Formatting characters and paragraphs

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Formatting characters and paragraphs

Unit objectives Change the appearance of text by

applying character formatting Align text by using tabs Format paragraphs by using alignment

buttons, adding borders, and applying bullets and numbers to lists

Change paragraph indents, line spacing, and paragraph spacing

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Topic A

Topic A: Character formatting Topic B: Using tabs Topic C: Paragraph formatting Topic D: Advanced paragraph

formatting

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Character formats

Use font, font size, and font styles Use buttons on the Formatting toolbar

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Activity A-1

Using the Formatting toolbar

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Font dialog box

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Activity A-2

Using the Font dialog box

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Character effects

1. Select the word or phrase to format

2. Choose Format, Font to open the Font dialog box

3. From the Effects section, select the options you want to apply

4. Use the Text Effects tab to apply animations

5. Use the Character Spacing tab to change the space between letters

6. Click OK

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Activity A-3

Applying character and text effects

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Highlight tool

One-time use:1. Select the text to be highlighted.

2. Click the Highlight button to apply highlighting. The tool is automatically turned off.

Multiple use:1. Click the Highlight button.

2. Select the text to be highlighted.

3. Continue to select text for highlighting.

4. Click the Highlight button to turn it off.

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Activity A-4

Highlighting text

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Repeating character formatting

Choose Edit, Repeat Font Formatting Press F4 Press Ctrl+Y

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Activity A-5

Repeating formatting in a document

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Finding formats

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Activity A-6

Formatting multiple selections simultaneously

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Formatting multiple selections simultaneously (Movie)

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Format Painter button

1. Select text whose format needs to be copied

2. Click

3. Select text to be formatted

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Activity A-7

Using the Format Painter

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Reveal Formatting task pane

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Activity A-8

Using the Reveal Formatting task pane

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Applying built-in character styles

1. Choose Format, Styles and Formatting to display the Styles and Formatting task pane

2. Select the text to be formatted

3. From the Pick formatting to apply list, select the desired style

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Creating a character style

1. In the Styles and Formatting task pane, click New Style

2. In the Name box, enter a name for the style

3. From the Style type list, select Character

4. Under Formatting, select desired formats for the new style

5. Click OK


7. From the Pick formatting to apply list, select the new style

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Activity A-9

Applying character styles

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Topic B


formatting

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Tab stop types

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Activity B-1

Examining tab stops

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Custom tab stops

1. Display the ruler, if necessary

2. Select paragraphs where you want to set tabs

3. Click to select the type of tab

4. Click a position on the ruler to place the tab stop

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Activity B-2

Setting and moving a custom tab stop

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Clearing custom tabs

1. Select the paragraph to be affected

2. Drag the tab indicator off the ruler and into the text area

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Activity B-3

Clearing and setting other types of tabs

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Tabs dialog box

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Activity B-4

Setting a tab and leader in the Tabs dialog box

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Topic C


formatting

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Paragraph alignments

Left Centered Right Justified

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Activity C-1

Using paragraph alignments

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Borders and Shading

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Activity C-2

Applying borders and shading

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Bullets and numbering

To insert bullets:– Select the paragraph– Click

To insert numbering:– Select the paragraph– Click

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Activity C-3

Adding bulleted and numbered lists

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Picture bullets

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Activity C-4

Editing bulleted and numbered lists

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Outline numbered lists


2. Choose Format, Bullets and Numbering

3. Click the Outline Numbered tab

4. Select the numbering style

5. Click OK

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Activity C-5

Adding an outline numbered list

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Topic D


formatting

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Indent markers

Hanging Indent marker

First Line Indent marker

Left Indent marker

Right Indent marker

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Activity D-1

Setting left and right indents

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Hanging indents

1. Select the paragraph, or paragraphs, you want to affect

2. Drag the hanging indent marker to another position on the ruler

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Activity D-2

Setting a hanging indent

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Creating a new line

To create a new line without losing the hanging indent, press Shift+Enter

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Activity D-3

Comparing new lines and paragraphs

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Paragraph dialog box

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Activity D-4

Setting the space before and after a paragraph

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Line spacing options

1. Select the paragraph to be affected

2. On the Formatting toolbar, click the Line Spacing button

3. Select the desired spacing from the drop-down list

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Activity D-5

Setting line spacing for a paragraph

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Unit summary

Changed the appearance of text by applying character formatting

Aligned text by using tab stops Formatted paragraphs by using

alignment buttons, adding borders, and applying bullets and numbers to lists

Changed paragraph indents, line spacing, and paragraph spacing

Documents

Formatting characters and paragraphs