1 Word 2010 Chapter 3 Formatting Characters. 2 PART 1

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Word 2010Word 2010

Chapter 3Chapter 3Formatting Characters Formatting Characters

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PART 1PART 1

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Changing FontsChanging Fonts

typefacetypeface

type sizetype size

typestyletypestyle

Why? change the mood enhance visual appeal increase readability More appealing

Each font consists of three elements:

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Choosing a TypefaceChoosing a Typeface

Monospaced• Allots same amount of horizontal space for each character

• Rarely used in professional publications

Proportional• Allows a varying

amount of horizontal space for each character

• Different typefaces take up different amounts of space

A typeface is a set of characters with common design and shape (also called font)

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Proportional Font CategoriesProportional Font Categories

Serif• Small stroke at the edge of a character• Moves the reader’s eye across the page• Good for text-intensive documents

Sans Serif• No stroke

sans = French for "without"

• Good for headlines and advertisements

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Typeface Typeface

EXAMPLES:

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Special Font CategoriesSpecial Font Categories

Decorative• For casual documents• Allow writer to be more creative

Script • Appropriate for formal documents

Symbols• Special Character not part of the alphabet• Example: Wingdings

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Choosing a Type SizeChoosing a Type Size

20 pt 60 pt

Ahigher number = larger character

measured verticallyin units called points

1 pt = 1/72“72 pts. = 1 inch

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Ways to Change Fonts and Fonts EffectsWays to Change Fonts and Fonts Effects

Use the Font Group on Home Tab Use the Mini toolbar Use the Font Dialog Box Shortcut menu (right click) Use Keyboard shortcuts

• Changes in fonts can be made as you type or applied by selecting type after it has been typed

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Font Group on Home Tab -Font Group on Home Tab - contains contains commands for changing the appearance of text. commands for changing the appearance of text. - -

Font Font Size Grow Font Shrink Font Change Case

Clear Formatting

Font Color

Text Highlight Color

Text Effects

SuperscriptSubscriptStrikethroughUnderline

Italic

Bold

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Using Font Group on Home Tab - Using Font Group on Home Tab - Changing Font Changing Font

To change the font:1.Select the desired text.2.Click the Font button arrow in the Font group at the Home tab.3.Scroll down the Font drop-down gallery.4.Click the desired font.

Font button arrow

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To change the type size:1.Select the desired text.2.Click the Font Size button arrow in the Font group at the Home tab.3.Click the desired size at the drop-down gallery.

Font Size button arrow

Using Font Group on Home Tab -Using Font Group on Home Tab -Changing Font SizeChanging Font Size

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To change the type size using the Grow Font or Shrink Font buttons:1.Select the desired text.2.Click the Grow Font button or the Shrink Font button in the Font group at the Home tab the desired number of times. Grow Font

buttonShrink Font button

Using Font Group on Home Tab – Using Font Group on Home Tab – Changing Font SizeChanging Font Size

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To apply a typestyle as you type:1.Click the desired typestyle button(s) in the Font group at the Home tab.2.Type the desired text.3.Turn off each typestyle by clicking the button you clicked to turn it on.

typestyle buttons

Using Font Group on Home Tab – Using Font Group on Home Tab – Applying Character AttributesApplying Character Attributes

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To change the underlining:1.Select the underlined text.2.Click the Underline button arrow in the Font group at the Home tab.3.Click the desired underline option from the drop-down gallery. Underline button

arrow

Using Font Group on Home Tab – Using Font Group on Home Tab – Applying Character AttributesApplying Character Attributes

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To change the underlining:1.Select the underlined text.2.Click the Underline button arrow in the Font group at the Home tab.3.Point to the Underline Color option.4.Click the desired color.

Underline Color option

Using Font Group on Home Tab –Using Font Group on Home Tab –Applying Character AttributesApplying Character Attributes

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Change Fonts…continuedChange Fonts…continued

To change the font color:1.Select the desired text.2.Click the Font Color button arrow in the Font group at the Home tab.3.Click the desired color at the drop-down gallery.

Font Color button arrow

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To strike through text:1.Select the desired text.2.Click the Strikethrough button in the Font group at the Home tab.

Strikethrough button

Using Font Group on Home Tab – Using Font Group on Home Tab – Font EffectsFont Effects

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To create text that is lowered slightly below the text line:1.Select the desired text.2.Click the Subscript button in the Font group at the Home tab.

