CALPADS Reporting & Certification

Spring 1 Reporting & Certification v 1.7

CALPADS STATE REPORTINGSPRING 1

English Language Acquisition Status / Title III Eligible Immigrants

CALPADS Reporting & Certification


Introductions and Ground Rules

Introductions– CDE / CSIS Participants– IBM Participants

Ground Rules– Mute phones while listening (*6 to mute and un-mute)– Do not place your phone on HOLD– Silence cell phones– Hold questions until Q&A periods– Submit all questions via the Chat function


Course Description

PREREQUISITE AND AUDIENCE

Target Audience …..• LEA Program and Data Management Staff Responsible for

submitting Spring data to CALPADS• LEA System Administrator(s)

Prerequisites …..• Essential 1- 4 – Complete CALPADS Training series

• Hands-on Experience submitting and verifying SSID Enrollment and Fall 1


Course Description

COURSE OBJECTIVES

Participants will understand …..• What data is expected

Participants will be able to …..• Identify and maintain English Language Acquisition data• Identify and maintain Title III Eligible Immigrant data• Understand key data submission error checks• Identify key reports• Understand key data certification error checks


This module includes the following: Introduction to Spring 1 English Language Acquisition Status Title III Eligible Immigrants Data Certification Wrap-Up

Contents


INTRODUCTION to SPRING 1English Language Acquisition Status

Title III Eligible Immigrants


Introduction to Spring 1

FOCUS

Spring 1 collects ….

English Language Acquisition Count by Status as of Spring Census Day Count of English Learners Reclassified RFEP

during the Report Period

Title III Eligible Immigrants Count as of Spring Census Day



Data Submission Windows– Collection Window

Start Date = TBD End Date = TBD

– Amendment Window Start Date = TBD End Date = TBD

Spring Census Day– March 1

IMPORTANT DATES



Report Period

– From Date = Day after Previous Spring Census Day (March 2, 2010)

– Through Date = Spring Census Day for current Reporting Year (March 1, 2011)

IMPORTANT DATES



Participants IMM ELAS

Sector

Public Y Y

Non-Public Private N N

Non-Public Nonsectarian N N

School Instructional Level

Pre-Kindergarten Y N

Elementary Y Y

Intermediate/Mid/Jr Y Y

High School Y Y

K-12 School Y Y

Adult Education N N

Postsecondary N N

Ungraded N N

School Type

Traditional (non-educational options schools) Y Y

County Community Y Y

District Community Day Y Y

Division of Juvenile Justice Y Y

Continuation High Schools Y Y

Opportunity Y Y

Alternative Schools of Choice Y Y

State Special Schools Y N

Special Education Y Y

ROP/ROC N N

SCHOOLS EXPECTED

Recently closed schools (i.e., schools that closed during the Report Period) are expected to submit ELs who were reclassified as RFEP during the Report Period while enrolled in that school

Eligible Immigrant submission is optional for Pre-Kindergarten


ENGLISH LANGUAGE ACQUISITION STATUS

(ELAS)


English Language Acquisition

Provide critical information to government organizations to guide funding*, research, program planning, and policy decisions

– CDE uses to … Determine counts of eligible limited-English-proficient students

in order to fund LEAs for the NCLB Title III LEP Program Report LEP counts to the US Department of Education on the

Title III Biennial Report and other federal reports Report English language acquisition statuses, services, and

strategies to create the Language Census Report Project future EL enrollments and teachers that provide

instructional services to ELs

PURPOSE of ELAS Counts

* Title III funding uses certified data; however, the funding model requires aggregations of some LEA and Charter School data that may result in funding based on data that differ from the data certified by the LEA/Charter School.



Status of California public school students whose primary language is not English,* as determined by the Home Language Survey required by the California Code of Regulations– Students classified as of Census Day ….

