Saving Money on Technology

TechSoup Stock has strong discounts for non-profits

Google Apps is Software-As-A-ServiceYouTube

Salesforce CRM SAAS

Intro

• Some of the slides are about the savings and investments the Red Rock Center for Independence have made. They’re intended to be an example of the savings that can be achieved. Your results will vary depending on what investments you make.

Useful prices at low cost

• TechSoup made it possible for staff to become more productive, have better security (spam filters, etc.), and internal organization.

• TechSoup made it possible to have the software purchasing advantages of larger commercial companies.

• Savings in: 2005 of $3828; 2006 of $7056; 2007 of $14,354; 2008 of $998; 2009 of $9817

What you need to know about TechSoup

• Some of the programs that are available through TechSoup.

• What Software Assurance is.• Compare TechSoup prices with retail prices.• What the savings are.• There is a forum where you can ask questions

and network with other nonprofits.

Some of what you can get from TechSoup

• Microsoft Office, Microsoft Windows, network gear, computers, advice, training, credit card processing, etc.

• Software for backups, security, firewalls, erasing disks, privacy, accounting, reporting, developing, collaboration, databases, customer relationship management, fundraising, graphics, etc.

Software Assurance (SA)

• Free upgrades for two years.• Comes with Microsoft products acquired

through TechSoup.• Does not come with retail products.• Additional savings from not having to buy new

versions.• $27 for S/H of discs. Or just download and

burn to disc or install over network.

Vista/Windows XP Pro

• Windows 7 is the latest version of the Windows operating system.

• Licenses for Vista acquired through TechSoup include “downgrade” rights for Windows XP Professional and “upgrade” rights for Windows 7 Enterprise.

• Requires a license for an older operating systems (OS), such as Windows 98.

Windows XP Professional with Software Assurance

• $200 each at Staples.• $8 each at TechSoup.• In 2005, got 8 copies at $64 instead of $1600.• In 2006, got 3 copies at $24 instead of $600.• Free upgrade to Windows Vista Business/

Enterprise or Windows 7 Pro/Enterprise.

Windows Vista Business

• Latest version of the Windows operating system for the office.

• Decent backup setup.• $200 retail for the upgrade version.• $10 a copy at TechSoup• In 2007, 9 copies for $90 instead of $1800.• Downgrade and upgrade rights (SA).• SA will get you Windows 7 Enterprise.

Microsoft Office Professional with Software Assurance

• Office 2003 Pro for $440 at Staples.• Office 2007 Pro for $500 at Staples.• Office 2003 Pro Enterprise and Office 2007 Pro

Plus for $20 each at TechSoup.• Office 2003: in 2005, 1 copy for $20; in 2006,

12 copies for $240 instead of $5280.• Office 2007: in 2007, 4 copies for $80 instead

of $2000.

Small Business Server 2003 Premium

• Provides a security-enhanced network with abilities for storage, printing, email, mobile workers, faxing, collaboration, and more.

• List price = $1500; Amazon’s price = $509• $60 at TechSoup• R2 version = $27 (Software Assurance media)• Retail = $1299; Amazon’s price = $1,080.87

SBS 2003 Client Access Licenses

• Needed for each person or device that connects to the server.

• 5 in a package.• Can get User or Device licenses.• $20 per pack at TechSoup.• About $194 per pack at retail.

Systems Manager Server 2003

• Does things like hardware and software inventory and software/OS deployment.

