WELCOME TO BIEL’S LUNCH & LEARN

ASP ImageSilo - Web Based

Image Retrieval

Biel’s Information Technology Systems Since 1939

Agenda Introductions Questions Imaging 101 Electronic Document Management System

Options What is Web Based Imaging Demonstration ASP Advantages

Biel’s Information Technology Systems Since 1939

Biel’s Information Technology Systems

Founded 1939 Information Management Solutions

Both Analog & Digital Technology500+ Customers75+ Imaging Installations50 + Employees

Biel’s Information Technology Systems Since 1939

PRODUCTS & CONVERSION SERVICES

Analog & Digital (Onsite or at Biel’s) Complete Turnkey Imaging systems Archive Writer Services (Image to Film) Film Conversions (Film to Image) COM Services Vault Storage Forms Processing ASPAnalog Equipment

Biel’s Information Technology Systems Since 1939

IMAGING 101

Why Document Imaging? Immediate access to:

A limitless quantity of documents From your desktopFrom anywhere in the worldMultiple users viewing same document

Multiple retrieval optionsUser determines “fields” by which

documents may be retrieved

Biel’s Information Technology Systems Since 1939

IMAGING 101 Space Savings

Electronic imaging of documents provides enormous space savings. Virtually millions of pages are stored in a few square feet.

Cost Reduction

Depending upon the “geographic location” of the system, the space savings is frequently sufficient to cover the annual cost of the system.

Efficiencies within the organization may provide an opportunity to re -deploy people, offering significant payroll savings.

Biel’s Information Technology Systems Since 1939

IMAGING 101 Security of all information

It is virtually impossible to “DUPLICATE” a massive paper based system without the use of electronic imaging technology. Security options range from daily tape rotation to redundant systems in remote locations.

If so desired, the original documents may be retained at an off site storage facility for legal or archival purposes.

Another security option is to create a “microfilm” copy of the records to answer any legal or archival concerns

Secure access to documents and or functions

Biel’s Information Technology Systems Since 1939

IMAGING 101

WHAT IS A DOCUMENT IMAGING SYSTEM?

Biel’s Information Technology Systems Since 1939

Imaging 101

Two components to an Imaging System:

Object

Identification Index

Biel’s Information Technology Systems Since 1939

Biel’s Information Technology Systems Since 1939

What is considered an object?

What is considered an object?

Black and WhiteScan Source Pages

Color

Computer Output Redaction, Notes,and Annotation

Video, Voice, and Sound

Engineering Drawings

Files

EDIX-RAY

IMAGING 101 Identification Index

What and Where is the object? Each “Index” is called a “Field Can be many fields for an index

Example: Personnel Record Name SSN Date Hired Record Type

Biel’s Information Technology Systems Since 1939

Solution Options System (Software)Purchase

In house Scanning Outsource all Scanning Outsource Back File Scanning

RX CD’s ASP

No Software Purchase Outsource Scanning In House Scanning

Biel’s Information Technology Systems Since 1939

What is an ASP System

Web-based document repository for instant access to corporate data Scanned Documents Existing Electronic Documents

• Spreadsheets

• PDF’s

• Word

Standard Browser Interface

Biel’s ASP Partner Digitech Systems, Inc.

Product Image Silo• Papervision Software

Feature Functionality• Email, print and fax documents directly from your

browser • Support for any file type provides instant, world

wide access to your scanned ordigital documents

Full annotation capabilities allow document markup without modifying the original

Paper Retrieval Go to File Cabinet Find Folder Find Page Copy Page

Fax page Fill out Fax Cover Sheet

Multiple Copies if Different Users Refile Back to Desk

Biel’s Information Technology Systems Since 1939

Why ASP vs. Standard Imaging system

Any Document, Anywhere, Anytime No capital $$$ for software purchase No $$$ for annual software maintenance Automatic revision updates Unlimited number of users Unlimited number of applications 24 x 7 accessibility Limited IT resources needed Instant Implementations

Technical Overview DELIVERY AND RELIABILITY

Live OC48, OC12 and OC3 connections to five different tier-1 internetservice providers

Dual entry points for all fiber rings ensures physical reliability of data lines

Situated on a protected power grid to eliminate the possibility of rolling brownouts

On-site diesel generator provides emergency power State-of-the-art battery backups clean and back-up

external power sources Advanced HVAC system ensures constant data center

temperature

Technical Overview DELIVERY AND RELIABILITY

HVAC tied directly to fire detection and suppression system is constantly monitoring air for smoke

VESDA (Very Early Smoke Detection Alarm) system detects microscopic changes in the data center environment

Complete FIKE system with redundant phone lines ensures communication in the event of an emergency

High-volume, high-speed tape library provides consistent backups of your data

Global DNS network provides unprecedented DNS reliability and response times

Technical Overview CAPACITY AND SECURITY

128-bit SSL (Secure Socket Layer) encryption of all network communications

Caching routines ensure stored data is never exposed to the public network

User and group level application security limits access to projects and functionality within projects

Document level application security limits access to specific documents

Load-balanced, fully redundant web server clusters ensure fast response times, even under heavy loads

Technical Overview CAPACITY AND SECURITY

Redundant firewall clusters managed by our firewall experts with constant monitoring

Redundant upload server clusters allows data to be uploaded at any time

RAID Level 5 storage provides reliable, instantaneous, online access to your data

Multiple backups rotated off-site on a daily basis Detailed auditing monitors and records all user activity Monitor live user activity as it is occurring Searchable security logs allow administrators to target

specific actions, users, datesor search values to monitor activity

Basic Pricing

Based on Magnetic Storage Space Billed Monthly

1- 5 Gigabytes $250.00/month Approx. 150,000 images

5-10 Gigabytes $450.00/ month Approx. 300,000 images

Electronic Images are much smaller in size

THANK YOU

Biel’s Information Technology Systems Since 1939