English Learner (EL) Initial Fluent English Proficient (IFEP) Reclassified Fluent English Proficient (RFEP) To Be Determined (TBD)

– Students reclassified from EL to RFEP during the Report Period

CONTENTS

* Primary Language Code not equal English (00) or Sign Language (37)



No new data elements Student Profile data maintained on an on-going basis is

collected in the snapshot– Student Enrollment – determines a student’s effective enrollment

and which school reports the student– Student Information – determines a student’s English Language

Acquisition Status– Student Program – used as filter on reports [i.e. Special Education

(144), Title 1 Part C Migrant (135), Gifted and Talented (127), and Socio-economically Disadvantaged when using Free or Reduced Price Meal (175)]

DATA SUBMITTED TO ODS



Presentation Name Public Name (CALPADS File Specifications) Use Field #

Student Enrollment (SENR)

School Start Date Student School Start Date All 1.23

School Exit Date Student School Exit Date All 1.26

Enrollment Status Enrollment Status Code All 1.24

Student Information (SINF)

Record Effective Start Date Effective Start Date All 2.04

Record Effective End Date Effective End Date All 2.05

Grade Level Grade Level Code All 1.25 / 2.32

ELAS Code English Language Acquisition Status Code ELAS 2.41

ELAS Start Date English Language Acquisition Status Start Date ELAS 2.42

Student Proficient or Advanced ELA Code Student Proficient or Advanced for ELA Code ELAS 2.43

Initial US School Enrollment Date (K-12) Student Initial US School Enrollment Date n/a 2.45

Enrolled in US School < 3 Cumulative Years (K-12)

Enrolled in US School less than Three Cumulative Years Indicator

IMM 2.46

Birth County Student Birth Country Code IMM 1.21

Primary Language Primary Language Code IMM 1.22

DATA & TERM DEFINITIONS

http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp

ELAS= English Language Acquisition StatusIMM = Title III Eligible Immigrant



Presentation Name Definition

K-12 Grade Level Code = KN, 01-12, UE, US

Open Enrollment Student School Start Date <= specified date AND Student School Exit Date >= specified date or blank

SINF Record Overlapping SENR Record

The period of days that the Student Information (SINF) record is in effect (i.e. Record Effective Start Date through Record Effective End Date) includes one or more of the same days that the Student Enrollment (SENR) record is in effect (i.e. Student School Start Date through Student School Exit Date)

DATA & TERM DEFINITIONS



STUDENTS REPORTED

1.1. Students with an English Language Acquisition Status (ELAS) Students with an English Language Acquisition Status (ELAS) of EL, IFEP, RFEP, or TBD of EL, IFEP, RFEP, or TBD on Spring Census Dayon Spring Census Day

2.2. Students reclassified from EL to RFEP Students reclassified from EL to RFEP at any time during the at any time during the Report PeriodReport Period

ELAS COUNT

RFEP COUNT



STUDENTS REPORTED – ELAS CountELAS Count

1.1. Students with an English Language Acquisition Status (ELAS) Students with an English Language Acquisition Status (ELAS) of EL, IFEP, RFEP, or TBD of EL, IFEP, RFEP, or TBD on Spring Census Dayon Spring Census Day

* Reported from the school with the open enrollment

– Open enrollment on Census Day* Enrollment Status = 10 (Primary)

– SINF record overlapping the enrollment on Census Day with: Grade Level = K-12 English Language Acquisition Status Code = EL, IFEP, RFEP, or

TBD English Language Acquisition Status Start Date <= Census Day SINF Effective Start Date <= Census Day SINF Effective End Date = Null or >= Census Day



STUDENTS REPORTED – RFEP CountRFEP Count2.2. Students reclassified from EL to RFEP Students reclassified from EL to RFEP at any time during the at any time during the

Report PeriodReport Period

*Reported from the school in which the reclassification occurred

− Open enrollment at any time during the Report Period*• Enrollment Status = 10 (Primary)

− Most recent SINF record overlapping the enrollment with:• Grade Level = K-12• ELAS Code = RFEP• ELAS Start Date >= Report From Date and <= Report Through Date• ELAS Start Date and SINF Effective Start Date are both >= Student School

Start Date and <= Student School Exit Date - if Exit Date not missing

− A prior SINF record exists for an enrollment where:• ELAS Code = EL• ELAS Start Date < the ELAS Start Date of the selected RFEP record• SINF Effective Dates overlap any open primary enrollment for the same school either during the Report Period or one calendar day prior to the Report From Date

SUMMARY• RFEP occurred during

the enrollment and during the Report Period

• Preceded by an EL for the same school during the Report Period



The Student Information (SINF) record must be effective (i.e. in effect) for the period of time being reported – based on Record

Effective Start & End Dates. This record identifies the ELAS Code.

