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Minutes Day/Date: Thursday, Novermber 7, 2019 Time: 3-5PM Location: Bronco Student Center, England Evans Rm. Attendees: Board of Directors committee, General Public Type of Meeting: Regular- Public
Organizational Items: Call to order by: Chair Rachel Hunter, ASI Vice President @ 3:00PM (time)
Roll Call
Present (P) Absent (A) Tardy (T) Excused Absent (EA) Excused Tardy (ET)
Name Position
P Rachel Hunter Vice President, Chair
P Christopher Badoyan Education & Integrative Studies Senator, Senator Pro Temp, Vice Chair
P Pasindu Senaratne President
T:3:01PM Noah Tonies Treasurer
P Manshaan Dhir Attorney General
P Delilah Orta Agriculture Senator
P Christie Kuo Business Senator
P Alexis Ramirez Ruiz Letters, Arts and Social Sciences Senator
T: 3:01PM Lucy Yu Collins College Senator
P Augustus Rodriguez Engineering Senator
P Osvaldo Ariscorreta Jr. Environmental Design Senator
P Angel Perez Science Senator
P Rocio Antonio GREEK Senator at Large
P Susana Delgillado InterHall Council Senator at Large
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P Ravina Soma Multicultural Club Council Senator at Large
ET: 3:23PM Micah Parker Student Interest Council Senator at Large
P Powell Velasco Representing ASI Executive Director
EA Dr. Benardo Dargan Dean of Students, University Advisor
P Ashley L. Joseph ASI Associate Director for Student Government
EA Dr. Laura Chase Academic Senate Representative
A Leah Tarin Staff Council Representative
A Andrea DeCoudres Alumni Representative
P Jenny Miller-Heimstead Athletics Representative
SEE BELOW GALLERY GUEST
Approval of Minutes (action): Offered By: ENG Seconded by: IHC
MINUTES FROM 10/24/19
All in Favor ALL Opposed Abstained Motion: PASSES
Adoption of Agenda (action): Offered By: CLASS Seconded by: ENGINEERING
AMENDMENT TO DELETE ELECTION APPOINTMENT AND REPLACE WITH GOVERNMENTAL AFFAIRS COMMITTEE APPOINTMENT OF SENATORS
All in Favor ALL Opposed Abstained Motion: PASSES
OPEN FORUM (INFORMATION) • CHILDREN CENTER 11AM-2PM THANKSGIVING; • FOCUS ON FINALS EVENING CHILD CARE SERVICES DEC 4 & 5 6-8:30PM; 9 & 10 6-8:30PM • CHRIS FROM BDRC AND THE DACA RALLY
Financial Status (INFORMATION) Offered By: Treasurer
N/A
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Confirmation of Appointment (action): Governmental Affairs Committee STUDENT AT LARGE Offered By: ENV Seconded by: CEIS
MOTION: TO APPROVE MARIO MENDOZA TO GOV AFFAIRS
All in Favor ALL Opposed Abstained Motion: PASSES
Confirmation of Appointment (action): Governmental Affairs Committee SENATORS Offered By: GREEK Seconded by: ENV
• AG NOMINATED HERSELF TO SERVE • CLASS NOMINATED HIMSELF TO SERVE • MOTION TO APPOINT CLASS AND AG TO GAC
All in Favor ALL Opposed Abstained Motion: PASSES
Special Presentation (discussion): College Pad with Steve Caitlin
4PM
Special Presentation (discussion): Poly Pantry with Alyssa Christiansen
3:35PM ALYSSA PROVIDED INFO ON PANTRY UPDATES, HUNGER HOMELESSNESS WEEK AND STOCK THE PANTRY.
