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Auckland, New Zealand 10-12 October 2018 core-ed.org/events/ulearn Exhibitor & Partner Prospectus Annual educators’ conference uLearn18

uLearn18 - CORE Ed · speakers, spotlight sessions, and over 300 breakout sessions (practical workshops, presentations, panels etc). Breakout sessions are presented by highly skilled

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Page 1: uLearn18 - CORE Ed · speakers, spotlight sessions, and over 300 breakout sessions (practical workshops, presentations, panels etc). Breakout sessions are presented by highly skilled

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Auckland, New Zealand10-12 October 2018

core-ed.org/events/ulearn

Exhibitor & Partner Prospectus

Annual educators’ conference

uLearn18

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Invitation

Dear valued Exhibitor/Partner,

On behalf of CORE Education, we take great pleasure in inviting you to join us in Auckland, New Zealand, to support the 2018 uLearn conference.

uLearn18 will be held 10–12 October 2018 at SKYCITY Convention Centre, Auckland.

This prospectus outlines the exhibition and partnership opportunities available at the conference. Please take some time to review the packages and determine your requirements for the promotion of your business, and contact us if any further clarification is needed.

If you would like to register for an exhibitor stand, please click the button in your email and follow the prompts to register your interest online. Once your application has been reviewed you will receive a booking confirmation via email.

If you are interested in exploring partnership opportunities to maximise your involvement, please contact Kimberly Sexton: +64 27 299 8086 [email protected]

We look forward to sharing this unique event with you.

Ngā mihi nui,

The CORE Events Team

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About CORE Education

CORE Education is a not-for-profit educational research and professional learning and development organisation. CORE researches, applies, and supports future-focused thinking to encourage all educators to push the boundaries of educational possibility and transform their professional practice.

Our products, services and events support all ākonga | learners in the education sector, across English, Māori and Pasifika contexts and environments. Our work is underpinned by CORE’s values, Tātai Aho Rau, and honours our commitment to Te Tiriti o Waitangi.

Working in partnership with a range of acknowledged experts and leading companies, nationally and globally, our organisation seeks out leading thinkers and innovators to continuously improve the products and services that we offer to the world.

With many years of experience organising events for the educational sector, CORE has built a strong reputation for our professional development conferences, both in Aotearoa and overseas. We provide inspirational programmes that share cutting edge teaching practices.

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About uLearnThe uLearn conference is created, owned and managed solely by CORE Education. It is the largest professional development educational conference in Aotearoa New Zealand, attracting an audience of 1,500+ educators every year. Attendees are a mix of kaiako | teachers, facilitators and school leaders from early childhood through to tertiary, including those working in Māori medium settings.

uLearn is an established event for education providers to collaborate and connect with like-minded educators from NZ and around the world, share knowledge and develop practical solutions for their learning spaces.

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Event DetailsuLearn18SKYCITY Convention Centre, Auckland, New Zealand

10-12 October 2018

Attendees ~1500+

The uLearn18 programme is structured around three key conference strands with the ākonga | learner at the centre:

• Āheinga | Capability

• Hapori | Community

• Hurihanga | Change

The three strands provide an opportunity to give emphasis to three of the key areas currently being targeted by the fast-changing digital world, and by educational policy and resourcing.

Our great lineup of speakers include keynotes Hana O’Regan, Pasi Sahlberg and Mike Walsh.

uLearn Tēnei te Tira Hou | Culture of Change (pre-conference)Crowne Plaza Hotel, Auckland, New Zealand9 October 2018Attendees ~200

This year’s pre-conference focus is a day of interactive, deep experiential learning, designed to help activate sustainable, ecological change and build learning futures that everyone deserves.

