Upload
khalid-tariq
View
466
Download
0
Tags:
Embed Size (px)
DESCRIPTION
Higher Colleges of Technology (HCT) is a system of 17 colleges across United Arab Emirates. HCT is the largest higher education institution in UAE with enrollment above 18,000 students. HCT has been using Banner by Ellucian from the early 90s. HCT uses Student, HR, Finance, Advancement, Flexible Registration modules of Banner system wide. Banner is centrally hosted for all of HCT campuses connected via Ankabut links. Over the previous several years HCT has created several enterprise applications around Banner to address the requirements of the institution. In this presentation we will discuss all the Enterprise Applications in use at HCT which integrate with Banner. We will also discuss some sample enterprise applications in detail and show how Banner works as a backbone for these applications.
Citation preview
ellucian® & Higher Colleges of Technology
&
Banner-enabled Enterprise Applications Ecosystem at Higher Colleges of Technology
ellucian® & Higher Colleges of Technology2
Ellucian introduction HCT overview Banner enabled enterprise
applications ecosystem Counselor services e-Advising and e-Registration e-Gradebook e-Attendance Dashboards and analytics Q & A
Agenda
ellucian® & Higher Colleges of Technology3
April 8, 2023
Major Trends in Higher and Further Education
Student Experience & Management
Services
Engaging Learners
Educational Access and Readiness
Accountability, Quality
Assurance & Outcomes
Globalization Transformative Technology
ellucian® & Higher Colleges of Technology4
April 8, 2023
Factors Driving Change in the Middle East
•A challenging economy that brings into sharp relief questions about efficiency, resources, institutional performance, and accountability
•Quality of service - student service comparison / better student management and engagement
Institutional Performance & Quality of Service
• Increased interest more focused on vocational education •Redirection to non traditional learning - placing more focus on the vocational part of HE Education Focused
•MOOCs and other open learning initiatives on course and their implications for program design, IT spend, and entrepreneurial alternatives to traditional education modelsFuture Readiness
•E-textbooks, mobile, and other technologies transforming the classroomStudent & Learning
Mobility
•Faster, more flexible access to information and services•Managing and keeping up with pace of technology change•Education experiences that set your institution apart
Constituents’ Expectations
•Pressure to attract and retain local students and minimize drop out rates•To create a knowledge –based economy
Student Retention and Workforce Development
ellucian® & Higher Colleges of Technology5
April 8, 2023
The Ellucian Difference
Higher Education Market Impact
• Significant resources• Education sector
expertise• Leading market position• Large, active client base • Global solutions
Long-Term Partnership
• Exclusive education focus
• Deep customer relationships
• Collaborative partnership
ellucian® & Higher Colleges of Technology6
April 8, 2023
Ellucian & The Higher Colleges of Technology
The Higher Colleges of Technology supports more than 20,000 students and 2,000 staff members over 17 campuses
We have been partners since 1995 and have worked closely to better support them to reach their goals
Technology has become an inherent part for both the management and operations of the institutions, enabling them to enhance their teaching and learning
HCT was quick to embrace the solution, continuing its path of adopting new technologies that will benefit its faculty, management, staff, and students
- HCT, Al Ain Men’s College
ellucian® & Higher Colleges of Technology7
April 8, 2023
Ellucian & The Higher Colleges of Technology
Established in 1988 – 4 colleges and 239 students
Today HCT is the largest institute in the UAE with : 17 colleges 20,000 + students 56,000 + graduates 2,000 + staff – 60 +
nationalities
ellucian® & Higher Colleges of Technology
&
Banner Enabled Enterprise Applications Ecosystem
ellucian® & Higher Colleges of Technology9
17 campuses with 20,000 + students 2,000 + staff from 60 + countries
Centralized Share Services Structure
ellucian® & Higher Colleges of Technology10
Banner Enabled HCT Ecosystem – An Overview
ellucian® & Higher Colleges of Technology11
HCT Enterprise Systems - Packaged
Student, A/R, Flex Registration, Finance, HR,
Advancement, Position Control
Curriculum Development System
Learning Management System
Business Intelligence
Portal Enterprise Architecture
Library Information SystemDocument Management
System
Scheduling Software Mehnaty (Job Search)
Enterprise Feedback Management
Payment Gateway
eText AggregatorsHelp Desk/Knowledge
Management
ellucian® & Higher Colleges of Technology12
HCT Enterprise Systems - In-houseCreative Eye:
Banner/Blackboard Interface
InTouch Communications
Manager
eAdvising and eRegistration
Grade BookEducation Without
BordersSearch and Save
Attendance Management System