• $45 (no licenses) at TechSoup• $2 per client license. 15 licenses = $30• Retail = $1219 with 10 licenses• Total = $75 versus $1498• R2 version = $27 (Software Assurance)• R2 version retail = $1588 (with 15 licenses)

TechSoup hardware for 2007

• Cisco 24port 1GB switch = $1649 retail; $264 TechSoup

• Cisco ADSL/Wireless Router = $2550 ($850x3) retail; $68x3 = $204 TechSoup

• 5 years of SMARTnet tech support• TechSoup hardware total = $468• Retail value total = $4199• Savings = $3731

TechSoup software for 2007

• $12x2 = $24 SharePoint Designer 2007• $21 TechNet Plus 1 User Subscription (2 years)• $20x4 = $80 Office Pro Plus 2007• $2x20 = $40 Streets and Trips 2007• $8x20 = $160 OneNote 2007• $10x9 = $90 Vista Business Upgrade 32-bit• $25x2 = $50 Dreamweaver 8.0• TechSoup subtotal = $465

Retail value of 2007 TechSoup Software

• $299x2 = $598 SharePoint Designer 2007• $499 TechNet Plus User Subscription (2 years)• $329x4 = $1316+ Office Pro Plus 2007• $40x20 = $800 Streets and Trips 2007• $100x20 =$2000 OneNote 2007• $200x9 = $1800 Vista Business Upgrade 32-bit• $410x2 = $820 Dreamweaver 8.0• Retail value total = $7833

SA and total spending 2007

• $27 Small Business Server 2003 R2 • Retail cost: $1299• $27 Systems Management Server 2003 R2• Retail cost: $1309 (with 10 extra licenses)• Software Assurance subtotal = $54• TechSoup hardware ($468) and software

($465) = $933• Software Assurance + TechSoup total = $987

Savings for 2005

• Windows XP Pro Upgrade = $64 versus $1600• Office 2003 Pro = $2 versus $400• SBS 2003 Device licenses = $40 versus ~$384• SMS Server 2003 = $45 versus $1219• SMS 2003 Client licenses = $30 versus $279• Publisher 2003 = $5 versus $150• Total = $204 versus $4032; Savings = $3828

Savings for 2006

• Windows XP Pro = $24 versus $600• Office 2003 Pro = $240 versus $5280• SBS 2003 Premium (5 licenses) = $60 versus

$1500• Total = $324 versus $7380; Savings of $7056

TechSoup savings for 2007Item TechSoup cost Retail cost Savings

SharePoint Designer 2007 $24 (2) $598 (2) $574

TechNet Plus Direct 1 User (2 years) $21 $1200 $1179

Office Pro Plus 2007 $80 (4) $1316+ (4) $1236+

Streets and Trips 2007 $40 (20) $800 (20) $760

OneNote 2007 $160 (20) $2000 (20) $1840

Vista Business Upgrade 32-bit $90 (9) $1800+ (9) $1710+

Small Business Server 2003 R2 $27 (SA) $1299 $1272

Systems Management Server 2003 R2 (with +10 licenses)

$27 (SA) $1309 $1282

Dreamweaver 8.0 $50 (2) $820 (2) $770

Cisco 24port 1Gb switch $264 $1649+ $1385+

Cisco Router for ADSL/Wireless $204 (3) $2550 (3) $2346

Totals $987 $15,139 $14,354+

Savings for 2008

• $0 <oXygen/> XML Editor (5)• Retail cost: $240 ($48x5)• $112 Cisco a/b/g Access Point (2)• Retail cost: $870 ($435x2)• Total: $112 versus $1110. Savings: $998

TechSoup savings for 2009Item TechSoup cost Retail cost Savings

Windows Vista Business Upgrade 64-Bit $150 (15) $3000 (15) $2850

TechNet Plus Single User (2 year) $21 $1200 $1179

Visual Studio 2008 Pro with MSDN Pro $48 $1000 $952

Quicken Premier 2008 (25 CD-ROMs) $90 $2000 (25) $1910

e-Skills360°: 10 Course Registrations $80 $480 $400

Sun Fire X4100 M2 x64 Server $450 (2) $2976 (2) $2526

Totals $839 $10656 $9817

If new versions of listed Microsoft products come out within 2 years, they are free. Shipping/handling is $27 or just download for free. Visual Studio comes with 2 years of MSDN Pro. There are no limits on how many times you can order the e-Skills360 courses.