Information Items
ASI Senator and Executive Board reports have been uploaded and will be available on the ASI Website. A. Save the Date
1. Upcoming Meetings • ASI Finance Committee Meeting, November 8, 10am-12pm, BSC England Evans • ASI Facilities and Operations Committee Meeting, November 8, 12-2pm, BSC
England Evans • ASI Rules and Policy Committee Meeting, November 15, 10am-12pm, BSC
England Evans 2. Transit Day 2019 with President Coley, November 8, 8:30am-4pm 3. DACA Walk Out U-Hour Tuesday, November 12 *meeting at Bronco Dreamer Resource
Center 4. ASI Elections Kickoff, November 13, 6-7pm, ASI Student Government Chambers
Next Board of Director Meeting is Thursday, November 21, 2019 – 3-5pm, BSC England Evans
Page 3 of 20 Board of Directors Meeting
AJOURNED AT 4:28PM
SIGN IN SHEET FOR THE GALLERY
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BOARD MEMBER AND LIASION REPORTS Date: 11-7-19 To: ASI BOD From: Rachel Hunter, Vice President
Meetings/Events/Committee(s): • 10/25 Student Success Fee Executive Oversight Committee
• Went over report about what the money was spent on. • Going to ask more questions about how the surplus money is being sent
• 10/29 University Joint Cabinet Meeting • Gave an opportunity for the ASI cabinet and the University cabinet to connect and
share priorities. • Brainstormed some ideas on how to support clubs with technology • Connected the Civic Engagement efforts ASI is doing with what the University is doing
• 10/30-10/31 1-on-1s with advisors and student leaders • Met with Ozzy, Manshaan, La ‘Keisha, and Tari.
• 10/31 CSSA Internal Affairs Committee • Had more opportunity to discuss changes to the Constitution • Wrote up some language about tasks forces to replace Sustainability and SJEC
• 11/1 Senator Connie Leyva Day of the Dead Celebration • Visited Senator Leyva’s office to celebrate day of the dead with her and her staff
• 11/5 Transit Educational Outreach Brainstorming • Brainstormed some ideas on how we want to use this Transit field trip to better market
public transportation • 11/5 Peter Taylor and Wenda Fong Trustee Meeting
• Advocated for students who can’t access the classes they need to graduate • Brought up how the Transfer Community can be better supported
• 11/7 Norma Torres Student Basic Needs Town Hall • Introducing a version of Senator Harris’ “BASIC” Bill in the House • 500 million grant to universities who follow certain criteria that can help combat
student’s Basic Needs
Continuing Projects: • CSSA
o Constitution review o Officer Review forms
Upcoming Events/Reminders: • ASI Elections Kickoff
o 11/13 : 6-7pm : Senate Chambers • CSSA CSUN
o 11/15-11/17 • ASI Elections Kickoff
o 11/21 : 12-1pm : Senator Chambers • Board of Trustee
o Long Beach Respectfully submitted by: Rachel Hunter; [email protected]
Page 5 of 20 Board of Directors Meeting
Date: 11/7/19 To: ASI Board of Directors From: Christie Kuo, ASI Business Senator
Meetings/Committee(s): UBSS Meeting Oct 29, went over plans for next semester. Have students submit their room requests to turn them all in at once to OSLCC
Current Projects: Received reply from Dean’s Office so hopefully scheduling a meeting regarding the student rooms soon
Upcoming Events/Reminders: CBA Center for Data Analytics had their ribbon cutting last Friday November 1, 2019
Respectfully submitted by:
Christie Kuo [email protected]
Page 6 of 20 Board of Directors Meeting
Date: 11/7/19 To: ASI Board of Directors From: Susana Delgadillo, IHC- ASI Senator-at-Large
Meetings/Committee(s): - Inter-Hall Council meeting
o Discussed plans for the rest of the school year. We are also planning our next advocacy night with the Housing Director. We are also planning our last big program of the year and it will be finals/ destress related.
- F&O Meeting o Canceled
- HR Committee o Discussed the harassment policy for ASI employees. We also discussed the informal paid
holiday proposal and changed the wording before the memo was sent out. Next meeting TBD
- Fee Advisory Committee o We did introductions and discussed what the committee will entail throughout the year.
Current Projects: - College Pad
o Emailing and staying communicated with Steve who is directing this project. He is video conferencing in for this BOD meeting and giving more insight of the project and how we can help.