Subscript button


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To create text that is raised slightly above the text line:1.Select the desired text.2.Click the Superscript button in the Font group at the Home tab. Superscript

button


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Font Effects -Font Effects -

EFFECT DESCRIPTION AND EXAMPLE

Strikethrough Applies a horizontal line

Double Strikethrough Applies a double horizontal line

Superscript Raises text above other characters on the same line

Subscript Places text below other characters on the same line

Shadow Applies a shadow

Outline Displays the inner and outer border of text

Emboss Makes text appear raised off the page

Engrave Makes text appear imprinted on the page

Small Caps Makes lowercase text Small Caps

All Caps MAKES ALL TEXT UPPERCASE

Hidden Hidden text does not print and appears on screen only

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Text EffectsText Effects

Text Effects:New to the Font command group is Text Effects. Text Effects add a distinctive appearance to selected text, such as outline, shadow, glow, and reflection. To add Text Effects to selected text, click the drop-down arrow on the Text Effects button, then select from the available options on the menu. To remove effects, select the affected text, then click the Clear Formatting button on the Font group.

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Using Font Group on Home TabUsing Font Group on Home Tab

To apply a text effect:1.Select the desired text.2.Click the Text Effects button in the Font group at the Home tab.3.Click the desired option at the drop-down gallery. Text Effects

button

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To clear the formatting of text:1.Select the desired text.2.Click the Clear Formatting button in the Font group at the Home tab. Clear Formatting

button

Using Font Group on Home Tab - Using Font Group on Home Tab - Clear FormattingClear Formatting

Remove all formatting by selecting thetext and then pressing Ctrl + spacebar.

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Change Fonts – Using the Mini ToolbarChange Fonts – Using the Mini Toolbar

To format with the Mini toolbar:1.Select the desired text.2.Click the desired button on the Mini toolbar.

Mini toolbar

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The Mini ToolbarThe Mini Toolbar

Bold

Italics

Displayed when text is selected Displayed when text is selected for quick accessfor quick access

FontFont Size

Grow/Shrink Font

HighlighterColor

Underline

Font color

Indent/Unindent

Format Painter

Alignment

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Change Fonts – Using the Font Dialog BoxChange Fonts – Using the Font Dialog Box

To use options at the Font dialog box:1.Select the desired text.2.Click the Font group dialog box launcher in the Home tab.3.Choose the desired options at the Font dialog box.4.Click OK.

Font group dialog box launcher

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Change Fonts - Using the Font Change Fonts - Using the Font Dialog BoxDialog Box

Font Tab

select a typeface

select a typestyle

use scroll bar

select a type size

or key in a measurement

changes appear inPreview window

Opens text effects

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Changing Fonts Using Keyboard ShortcutsChanging Fonts Using Keyboard Shortcuts

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PART 2PART 2

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To change the case of text:When you need to change the case (capitalization) of text, Word provides several options and an easy way to choose the one you want. The Change Case menu in the Font group has five options for changing the capitalization of text:

Using Font Group on Home Tab – Using Font Group on Home Tab – Change CaseChange Case

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Sentence case: Capitalizes the first word in each sentence

lowercase: Changes all characters to lowercase UPPERCASE: Changes all characters to capital

letters Capitalize Each Word: Capitalizes the first

character of each word tOGGLE cASE: Changes each character to its

opposite case

Using Font Group on Home Tab – Using Font Group on Home Tab – Change CaseChange Case

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To change the case of text:1.Select the desired text.2.Click the Change Case button in the Font group at the Home tab.3.Click the desired option at the drop-down list.

Change Case button

Using Font Group on Home Tab –Using Font Group on Home Tab – Change Case Change Case

*Keyboard Shortcut Shift+F3 to toggle *Keyboard Shortcut Shift+F3 to toggle through the case optionsthrough the case options

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Using Font Group on Home Tab – Using Font Group on Home Tab – Highlight TextHighlight Text

The Highlighting tool in the Font group enables you to apply a highlighting color across text to stress the importance of that text and draw attention to it quickly. To remove highlighting, select the highlighted text and choose No Color from the Text Highlight Color menu

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To highlight text:1.Click the Text Highlight Color button arrow in the Font group at the Home tab.2.Click the desired color at the drop-down palette.3.Pointer changes to apen4.Select the desired text.

Text Highlight Color button arrow

Using Font Group on Home Tab – Using Font Group on Home Tab – Highlight TextHighlight Text

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Format with Format PainterFormat with Format PainterClipboard Group on Home TabClipboard Group on Home Tab

To format your text so that it has the look and feel you want, you may need to copy existing formatting.

The Format Painter helps you copy formats to use in other areas of the document without having to repeat the same steps.

The Format Painter command is located in the Clipboard group on the Home tab.

It is used to copy attributes and other formatting from one block of text and apply them to other selected text within the document.

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Format with Format Painter – Format with Format Painter – Clipboard Group on Home TabClipboard Group on Home TabTo format with the Format Painter:1.Format the text.2.Double-click the Format Painter button.3.Select the text you would like to copy the format to.4.Pointer changes to a paintbrush5.Click the Format Painter button to turn it off.

Format Painter button

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PART 3PART 3

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Apply Styles from a Quick Styles SetApply Styles from a Quick Styles Set

Word provides predefined Quick Styles for formatting documents instantly with a number of characters and paragraphs attributes.

