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TOM TORLAKSONState Superintendent of Public Instruction
CALIFORNIA DEPARTMENT OF EDUCATIONTom Torlakson, State Superintendent of Public Instruction
English Learner Data in CALPADS
September 2016
California Department of EducationCALPADS/CBEDS/CDS Operations
Office
TOM TORLAKSONState Superintendent of Public Instruction
Contact InformationCALPADS/CBEDS/CDS Operations OfficeKaren Almquist, [email protected] Jauregui, Staff Information Systems [email protected]
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TOM TORLAKSONState Superintendent of Public Instruction
Objectives• To understand:
– The English learner (EL) identification process
– Which EL data are collected/stored in CALPADS
– How English learner services are collected in CALPADS
– What the CALPADS system rules are for submitting a student’s English Language Acquisition Status (ELAS) and EL Services
– Common questions
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TOM TORLAKSONState Superintendent of Public Instruction
Student enrolls in a school.
Student is CELDT-tested within 30 days.
EO is entered into CALPADS for the student
HLS must be completed for the student.
Student does not need to complete the HLS or be tested with the CELDT.
School checks CALPADS to verify if student has an existing ELAS
Student’s status of EL or IFEP is entered into CALPADS
Yes
No
English Only
Non-English
Student has other indicators of the need for EL services
EL Identification Process
TOM TORLAKSONState Superintendent of Public Instruction
What EL Data are in CALPADS?
Student’s English language Acquisition Status (ELAS) history – submitted by LEAs
EL services provided to students in their courses – submitted by LEAs
CELDT data – Imported into CALPADS from test vendor ETS
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TOM TORLAKSONState Superintendent of Public Instruction
English Learner Data collection in CALPADS
Fall Submission (1st Wed. in October)
Fall 1
Enrollment/Exits Program Eligibility
Special Ed, GATE, Migrant,
NSLP, Homeless
Title III Immigrants English Language
Acquisition Status
Fall 2
Staff
Teachers, Administrators, Pupil Services
Course
Courses offered, students enrolled
in courses
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TOM TORLAKSONState Superintendent of Public Instruction
Specific data collectedStudent English Language Acquisition Status (ELAS) and ELAS Start Date
• EO, EL, RFEP, IFEP, TBD
Primary Language
• Language used to determine whether or not a student should be given the CELDT
English learner services received
• P1, ELD, SDAIE, Other Services
English learner program (Instructional Strategy in CALPADS)
• Two-way immersion, Structured English Immersion, Bilingual, Mainstreaming
Statewide Educator IDs (SEID) of teachers providing the services7
TOM TORLAKSONState Superintendent of Public Instruction
ELAS collection vs. EL Service Collection
English LanguageAcquisition
Status
• ELAS stays the same for the student no matter where they’re enrolled until a LOGICAL change is made (EL to RFEP, TBD to EL, etc.)
Linked directly to the student
I am an English Learner….
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TOM TORLAKSONState Superintendent of Public Instruction
ELAS collection vs. EL Service Collection
English Learner Services and Settings(ELD, SDAIE, P1, Other Services)
Reported on the Course record
Reported on the Course record
EL Students enrolled in the
course are counted as
receiving the EL Service
EL Students enrolled in the
course are counted as
receiving the EL Service
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TOM TORLAKSONState Superintendent of Public Instruction
Reporting EL Services on a Course
Services are generally reported based on what services a teacher is authorized to provide per his or her credential
• This simplifies reporting for the LEA and provides general data on services being provided. CALPADS was not designed to capture that each student actually received a specific service.
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TOM TORLAKSONState Superintendent of Public Instruction
Input Validation Errors
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TOM TORLAKSONState Superintendent of Public Instruction
Common Fatal InputErrors for EL Data
ELAS Start Date is Less than Student Birth Date
Missing ELAS Start Date
ELAS Start Date is Greater than current date
Student Primary Language Code cannot = English or ASL when ELAS is EL, IFEP, or RFEP
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TOM TORLAKSONState Superintendent of Public Instruction
Common Fatal InputErrors for EL Data
If ELAS code being submitted equals ELAS code in ODS, then English Language Acquisition Status (ELAS) Start Dates must match.
The ELAS Start Date must fall within the student’s Enrollment Start and End Dates at that school.
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TOM TORLAKSONState Superintendent of Public Instruction
Common Fatal InputErrors for EL Data
If student already has an ELAS in CALPADS, TBD cannot be submitted
If an ELAS Code is being submitted that is different than what is in CALPADS, the start date must be greater than the status already in the system
Missing EL Instructional Strategy code
Invalid change in English Language Acquisition Status Code 14
TOM TORLAKSONState Superintendent of Public Instruction
IVR 255 – Invalid Change in ELAS
• Based on EL program business rules, CALPADS makes sure that when an LEA is submitting an ELAS for a student, that the status is valid, based on information already in the system for that student. If not, they receive a FATAL error.