Laptrack/iTrack Program Choice
Exam Scheduling eProcurement At Risk Students
Assessment Bank Test Services eCafeteria
Online Assessment Marking Workflow Services eGate
Quality Improvement System (Institutional Effectiveness
System)Counselor Services
eResources Procurement
Recruitment SystemAdditional Duties
SystemMid Term/Final
Feedback
ellucian® & Higher Colleges of Technology13
HCT Achievements Related to Banner
2005
• 1st in Middle East to upgrade to Banner 7
2008
• 1st outside US to upgrade to Banner 8 (3rd including US)
2009
• 1st in UAE to go live with Advancement
2010
• HCT became founding institution for Community Source Initiative
2012
• 1st in Middle East to implement Flexible Registration and TouchNet including E-Advising and E-Registration
2012
• 1st Code camp held in Middle East at HCT ADWC
ellucian® & Higher Colleges of Technology14
Enterprise Architecture in Process
Student wantsto enroll at HCT
Current High School Student Process
Higher Colleges of TechnologyLast change: 2-Sep-2012 5:09:44 PM
Type: EPC
Apply Online forCurrent High
SchoolApplication
NAPO StudentInterface
Applicant
Verify theapplication for
mandatorydocuments
NAPO StudentInterface
Revert back toApplicant for
more information
RecieveAdmission
CriteriaSystem Registrar
Admission &Enrollment
has output of
Applicant isRejected
Adds the eligibleapplicants toHCT approval
pool.
NAPO HCTInterface
Check eligibleapplicants
ApplicantApproved
System Registrar
ellucian® & Higher Colleges of Technology
&
Counselor Services – Special Needs Student
ellucian® & Higher Colleges of Technology16
HCT known for its care and service for special
needs students.
HCT has more than
300 special needs
students (increasing
every year) , 2 counselors
and 1 medical staff in each
campus.
Counselors tried using
Banner baseline
special needs tracking, but
could not meet the HCT
user requirements.
Requirements like
confidential notes, shared notes, easy tracking of
special needs ,
reports and the need for all to be in
one place with more
emphasis towards
secure data emergence of
Counselor Services.
HCT Built In-House
Application module -
Counselors find it very
user friendly and secure. It solved all their
problems of entering these info directly in
banner baseline forms.
2 major releases launched based on
enhancement requests from
the Counselors Committee.
Counselor Services - Background
ellucian® & Higher Colleges of Technology17
Counselors
Special Need Staff
Medical Staff
Application Roles
ellucian® & Higher Colleges of Technology18
Search Students
• Provision to search students based on wide array of parameters
• Serves as an entry point to the remaining features
Enter Counseling
Notes
• Only counselors can enter this notes. They can either keep the notes confidential or can share the notes with :• Campus
Counselors• Campus
Medical Staff• Clinical
Supervisor/Lead Counselor
• Management
Enter Medical Staff Notes
• Provision to enter medical notes.
• Provision to track presenting issue, primary issue etc.
• Register follow up actions.
• Upload medical documents.
• Can share notes with other medical staff or counselors.
Enter Meeting/Appoin
tments
• Option to arrange meetings with the special need students or/and the teachers teaching those students.
Enter Special Needs and Special
Need Notes
• Most used feature
• Can mark the special need.
• Medical Category associated with the special need.
• Services offered for the special need.
• Duration of the service.
• Special Need notes.
• Upload related documents.
Counselor Services - Features
ellucian® & Higher Colleges of Technology19
Class list integration – faculty and supervisors
can easily identify special need students and provide service
without delay.
Counselors are now more comfortable in
putting their confidential notes into the system.
Full history of special need students now
available in one place. Reporting is efficient.
Students feel more comfortable and secure in meeting and sharing
their problems with counselors and medical
staff.
Counselor Services played a major role in
making HCT one of the well known institution in Counseling & serving special need students.
Counselor Services - Benefits
ellucian® & Higher Colleges of Technology
&
e-Advising & e-Registration
ellucian® & Higher Colleges of Technology21
Baseline Banner provides screens to assign advisors to students and track advising comments
HCT Requirement was beyond that and needed a full e-Advising Application. Solution was built on top of Baseline Banner to:
Batch Advisor Assignment My Advisees Screen on Portal Use CAPP data to aid in advising and create “Registration
Plan” Audit Report to tally “Registration Plan” with “Actual
Registrations”
The Need of e-Advising
ellucian® & Higher Colleges of Technology22
Students
AdvisorsAcademic Services
e-Advising Users
ellucian® & Higher Colleges of Technology23
Advisor Assignment My Advisees Advising Plan Recommended
Schedule
e-Advising Modules
ellucian® & Higher Colleges of Technology24
Display of Complete program structure
Option to change and do what if
analysis.
