Keys to Successful Collaboration

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  • 1Keys to Successful Collaboration:Corporate & Foundation Relations

    andSponsored Projects

  • 2Santa Clara University

    Margaret McCarthyDirector of Corporate & Foundation Relations

  • 3Santa Clara University

    Founded in 1851, SCU is a comprehensive Jesuit, Catholic university offering its more than 8,600 students rigorous undergraduate curricula in arts and sciences, business, theology and engineering, plus masters and law degrees, engineering Ph.D.s, and graduate studies through its Jesuit School of Theology. Distinguished nationally by one of the highest graduation rates among all U.S. masters universities, Californias oldest operating higher-education institution demonstrates faith-inspired values of ethics and social justice.

  • 4Loyola Marymount University

    Noelle A. GervaisExecutive Director of Development, Corporate & Foundation Relations

  • 5Loyola Marymount University

    Founded in 1911, LMU is a premier Catholic university rooted in the Jesuit and Marymount traditions. With more than 5,500 undergraduates and 3,300 graduate and law students, LMU is the eighth-largest of the nations 28 Jesuit colleges and universities. LMU understands and declares it mission to be the encouragement of learning, the education of the whole person, the service of faith and the promotion of justice.

  • 6Why were collaborating

    Tales of collaboration and cooperation between the Development and Sponsored Projects Offices

    Lessons learned: Some painful, but always instructive

    Discover benefits of collaboration over competition

  • 7 Maximize fundraising potential through collaboration

    Secure more gifts and grants

    Help JAA leaders understand the importance of communication and collaboration

    Raise the profile and distinctive brand of U.S. Jesuit institutions

    Why were collaborating

  • 8Sharing our experiences

    Ways weve bumped into our SPO colleagues

    Becoming colleagues with a shared vision

    Show me the MONEY!

  • 9Sharing our experiences

    Lets learn from each other: What works and what doesnt?

    How has collaboration been fostered or thwarted on your campus?

  • 10

    Our common ground

    Why are Jesuit campuses worthy of support? Talented faculty Faculty/student ratio Ethical research Dedication to social justice Advanced facilities and

    state-of-the-art labs Productive community

    volunteer force Talent pool for

    local employers

  • 11

    Our common ground

    Working together, SPO and Development will Secure resources Advance Jesuit

    higher education Maintain outstanding

    scholarship in competitive higher education markets

  • 12

    Common purpose, distinct missions

    What makes us different and what unites us?

  • 13

    Collaboration trumps conflict because

    Collaboration helps end turf wars Its important to know who gets credit

    (honoring both units contributions)Collaboration = ProductivityWhy? Because collaboration

    Breaks down bottlenecks Limits time delays that can trap projects Increases solicitations and grant applications Shares information and empowers fundraisers

  • 14

    Common purpose, distinct missions

    Collaboration grows when Communications are

    regular and honest We recognize the strengths

    of each office We realize that both

    offices serve distinct campus constituents

    We understand different reporting structures for each office

  • 15

    Understanding the difference

    Each office has a distinctive culture

    Development Culture Establish and sustain relationships Metrics: Fundraising, revenue goals,

    performance expectations The business unit in academia: Goals similar to

    industry or corporate cultures

  • 16

    Understanding the difference

    SPO Culture Serves and supports faculty: Research, training,

    public service Metrics: Grants awarded, funds distributed Customer service orientation: Faculty members

    best friend within the academic culture

  • 17

    Reporting structures: Development

    Division within the Development Office; reports to VP for Advancement

    Metrics: Proposals and solicitations, proposals submitted, number of proposals funded, number of new donors

    Timeline: Fiscal year rather than academic year

  • 18

    Reporting structures: SPO

    Provosts Office, the academic arm of campus Metrics: Grant and government applications, grants

    funded, grant funds under management/grant funds disbursed

    Timeline: Academic year and/or multiyear grant cycle

  • 19

    Primary relationships

    Who and what do you know?

  • 20

    Development knows

    Who: University alumni, corporate alumni and

    corporate executives Private, family and community foundations Government relations: congressional appropriations

    and elected local, county, state and national representatives

    What: History of the University, campus facts, industry

    and philanthropy trends, endowment returns

  • 21

    SPO knows

    Who: Government agencies: National Science Foundation,

    National Endowment for the Humanities Government departments: Energy, Defense,

    Homeland SecurityWhat: Faculty research Intellectual property issues Human subjects Compliance

  • 22

    SCU Sponsored Projects

    A view through the Sponsored Projects lens

  • 23

    SCU Sponsored Projects

    You say tomato and I say

    CFR = Code of Federal Regulations Stewardship translates into award administration Gifts and grants translate into grants, cooperative

    agreements and contracts Institutional commitment translates into cost-share

  • 24

    SCU Sponsored Projects

    Combined pre- and post-award office: Cradle-to-grave responsibilities

    Specialty: Projects with lots of administrative red tape

    SPO reports to the Associate Provost for Research Initiatives

  • 25

    SCU Sponsored Projects

    Process Faculty prepare narratives SPO prepares budgets,

    required documents; submitsAward SPO negotiates award, sets up

    accounts, monitors expenses, prepares financial reports

    Announces notable awards on campus

    Contacts Development, Marketing & Communications

  • 26

    SCU Sponsored Projects

    SPO = Budget Guru What does the project really cost? Post-award implications What is the institutional

    commitment? Covers total costs? Sufficient to complete the project?

    Campus resource for complex CFR proposals

  • 27

    SCU Sponsored Projects

    SPO Roles Support Faculty research Ensure compliance

    Honor sponsors terms and conditions

    Accurate award administration

  • 28

    SCU Sponsored Projects

    The evolution of collaboration Initially, few interactions

    between the offices Foundation requirements:

    Primary contact Campaign directive: Establish a

    relationship with Development Shared projects, regular

    communication, effective collaboration

  • 29

    SCU Sponsored Projects

    SPO doesnt want to administer awards unnecessarily

    If an award doesnt meet the SPO criteria, theyre delighted to send it to CFR!

    SPO provides regular updates to CFR on awards it administers that were solicited through Development

  • 30

    Examples of collaboration

    Sharing a common goal Setting defined roles Communicating

    time-sensitive information

    Appreciating roles of each unit

    Reconciling grant/gift reports

  • 31

    LMU CFR and ORSP focus areas

    CFRUniversity-wide focus Presidential priorities Deans priorities Unrestricted in nature

    ORSPDefined scope of work Project-specific Faculty-specific Contractual in nature

  • 32

    Grant Award vs. Gift

    Gift Unrestricted purpose Minimal requirements Minimal reporting Irrevocable Examples:

    Endowments Capital Scholarships Professorships

    Grant Award Govt. contracts/grants and

    selected foundation grants Specific deliverables Return of unexpected funds Intellectual property rights Restricts publication Restricted reporting/fiscal

    budgeting Requires sponsor approval

    to modify budget Indirect cost rate

  • 33

    LMU CFR and ORSP focus areas

    The Gray Zone Interdisciplinary project Request For Proposal Management of relationship vs. project

  • 34

    Case Study Examples

    LMU Life Sciences Building Howard Hughes Medical Institute W. M. Keck Foundation

    SCU Lilly Luce Foundation Government Relations

  • 35

    Share your stories

  • 36

    Lets continue the collaboration

    SCUMargaret McCarthy, Director, Corporate & Foundation Relations 408-554-4005

    LMUNoelle A. Gervais, Executive Director of Developm