English Language Acquisition Status (ELAS) Code

– Required for all Grade Levels except AD

ELAS Start Date– Required unless status is “English

Only”– Cannot be after Record Effective

Start Date or in the future Student Proficient or Advanced for

ELA Code– Required if ELAS Code = RFEP

STUDENT IDENTIFICATION

EffectiveDates

Caution: Primary Language not = English (00) or Sign Language (37) if EL, IFEP or RFEP. It is identified once during a student's school career and should never change.



1. Students with an English Language Acquisition Status (ELAS) of EL, IFEP, RFEP, or TBD on Census Day*

SINF Record Effective Start Date <= Spring Census Day

SINF Record Effective End Date >= Spring Census Day or Null

ELAS Code = EL, IFEP, RFEP, or TBD

ELAS Start Date <= Spring Census Day

STUDENT IDENTIFICATION #1

Requirement on Spring Census Day: Open enrollment (SENR) and the following SINF record that overlaps Census Day

* Reported from school enrolled on Spring Census Day

Date Cannot be > Record Effective Start Date or Current Date

Code Required unless Grade = AD

Required if RFEP



2. Students reclassified from EL to RFEP at any time during the Report Period*

SINF Effective Start Date >= Student School Start Date & <= Student School Exit

ELAS Code = RFEP ELAS Start Date >= Student School

Start Date & <= Student School Exit and

<= Report Through Date and >= Report From Date

Prior ELAS for same school = EL

STUDENT IDENTIFICATION #2

Requirement at any time during the Report Period: Open enrollment (SENR) and the following SINF record that overlaps the SENR record

* Reported from School enrolled on ELAS Start Date. If multiple SINF records meet criteria, record with most recent Effective Start Date used.

Date Cannot be > Record Effective Start Date or Current Date



# Name Sev Description

56 Missing Student Proficient or Advanced for ELA Code

Fatal If English Language Acquisition Status State Code = RFEP (Reclassified Fluent English Proficient) Then Student Proficient or Advanced for ELA Code must be populated

165 Missing English Language Acquisition Status Code

Fatal If Student's Grade Level Code not = AD Then English Language Acquisition Status Code must be populated

216 Student Primary Language Code cannot equal English (00) or Sign Language (37) when English Language Acquisition Status Code equals EL, RFEP, or IFEP

Fatal English Language Acquisition Status Code equal to EL, RFEP, or IFEP must have a Primary Language Code other than English (00) or Sign Language (37)

DATA INPUT VALIDATIONS

ELAS Code If RFEP, Student Proficient or Advanced for ELA Code must be populated If student’s Grade Level Code not = AD, ELAS Code must be populated If EL, RFEP or IFEP, Primary Language cannot equal English or Sign Language




164 Missing English Language Acquisition Status Start Date

Fatal If English Language Acquisition Status State Code not equal to EO Then English Language Acquisition Status Start Date must be populated

213 English Language Acquisition Status Start Date Greater Than the SINF Effective Start Date

Fatal English Language Acquisition Status Start Date should be less than or equal to SINF Effective Start Date

215 English Language Acquisition Status Start Date Greater Than the Current System Date

Fatal English Language Acquisition Status Start Date must be less than or equal to current date


ELAS Date If ELAS Code not = EO, ELAS Start Date must be populated ELAS Start Date must be < = SINF Effective Date ELAS Start Date must be < = Current System Date




214 Warning: History of prior English Language Acquisition Status being overwritten by this submission

Warning English Language Acquisition Status Code of existing record should equal the English Language Acquisition Status Code of input record when the Effective Start Date is the same


ELAS Data Processing If submitting SINF with Effective Start Date = existing SINF Effective