Modifications can be made to existing styles, or new styles can be created and placed in the Quick Styles list, current document, or template.

The Styles window lists the same Quick Styles displayed in the Styles Gallery.

When you point to a style in the list, a ScreenTip displays the style’s properties.

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Paragraph Styles – formats that are applied instantly to all text in a paragraph Represented by paragraph marks

Character styles – applies to individual characters or selected words – represented with a lowercase letter beside them

Styles that can be used as both Represented with both symbols

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To apply a style:1.Position the insertion point in the desired paragraph of text.2.Click the More button in the Styles group in the Home tab.3.Click the desired style.

Styles group

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Apply Styles from a Quick Styles Set…continuedApply Styles from a Quick Styles Set…continued

To apply the No Spacing style:1.Position the insertion point in the desired paragraph of text.2.Click the No Spacing style in the Styles group in the Home tab.

No Spacing style

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Apply Styles from a Quick Styles Set…continuedApply Styles from a Quick Styles Set…continued

To change the Quick Styles set:1.Click the Change Styles button in the Styles group in the Home tab.2.Point to Style Set.3.Click the desired set.

Change Styles button

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Modifying Styles from a Quick Styles SetModifying Styles from a Quick Styles Set

The Modify Styles dialog box has options for where to place the new modified style. The modified style can be placed on the Quick Style list so you can access it quickly.

Selecting the option to save the style only in this document will affect only the current document.

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Reveal Formatting…continuedReveal Formatting…continued

To compare formatting:1.Press Shift + F1 to display the Reveal Formatting task pane.2.Click or select text.3.Click the Compare to another selection check box.4.Click or select text.

Compare to another selection check box

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Reveal FormattingReveal Formatting

Reveal Formatting task pane

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1) This is a small line at the end of a character stroke.a. strikeb. siloc. serifd. stet

1) This is a small line at the end of a character stroke.a. strikeb. siloc. serifd. stet

3) Use this button to create text that is lowered slightly below the line.a. Superscriptb. Subscriptc. Grow Fontd. Shrink Font

3) Use this button to create text that is lowered slightly below the line.a. Superscriptb. Subscriptc. Grow Fontd. Shrink Font

2) You can change the case of selected text with this keyboard shortcut.a. Shift + F1b. Shift + F3c. Ctrl + F1d. Ctrl + F3

2) You can change the case of selected text with this keyboard shortcut.a. Shift + F1b. Shift + F3c. Ctrl + F1d. Ctrl + F3

4) Click this style to remove the default formatting as well as any character formatting.a. No Formattingb. No Spacingc. Remove Formattingd. Remove Spacing

4) Click this style to remove the default formatting as well as any character formatting.a. No Formattingb. No Spacingc. Remove Formattingd. Remove Spacing

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1) Use this button to copy existing formatting to other selected text:a. highlightb. Reveal formattingc. Format painterd. Formatting

1) Use this button to copy existing formatting to other selected text:a. highlightb. Reveal formattingc. Format painterd. Formatting

3) Use this button to change each letter to its opposite case .a. Sentence caseb. togglec. Small cased. Shrink Font

3) Use this button to change each letter to its opposite case .a. Sentence caseb. togglec. Small cased. Shrink Font

2) Use this keystroke to open the reveal formatting pane.a. Shift + F3b. Shift + F1c. Ctrl + F1d. Ctrl + F3

2) Use this keystroke to open the reveal formatting pane.a. Shift + F3b. Shift + F1c. Ctrl + F1d. Ctrl + F3

4) Click this button add a distinctive appearance to selected text.a. Text effectsb. Typestylec. Type faced. Toggle button

4) Click this button add a distinctive appearance to selected text.a. Text effectsb. Typestylec. Type faced. Toggle button

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1) What are sets of styles that use common fonts and formats called?a. Themesb. Style setsc. Quick Style d. Quick Formats

1) What are sets of styles that use common fonts and formats called?a. Themesb. Style setsc. Quick Style d. Quick Formats

3) The mouse pointed changes to a ___ when highlighting.a. Right pointing arrowb. penc. Paint brushd. Left pointing arrow

3) The mouse pointed changes to a ___ when highlighting.a. Right pointing arrowb. penc. Paint brushd. Left pointing arrow

2) Sans serif typeface is a good choice for a. Document textb. Document headingsc. Document contentd. Printed documents

2) Sans serif typeface is a good choice for a. Document textb. Document headingsc. Document contentd. Printed documents

4) The keyboard shortcut to Change Case isa. Shift+F3b. Shift+F1c. Ctrl+Spacebard. No keyboard shortcut

4) The keyboard shortcut to Change Case isa. Shift+F3b. Shift+F1c. Ctrl+Spacebard. No keyboard shortcut

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1 Word 2010 Chapter 3 Formatting Characters. 2 PART 1