Effectively selling "Where's My Staff" attendance system 1.1

Effectively Selling “Where’s My Staff”

Tracking & Attendance App

Training level 1

English Edition V1.1

Effectively Selling “Where’s My Staff” Tracking & Attendance System | Training level 1 | English V1.1

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The Objectives of This Guide

After reading this guide users will be able to:

Define the vision and the purpose of Where’s My staff system

Define the or the general market trend and determine the

challenges that companies face and how is it possible to solve

those issue through Where’s My Staff

Explain the added value that Where’s My Staff grants to users

and determine the point of strengths that distinguishes the

application from its competitors

Determine the target market for both Real time and regular

version

Get familiar with the application’s features as well as the

pricing list


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The Vision and Purpose of “Where’s My

Staff” System

It is a human resources management system that covers 3

components: Attendance and the work hours of the

employees in all of the company’s branches in any location it

may be, tracking employees who work outside the company’s

premises, and calculating the salaries.

A comprehensive vision as to where the human resources are

from any spot in the world in real time

An inexpensive substitute for the conventional attendance

machine and tracking system that covers the basic need of

companies

No need to purchase additional supplies, wiring and

maintenance required

“Where’s my staff” System is considered to be one of the pioneers in the

world of applications especially in the Arab world. It has been officially

approved by Google Developer Launchpad, and has been favored by the

public and the Arabic media when it was first launched in the beginnings

of 2016, where many Arabic media has published articles about this

application. Some of those media are Al Jazeera, Rotana, AITnews, and

MTV…

You can briefly explain the system to potential customers as following: It is

an attendance management system that also calculates the work hours of

the employees in all of the company’s branches in any location it may be,


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as well as tracking employees who work outside the company’s premises,

and also calculating the salaries. All of this can be very easily done with a

cheap, user friendly application that doesn’t require any equipment,

plugging or wiring nor does it need a regular form of maintenance. This

application enables you to acquire any form of reports from any spot in

the world you may be.

“Where’s My Staff” System basically operates using the employees’ mobile

phones, as it converts the mobile phone into a unique identification card

or a tracking tool. It also utilizes the NFC tag that is the unique print for

the location.

The very concept of converting a mobile phone into an ID card is rather

new as well as using NFC to imprint and detect the location. Thus, we are

interested in considering our potential customers so that we could further

illustrate NFC’s potentials and abilities. This kind of applications is widely

popular among people especially those who are concerned protection of

their babies or sports.

It is noteworthy to state that the tracking system works only upon the

employee’s consent, thus, there is an indication that he/she is being

tracked throughout the tracking session.

Although this application works offline for the mere purpose of not

blocking its functionality, it is still Internet dependent and requires Internet

connection to save and process the data.

The purpose of this very application is to find an effective, easy and

uncomplicated substitute for conventional expensive attendance and

tracking systems that covers the essential needs of the companies. One of

the many purposes of this application is to provide small companies with

a low cost tracking and controlling human resources system that they

could actually afford.


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The General Market Trend

All sorts of companies of different fields and sizes are shifting

their attention to mechanizing all their operations.

A blind trust in technology in general

Companies would like to monitor the quality of service their

company is providing

Seeking low cost solutions

Everyone has smart phones

Everyone nowadays is connected to the Internet or is easily

able to

We live in a very rapidly paced and complicated world, where companies are

constantly struggling to maintain a position in the market and ensure its

success. In what follow, is the general market trend that supports and paves

the road for companies of all industries and sizes to realize their need to

integrate such a system.

All companies are deciding to mechanize their operations, mechanizing

human resources is a part of this process. Where’s my staff well serves this

very need of the companies

People trust technology, where’s my staff is at the heart of this technology

where it uses the GPS that is already found in mobile phones in the first

place, as well as the trusted Google maps and NFC feature

In general, the technology used in “Where’s My Staff” is already known,

trusted and used by people

“Where’s My Staff” utilizes these data in a way that serves in managing

human resources


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Companies are interested in monitoring the quality of services they are

providing their clients with, as well as the speed of delivering these

products and services. Those are important indicators of quality, for

instance, an auditing company measures the quality of services by

monitoring how many visits its auditors have made and how punctual

they are

Companies are looking for low cost solutions, where’s my staff is the ideal

tool that covers the needs of the companies in the least cost possible and

within the least troubles as it doesn’t require any installation equipments

or wiring nor does it need any maintenance requirements

Everyone has smart phone, smart phone is the heart of this application as

it is the very tool that will obviate the companies from purchasing the

expensive equipments and additional supplies to track employees

Everyone is connected to the Internet or can easily access the network

which enables managers to track employees in real time from any spot in

the world


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Problems That Companies Face On