Start Date, the ELAS Code on the input SINF should be the same as on the existing SINF to avoid overwriting history



REPORTS

Certification and Supporting Reports

C = Certification ReportS = Supporting Report

Note reports available in

ODS



CERTIFICATION REPORT

2.8 - English Language Acquisition Status - Count by Primary Language

• Period Reported: Spring Census Day

• Students Included: Students with an English Language Acquisition Status of EL, IFEP, RFEP, or TBD on Census Day

• Reported by: Grade & Primary Language on Census Day

• Reported for: School where enrolled on Census Day

Reminder: Primary Language is identified only once during the course of a student's school career and should never change



SUPPORTING REPORT for 2.8

8.1 – Student Profile

When accessed from school link on Report 2.8, includes the same students whose information was aggregated into 2.8



2.9 - English Language Acquisition Status - Census Comparison


2.10 - English Language Acquisition Status - Census Comparison Student List


Period Reported: Current and Previous year Census Day Note: For 2010-11, previous year data available only for aggregate EL

N/A2010-11

N/A2010-11

N/A2010-11

N/A2010-11

N/A2010-11



2.12 - English Language Acquisition Status - ELs Reclassified RFEP


2.13 - English Language Acquisition Status - ELs Reclassified RFEP Student List


• Period Reported: Previous Spring Census Day + 1 through Current Spring Census Day (3/2/10 – 3/1/11)

• Students Included: ELAS = RFEP with ELAS Start Date during the period reported

• Reported for: School where enrolled on date of reclassification (i.e. ELAS Start Date for RFEP) Note: May or may not be still enrolled on Census Day



KEY POINTS

No new data elements. No special submission of student data for Spring 1 English Language Acquisition if Student Profile data is maintained in the ODS on an on-going basis and is submitted in Fall 1 and 2.

The qualifying Student Information record must have Effective Dates that overlap the student’s dates of enrollment for the period being reported

ELAS Start Date cannot be after the SINF Record Effective Start Date



KEY POINTS The Primary Language is the language the student first

learned, is spoken by the student, or in the case of student too young to speak, the language spoken most frequently by adults in the home. The primary language, also known as “native language,” is required during enrollment (generally gathered on the Home Language Survey) and should never change.

EL and FEP counts by language by grade level previously collected on the Language Census (LCEN) spring collection (report) will now be collected through the CALPADS Spring 1 Data collection. EL teacher counts and EL counts by instructional setting will be derived from data collected through the CALPADS Fall 2 data collection.


Questions


Status?


TITLE III ELIGIBLE IMMIGRANTS



PURPOSE of Count

CDE allocates grants to LEAs that experience a significant growth in their eligible immigrant student populations, based on the total number of eligible immigrant students enrolled in California

CDE creates the required Student National Origin Report (SNOR) and determines the counts for the NCLB Title III Immigrant Program

The count occurs two times each school year to respond to LEAs that are impacted by significant enrollments of migrant students who may be absent for part of the school year. The higher of the two counts taken in the fall and spring is used for funding and reporting purposes.



No new data elements. No special data submission Student Profile data maintained on an on-going basis is

collected in the snapshot– Student Enrollment – determines a student’s effective enrollment

and which school reports the student– Student Information – determines students’ National Origin and

qualifications– Student Program – used as filter on reports [i.e. Special Education

(144), Title 1 Part C Migrant (135), Gifted and Talented Education (127), and Socio-economically Disadvantaged when using Free or Reduced Price Meal (175)]

DATA SUBMITTED TO ODS



STUDENTS REPORTED Students designated as Title III Eligible Immigrant

who are enrolled on Census Day – are age 3-21 (inclusive) – are enrolled in any public or private elementary or secondary

school in grades K-12 (including UE and US)*– were not born in any of the 50 United States, District of

Columbia, or Puerto Rico– have not been attending any one or more K-12 schools in the

United States for more than three full school years cumulative

* Submission of PS data is optional



Student Enrollment (SENR) and Student Information (SINF) data as of Spring Census Day are used to identify students