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Event Timetable

Tuesday 9 October

1.30pm - 7.00pm

Exhibitors have access to the venue to set up stands for uLearn. All stand displays must be complete and the venue vacated by 7.00pm. (SKYCITY Convention Centre)

9.00am - 4.30pm

uLearn Culture of Change, one-day pre-conference (Crowne Plaza Hotel)

4.00pm - 7.00pm

uLearn registration opens (SKYCITY Convention Centre)

5.00pm - 6.00pm

uLearn social: EDtalks presents Talking ’Eds (SKYCITY Convention Centre)

Wednesday 10 October

7.30am Registration opens

8.00am Exhibition hall opens

8.30am Conference opening

KEYNOTE 1 – Hana O’Regan

10.30am Morning tea

11.15am Breakout round 1

12.45pm Lunch

2.00pm Breakout round 2

3.30pm Afternoon tea

4.00pm Breakout round 3

5.00pm Welcome Reception in Exhibition Hall

6.00pm - 7.30pm uLearn social: Passion to play

Thursday 11 October

8.30am Welcome to Day Two

KEYNOTE 2 – Pasi Sahlberg

10.30am Morning tea

11.15am Breakout round 4

12.45pm Lunch

1.45pm Breakout round 5

3.15pm Afternoon tea

4.00pm -5.00pm

uLearn social: Town Square

7.00pm - 11.30pm

Gala dinner (separate ticket purchase required)

Friday 12 October

8.30am Breakout round 6

9.30am Brunch

10.15am Breakout round 7

11.30am KEYNOTE 3 – Mike Walsh

11.30am -3.00pm

Exhibition closes and exhibitors may begin pack out. The structural de-rig of stands will commence after exhibitor items have been removed.

1.00pm Conference close

Note: 1. There will be no exhibitor access to the venue until Tuesday 9 October, from 1.30pm. 2. All stands must remain intact until the exhibition has closed at 11.30am on Friday.3. Exhibitors are welcome to attend the conference programme if they purchase a uLearn18 ticket at full registration price.

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uLearn is the largest professional development educational conference in Aotearoa New Zealand, attracting an audience of 1,500-2,000 delegates per year (dependent on venue capacity).

The three day conference programme offers internationally and nationally renowned keynote speakers, spotlight sessions, and over 300 breakout sessions (practical workshops, presentations, panels etc). Breakout sessions are presented by highly skilled educators, school leaders and ICT specialists who freely share their knowledge and expertise.

uLearn focuses on both the pedagogical and technological aspects of a range of learning areas. Key strengths of the conference include sessions on digital technologies for learning, learning design, innovative learning environments, curriculum development, cultural responsiveness, leadership, fostering online communities, online tools for learning, makerspaces, video conferencing, creation of school-wide Information and Communication Technology (ICT) visions, appropriate selection and use of mobile devices and ICTs, school-wide networking issues...the list is long and varied.

CORE forecasts emerging trends, shares best practices and fosters connected, collaborative learning networks with educators long after the conference is over. uLearn is an ideal place to make contact with school decision makers, ICT leaders and classroom teachers, and continue conversations as part of their learning journey.

Benefits of Exhibiting• Maximum exposure at a premier conference of principals, ICT managers, teachers and

educational thought leaders from around New Zealand

• The opportunity to deliver a clear message about your genuine commitment to the education sector

• Build new and strengthen existing relationships

• Acquire highly qualified leads

• Increase brand awareness

• Meet the decision makers in schools/kura/ECE/tertiary institutions/Kāhui Ako.

Exhibitors have the opportunity to present at uLearn. A 25 minute taster session is ideal for showcasing products, concepts or skills. Please remember that all sessions must be planned in the context of teaching of learning. The Call for Abstracts is open now until 31 May 2018, and successful presenters will be informed by 30 June 2018. Read more on page 12.

Exhibitor Opportunities

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Stand DetailsThere are two exhibitor packages available for purchase. Please note, due to venue capacity, exhibitors may purchase one stand package only. Multiple stands may be available by negotiation, as part of a sponsorship package.

REGULAR STAND PACKAGE $3,800 +GST

• Opportunity to have a 3m x 3m (9m2) stand in the exhibition area

• 2 x exhibitor passes with access to the Welcome Reception and catering in the exhibition area for all teas, lunches and brunch

• Profile in the conference magazine and event app

• Maximum of 4 additional exhibitor passes available to purchase for $165 +GST per person

Package includes:

3m deep x 3m wide (9m2 )

2.3m high velcro receptive panels

1 x company name fascia 2 x spotlights 1 x 10amp power supply

with 4 way multi box Internet network

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Stand Details

SMALL STAND PACKAGE $3,000 +GST

• Opportunity to have a 3m x 1.8m (5.4m2) stand in the exhibition area

• 1 x exhibitor pass with access to the Welcome Reception and catering in the exhibition area for all teas, lunches and brunch

