How to Deliver Dynamic Presentations

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Presented at FEDSPUG & WSPDC July 2012

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1. How To Deliver DynamicPresentationsVideo Recording:https://vimeo.com/47725816 2. @meetdux #BeDynamic 3. Session Objectives After completing this session, you will learn practical techniques to bettercommunicate and reinforce your message while engaging the audience In addition,you will learn how to: Employ an effective four-step method to create presentation materials Develop the best approach for delivering technical demonstrations Speak publicly in a convincing, confident and concise style Identify and apply key skills of effective public speaking Keep the audience focused on you and your message Design interactive questions to engage your audience@meetdux #BeDynamic 4. Meet Dux@meetdux #BeDynamic 5. Rules of Engagement Kindly turn your cellphones to silent Tweet away We will have a 5-10 minute break halfway through the session Feel free to ask questions Take as much notes as you can and reflect on what tips/techniques you canapply for your presentation Anything else?@meetdux #BeDynamic 6. Agenda Intentional Preparation Session Opening Delivering Your Session Session Closing Questions & Answers @meetdux #BeDynamic 7. Four Key Steps to Develop Your Presentation @meetdux #BeDynamic 8. Write a Catchy Abstract You had me @ Hello A short, relevant title is important When using numbers, make sure its no more than 7 Define tangible benefits in the description Include measurable & achievable steps What are the takeaways? Specify target audience @meetdux #BeDynamic 9. Understand How Attendees Learn@meetdux #BeDynamic 10. Pop Quiz: How Much Can You Remember? @meetdux #BeDynamic 11. Pop Quiz: How Much Do You Remember?@meetdux #BeDynamic 12. Pop Quiz: How Much Can You Remember? @meetdux #BeDynamic 13. Pop Quiz: How Much Do You Remember?@meetdux #BeDynamic 14. Identify Main Points Adults learn & remember when content is presented in a structured story Identifying main point of each slide helps you present a series of slides in aconnected way Stick to whats important to the attendee Visually highlight keywords or phrase Use repetition to reinforce key concepts@meetdux #BeDynamic 15. Apply Structured Development Presentation framework Pain/Need > Solution > Call to Action Title > Overview > Agenda > Content > Summary Slide content guidelines No complete sentences 3 major bullets + 3 sub-bullets max per slide Minimum 18 pt font size 1 slide 3 mins @meetdux #BeDynamic 16. Amount of Content vs Retention Rate Amount of Content 3 bullet points x 3 sub-bullet points = 9 points per slide 20 slides per hour x 9 points = 180 points Which key points from your presentation would you want attendees toretain?@meetdux #BeDynamic 17. Address Various Learning Styles Visual Kinesthetic Pictures Interactions Video Convey feelings and emotions Graphs Auditory Let me tell you how this works @meetdux #BeDynamic 18. Example: Address Various Learning Styles@meetdux #BeDynamic 19. How to Prepare for Your Technical Demo Showcase practical and useful scenarios thats hard to find elsewhere Record your technical demo (http://camtasia.com) Have backup demo environment Plan A: Your own machine Plan B: A backup machine Plan C: Make your demo available in the cloud (http://cloudshare.com) Plan D: Have the recording of your demo available at all times@meetdux #BeDynamic 20. Aggregate All Your Presentation Materials Provide external resources Use URL shortener (http://bit.ly) Related sessions Make your presentation materials readily available on speaker portal ifapplicable Slide deck Presentation recording Templates, codes and other artifacts@meetdux #BeDynamic 21. Create Buzz on Social @meetdux #BeDynamic 22. Agenda Intentional Preparation Session Opening Delivering Your Session Session Closing Questions & Answers @meetdux #BeDynamic 23. Bill CLinton 1@meetdux #BeDynamic 24. 