Continuing Projects: - College Pad
Upcoming Events/Reminders: - IHC Advocacy Night- Nov 20th (Tentative)
Respectfully submitted by:
Susana Delgadillo [email protected]
Page 7 of 20 Board of Directors Meeting
Date: November 7th, 2019 To: ASI BOD From: Lucille Yu
Meetings/Committee(s): I. SOI II. F&O
Current Projects: • There was an abundance of food donated to the Poly Pantry during our “Give a Treat, Get a
Treat” fundraiser. I was looking at videos of them unloading the food and from what it looked like, they filled the entire Poly Pantry. I have heard from many of our Club Executive Board and HRT students that it was a very rewarding fundraiser and a great way to mix Halloween fun and philanthropic work. It was nice to work with HMC on this project because we were taking another step to reaching out Basic Needs goal with food insecurity on campus.
Continuing Projects: • Getting a student voice into the Collins College Board of Advisors meetings. According to our
Dean students are not allowed into those meetings. Our next step is to sit down with our Dean and simply ask questions as to why that is the rule.
Upcoming Events/Reminders: • Speed Networking Event with our Board of Advisors: November 14th
• Last HMC meeting of the semester on November 19th
Fun Fact: • One of our alumni Chuck Choi, class of 2016, was chosen to rap onstage with Carrie Underwood
for her Boston concert! Carrie Underwood asked her fans to send her a video of themselves telling her a story of a champion moment. Chuck sent one in and spoke about how when he moved from Korea to the U.S. he learned English by listening to Eminem.
Respectfully submitted by:
Lucille Yu [email protected]
Page 8 of 20 Board of Directors Meeting
Date: 11/7/19 To: ASI Board of Directors From: JENNY MILLER-HEIMSTEAD ATHLETICS REPRESENTATIVE
• The athletics department is currently planning their biennial Hall of Fame event for February 29th
2020 • Men’s Soccer-2nd in conference, bye for first round, go strait to semi-finals on Thursday, away • Women’s Soccer-#22 in nation, 3rd in conference, hosting first-round conference playoffs on
Tuesday. Taylor Scott earns second CCAA player of the week honors • Women’s Volleyball • Cross Country-Travels to Oregon for NCAA West Region Championships • Basketball-Men’s travels to Washington for Sodexo Classis. Will compete against APU on Friday
night and Seattle Pacific on Saturday night. Women’s finished their opener at the DII Tip Off Classic with two wins and a loss. They play Point Loma tomorrow night in Kellogg Arena at 5pm and Saturday against APU at Azusa.
• Baseball-Travels to Arizona to play University of Arizona which also happens to be head coach Randy Betten’s alma mater.
Page 9 of 20 Board of Directors Meeting
Date: November 7, 2019 To: ASI Board of Director From: Ashley Joseph, AD for Student Government
Meetings/Committee(s): i. The Future of Work and Civic Engagement University Conversation ii. Attendance to the NASPA Western Regional Conference
1. Preparing our leaders for work 2. Servant leadership ingrained in our practices 3. Public policy updates
Current Projects: • Census 2020 SG Task Force is in planning mode. Stay tuned for initiatives and resources to
disseminate to your networks regarding the upcoming census • Everyone should of received their scholarship by direct deposit or check. If you have not please
reach out to me post BOD today. • Many of you have expressed interest in applying to attend the Cross Cultural Retreat, I'm working
with C&E to push back our start time to Winter Retreat in order for those who are accepted to attend both in their entirety
• In the spring, I will be hosting in collaboration with the career center, workshops on life after student government. Each will focus on resume, cover letter, application building post your elected positions.
Continuing Projects: • Student Government Assistant formerly the SG Coordinator position will be posted next Tuesday. The
job description was tailored to meet the needs of our office
Upcoming Events/Reminders: o Please send Jessica your updated Office Hours for the remainder of Fall semester o ASI Student Government end of semester recap will be in December. More information to
come. o CLDE 2020 Conference Call for Programs is beginning next week. We have space for two
more people who would potentially want to research, attend and present at the conference in June.
Respectfully submitted by: Ashley Joseph [email protected]
Page 10 of 20 Board of Directors Meeting
Date: 11/07/19 To: ASI Board of Directors From: Delilah Orta
Meetings/Committee(s): Finance and Sustainability
Current Projects: o Self Care Week
Continuing Projects: o Self care week o Plant wall o Eboard events
Upcoming Events/Reminders: o Poly Pantry Drive Nov 6-Dec 6 o Ag Carrer Day – Feb 20,2020 o Spring showcase
o Wasted! The Story of Food Waste o 5-8pm on Tuesdays, Wednesdays and Thursdays during the fall semester.