STUDENT IDENTIFICATION

Open Enrollment Enrollment Status Code = 10 (Primary) Student Age = 3-21 (inclusive) using Student

Birth Date Student Birth Country Code not = US or PR* Enrolled in US School Less Than Three

Cumulative Years Indicator = Y** Grade Level Code = K-12 (KN, 01-12, UE,

US)*** * PR currently not implemented** Enrolled in Grades K-12 *** Certified Grade Levels - PS optional



Open enrollment Enrollment Status = Primary (10) Age = 3-21 (inclusive) using Birth

Date Birth Country not = US Enrolled in US (K-12) School < 3

Cumulative Years = Y Grade Level = K-12

STUDENT IDENTIFICATION (cont.)

EffectiveDates

Requirement on Spring Census Day: Open enrollment (SENR) with qualifying SENR data



Open Enrollment Enrollment Status = Primary (10) Age = 3-21 (inclusive) using

Birth Date Birth Country not = US Enrolled in US (K-12) School < 3

Cumulative Years = Y Grade Level = K-12


EffectiveDates

Requirement on Spring Census Day: SINF record that overlaps Census Day with qualifying Demographic data

Demographics




Note: Student Initial School Enrollment Date (in US & PR K-12, including homeschooling) is not used to identify Eligible Immigrants and is not validated against Enrolled in US School < 3 Cumulative Years Indicator

– Used in Pre-ID process– Required for K-12 if Birth County not = US or PR– Required for K-12 if ELAS Code = EL

Requirement on Spring Census Day: SINF record that overlaps Census Day and includes qualifying Status data

EffectiveDates

Open Enrollment Enrollment Status = Primary (10) Age = 3-21 (inclusive) using Birth


Cumulative Years = Y – Required of all Grade Levels if

Birth County not = US or PR– Does not include time in PS

Grade Level = K-12




Open Enrollment Enrollment Status = Primary (10) Age = 3-21 (inclusive) using Birth


Cumulative Years = Y Grade Level = K-12*

Requirement on Spring Census Day: SINF record that overlaps Census Day and includes qualifying Grade data

EffectiveDates

* PS optional




58 Missing Student Initial US School Enrollment Date

Fatal If Student Grade Level Code = K-12

Then

If Student Birth Country Code Not Equal To US or PR

or English Language Acquisition Status = EL

Then

Student Initial US School Enrollment Date must be populated

61 Missing Enrolled in US School less than Three Cumulative Years Indicator

Fatal If Student Birth Country Code Not Equal To US or Puerto Rico Then Enrolled in US School less than Three Cumulative Years Indicator must be populated


Student Birth Country Code If not = US or Puerto Rico, the following must be populated

– Student Initial US (K-12) School Enrollment Date (Required for K-12 grade levels)

– Enrolled in US (K-12) School less than Three Cumulative Years Indicator (Required for All grade levels)



REPORTS

Certification and Supporting Reports

C = Certification ReportS = Supporting Report

Note reports available in ODS

Note that 2.2 is

available for both Fall 1 & Spring 1



CERTIFICATION REPORT 2.1 - Title III Eligible Immigrants - Count


2.2 - Title III Eligible Immigrants - Count by Birth Country

• Can be accessed from Spring link on Report 2.1

• Can compare with Fall 1 Report 2.2 to verify Fall count

• Fall = Certified data from Fall 1• Higher count used for funding & reporting




8.1 – Student Profile

• When accessed from school link on Report 2.2, includes the same students whose information was aggregated into 2.2

• When accessed directly, can be filtered for Title III Eligible Immigrants



KEY POINTS

No new data elements. No special submission of student data for Spring 1 Title III Eligible Immigrants if Student Profile data is maintained in the ODS on an on-going basis and is submitted in Fall 1 and Fall 2.


Questions

Title III Eligible

Immigrants?


DATA CERTIFICATION


Data Certification

SNAPSHOT PROCESS

Spring 1 collects ….