5 Roles of a Presenter@meetdux #BeDynamic 25. Communication Signals @meetdux #BeDynamic 26. Phase 1: Setting the Scene Conduct a dry run of your presentation Be at your session venue at least 45 mins prior to your session Setup your machine Mic check Distribute peripheral materials A well set-up room conveys Professionalism Authority Care @meetdux #BeDynamic 27. Phase 2: Welcome Your Guests Your initial welcome and greeting sets the tone for the session Exercise your Host role Smile! Hi! Come on in, Im Dux and welcome to the Office 365 session. Assist with settling in guide attendees to sit in front Remember attendees have fears and reservations Am I in the right session? They are unsure about you@meetdux #BeDynamic 28. Knowing Your Audience @meetdux #BeDynamic 29. Phase 3: Your Opening Pitch @meetdux #BeDynamic 30. Whats Your Opening Hook? In the first 180 seconds, the attendees are Looking for you to lead Evaluating your credibility Determining if they should listen to you or not Capture their attention immediately Begin with a relevant quote Ask a question Share a statistic or fact For more info: http://spgur.us/zANRWD@meetdux #BeDynamic 31. Establish Your Expertise Provide quick verbal resume upfront Be confident, you are the expert The audience wants you to succeed Nobody wants to hear your life story thefirst time they meet you Never, ever do the following I am new to this so bear with me Dont apologize Be antagonistic or offensive @meetdux #BeDynamic 32. Set Realistic Expectations Describe what the session is about upfront Some attendees expect more or different than what will be presented Make sure you have the right audience Define ground rules Only one person speaking at a time Questions that are not directly related will be discussed offline Turn cellphones off Q+A will be at the end @meetdux #BeDynamic 33. Agenda Intentional Preparation Session Opening Delivering Your Session Session Closing Questions & Answers @meetdux #BeDynamic 34. Effective Presentation Techniques @meetdux #BeDynamic 35. Facilitate Engagement Key is to constantly provide mental activities that promote informationprocessing Embedded questions are a powerful tool Helps retention Keeps attendees alert Provides alternative views Creating a facilitative environment requires a strategic use of Question type Question direction Question structure @meetdux #BeDynamic 36. Manage Questions Types of questions Open-ended no single correct answer Close-ended seeks a definitive answer Direction of questions Rhetorical you intend to answer yourself Can a Project 2010 Group directed at everyone resource sheet be Targeted directed to a specific person synchronized with Structure of questions SharePoint Dux, 1. Question what do you think?2. Pause3. Response @meetdux #BeDynamic 37. Managing Responses Reward the response If correct great answer If incorrect find value in response Restate the response Let the entire room hear the response Respond with feedback Explain why its correct, incorrect or not what youre looking for You Dont Know What You Dont Know Dont make stuff up! Look for the answer @meetdux #BeDynamic 38. Utilize Analogies @meetdux #BeDynamic 39. Share Experiences Describe pain points Be one with the audience Share proven practices Make sure you provide related resources Promote lessons learned @meetdux #BeDynamic 40. Presentation Delivery Tips Overcoming stage fright Realize that its normal Practice, Practice, Practice Engage with audience before the session How can you minimize speech hiccups? Ummm Ahhh You know . Preparation is key Its okay to pause Movement Stuck on the podium Pacing @meetdux #BeDynamic 41. Agenda Intentional Preparation Session Opening Delivering Your Session Session Closing Questions & Answers @meetdux #BeDynamic 42. Formal Closure is Important Attendees need to get a sense of completion Thats why you cant have too many slides Call to Action Session Summary Review session objectives Provide your contact info Encourage attendee to fill outsession evaluations @meetdux #BeDynamic 43. Engage Beyond the Session Encourage the attendees to connect with you after the session Further questions may be addressed Network After hour events Social media @meetdux #BeDynamic 44. Agenda Intentional Preparation Session Opening Delivering Your Session Session Closing Questions & Answers @meetdux #BeDynamic 45. Resources Tools Screen recording http://camtasia.com Cloud-based VM http://cloudshare.com Scheduling Tweets http://twaitter.com Embedding Tweets in PPT http://spgur.us/ppttweets Books Slideology Speaking is an Audience-Centered Sport Confessions of a Public Speaker Active Learning: 101 Strategies to Teach Any Subject @meetdux #BeDynamic 46. Questions @meetdux #BeDynamic 47. Session Summary Youve learned practical techniques to better communicate and reinforceyour message while engaging the audience In addition, youve learned how to: Employ an effective four-step method to create presentation materials Develop the best approach for delivering technical demonstrations Speak publicly in a convincing, confident and concise style Identify and apply key skills of effective public speaking Keep the audience focused on you and your message Design interactive questions to engage your audience@meetdux #BeDynamic 48. Thank You