Google for Non-Profits

• Google Grants, Google Apps, Maps & Earth, Checkout, Analytics, YouTube, Google Gadgets, Google News, Google Groups, Blogger, Google SketchUp

Google Apps

• http://www.google.com/a/help/intl/en/org/• Wiki; docs; email (7GB+); video (10GB);

calendars; text, video, and voice chat; etc.• $50/year/user; free for non-profits

YouTube

• Broadcast your cause to the world's largest online video community.

• Engage millions of potential supporters, volunteers, and donors and stimulate interest in your project through the power of online video.

• The option to drive fundraising through a Google Checkout "Donate" button.

YouTube: more info

• Premium branding capabilities and increased uploading capacity.

• Listing on the Nonprofit channels and the Nonprofit videos pages.

• Ability to add a Call-to-action overlay on your videos to drive campaigns.

YouTube: Requirements & FAQ• To become a YouTube Partner, you must meet these minimum requirements:• You create original videos suitable for online streaming.• You own or have express permission to use and monetize all audio and video content that you upload --

no exceptions.• You regularly upload videos that are viewed by thousands of YouTube users.• Please note: all uploaded videos are subject to the YouTube Community Guidelines and Terms of Use.• Why should I become a YouTube Partner? For more information on the benefits of becoming a partner,

please see the Partner Benefits page. How long does the application process take? If you already have an approved AdSense account, less than 24 hours. If you don't yet have an AdSense account, becoming a partner will take up to 3 days. How do YouTube Partners earn money? Our Partner Program is a revenue-sharing program that allows creators and producers of original content to earn money from their videos on YouTube. You can earn revenue from relevant advertisements that run against your videos using Google's proprietary technology. The program is free to join. How much money will I make? There are no guarantees under the YouTube Partner agreement about how much you will be paid. Please visit the case studies above for examples of partners who have done well with the program. What type of ads will run on my content? The ads we display on your YouTube channel are determined automatically by our system. They are based on a number of contextual factors relating to your video, such as video category, for example. I applied to become a YouTube Partner, but was not accepted. Why not? Applications are reviewed for a variety of criteria, including but not limited to the size of your audience, country of residence, quality of content, and consistency with our Community Guidelines and Terms of Use.

YouTube: websites

• http://www.google.com/nonprofits/youtubetutorial.html Tutorial on getting started

• http://www.youtube.com/nonprofits• http://www.youtube.com/watch?

v=TIdEnSkhA9A Broadcast Your Cause

Salesforce

• Customer Relationship Management (CRM)• Manage a wide range of constituents in one

place including donors, volunteers, board members, and more.

• Enterprise version: $125/user/month• Nonprofit version: Enterprise + unlimited tabs

& apps, 2,000 custom objects; 10 free licenses• Can get more licenses, but more difficult.

Salesforce: websites

• http://sites.google.com/site/nonprofitinthecloud/Home/salesforce

• http://www.salesforcefoundation.org/default-trial-signup

• http://www.salesforcefoundation.org/NonprofitStarterPack

• http://blogs.salesforce.com/nonprofit/2008/12/announcing-the.html

Salesforce: AppExchange

• One-stop-shop for software-as-a-service business applications.

• 800+ applications• With just a mouse and a Salesforce account,

you can easily find, test drive, and install hundreds of pre-integrated applications from the partner and customer community.

• http://www.salesforce.com/appexchange/

<oXygen/>

• <oXygen/> XML Editor for making websites and web applications.

• “We plan to help any non profit (including governmental) organizations that are active in any of the following domains: Ecology, Human Aid, Renewable Energy Sources.”

• Up to 5 free licenses and a discount on more.• http://www.oxygenxml.com/support_life.htm

Dreamhost

• Free Web hosting• Applies to a single shared hosting plan per

non-profit, hosted within only one account.• Domain registrations (other than any included

with the plan) are not eligible for any discounts.

