Time Management

Here are the 9 Main Points you have written to remind you how to Manage Your Time

1 The Present 2 86,400 3 Tick When I Should Tock?4 Am I Working My “A’s” Off? 5 Overcome Delays 6 Pacing7 Take the Offensive With a Planner8 Be Realistic in your GOALS9 Is The Jar Full?

IntroductionImportance of Time ManagementPurpose to TMTechniques/Tools for TMWork life Balance

Contents

Time Management is a set of related commonsense skills that help you to use your time in the most effective and productive way possible.

The three “Eff” words are Effective – having a definite or desired effect Efficient – productive with minimum waste or, Effortless – seemingly without effort; natural, easy.

Personal Time Management is about winning these “ Eff ” words: making them apply on us and our daily routines.

1. Introduction

Your Time is a Present

2. Importance of TM

Time is a Non Renewable Resource

Once it is gone, it is gone.You will never see this moment again

$86,400Year

MonthDay Hour

Seconds

Mili-Seconds

3. Purpose of TM

Complete work in duty time other wise

Burdon Stress

Cont…

Work Life Balance

Be Productiv

e

Be EfficientBe

Realistic

Fix time Fix Resources Max. Output

SpecificMeasurableAction orientedReasonableTimely framed

Targets/goals achieve in given time

Am I trying to Tick when my Body Wants to Tock?

Circadian Rhythms

Maximize your EfficiencyWork With Your Body Cycles-not Against Them

If we learn to listen to our bodies, we can work with these natural rhythms instead of fighting them.

We can make more efficient use of our time by scheduling certain activities at certain times of the day.

3. Purpose of TM

Economist Vilfredo Pareto identified the 80/20 Rule. In any list of tasks, 80% of the importance lies in

20% of the list. 20% of your efforts produce 80% of the results

4. Techniques/Tools for TM

The 80/20 RuleWhere are you?

You’re in your 80% if you’re:

Working on tasks other people want you to, but have no investment in them

Frequently working on tasks labeled “urgent”

Spending time on tasks you’re not good at

Complaining all of the time

You’re in your 20% if you’re:

Engaged in activities that advance your overall purpose in life

Doing things you have always wanted to do or that make you feel good about yourself

Working on tasks you don’t like, but you’re doing them know they related to the bigger picture

SmilingImplementing the 80/20 Rule

How would prioritize this list of daily tasks?

Write the underlined word of the tasks which would be on your

“A” List“B” List“C” List"D" Lst

1. Call Head office for check clearance.2. Product verification report.3. Make a demand for Telephone set for office.4. Email to merchant for the confirmation of running order.5. Request IT to renew the factory card .6. Received packing list to perform audit.7. Make a traveling voucher. 8. Update the data regarding respective unit of auditor .9. Prepare Trim & accessory card for new induction.10. There is a meeting with division head.4, 2, 9,10, 6, 8, 1, 3, 5, 7

An Activity

“A” LIST12

“B” LIST345

“C” LIST678910

Are you working your “A’s” Off?

ORDo You Have Delay Fever?

Why is “Delay Fever” as common as the cold?The “A” tasks may :

Produce minimal endorphins – develop conditional response/pleasurable for you

Be too threatening because of the possibility of failureBe too threatening because of the possibility of successI have plenty of time.Affect of Time Wasters.

5. Overcome Delays

Time Wasters

VDO

1. Leaving tasks unfinished2. Irrelevant responsibility3. Poor communication4. Incomplete information5. Travel.6. Checking duty time.7. Smoking.

Time Wasters8. Telephone interruptions9. Using smart phones10. Drop-in visitors11. Lack of self-discipline12. Paperwork.13. Gossips during audit.

LQ= Leisure time/540

Do your Work with PACEProperlyAssess CleanEnergy

Methodology Implement in your daily work: Estimate.Subtract 15%.Set a timer.

6. Pace

Prep Work Strong

Final Audit Strong

Trim/

acc. card

s

File complet

e

Product Verification Report

Walk Throug

h

Productive work with PACE

Confidence &

Efficiency

External FailuresOrg. Goal

Satisfaction

• See the big picture• Plan ahead to avoid

“11th Hour” efforts• Be time efficient• Be proactive rather

than reactive• Keep your planner

handy

A planner helps you:

7. Take Offensive with Planner

Set goals & make action plans.Be Realistic to them.Use the system SMART when setting your

goalsS = SpecificM = MeasurableA = Action-orientedR = Realistic or ReasonableT = Time Phased

8. Be Realistic to your GOALS

Is the Jar Full ?VDO

9. Is the Jar Full?

The point is this:

Put the Big Rocks in First

An important part of making these strategies work is the daily reminder.

Take the time to place each of these eight Post-its in conspicuous places such as your alarm clock, refrigerator, television, and bathroom mirror to serve as a constant reminder.

Don’t Forget

Time management is important to different individuals for different reasons. 1. Make sure you have time for all your important

activities2. Give structure to your days and weeks.3. Assist in setting goals.4. Assist in planning for the routine works.5. Assist in determining priorities of your daily tasks.6. Increase Productivity.7. Sense of achievement.8. Reduction of stress.

What can we achieve?