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VOCA Competitive SolicitationPART 2
A WALK THROUGH OF THE COMPETITIVE SCORING AND EGRANTS SECTIONS
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Presenter
Office of Victims’ Services:
Daisy Pagan
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Agenda:
•Funding Priority Areas
•Scoring Preference
•Scored Application Sections
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Twelve Priority Areas Scoring preference will be given to those applicants that propose to provide
services to the following priority areas:
Emergency Shelter & Housing
Access to Telehealth Services
Transportation
Elderly Victims
LGBTQ Victims
Victims who are People of Color
Victims with Disabilities
Immigrant Victims
Victims with Limited English Proficiency (LEP)
Victims of Financial Crimes
Child Victims
Homeless Victims
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Scoring Preference cont.
Applicants may choose more than one priority, however to qualify for scoring preference points, applicants must:
◦ Propose substantial and meaningful project activity to address service provision in a priority area;
◦ Propose substantial and meaningful project activities that are currently available in the community, but the applicant can demonstrate that the proposed activities are more effective, economic, sustainable or conducive to meeting the needs of victims
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Eligible Program Activities
Funds for the proposed program may be used for starting new projects, improving existing projects or expanding existing projects. See Appendix “B”
The federal VOCA guidelines classify eligible activities/costs into three categories: Direct service costs, activities supporting direct services and subrecipient administrative costs. The federal VOCA guidelines can be found in the Federal Register at:
https://www.federalregister.gov/documents/2016/07/08/2016-16085/victims-of-crime-act-victim-assistance-program.
Guidance for each type of activity/cost is listed below:
Direct Service Costs/Activities: See §94.119 of the federal VOCA guidelines.
Costs for activities supporting direct services: See §94.120 of the federal VOCA guidelines.
Subrecipient Administrative Costs: See §94.121 of the federal VOCA guidelines.
Scoring Areas = 100 Points
Executive Summary 5
Applicant Overview 5
Problem Description 20
Project Description 25
VOCA Services 10
Scoring Preference 20
Budget Detail & Narrative 15
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The solicitation outlines the information you need to provide for each section.
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Executive Summary = 5pts. Think of this as the “Cliff Notes” version of your application.
•Name of agency applying for VOCA funding
•Name(s) of any collaborative partners on project (if applicable)
•Project Title
•Indicate geographic coverage area- designate urban, rural or statewide based on Appendix “A”
•Provide the total amount of VOCA funding requested. If requesting VOCA funding for multiple counties, list the amount requested for each county.
•Identify the victim population(s) to be served through the project.
•Briefly state the goal(s) of the project.
•Provide an explanation of how the proposed project will impact the victim population(s) to be served.
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Geographic Coverage Area
Organizations applying for funding from either a single county or multiple counties will submit only one VOCA
application.
Organizations applying for funding for a statewideproject also only need to submit one VOCA application.
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Applicant Overview = 5pts.
•Mission• Dedicated Victim Service Program; or
• Component under a larger organization.
•Experience providing direct services to crime victims (number of years).
•Description of direct services you currently provide to crime victims.
•Discuss any special training, education, or skills that qualify your staff to provide services to the victims identified in your VOCA application.
•Discuss how the efforts of your agency currently fit into the broader community efforts to assist crime victims.
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So, who are you?
Problem Description = 20pts.
This is your need for funding.
➢ This is where you make your case that there is a need for the project that you are proposing.
➢ Your application will be reviewed by people who don’t know you or your organization. Don’t assume that they just “know” things.
➢ It is essential that you use data to support your claims about the need to address the problem.
➢ Overview of geographic and demographic area to be served, by selecting urban or rural.
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Problem Description cont.
➢ Provide recent data specific to the intended service delivery area to support/justify the need.
➢ Identify the crimes/victimizations most prevalent in the area.
➢ Explanation of how and why it was determined this was a need.
➢ If services exist and are insufficient, explain why. Also address if there are similar services in the area and why this will not result in duplication of services.
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Project Description = 25pts.
This is the “meat and potatoes” of your application.➢Identify victim population
➢Discuss the goals
➢Identify the specific objectives:
➢Direct services to be provided
➢Personnel & training
➢Describe collaboration or community coordination
➢Explain how project will be implemented
Note: If more than one county is included, provide a general overview for each county
and specify the name of the county before describing the project.
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Project Description cont.
Required Documentation(if applicable)
➢Letters of Support from stakeholders in your community
➢Letter of Understanding / Memoranda of Understanding
➢Procedural Services Certification Form
➢Evidence Based Program Data
➢Project Evaluation Plan
➢Substance Abuse Treatment MOU
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COLLABORATION/PARTNERSHIP
➢All applicants are strongly encouraged to establish collaborative partner relationships within their communities; collaboration ensures better service to meet diverse victim needs and a better allocation of financial resources.
