First Interim WorkshopCALPADS and LCFF

DBUGOctober 22, 2013

What is a Data Steward?

Who are your district’s Data Stewards?

• You can’t know everything so who is the source of data for specific reporting elements.• Student Counts by school and grade• English Learners • Free and Reduced Lunch• Migrant Students• Homeless and Foster Students• Direct Certification for NSLP

Certification Report – 1.17

How can you estimate your unduplicated count?• Your best source will be your SIS.• Has the data been entered into the SIS?• Who has checked the data?• Ask your SIS administrator for an estimated

unduplicated count.

The math is simple!

Total Unduplicated Count (FRM + EL) 152Divided by Total Enrollment 210Concentration Grant 72%

CALPADS and Local Control Funding Formula

• In addition to base funding, the new Local Control Funding Formula (LCFF) provides local educational agencies (LEAs) supplemental and concentration grants for disadvantaged students• CALPADS will be the source for disadvantaged

student counts

CALPADS and Local Control Funding Formula

• Supplemental Grant• LEAs receive 20 percent of base grant for

disadvantaged students

•Concentration Grant• LEAs receive 50 percent of base grant for

disadvantaged students exceeding 55 percent of the LEAs’ enrollment

Best Practices• Create a CALPADS Committee• Let every department know what is needed for CALPADS• Develop a calendar with timelines for data entry,

extraction, and report checking• Leave time to correct data after report checking and

before certification.

DBUG

CALPADS has become Serious Business!

CALPADS Fall 1

• LEAs that certify CALPADS Fall 1 by the December 13 certification deadline:• Will be able to preview their 2013–14 enrollment, and 2012–

13 graduate and dropout counts in time to make changes in CALPADS before the February 7, 2014 final deadline

• LEAs that fail to certify will have no official enrollment counts• High School districts that fail to certify will have no

official graduate or dropout counts and will fail AYP

Changes for 2013–14 (Implemented)

• Spring collection moved to Fall in 2013–14 in order to:• Certify FRPM and EL counts on same census day

for the Local Control Funding Formula• Base official Immigrant counts on Fall 1 data • Provide additional time to complete Fall 2

Your Consolidated Application FRPM will pull from Fall 1 CALPADS

Who are your district’s Data Stewards?

• You! You pull it all together, so how can you make sure it’s accurate?

• You can’t know everything so who is the source of data for specific reporting elements… They are also Data Stewards

• Free and Reduced Lunch• English Learners • Eligible Immigrants• Special Education • Homeless and Foster Students• Student Counts by school and grade• Discipline Records• Teacher Assignments• Support Staff Assignments• Highly Qualified Teachers

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Data Stewards for Specific Reporting Elements (cont.)

• Home/Hospital and Independent Study• Special Programs • Graduate Counts • Dropouts• Career Technical Education• Targeted Title I Students• Any others that apply to your district

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Certification Report – 1.17

Supporting Report – 1.18

How can I check CALPADS?

Home Page

State Reporting - Certifications

Check Reports

Snapshot Reports

County/Authorizing LEA

Resources• CSIS/FCMAT – A link to everything you might need.• https://csis.fcmat.org/Pages/default.aspx

• SCOE Website – Upcoming trainings and links to helpful sites.• www.scoe.org/CALPADS

• Alternative income form for school lunch eligibility (this is on the CSIS/FCMAT website)

• http://csis.fcmat.org/Pages/Tools-Samples-Links.aspx

Open Lab

We are also pleased to announce the addition of CALPADS help at Open Lab. Open Lab is time scheduled in the Madrone computer lab at SCOE for you to get individual help with your CALPADS data processing. The schedule for Open Lab is on the SCOE Business Services and IT Meeting Calendar (pdf). Contact Robin Horwinski, (707) 524-2808 or helpdesk@scoe.org, to make an appointment.

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