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Presentation gven by Total Networks to Arizona legal community at lunch on May 19 hosted at Ruth's Chris Steakhouse
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Arizona’s Legal Technology
May 19, 2010
Introductions
Founded in 1986 to provide document management to legal industry
Provides IT support to law firms of all sizes◦ Support Assist◦ Total Support◦ Document Management Support
Services also include:◦ Business phone systems◦ Backup Disaster Recovery
About Total Networks
What technology tools are Arizona’s law firms using?
Total Networks sent survey to Arizona law firms
Software Comparison
Litigation SupportPractice Management
Conco
rdan
ce
CT Su
mm
atio
n
2%
14%
2%
16%14%
2%7%
26%
12%7%
12%12%14%
Software Comparison
Document Management Research
35%
5% 2%
LexisN
exis
Wes
tlaw Leg
al R
esea
rch
19%
30%
“iManage is the absolute best document management program there is for organizing each client's directory, providing document numbers, and all of the other features the program offers.”
“Omega is a great system because it is so all-inclusive.”
“ProLaw is a very comprehensive system and easy to use.”
“The CaseMap Suite works well for attorneys - flexible. It has great technical support, and they continue to improve the software's features regularly.”
“Amicus: Easy use interface; good at calendaring and docketing.”
“Timeslips is a solid billing and time keeping program.”
“TABS: The case management/calendaring portion works well.”
What Works Well
“TrialDirector: not particularly intuitive” “TrialWorks: We don't like at all” “Summation has poor technical
support, and they're over-priced” “Equitrac is extremely over-priced & is
extremely slow” “Making double entries between
Timeslips and Quickbooks is a recipe for error and a time killer”
“redundant to enter things between
Amicus, TimeSlips and QuickBooks”
What Isn’t Working Well
iManage WorkSite
Pros Cons
iManage is highly customizable and can be tailored to meet the unique needs of almost any firm
“Great to create paperless office”
Most used document management software in the legal industry
Superior functionality
Software cost and hardware requirements may make it cost-prohibitive for the smallest firms
The multitude of ways that things can be done in iManage make user training and follow-up a must. If users are left to figure it out on their own, they may discover a difficult way to do something that would otherwise be very simple
PC Law
Pros Cons
“Easy to use” “Easy to manage” “Very stable” Compliments Time
Matters
Very limited case management
Does not scale well for very large firms
User interface is dated
Omega
Pros Cons
“Omega is a great system because it is so all-inclusive: billing, timekeeping, docket, client matter control.”
“Functions well” Good local support
“No globalization, too many steps to perform simple tasks/functions”
“Troublesome, and does not seem to gather feedback from their customers”
“Does not highlight the target word when performing spell check, so you have to read the entire entry to find the selected word and context”
“Omega is not user friendly, limited information allowed on file labels”
“outdated”
ProLaw
Pros Cons
“Comprehensive system and easy to use”
“An integrated software for both front and back office and has docketing modules for IP Firms”
“Auto allocation of fee income into o/a and w/a profit centers”
“Integrates with Westlaw for billing purposes”
Integrates with iManage
“No preset report for cash receipts by billing attorney”
“Incompatible with WordPerfect”
User interface requires a learning curve
Migration from Sybase to SQL server can be expensive
Westlaw
Pros Cons
“Integrates well with ProLaw”
“Very user friendly and you are able to contact them with questions and received a quick and helpful response.”
“Expensive”
TABS
Pros Cons
“The case management/calendar-ing portion works well”
Simple network deployment; requires minimal time to set up on work stations
“The accounting portion of TABS is really bad. Becomes very cumbersome when needing locations/departments”
Time Matters
Pros Cons
Integrates relationships of contacts, documents, matters
Docketing feature-rich Integrates well with
iManage Total Networks is
certified
Older versions don’t integrate well with mobile devices
Multitude of features requires guidance during system implementation
Customization not always implemented
How to Create a Paperless Office
Kevin Newell, Hymson Goldstein & Pantiliat
Eliminate all those file cabinets!
Go from this… …To this!
Document Management Solutions
None
Other
Worldox
Open Text/Hummingbird
Interwoven/iManage
0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50%
9%
6%
10%
33%
41%
10%
9%
9%
29%
43%
9%
11%
10%
26%
45%
6%
6%
10%
26%
47%
Document Management System Market ShareSource: ILTA Technology Survey, August 2009
2009200820072006
Other Network Solutions
Total Networks
Tapeless Backup
Total Networks is Platinum reseller of Fonality – Big business phone system for small business price
HUD (Heads Up Display) – powerful application that connects your phone, your desktop, and your organization in one easy-to-use interface
Business Phone Systems
Questions or Comments?
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