Download pdf - Effective Meeting Skills 2-3-10FINAL-1 - Dartmouth Collegecfm404/Effective Meeting Skills 2-3... · 2010-02-09 · Effective Meeting Skills ALC Pre‐Reading February 3, 2010 1 Productive

Transcript
Page 1: Effective Meeting Skills 2-3-10FINAL-1 - Dartmouth Collegecfm404/Effective Meeting Skills 2-3... · 2010-02-09 · Effective Meeting Skills ALC Pre‐Reading February 3, 2010 1 Productive

EffectiveMeetingSkills

ALCPre‐Reading February3,2010 1

ProductiveMeetings

Productivemeetingsfollowastandardformat.Byfollowingasetplan,timeisspentmoreefficientlyandeveryonewhoattendshasasimilarexpectationofthemeeting.Standardelementsofameetingformatinclude:

Clearlydefinedroles, Asettimedagendapreparedaheadoftime, Meetinggroundrulesthathavebeenagreeduponbytheteam.

MeetingRoles

BuildingaGoodAgenda

LEADER: Preparesagenda Movesagenda Elicitsparticipation

Theleaderofthemeetingshouldbetheleaderforamonthorasetperiodoftimetoensurefollowthroughandcontinuityonaphaseofimprovement.

RECORDER: Preparesavisualrecordofthemeetingforthegroup,andnextactionlist. Usesflipchartstohighlightdecisionsandnextsteps.Theflipchartscanbedisplayedinadesignatedplaceafterthemeeting.

Ifthetechnologyisavailable,therecordercantypenotesdirectlyonacomputerduringthemeetingandthendistributethenoteselectronically.Ideally,thecomputerisalsoconnectedtoaLCDprojectorduringthemeetingssothateveryonecanfollowalongwhilethenotesarebeingtypedthustheLCDbecomesthe“electronic”flipchart.

TIMEKEEPER: Verballyannouncesamountoftimeremainingandwhentimeisup. Giveshalf‐wayandoneminutenoticesforagendaitemsbeingdiscussed.

FACILITATOR:

Helpstomanagegroupprocess Balancesparticipation Keepsgroupfocusedonobjectives

Page 2: Effective Meeting Skills 2-3-10FINAL-1 - Dartmouth Collegecfm404/Effective Meeting Skills 2-3... · 2010-02-09 · Effective Meeting Skills ALC Pre‐Reading February 3, 2010 1 Productive

EffectiveMeetingSkills

ALCPre‐Reading February3,2010 2

Theagendaisanimportantpartofyourmeeting.Itshouldbesentoutandreviewedbytheteammembersbeforethemeetingsothatallmembersarepreparedfortheworkthatisexpectedtobeaccomplished.Itemsofworkforthemeetingarelistedandassignedtoresponsiblepersonssothateverymemberoftheteamknowswhatinformationhe/sheisresponsibletobringtothemeeting.Duringthefirstpartofthemeeting,meetingrolesareclarified/assigned.Thishelpsyoutostayontaskbeforeyougetstarted.Follow‐uptasksareneverassignedtoabsentteammembersbecauseitdoesn’tallowfordiscussionortrueownershipofthetask.Ifsomeoneisunabletoattendmeetings,butiswillingtotakeonatask,thatshouldbeannouncedtotheteamonlyifafirmcommitmentismadebytheabsentteammember.Therecorderliststhespecificaction/itemsandpersonsresponsibleforeachitemintheminutesofthemeeting.Thislistisusedtogeneratetheagendaforyournextmeetingandhelpsyouteamknowwhotofollowupwithforactionitems.Everymeetingshouldbeevaluatedforitseffectiveness.Thisshouldhappenthelastfewminutesofthemeeting.Thosescoringshouldbepreparedtoexpresswhytheyscoredinthewaytheydid.Usingascaleof0‐10with10beingthebestmeetingeveranddescribingwhatwentwellandwhatcouldbeimprovedhelpsdevelopopencommunicationamongtheteamandprovidefeedbackonthemeetingprocess.

ASampleMeetingAgenda:

Page 3: Effective Meeting Skills 2-3-10FINAL-1 - Dartmouth Collegecfm404/Effective Meeting Skills 2-3... · 2010-02-09 · Effective Meeting Skills ALC Pre‐Reading February 3, 2010 1 Productive

EffectiveMeetingSkills

ALCPre‐Reading February3,2010 3

ExamplesofMeetingGroundRules:

Meetinggroundrulesthatareestablishedbythemeetingteamhelptheteammoveforwardintheirthinkingandworkespeciallywhentheygettotheplacewhendifficultissuesaretobediscussedordecisionsmade.