Regular Basis

High costs of tracking systems and the necessities it hold to

adhering to contracts of maintenance and investments for

purchasing supplies and equipment

Vehicles and convoys that have been hybridized and edited in

order to conform to the needs of the companies regarding

managing human resources

The rapid technological progress that requires a constant

updates of the system

High costs of activating the tracking systems

A control system that is separate from the one that tracks work

and from the one that calculate the salary

The need for a costly, huge and complicated infrastructure to

manage human resources in all the branches of the company

The inability to access data from outside the company

The need to rapidly access data in order to have an effective

decision making

The reason for the high costs of the other conventional systems is that

they are vehicles and convoys tracking systems in the first place. These

systems were manipulated to conform to the increasing demands of the

companies. This is why services providers promote these systems as

human resources tracking systems to maximize their target market


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Where’s my staff is not a vehicles and convoys tracking system it is rather

a human resources tracking system

It is noteworthy to point out to potential customers the difference

between a vehicles and convoys tracking system and the human resources

tracking system. The vehicles and convoys tracking system track the

vehicles themselves, as well as the vehicle’s direction, speed, temperature,

fuel expenses etc. regardless of who is inside the vehicle. As for the

human resources tracking system it tracks the employees themselves

regardless of the vehicles they are using; it also calculates the working

hours and the salary

Where’s my staff is not a substitute for vehicles and convoys tracking

systems, unless the company wishes to track the vehicle and the

employee at the specific time and with a low cost

“Where’s My Staff” enables managers to the following from a single place:

o Monitoring the employees working hours in real time in any of

the companies branches, through using the application as an

attendance machine

o Tracking the employees trajectory in details

o Calculating payrolls and overtime hours

o Preview and issue different types of reports

Many companies have many branches with small number of employees,

so an attendance machine connected to several servers is rather costly,

and requires an infrastructure that needs to be connected with multiple

computers and networks, not to mention the high cost of activation from

the monthly Internet bill to the maintenance cost. This is where where’s

my staff appear on the scene as it is the ideal inexpensive solution for all

companies

Companies with less than four employees can easily obtain the

attendance of employees and track them without the need for an

infrastructure or any additional supplies. A manager can monitor the


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employees’ attendance and working hours and even preview and print the

salary reports directly from his/her mobile phone.


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Test Your Knowledge

What are the three components of human resources management that

where’s my staff cover?

What is where’s my staff based on?

Can “Where’s My Staff” substitute the vehicles and convoys tracking

system (Fleet Management System)?

What is the infrastructure required to integrate a conventional human

resources tracking system?

What is the infrastructure required to integrate a conventional vehicles

and convoys tracking system?


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The Primary Components of Where’s My

Staff

NFC tag or QR

The application that is supposed to be on the employees’

smart phones

An Internet based program of the management team

As we have previously mentioned, “Where’s My Staff” functions via

employees’ smart phones based on NFC feature, however one may

discard the use of NFC if the manager only wishes to track employees

who works outside the company


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The NFC or QR -Features and Properties

It is a tiny tag that doesn’t require any source of power

It is comprised of a memory that contains a unique code

This tag interacts with smart phones (but not iPhones) simply

by passing the smart phone above the tag

In case of having an iPhone, you simply scan the QR code

which is basically, the unique code existing in the memory of

the tag

It is not affected by the climate changes or environmental

conditions and requires absolutely no maintenance

Low cost

When presenting the application to potential customers it is crucial to

perform a live experiment as to show them how do NFC and QR functions

The NFC tag is the substitute for attendance machines; this is how we

should introduce the tag to potential customers. We should emphasize on

the fact that the tag could be placed at anywhere under any condition it

may be. Most importantly however is to mention that the tag doesn’t

require any source of power nor additional supplies

We are currently marketing two types of NFC tags, the rectangular one of

size 5.5*8.5 and the circular one of diameter 28 mm and both tags has a

QR code imprinted on the tags


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The Smart Phone Application- Features