1- Identify Students Included

3 - Report Students Using Selected Data

2 - Select Data for Included Students

Each step in the process has specific rules


Data Certification

SNAPSHOT – Identify Students Included Student Criteria 1: Students (i.e. all grade levels except AD) with an

open primary enrollment on Census Day who meet at least one of the following criteria:– The most recent SINF record with a SINF Effective Start Date <= Census Day has

a SINF ELAS Code = EL, IFEP, RFEP, TBD, or Missing – Designated as Title III Eligible Immigrant as of the Report Date

Student Criteria 2: Students (i.e. all grade levels except AD) with an open primary enrollment during the Report Period that does not overlap Census Day who meet the following criteria:– Has a SINF record with an ELAS Start Date >= Report From Date and <= Report

Through Date where ELAS Code = RFEP and the SINF Effective Dates overlap the enrollment during the Report Period


Data Certification

SNAPSHOT – Identify Students Included Student Criteria 1: Students (i.e. all grade levels except AD) with an

open primary enrollment on Census Day who meet at least one of the following criteria:– The most recent SINF record with a SINF Effective Start Date <= Census Day has

a SINF ELAS Code = EL, IFEP, RFEP, TBD, or Missing – Designated as Title III Eligible Immigrant as of the Report Date

Student Criteria 2: Students (i.e. all grade levels except AD) with an open primary enrollment during the Report Period that does not overlap Census Day who meet the following criteria:– Has a SINF record with an ELAS Start Date >= Report From Date and <= Report

Through Date where ELAS Code = RFEP and the SINF Effective Dates overlap the enrollment during the Report Period

#1 Students with Enrollment Overlapping Census Day

• ELAS Code = EL, IFEP, RFEP, TBD, or missing

• Title III Eligible Immigrant

#2 Students with Enrollment During Report Period Not Overlapping Census Day

• ELAS = RFEP

Students meeting one or both of the criteria are extracted. Note that RFEP SSID

& Immigrant can meet both.


Data Certification

Students SENR SINF SPRG*

1 Students with enrollment overlapping Census Day Title III Eligible Immigrant Associated SINF includes ELAS Code = EL, IFEP, RFEP, TBD, or missing

Open primary enrollment effective on Census Day

Most recent SINF with SINF Effective Start Date <= Census DayFor RFEP, a prior SINF record where ELAS Code = EL and Effective Dates overlap enrollment

All SPRG records where the Education Program Membership Dates overlap the included SENR record on the Census Day

2 Students with enrollment during Report Period not overlapping Census Day ELAS Code = RFEP

All open primary enrollments effective during Report Period and on the Report From Date minus one day (not already included for #1)

All SINF records with Effective Dates that overlap an included SENR record during the Report Period or on the Report From Date minus one day (not already included for #1)

All SPRG records where the Education Program Membership Dates overlap an included SENR record during the Report Period or on the Report From Date minus one day (not already included for #1)

* Gate, Special Education, Migrant, Free or Reduced Price Meal, regardless of Membership Status

SNAPSHOT – Data For Included Students by LEA


Data Certification

Students SENR SINF SPRG*

1 Students with enrollment overlapping Census Day Title III Eligible Immigrant Associated SINF includes ELAS Code = EL, IFEP, RFEP, TBD, or missing

Open primary enrollment effective on Census Day

Most recent SINF with SINF Effective Start Date <= Census DayFor RFEP, a prior SINF record where ELAS Code = EL and Effective Dates overlap enrollment

All SPRG records where the Education Program Membership Dates overlap the included SENR record on the Census Day

2 Students with enrollment during Report Period not overlapping Census Day ELAS Code = RFEP

All open primary enrollments effective during Report Period and on the Report From Date minus one day (not already included for #1)

All SINF records with Effective Dates that overlap an included SENR record during the Report Period or on the Report From Date minus one day (not already included for #1)

All SPRG records where the Education Program Membership Dates overlap an included SENR record during the Report Period or on the Report From Date minus one day (not already included for #1)

* Gate, Special Education, Migrant, Free or Reduced Price Meal, regardless of Membership Status

EL, IFEP, RFEP, TBD and Eligible Immigrants enrolled on Census Day – all data effective on Census Day + Previous EL for RFEP

SNAPSHOT – Data For Included Students by LEA

RFEP not enrolled on Census Day – all data effective for enrollments during Report Period