Respectfully submitted by:
Delilah Orta ASI Email
Page 11 of 20 Board of Directors Meeting
Date: 11/7/2019 To: ASI Board of Directors From: Ravina Soma, MCC
Meetings/Committee(s): Foundation
Current Projects: Birthday bash- November 21st
BorderKindness
Continuing Projects: Birthday bash- November 21st
BorderKindness The 7th district -donation
Upcoming Events/Reminders: Birthday bash- November 21st
The 7th district- donation
Respectfully submitted by:
Ravina Soma [email protected]
Page 12 of 20 Board of Directors Meeting
Date: 10/24/2019 To: ASI Board of Directors From: Augustus Rodriguez, ASI Engineering Senator
Meetings/Committee(s): no updates; waiting on email from internal vp for ecouncil events; club and orgs.
Current Projects: Updating project- “Destress Donuts with the Engineering Senator”; before the final’s week. Will send flyer to MDPR and do food request form soon
Continuing Projects: Helping clubs on the side with finical help; midyear budget request sharing info on how to file the documentation
Upcoming Events/Reminders: none; will get an email from internal vp for ecouncil events
Respectfully submitted by:
Augustus Alexander Rodriguez [email protected]
Page 13 of 20 Board of Directors Meeting
Date: 11/07/19
To: ASI Board of Directors
From: Rocio Antonio, ASI Greek Senator
Meetings/Committee(s):
• TAC o Still accepting application for the Transit Ambassadors program o Planning to have an event in Spring 2020 to promote & inform students on the Class Pass for
Fall 2019 o Meet the Planner Event Thursday 11.14.19, 2 to 4pm, Bus stop by PS2
Might change to 4 to 6pm because that is when most students head home • PAB
o Goal for 19-20 is have a fun activity for the children, possibly through fundraising Attended the Pumpkin Patch, spent $2969 on bus and tickets Possible options: Chuck-e-cheese fundraiser, Chick-fil-a fundraiser
• Non-fundraising options: La Habre Children’s Museum: ~$3000 • Horse Fieldtrip, Sheep & Swine Unit
Winter Festival • Bubble Person attend the center and make bubbles • Tue. Dec. 17th Gift Ideas for the children: Books & a toy
• Greek Council o Last Greek council meeting was cancelled due to booking issues o Greek Council E-board
Planned meeting dates for Spring 2020, assigned person to schedule rooms Discussed our Greek Week Timeline Went through our financial spending
Current Projects:
• Looking into Pomona law about brothels • Will be talking to sororities about having houses, both Panhellenic, NPHC and MGC • Will be talking to fraternities about how they received them
Continuing Projects:
• Sent email to Athletic about philanthropy week o Decided the Flags hung in Gym will be for Poly Gold, not Greek Week winners
• Looking into Greek Council Budget and Panhellenic Budgets • Kite Festival for November 8th , 2019 is my Senator Program for the year
o Working with Swift Games and Indian Student Association o Will be a kite decorating competition
Upcoming Events/Reminders:
Kite Festival, Friday November 8th , 10am to 5pm
Meet the Planner Event Thursday 11.14.19, 2 to 4pm, Bus stop by PS2
Sigma Kappa Philanthropy Week 11.07.19
Pageant, 6:30pm to 8pm, Ursa Minor
Page 14 of 20 Board of Directors Meeting
Softball Tournament, 1-3pm, softball field
Founding Date of MGC Organizations:
Lambda Theta Alpha Latin Sorority, December 1st
Lambda Theta Phi Latin Fraternity, December 1st
Gamma Zeta Alpha Fraternity, December 3rd
Respectfully submitted by:
Rocio Antonio
Page 15 of 20 Board of Directors Meeting
Date: 11/07/19 To: ASI Board of Directors From: Manshaan Dhir, Attorney General
Meetings/Committee(s):
1. Finance 10/24/2019 a. Discussed the 20% fundraising requirement
2. Facilities Use Manual 10/24/2019 a. Met with David to go over the Facility Use Manual
3. Sustainability Committee 10/27/2019 a. Went over a potential request from the Lyle Center student club
4. Rules and Policies Committee 11/1/2019 a. Presented on the SOI on 11/1/2019 b. Was able to get a lot of feedback from SJL’s and students from the cultural centers on the