• http://www.dreamhost.com/hosting-nonprofit.html

Grassroots.org

• Member organizations must be willing and able to provide information to Grassroots.org for the purposes of creating a case study or testimonial on this program.

• Member organizations must be willing and able to complete an annual survey.

• Member organizations must place a Grassroots.org banner on their homepage.

Grassroots.org Domain & Hosting

• Domain Registration: 1 year of domain registration for free.

• Free web hosting: Complete with 24/7 technical support via telephone, email, or live chat, and can support Content Management Systems (CMS) such as Drupal, Joomla, and Wordpress.

• 10GB disk space, 1000GB bandwidth, 100 mailboxes, 10 SQL databases, 10 FTP accounts.

Grassroots.org Web Dev & Design

• Web Building: The website builder comes complete with numerous backgrounds, stock images, and other customizable preferences.

• Web Design: Volunteer web design program pairs talented web-savvy volunteers with nonprofit organizations in need of assistance. Whether an organization is in need of a new site, or simply wants to revitalize their online presence, their designers are ready to help.

Grassroots.org Graphics Design

• Graphic Design: The volunteer graphic design program matches volunteer designers with organizations interested in developing graphic material for website and other purposes. Graphic designers work one-on-one with nonprofits to develop these materials.

Grassroots.org Languages

• Language Translation: Language translation program provides nonprofits with free access to an instant website translation service. With this service installed, one simple click allows a visitor to view a site in fifteen of the world's most popular languages.

Grassroots.org Search Engines

• SEO Consultation: By optimizing site content for search engines, nonprofits can reach new donors, volunteers, and clients with minimal investment of time and money. The Search Engine Optimization (SEO) program helps nonprofits to optimize their website's content through online educational materials and individualized consultations.

Grassroots.org Project Consulting

• Project Consulting: Social venture consulting program pairs talented MBA students from participating schools with nonprofits in semester-long project-based consulting partnerships. The program helps entrepreneurial nonprofits increase their organizational capacity by providing direct access to free business consulting.

Grassroots.org Phone Service

• Phone Service: Free phone service program provides nonprofits with a toll-free "virtual office" number, complete with extension and voicemail capabilities. The "virtual office" number can ring any phone (landline or cell), allowing organizations to connect with clients, volunteers, and donors--regardless of location.

• Provided by Phone.com and is free for one year. Includes 300 minutes/month.

Grassroots.org Content Filtering

• Content Filtering: The free content filtering tool will help you restrict unwanted content from any computer in your network.

• Customize restricted web content depending on your users and client-base. The tool helps build capacity for organizations looking to create a safe atmosphere for their client-base.

• Get one year of Cyclope's Content Filtering Software for free. Up to 15 users.

Grassroots.org User Monitoring

• User Monitoring: Grassroots.org's user monitoring tool will help you gather statistics on Internet and computer usage within your computing network. Comprehensive data is organized via charts and graphs, and allows you to check how much time is being spent using certain software or viewing certain websites.

Grassroots.org Online Marketplace

• Online Marketplace: Free online marketplace provides you with your own co-branded marketplace. By having your supporters do their online shopping at your marketplace, you will receive a percentage of the money that they spend shopping online.

MyHosting.com

• FREE Professional Web Hosting which includes a dedicated IP address, domain name, both Windows 2008 and Linux hosting platforms, generous storage, bandwidth, email accounts and all other standard Web hosting features.

• FREE Hosted Exchange Email as an alternative to the email accounts included with Pro Web Hosting package. Full Exchange seats with a free Outlook 2007 or Entourage 2008 license.

MyHosting.com

• FREE SharePoint Hosting with unlimited users and sub-sites to help team members and volunteers collaborate on projects.

• Requires a small text link back to the non-profit page on myhosting.com.

• http://myhosting.com/web-hosting/non-profit/

Things to Consider

• Real need for someone skilled in technology.• Lots out there, for those who know how to

find them.• Potential resistance in your organization.• “Hidden” costs and ROI.