Data Certification

SNAPSHOT – Report Students Using Data

* ELAS Count – Census Day Enrollment & Data

* RFEP Count – Report Period Enrollment(s) & Data

* Immigrant Count – Census Day Enrollment & Data


Data Certification

REPORTS

Aggregate Report Review Required before Certification

ELAS, RFEP & Immigrant counts certified together


Data Certification

CERTIFICATION ERRORS – Title III Eligible Immigrant


CERT045 Significant Change in the LEA's Number of Title III Eligible Immigrants

W The LEA’s current year Total Title III Eligible Immigrants count has either increased or decreased significantly when compared with previous year's count.

Snapshot warns that …. significant changes have occurred in the number of Title III

Eligible Immigrants


Data Certification


CERT003 Effective Student Information Record Missing for a Student

F A student with an enrollment effective on Census Day does not have a Student Grade Level record effective on Census Day that has an Effective Start Date on or after 7/1 of the Academic Year being reported.

CERT004 Ethnicity / Race Data Missing

F A student has no Ethnicity/Race data.

CERT090 EL, RFEP, or IFEP student reported with a Primary Language of English or Sign Language

F EL, RFEP, or IFEP Student record was reported with a Primary Language Code equal to English (00) or Sign Language (37).

CERT094 Missing Required SINF data: ELAS Code

F The student’s SINF record is missing one or more required data elements.

CERTIFICATION ERRORS - Student

Snapshot validates that students have …. Effective Grade Level record Ethnicity/Race data Correct Primary Language for ELAS Code ELAS Code


Data Certification

CERTIFICATION ERRORS – ELAS


CERT035 Significant Change in Number of ELs

W The school’s current year English Learner (EL) count has either increased or decreased significantly when compared with previous year's count.

CERT067 ELAS Student Not Reported

W A student enrolled on the Report Date whose most recent English Language Acquisition Status (ELAS) record during the Report Period includes an ELAS Code of EL, IFEP, RFEP, or TBD was not reported for the current year count because SINF Effective Dates do not overlap the Report Date.

CERT093 English Language Acquisition Status (ELAS) Start Date is Greater Than the SINF Effective Start Date or the ELAS Start Date is Missing

W The SINF record contains an English Language Acquisition Status Start Date which is either greater than the SINF Effective Start Date or the ELAS Start Date is Null (and the ELAS Code <> EO). When the ELAS Start Date is populated, the date must be on or before the

SINF Effective Date..

Snapshot warns that …. significant changes have occurred in the number of ELs ELAS data may be entered incorrectly preventing a student from

being reported ELAS Start Date > SINF Effective Start Date or is missing


Data Certification


CERT093 English Language Acquisition Status (ELAS) Start Date is Greater Than the SINF Effective Start Date or the ELAS Start Date is Missing

W The SINF record contains an English Language Acquisition Status Start Date which is either greater than the SINF Effective Start Date or the ELAS Start Date is Null (and the ELAS Code <> EO). When the ELAS Start Date is populated, the date must be on or before the SINF

Effective Date..

Report Period is 3/2/10 – 3/1/11. What was the

student’s status from 3/2/10 –

3/14/10?

Won’t show as RFEP on 2.12 which requires EL during Report Period. If reports are correct, may not need to modify. IVR will prevent in future.


PREPARATION


Preparation

Assign Security Roles– “Spring 1 Data Collection Certifier” for Certification– “Enrollment/Title III Eligible Immigrant” for Reports


WRAP-UP


Data Submission Resources

The following are available to provide specifics on the CALPADS System and the procedures that guide your interaction with CALPADS ….. CALPADS File Specifications (CFS) CALPADS Code Sets CALPADS Valid Code Combinations CALPADS SSID and Enrollment Procedures CALPADS Error List CALPADS User Manual with Glossary CALPADS Data Guide

http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp

SYSTEM DOCUMENTATION


Training Evaluation

Please Complete Our SurveyQuestions

http://www.csis.k12.ca.us/survey/calpads-training/

Documents

CALPADS Reporting & Certification