SOI c. Will be having open forums on 11/12 from 1:30-2:30 and 11/14 from 12:00-1:00 d. Presenting at MCC tonight and UBSS next week
Current Projects: 1. Radio
a. Met with Kim and other students on 10/30 b. Learned that we’ll have to go through a lot of regulations and I plan to have a follow-up
meeting with students to try to determine the best way to pursue this 2. 20% funding requirement
a. Continuing to try to get it through Finance along with other changes to the Financial Guidelines and Stipulations
3. 25Live a. Meeting with John McGuthry on 11/21, the CIO to learn ore about the rollout of 25Live,
an online reservation system for rooms campus-wide 4. Communication Channels with Admin
a. Meeting with Nichole Hawks, Chief of Staff of President’s Office, on 11/20 to meet on how we can be a better channel of communication to the students
Continuing Projects: 1. Raising awareness of CORQ
Upcoming Events/Reminders:
1. Q&A Sessions on 11/12 1:30-3:30 and 11/14 12:00-1:00 for questions on the SOI
Respectfully submitted by:
Manshaan Dhir [email protected]
Page 16 of 20 Board of Directors Meeting
Date: October 10, 2019 To: ASI Board of Directors From: Micah Parker, SIC Senator
Meetings/Committee(s): I have been selected to sit on the presidential search committee to appoint someone for campus climate and diversity issues. Current Projects: Resolution on racial discrimination
Continuing Projects: n/a
Upcoming Events/Reminders: Begining to plan my event for the sic council thinking of partnering with the SIC council itself to host another game night type event
Respectfully submitted by:
Micah Parker [email protected]
Page 17 of 20 Board of Directors Meeting
Leah Tarin Staff Council Rep ASI BOD Meeting
Thursday, November 7, 2019
Upcoming Events
• Management and Staff Emeritus honors retiring management or staff employees that have had a minimum of 10 years of service to the University, and
• Staff Council Scholarship assists staff members in career development or personal job improvement education which is awarded by the President’s Office. This year there are 4 recipients. Funds for these scholarships come from Staff Council Fund raising that is raised throughout the year.
November 12, 2019 Ursa Minor Time: 2-4:00pm
• Staff Holiday Bash/Vendor Boutique/Fundraiser is one of our upcoming events that support the Staff Council Scholarships.
December 3, 2019 Ursa Major Staff Holiday Bash 11:30 to 1:30pm Vendors – 10am – 2pm
Page 18 of 20 Board of Directors Meeting
ASI BOD MEETING Thursday, November 7, 2019
Dr. Liz Roosa Millar ASI Executive Director’s Report
Programs • Mon. 11/04/19 - Donut Worry Monday; 10am-12pm
o Collaboration with Student Government and Poly Pantry o Surveyed 300 Students o Event ended 30 minutes before scheduled time o We will be adding 100 more donuts for our next event, 12/02/19
• Tues. 11/05/19 – Lost & Found Auction and Thrift Shop; 11am-1pm o Sold 147 items at Thrift Shop at $1.00 each o Total made for Auction + Thrift Shop $450.00
• Sun. 11/10/19 – Collaboration with Housing, 1pm-6pm o Time to Switch it up and Duet Social o Expected attendance of 50
• Fri. 11/15/19 –Collaboration with Salsa Club and Gamers Union 6pm-9pm o Salsa Night o Expected attendance 50
Space • Air Handler Project Update
o The balance of Air Handler Unit (AHU) #10 is now on site, piping on the roof is 85% complete as is the installation of the pumps and valves. The heating hot water exchanger unit is installed with some piping already connected. Installation of AHU #9 is progressing with duct work connections and piping connections to the new coils. The install of the new pumps in the mechanical room is also progressing nicely. The plan is to have the New unit #9 up and running by the second week of December so that we can cut over to it and then start the removal of the old #10 unit.
Page 19 of 20 Board of Directors Meeting
11/7/2019 Minutes have been certified by Chair of the Board Rachel Hunter and approved by the Board of Directors on 11/24/2019
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