➢Resources to help identify collaborative partners include: CJABs, CTCs, MDTs, the District Attorney’s Office, hospitals, United Way, and other victim service organizations.
➢Documents to evidence collaborative relationships include: ▪ Memoranda of Understanding (joint project with integrated programs)
▪ Letters of Understanding (joint project with separate programs)
▪ Letters of Support (community support and/or referral program)
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VOCA Services = 10pts.This is where you describe your services.
•This is where you describe your services that intended to be provided through this proposed project.
•The description of services should match the intended services.
•PLEASE NOTE: The selection of VOCA services must be limited to this grant application only and should not include program activities funded by other grants.
•Identify the specific personnel that will perform these services and any special training which is required to perform the service delivery.
•If you are planning to deliver services in more than one county, and are not providing the same services in each county, please specify the services to be provided in each county. If this is a statewide project, describe how the project will benefit victims in the Commonwealth.
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VOCA Funding Allocation
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Question 2: Total budgeted amount for all victimization program(s) and/or service(s) within the applicant agency.
Answer 2: Total current budgeted amount for victimization programs and/or services.
Question 3: List annual funding amounts, by source type, allocated to the applicant agency's victim assistance projects for the current fiscal year.
3.1. STATE ALLOCATION AMOUNT:3.2. LOCAL ALLOCATION AMOUNT:
Answer 3.1 & 3.2: Includes the total state and local amounts budgeted for the agency’s victim services projects in the current fiscal year.
VOCA Funding Allocation (continued)
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3.3. OTHER FEDERAL ALLOCATION AMOUNT (NON- VOCA):
Answer 3.3: Includes the total federal amount (less VOCA) budgeted for the agency’s victim services projects in the current fiscal year.
3.4. OTHER NON-FEDERAL ALLOCATION AMOUNT:
Answer 3.4: Includes any nongovernmental funds like United Way, fundraisers, individual donors, etc.
VOCA Funding Allocation Section Federally Required
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VOCA Service Impact and Victim PopulationState Required
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Additional Required Attachments
While there aren’t points attached to this section, applicants must be sure to attach the following. If you don’t, your application might lose points.
Job Descriptions for all VOCA funded positions• Therapist License (if applicable)
Any personal service or pass-through contracts related to the application
Volunteer Waiver (if applicable)
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Signature PagePCCD does not currently have the capacity to accept electronic signatures on grants.
•Print off and have the signature page for your application signed by the appropriate official.
•Send via U.S. Mail or express delivery.
•Must be received or postmarked by Tuesday, October 5, 2018.
•If you want confirmation that it was delivered to PCCD, send by registered mail.
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Q&A
For questions, please send email messages to
Answers for all questions posted at:
http://www.pccd.pa.gov/Funding/Pages/Funding-Announcement-QA.aspx
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PCCD Contacts Fiscal Office:
ETO Contacts:
OVS Contacts:
Jennie Seigler, Supervisor 717-265-8745
Nick Hartman 717-265-8732
Josh Kaminski 717-265-8707
Lynn Fidler, Supervisor 717-265-8490
Valerie McMahon, Director 717-2658736Jeff Blystone, Deputy Director 717-265-8724
Daisy Pagan, VSP Supervisor 717-265-8516
PCCD RESOURCES ◦ PCCD Website- www.pccd.pa.gov
◦ OVS Newsletter-
◦ PA Crimes Victims Website and App
◦ VCAP Manual
◦ Training Opportunities
◦ Victim Service Training Opportunities-
◦ Federal Office for Victims of Crime (OVC)- OVC-Training and Technical Assistance Center (TTAC)
https://www.ovcttac.gov/views/TrainingMaterials/dspOnline_VATOnline.cfm
◦ OVS Training-PCCD Website- http://www.pccd.pa.gov/Victim-Services/Pages/Victim-Services--Rights,Services,-Technology-and-Training.aspx
◦ PCCD Sponsored Training through the Pennsylvania District Attorney’s Institute (PDAI)-http://www.pdaa.org/pdai-pa-savin/
◦ Register for funding announcement notifications: http://www.pccd.pa.gov/Funding/Pages/default.aspx
Time and Effort Reporting- information and timesheet templates:
http://www.pccd.pa.gov/Funding/Pages/The-PCCD-Funding-and-Grants-Process-Time-and-Effort-Reports.aspx#taer
PCCD Egrants Info.-http://www.pccd.pa.gov/Funding/Pages/Egrants-Home.aspx
For questions about the Egrants system, call the Help Desk at (717) 787-5887 or toll free within Pennsylvania at (800) 692-7292 and ask for the Egrants Help Desk.
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