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ZERO WASTE & WASTE MINIMIZATION FOR EVENTS
Bob McGivney – Director of Small Business & Event Sustainability
PLANNING THE EVENT
• Planning early allows for waste reduction plans right from the start
• Minimizing waste reduces costs for everyone
• Identify behaviors that generate waste • Flyers – use email announcements • Website – online registration and ticketing (even
airlines do it!)
There are a lot of stakeholders when producing an event…START AT THE SOURCE
• Property Owners – what is their waste policy? Will they help?
• City Staff – permits? Awareness? Regulations? i.e. Parks & Recreation
• Sponsors – what are they promoting? What products will they bring? Packaging?
• Vendors – concession staff – what will they serve their product in?
• Contractors – cleaning services? Training? How much are they willing to do?
• Volunteers – what will their role be?
• Attendees – they just came for a good time
EVENT STAKEHOLDERS
• PROPERTY OWNERS & CITY STAFF – permits? awareness? regulations? create guidelines & enforce.
EVENT STAKEHOLDERS• SPONSORS & VENDORS – What are they promoting or
selling? Most of the waste starts here…
• Reduce or eliminate flyers & promotional hand outs
• Food Service: • Buy items in bulk – eliminate single
use items• Reusable or compostable servingware• Include mandatory use of reusable,
compostable or recyclable items in contracts
EVENT STAKEHOLDERS• CONTRACTORS & VOLUNTEERS
• Educate workers & volunteers about the importance of waste reduction – get them involved
• Offer good hourly rate for trash pickers – pays dividends• Training workers is critical
• Be sure workers are willing to separate contamination
SIGNAGE & CONTAINERS
• Effective, clear signage is essential
• Must be easy to read & bilingual
• Use images & color codes• Recycling = blue• Compost = green• Landfill = black
SIGNAGE & CONTAINERS
• Always keep containers together!
• Recycling & Compost always with landfill trash
• Be sure workers are willing to separate contamination
Containers for Event Recycling for 50 to 100,000
45 Gallon ClearStream Containers
Billboard for Sponsorship Logos & Messaging
Placed throughout grounds
Outside Only!!
20, 30 & 40 yard Roll Off Container
20’ L x 8’ W x various heights Central location for easy truck
access Holds 80 carts worth of
material For 2500+ guests
96 Gallon Toter Carts Placed around
perimeter for bag collection
For <3000 guests
Containers for Event Recycling for 50 to 100,000
2 yard mini-dumpster Equivalent to 4 carts Very flexible with
placement
6 yard Front Load dumpster
Equivalent to 12 carts Restricted placement
Post Event Report Example
Recycling & Compost & Landfill waste report Weight lbs Volume CuYd % Weight % Volume
Single Stream Recycling 1120 3.25 68.17% 71.44%
Organic Waste 505 1.25 30.74% 27.48%
Trash 18 0.049 1.10% 1.08%
Total 1643 4.549 100.00% 100.00%
Total Diverted from landfill 98.90% 98.92%
• Tech Company Private Conference 2013• Austin Hilton Downtown - total cooperation with hotel staff• 1200 guests – 3 days
Post Event Report Example• Austin Triathlon 2013• Auditorium Shores – strict Park & Rec clean up standards• 3500 participants
Recycling & Compost & Landfill waste report Weight lbs Volume CuYd % Weight % Volume
Single Stream Recycling 360 2.75 72.73% 61.11%
Compost 60 0.25 12.12% 5.56%
Trash 75 1.5 15.15% 33.33%
Total 495 4.5 100.00% 100.00%
Total Diverted from landfill 84.85% 66.67%
Post Event Report Example
Recycling & Compost & Landfill waste report Weight lbs Volume CuYd % Weight % Volume
Single Stream Recycling 9200 125 40.16% 62.50%
Organic Waste 1250 5 5.46% 2.50%
Trash 12460 70 54.39% 35.00%
Total 22910 200 100.00% 100.00%
Total offset from landfill 45.61% 65.00%
• SXSW Music 2013• Auditorium Shores – strict Park & Rec clean up standards• 30,000 people – 3 days
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