and Properties

User friendly

Contains help tools and illustrations as well as the complete

user’s guide

Works temporarily offline

A moderate consumption of the phone’s battery

Cannot manipulate the application’s time setting

Functions via NFC and QR

Functions using the GPS feature

It uses Google maps services to detect locations

Respecting privacies of users

When presenting the application to potential customers, it is necessary to

emphasize on the fact that the applications is as easy as pushing a single

button. That is all this application is comprised of

It is crucial to point out that the employees cannot manipulate the system,

as the time and location is set by the basic services suppliers and not by

the phone itself

The employee cannot make up excuses in regards to not being connected

to the Internet, as the application works temporarily offline and saves data

until reconnected to the Internet. It is noteworthy that the Internet

consumption doesn’t exceed 200kb/day for the regular version and about

19mb/day for the real time version


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Respecting privacy of users where they can be tracked only upon their

consent. Based on that, no one can violate the privacy or track the

employee be it the admin of the account or even the producing company.

(All users’ data is protected by privacy protection policies each according

to the type of smart phones they carry whether it is an Android or IOS.)


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“Where’s My Staff” System – Admin

backend or portal

Software as a service (SAAS) program on the Internet

All data is safely stored on a cloud

You can access the program from anywhere you may be in the

world

An easy and simple interface that enables management to

monitor and track all operations on a single page

8 inclusive and detailed reports

The ability to extract data on Excel sheets

The ability to create several branches and departments for the

company as well as monitor working hours and track the

employees for each branch or department separately

The ability to create a work calendar and working hours

schedule for each company with the ability to determine the

break hours and holidays

Calculate the employees’ payroll either by only calculating the

real working hours without the breaks or by adding the break

time to the actual working hours and adding incentives etc.

The ability to issue reports from any kind for each department

or branch separately or for the company as a whole

The technical support service is available through the phone or

the Internet


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Help guide is available in a written form and in a video that is

available on the Internet

Multiple flexible options to subscribe to the application where

the first month of trial is free of charge and requires no private

information about the credit card

You can explain the management’s where’s my staff for potential

customers as the following:

It is a full and complete human resources management system that

gathers data and information taken from the employees’ phones and then

processing this data in a way the best serves the management needs and

expectations, whether it is computing the employees’ salaries, or the

working hours or even tracking the tiniest movements the employees

have performed

It should be noted that the program doesn’t require entering any form of

data or information as the necessary information is already extracted from

the employees’ mobile phones

All managers should be fully aware and have a complete understanding of

the user’s guide and be aware of any updates that might take place.


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The Target Market of Where’s My Staff in

The Regular Version

Companies and small enterprises that has less than four

employees

Companies that have many branches or departments

Companies that are interested in discontinuous tracking of

their employees who work outside the company’s premises

like accounting companies, cleaning companies, and home

nursing companies etc.

University teachers that could take attendance of their

students


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The Target Market of “Where’s My Staff”

in the Real Time Version

Companies that are interested in continuously tracking their

employees who work outside the company


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Technical Characteristics of “Where’s My

Staff”

Supports Android 4.0 software and later

Supports IOS 8 and later

Uses Google maps API

Available on App Store and Google Play

The application size is about 12 MB

The application’s consumption of battery is less than 5

MA/hour for the regular version as for the real time version, it

consumes less than 30MA/hour

The Internet consumption for the regular version is about

25KB/hour as for the real time version, it consumes about

2.5MB/hour


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Technical Characteristics of the NFC Tag:

The frequency used is 13.56 MHZ

Mifare Ultralight model

Entirely made up of PVC material

Supplied with a high quality glue made by the international

company 3M


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Pricelist & Plans

Plan # of employees Price USD/year

Lite 1-10 49.99$

Plus 11-50 99.99$

Enterprise 51-100 149.99$

Lite+ 1-10 149.99$

Standard+ 11-30 299.99$

Plus+ 31-50 449.99$

Enterprise+ 51-100 749.99$

All of the application’s versions contain the basic features and properties

All the (+) versions include the real time tracking feature

Fusing the two versions is applicable


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All rights reserved to Tragging LTD

Lebanon 2016

“Where’s My Staff” Name & Logo and all other materials are trademark registered to Tragging Company.

Google & Google Maps names & logos are trademark registered to Google Inc.

www.tragging.com

www.WhereisMyStaff.com

http://www.tragging.com/

http://www.whereismystaff.com/

Technology

Effectively selling "Where's My Staff" attendance system 1.1