Digitization Strategy

Preserving our Assets

Code Name “GODZILLA”

Code Name: Godzilla

“The effort is monstrous and we continue to try to get our arms around it” -Nancy Earley

“We must come together as an organization if we are to have any hope of taming the beast” - David Whitehouse

“We have nothing to fear but fear itself”- Rob Cassetti

What is Digitization?

Storing files in electronic format

Converting media to electronic form

What are some of our potential digital assets? Photographs of Museum’s

collections, events, and programs

Publications Library resources Sales and marketing content Administrative records Facility and historical files The list is growing

……………….

Why Digitize?

Stewardship

Expanded Accessibility (For internal and external users)

Anyone, anywhere, anytime

Preservation ..protecting our assets Extend the life of our assets Create a surrogate Save on wear and tear of original

Workflow efficiency, organization, and better control

Supporting our digital world

Metadata is a form of cataloging

Data about data ..helps define a digital object

Descriptive, administrative, technical

Integrity and standards Metadata will allow us

accessibility while maintaining control

What makes an asset useful? Metadata

What about Copyright? Copyrighted materials carry

restrictions on use We are bound by law to respect

copyright protections of intellectual property

Metadata will help us manage restricted assets

Copyright offenders…………..????????

How will we tame the beast? Establish a

Digitization team with the mission of setting policy, developing strategy, and defining the scope of the project.

Purchase software to help us manage these assets

Hire a Digital Asset Specialist to keep this effort on course

Meet the Digitization Team

Our Mission and Goals

Create an overall strategy for the museum’s digitization initiative

Define the scope of the project (which assets will be considered

for this effort) Prioritize the workload Lay foundation for any

workflow or process changes needed

Manage Implementation through new Digital Asset Specialist.

Progress to date

Purchased a data vault for file storage

Purchased Portfolio to manage our digital assets

Began digitizing of library films

Migrating photographic images to data vault

Using Portfolio to beta sales/marketing images

Meet the Extended Team

DO YOU KNOW WHERE YOUR DIGITAL ASSETS ARE?