Bepresentandreadytobeginontime.(Arriveearlytostartontime.) Nosideconversations. Cutofflengthydiscussionsandassignofflineactionsasnecessary. Assignaleader,facilitator,recorder,andtimekeeperatthebeginningofeachmeeting. Haveandfollowanagenda‐addtimesforeachagendaitem. Ifyouoppose,youmustpropose. Assignactionitemsonlytopeoplepresentatthemeeting. Chooseactionitemduedateswith80%confidence. Strivefor100%ontime,butprovideadvancewarningifanactionitemwillnotbecompletedontime. Useprocesscheck,“Isthiswhatwewanttobediscussingrightnow:Shouldthesubjectbetakenofflinefromhere?”

Ifthingsgetheated,focusonthesituationorissue,nottheperson. Respectforeachothernomatterhowcontentiousthetopic.

Adopted from Scholtes Peter R, Joiner Brian L, Streibel Barabara J. The TEAM Handbook, 3rd Edition, Oriel Incorporated, Madison, WI, 2003 (from the Dartmouth Clinical Microsystem http://dms.dartmouth.edu/cms/toolkits/getting_started/) By - Dorothy A. Bazos, RN, PhD, Director Community Engagement, Prevention Research Center at Dartmouth, The Dartmouth Institute for Health Policy and Clinical Practice Go to: www.clinicalmicrosystem.org and click “Toolkits - Getting Started” to find meeting cards to support the meeting roles.


Recommended

GROUND HANDLING - Inspire Academy · 29 Soft Skills Training – Interview Skills 30 30 Soft Skills Training – Effective Teamwork 31 31 Soft Skills Training – Meeting Management
GROUND HANDLING - Inspire Academy · 29 Soft Skills Training – Interview Skills 30 30 Soft Skills Training – Effective Teamwork 31 31 Soft Skills Training – Meeting Management Documents
Effective planning skills
Effective planning skills Leadership & Management
Soft skills & effective communication skills
Soft skills & effective communication skills Career
Welcome to “Effective Meeting Skills” Dr. Karima Zaid
Welcome to “Effective Meeting Skills” Dr. Karima Zaid Documents
Effective meeting skills presentation by Dr. Salma Kannani
Effective meeting skills presentation by Dr. Salma Kannani Business
Effective Studying Skills
Effective Studying Skills Education
Effective Meeting Skills - Home | Association for ... Hardm… · Effective Meeting Skills INTRODUCTION Effective meetings are crucial to ensure that teams stay on schedule. The more
Effective Meeting Skills - Home | Association for ... Hardm… · Effective Meeting Skills INTRODUCTION Effective meetings are crucial to ensure that teams stay on schedule. The more Documents
Effective Interviewing Skills
Effective Interviewing Skills Career
Effective reading skills
Effective reading skills Education
Effective communication skills
Effective communication skills Documents
Effective Communication Skills Training · Effective Communication Skills Training Course Information Effective Communication Skills Training Course Content Target Audience & Purpose
Effective Communication Skills Training · Effective Communication Skills Training Course Information Effective Communication Skills Training Course Content Target Audience & Purpose Documents
Soft skills and effective communication skills
Soft skills and effective communication skills Education
Parliamentary Procedures Effective Meeting Skills
Parliamentary Procedures Effective Meeting Skills Documents
Effective Presentations Skills
Effective Presentations Skills Education
Effective listening skills
Effective listening skills Education
EFFECTIVE PRESENTATION SKILLS - e-libraryeu.com€¦ · Effective Presentation Skills Comprehensive Public Training Program 3 EFFECTIVE PRESENTATION SKILLS COURSE DESCRIPTION In this
EFFECTIVE PRESENTATION SKILLS - e-libraryeu.com€¦ · Effective Presentation Skills Comprehensive Public Training Program 3 EFFECTIVE PRESENTATION SKILLS COURSE DESCRIPTION In this Documents
Effective Communications Skills
Effective Communications Skills Leadership & Management
Effective Listening Skills Training -FINAL ONE AT MEETING
Effective Listening Skills Training -FINAL ONE AT MEETING Documents