Applications need to be done in writing.

Set up and cut-off times: Hadjiantonas Winery will set up the conference venue as per your requirements, should you require external suppliers to set up equipment, please confirm a suitable time with our Operations Manager Subject to availability, the room will be made available to clients on the day prior to the function at a variable extra charge for set-up purposes. This is to be confirmed one week prior to the function

Payment requirements: Booking is secured by 50% down payment on package selection.

Settlement of account to be paid 7 days prior to the event.1 Week Prior: Final confirmation of menu and liquor requirements

Final number of delegates

Confirmation of the itinerary for the conferencePlease note Hadjiantonas Winery has credit card facilities and can accommodate payments made on budget.

Authorization may be given for the winery to deduct a deposit from recognized credit cards.

Drinks, extra secretarial services and any additional charges must be settled on departure.

Our bank details are:Bank of Cyprus LtdBranch

AkademiasAccount No0335-11-029363Branch Code 0367Cancellations: Should a client need to cancel a reservation within 7 days, full cancellation fees will be charged.

In the event of no pre-payment within the time specified, Hadjiantonas Winery shall be entitled to cancel a provisional booking without further notice or liability to the client Hadjiantonas Winery reserves the right to cancel any booking forthwith and without liability on its part in the event of any damages to, or destruction of the venue by fire, shortage of labour, strikes, industrial unrest, or any other causes beyond the control of Hadjiantonas Winery, which shall prevent it from performing its obligations. In these circumstances every effort will be made to find an alternative venue All changes and cancellations must be confirmed in writing by the clientRisks / loss / damages: Hadjiantonas winery shall not be held responsible for any interruptions of services (water, electricity, sanitary services)

Whilst every precaution will be taken to ensure the safeguarding of your belongings, Hadjiantonas winery will not be liable for loss or damage to any property whatsoever (dcor props, valuables, vehicles etc). We recommend that all person