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TOM TORLAKSONState Superintendent of Public Instruction
Rules for ELAS changes in CALPADS
If a Student’s ELAS in CALPADS is…
Then the only valid changes that can be submitted are…
None (Blank)
To Be Determined (should be changed as soon as status is determined)English OnlyEnglish LearnerInitial Fluent English Proficient
For students with no existing ELAS in CALPADS (students with NEW SSIDs):
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TOM TORLAKSONState Superintendent of Public Instruction
Rules for ELAS changes in CALPADS
For students with an existing ELAS in CALPADS:
If a Student’s ELAS in CALPADS is…
Then the only valid changes that can be submitted are…
TBD English OnlyEnglish LearnerInitial Fluent English Proficient
EO EL*IFEP**
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*Only allowed if data were submitted in ERROR**Not typical but allowed in case EOs are given the CELDT.
TOM TORLAKSONState Superintendent of Public Instruction
Rules for ELAS changes in CALPADS
If a Student’s ELAS in CALPADS is…
Then the only valid changes that can be submitted are…
EL RFEPEO*
IFEP EO**RFEP None
*Only allowed if data were submitted in ERROR**Not typical but allowed because at subsequent districts, an IFEP student may self-report as EO
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TOM TORLAKSONState Superintendent of Public Instruction
Examples of Common Errors
CALPADS SAYS STUDENT IS…
LEA SAYS STUDENT IS…
IFEP EL
RFEP EL
BLANK RFEP
FATAL - Once a student has been RFEPed, they can never again be EL
FATAL - When newly entering a CA public
school, all potential ELs must take the CELDT –
even if they were RFEPed in another state
FATAL - The initial CELDT should only be
administered ONCE.
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TOM TORLAKSONState Superintendent of Public Instruction
Certification Validation Errors
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TOM TORLAKSONState Superintendent of Public Instruction
Common Fatal Certification Errors for EL Data
ELAS Not Reported – ELAS is required of students K–12 (not pre-K or adult)
No EL Services reported for an English Learner
Invalid “TBD” ELAS Code – A status of TBD is only valid for 90 days and an actual status must be identified prior to certification.
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TOM TORLAKSONState Superintendent of Public Instruction
Things you should know…
• Some historical ELAS data exist in CALPADS that may be inaccurate.
• Current system logic may prevent fixing the inaccurate data
• The ELAS data are not currently compared to the student’s CELDT score or proficiency level
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TOM TORLAKSONState Superintendent of Public Instruction
Common Questions• If a parent fills out the HLS incorrectly, can the HLS be
changed?– YES, the answers to the HLS can be changed;
however, if the student was tested with the CELDT, the student’s ELAS and Primary Language in CALPADS cannot be changed
• If a student is tested with the CELDT in error, and actually is an English only student, can the student’s ELAS and Primary Language be changed?– NO, once a student is tested with the CELDT, their
status, if EL, cannot be changed until the student is reclassified (RFEP). If the student’s status is IFEP, the student’s status can never change.
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TOM TORLAKSONState Superintendent of Public Instruction
Common Questions• If a student is given the initial CELDT by one district that
results in one ELAS, and then later the initial CELDT is given by a different district resulting in a different ELAS, which ELAS is correct?– According to CELDT regulations, the initial CELDT can
only be administered ONCE, therefore, the result of any subsequent administrations of the initial CELDT would be invalid.
• A student was tested with the CELDT at one district and was determined to be EL, then transfers to another district and fills out the HLS with English only. Consequently the district submits a status of English Only (EO) to CALPADS. Can the district do this?– Currently the system DOES allow changes from EL to EO
but ONLY if the EL status is an ERROR. In this scenario, the new district should REMOVE the EO record because an EL student can never be EO. The only valid subsequent status is RFEP. 24
TOM TORLAKSONState Superintendent of Public Instruction
Common Questions• A student took the CELDT and was determined to be
IFEP. The parent now wants the IFEP status changed to EO and the Primary Language changed to English. Is this allowable?– NO. Once a student has been tested with the
CELDT, they can NEVER be EO.• In which courses should English learners be provided
English learner services?– English learners MUST be provided services to
develop English proficiency and have equitable access to instruction, curriculum, and materials in all core academic courses and in other courses to reach their academic achievement goals.
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TOM TORLAKSONState Superintendent of Public Instruction
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Additional questions?
TOM TORLAKSONState Superintendent of Public Instruction
Resources
• CALPADS Systems Documentation page– http://www.cde.ca.gov/ds/sp/cl/syste
mdocs.asp
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TOM TORLAKSONState Superintendent of Public Instruction
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