Showing completed courses with grade
and In progress courses.
Option to select to do courses for plan.
Displays pre-requisites and status
completed/Not Completed
Can save multiple Registration plans.
Advisor and advisee can sign and confirm on a final plan which students can use for their E-registration.
Recommended Courses Available
schedule
e-Advising Features
ellucian® & Higher Colleges of Technology25
Block Registration (SFAREGS) model before.
In 2012, HCT decided to move to Online
Registration (Banner Flexible Registration) For
UG and PG students
Flex Reg. displays all available catalogs.
Customization done for showing only one relevant catalog by using a custom
form SZTVCTLG
“Register Online” link launched in Student’s My
profile
Student can register online Using advised plan, and recommended Schedule
The Need of e-Registration
ellucian® & Higher Colleges of Technology26
Online Course Registration
Course Catalog and Schedule
Online Registration
Setups
Student Logs In
Register / Proceed to Payment
Searches Course
Save the for future reference
Or logs Out
Register
No
Yes
Pay later
Credit Card
Proceed
TouchNet
(Bill – Client)
Credit Card /
Pay Later
CC Payment Details
Print Pay later Receipt
Print Payment Details
Advising
ellucian® & Higher Colleges of Technology27
ellucian® & Higher Colleges of Technology28
Advisor Assignment(Bulk)
ellucian® & Higher Colleges of Technology29
My Advisees Screen
ellucian® & Higher Colleges of Technology
&
e-Gradebook
ellucian® & Higher Colleges of Technology31
Banner baseline require to create assessment strategy for each CRN (section)
Faculties are not INB users. They use Web Interface for the all other Applications.
Banner baseline does not provide any approval workflow for assessment strategies and final grade submission.
Baseline grade book does not provide running average and grade.
Mid term Feedback – to identify at-risk students and give special consideration.
The Need for HCT e-Gradebook
ellucian® & Higher Colleges of Technology32
e-Gradebook Modules
Assessments
Strategy
• Assessment strategy created automatically based on course outlines.• Team Leader add Assessment's and submit it for approval.• Deans or Supervisor Approves and locks Assessments to enter grade• Once approved, it is locked.
Grade Entry
• Teacher enter Grades
Grade Appro
val
• Teacher submits grades. • Deans or Supervisor Approves
ellucian® & Higher Colleges of Technology33
e-Gradebook – Integration with Other Systems
ellucian® & Higher Colleges of Technology34
COURSE TEAM LEADERS
COURSE SUPERVISORS / COURSE DEAN
TEACHERS GRADEBOOK ADMINISTRATORS
STUDENTS
e-Gradebook Roles
ellucian® & Higher Colleges of Technology
&
e-Attendance
ellucian® & Higher Colleges of Technology36
The Need for HCT e-Attendance
Attendance System not available in Banner till version 8.
With student based funding model,
attendance data is very crucial for
audit.
In 2009,HCT built in house
central attendance
management system used
by HCT faculty to
track attendance
and attendance warnings for the students.
2 major releases launched based on
user feedback.
Recently launched alternate interface through
smart card also.
Good Feedback
from External System
Auditors.
ellucian® & Higher Colleges of Technology37
e-Attendance Features
Only faculty teaching the section can mark attendance.
Locked after 5 working days from schedule date.
Present, Absent, Late & Late Absent.
Schedule of the sections read from Banner , attendance
periods generated for dates within the teaching weeks of
the semester.
Holidays and semester breaks handled.
Warning % calculated and updated on marking of
attendance, displayed on attendance entry screen.
Reminder pop up for faculty in portal.
Weekly attendance reminder email for faculty and
supervisors.
Pop up for students to acknowledge warning %.
Pop up for students to view absent periods, enter absence
reason which is emailed to faculty.
Recently started sending attendance warnings as SMS
also to students.
Campuses can manage the pop up & SMS text – Warning
Settings.
Attendance related Email alerts for students, faculty,
advisors, section supervisors, course supervisors etc.
Option to print warning letters.
Option to track various type of comments by different staff
roles - helps in proof submission and reference.
Batch Comments Entry feature available.
System integrated with Class List.
Attendance Search available.
ellucian® & Higher Colleges of Technology38
ellucian® & Higher Colleges of Technology
&
Analytics and Dashboards
ellucian® & Higher Colleges of Technology40
Admissions Dashboard Current Term Dashboard
ellucian® & Higher Colleges of Technology41
Student Enrollment Confirmation
ellucian® & Higher Colleges of Technology
&
Q & A
Thank you.