E-mail-III Outlook How To Topics CS-3505 Outlook form Office 2003 Wb_E-mail-II.ppt

E-mail-IIIOutlook How To Topics

CS-3505

Outlook form Office 2003

Wb_E-mail-II.ppt

Get a campus account

• Many should already have a campus-wide NT account (NPGS domain)

• If not, contact help desk (x-1046, TAC@nps.edu)

• Ditto for Unix weirdos, or contact your department Unix wrangler

Configuring your mail agent

• Usually you need to provide your mail agent with some information, such as the name of your mail delivery agent, your user name and password, etc.

• Most Student accounts are filled out

• To see your settings Tools -> Email Accounts-> view or change existing

accounts

Check Settings on your mail agent

• Tools -> Email Accounts-> view or change existing accounts

AMERICA is my mail server

Baer,Wolfgang is my mailbox

Backup and Private Mail Data Flow

• 1) Backup data to your machine

• 2)Add Personal Folder *.PST files User PC running

Outlookmail user agent

Running Outlook express

running Mail delivery agent

POP or IMAP outlook express

Personal folders .pst

Backup *.pst

Backup data to your machine

• File -> Import Export->• export to a file-> • personal folder File (PST)• Select folder to export

– Entire mailbox or part

• Browse to backup filename in a permanent disk location controlled by you (H drive)

Add your “Backup” file as a personal folder

• On the File menu, point to New, and then click Outlook Data File

• Select outlook 2003 or 97 to 2002 compatible file• Browse to your “backup” file• Give it the name “backup”

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Show in folders list

Add personal folder *.PST files

• On the File menu, point to New, and then click Outlook Data File • Select outlook 2003 or 97 to 2002 compatible file• Name and locate file in a directory controlled by you

Data move and delivery•Move with mouse

•Write a Organize Filter

•Auto deliver new mail to your Personal Folders

Tools -> Email Accounts-> view or change existing accounts

Select Folder for delivery of new mail

Were is your mail?

Right click and select properties

Here is how to find your folders as files on the disk

Folders and Shortcuts

• InBox and folders– Sent Items– Deleted Items

• Contacts• Tasks• Calendar • Address Books

is in “Tools”Drag and drop to move

messages

Mail Organize• Tools->Organize

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•1) Start organizer•2) Move to a folder•3) Create a move to folder rule

Mail Filters

• Create a new rule• Select trigger

Words in the Subject line

• Select destination Folder

• Set Only for this machine

Test Mail FilterSend a message from hotmail to baer@nps.edu

Mail filter routes message with “TEST RULE” to test folder

Additional How To Topics

• Out of office assistant

• Address book

• Contacts

• Calendar

• Tasks