Effective Presentations Skills

Agenda

� Introduction

� Planning Your Presentation

� The Presentation Sequence

� Creating Effective Visual Aids

� resentation Techniques

� Practice

“Great speakers aren’t born, they are trained.”

Presenting is a Skill…

Developed through experience

and training.

#1 Fear

� Feared More Than Death!

� THE FACTS: Shaky hands, blushing cheeks, memory loss, nausea, and knocking knees

� NORMAL!

Causes of the Anxiety

� Fear of the Unknown OR Loss of Control

� Fight or Flight Mode

� No Backup Plan

� No Enthusiasm For Subject

� Focus of Attention

Definitions

Presentation

� “Something set forth to an audience for the attention of the mind “

Effective

� “…producing a desired result”

Effective Presentations

� Control Anxiety – Don’t Fight It

� Audience Centered

� Accomplishes Objective

� Fun For Audience

� Fun For You

� Conducted Within Time Frame

Why Give A Presentation?

Two Main Purposes

1. Inform

2. Persuade

3. Educate

Part 2:Planning Your Presentation

Planning Your Presentation

1. Determine Purpose

2. Assess Your Audience� “Success depends on your ability to reach

your audience.”

� Size

� Demographics

� Knowledge Level

� Motivation

Planning A Presentation

3. Plan Space

� Number of Seats

� Seating Arrangement

� Audio/Visual Equipment

� Distracters

4. What Day and Time?

� Any Day!

� Morning

More Planning

5. Organization

� Determine Main Points (2-5)

� Evidence

� Transitions

� Prepare Outline

Organizing Your Presentation

Organizational Patterns

� Topical

� Chronological

� Problem/Solution

� Cause/Effect

Presentation Outline

� Keyword Reminders

� Conversational Flow

� Flexibility

� More Responsive to Audience

Part 3:The Presentation Sequence

#1: Build Rapport

� … relation marked by harmony or affinity� Audience members who trust you and feel

that you care

� Start Before You Begin� Mingle; Learn Names

� Opportunity to reinforce or correct audience assessment

� Good First Impression

� People Listen To People They Like

#2: Opening Your Presentation

� Introduce Yourself – Why Should They Listen

� Get Attention, Build More Rapport, Introduce Topic� Humor

� Short Story

� Starling Statistic

� Make Audience Think

� Invite Participation

� Get Audience Response

#2…Completing the Opening

� Clearly Defining Topic

� If Informative…� Clear parameters for content within time

� If Persuasive…� What’s the problem

� Who cares

� What’s the solution

� Overview

#3: Presenting MainPoints (Solution)

� Main Point-Transition-Main Point-Transition-MainPoint…..

� Supporting Evidence

� Examples

� Feedback & Questions From Audience

� Attention to, and Focus on, Audience (Listening)

#4: Concluding Your Presentation

Goal

� Inform audience that you’re about to close

� Summarize main points

� Something to remember or call-to-action

� Answer questions

“Tell ’em What You Told ‘em.”

Part 4: EffectivePresentation Techniques

Presentation Style

3 Elements

1. Vocal Techniques

� Loudness

� Pitch

� Rate

� Pause

� Deviations From the Norm for Emphasis

Presentation Style (con’t)

3 Elements

2. Body Language

� Eye Contact, Gestures, Posture

3. Use of Space

� Can Everyone See You?

� Movement

Common Problems

� Verbal fillers

� “Um”, “uh”, “like”

� Any unrelated word or phrase

� Swaying, rocking, and pacing

� Hands in pockets

� Lip smacking

� Fidgeting

� Failure to be audience-centered

5 Presentation Tips

1. Smile

2. Breathe

3. Water

4. Notes

5. Finish On Or Under Time

Part 5:Creating Effective Visual Aids

Visual Aids

� Enhance Understanding

� Add Variety

� Support Claims

� Lasting Impact

Used Poorly…A Distraction…Ineffective Presentation

Visual Aids - Examples

� PowerPoint Slides

� Overhead Trans

� Graphs/Charts

� Pictures

� Films/Video

� Flip Charts

� Sketches

Visual Aids Should…

� Supplement presentation

� Outline of main points

� Serve audience’s needs, not speaker’s

� Simple and clear

Main Point 1: The Purpose of Using Visual Aids

� Visual aids support your ideas and improve audience comprehension of your presentation

� Visual aids add variety to your presentation by giving the audience a break from listening and letting the see something

� Visual aids help illustrate complex ideas or concepts and are helpful in reinforcing your ideas

Visual Aids

� Improve comprehension

� Add variety

� Illustrate complex ideas

Be Visible

� Titles should be 38-44 pt. font size

� Text should be 28 pt font size

� Use color wisely

� Contrasting colors