• Profile in the conference magazine and event app

• Maximum of 3 additional exhibitor passes available to purchase for $165 +GST per person

Package includes:

3m wide x 1.8m deep (5.4m2 )

2.3m high velcro receptive panels

1 x company name fascia 2 x spotlights 1 x 10amp power supply

with 4 way multi box Internet network

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Exhibition Hall PlanC

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Key:

3m x 3m stand

3m x 1.8m stand

Pillar

Sponsor stand

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Partnership OpportunitiesAs a renowned and celebrated event, uLearn18 provides many opportunities to profile your company, your products and your services to the best possible advantage.

For those wanting to increase your presence and connect with delegates beyond the exhibition hall, a uLearn partnership is for you.

At CORE we liken our partnerships with the weaving of a korowai. Each element in the weaving of a korowai plays a vital role in its overall creation. One part of this, without the other, would make it an incomplete piece. We view our uLearn18 partners in the same way - without their valuable support, an inspirational, future-focused, professional learning experience for our delegates would not be possible.

Therefore, we have taken our kaitaunaki | partner names from the steps involved in the weaving of a korowai:

• Kaitaunaki ā-Rawa

– Te kohikohi rawa refers to the gathering of resources from known sources. This requires a knowledge of where to look, when to look, what to look for, and the associated practices that go with this, in its preparation.

• Kaitaunaki ā-Auaha

– Te Auahatanga is the phase where skills and knowledge of weaving and creating is brought into play. This is a collaborative time where different jobs may be allocated to specific people in terms of knowledge of its whakapapa, the designs, or the quality of the materials to be used.

• Kaitaunaki ā-Hua – Te Hua is the stage where the korowai can be displayed or used, where the fruits of people’s labour can be shared for all to see. The innovation in the design or technique used, and the stories behind the process and purpose, are talking points for those involved. These are inevitably embedded in the mind of the viewer or user.

All partnership packages can be tailored to help you achieve your marketing objectives with extensive benefits and leverage opportunities.

If you are interested in exploring a uLearn18 partnership, please contact the uLearn18 Partners and Sponsors Liaison:

Kimberly Sexton+64 27 299 [email protected]

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Presentation OpportunitiesCome and share your ideas and experiences with delegates at uLearn18 (10-12 October) or uLearn Culture of Change (9 October) in Auckland.

uLearn18 is focused on three conference strands and submitted abstracts must fit one or more of these:

• Āheinga | Capability

• Hapori | Community

• Hurihanga | Change

The emphasis for uLearn Tēnei te Tira Hou | Culture of Change is a day of interactive, deep experiential learning designed to help you activate for sustainable, ecological change and build learning futures that everyone deserves.

There are eight breakout types:

1. BYOD hands-on workshop (60 and 90 minute options - BYOD essential)

2. Presentation (interactive, 60 and 90 minute options - BYOD preferred or BYOD not essential)

3. Spotlight session (60 and 90 minute options)

4. Taster (25 minutes)

5. Kia Nanawe Ake | Innovation Symposium presentation (20 minutes)

6. uLearn two-hour workshop (BYOD - Friday only)

7. Tēnei te Tira Hou | Culture of Change pre-conference half-day workshop

8. Makerspace Playground (two 90 minute breakout timeslots)

Taster sessions are ideal for exhibitors who wish to highlight or demonstrate a specific product in a short 25 minute ‘show and tell’ format.

Key DatesCall for abstracts close: 31 May 2018

Submission acceptance received: By 30 June 2018

Visit core-ed.org/ulearn18abstracts for more information and to submit an abstract.

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Social EventsExhibitors and are welcome to attend the following social events and connect with delegates.

Welcome ReceptionDate: Wednesday 10 October

Time: 5.00pm - 6.00pm

Location: Exhibition Hall, SKYCITY Convention Centre, Auckland

Cost: Complimentary (included in exhibitor pass)

Exhibitors are invited to participate in the Welcome Reception; a chance to start your conference experience by mixing and mingling with fellow exhibitors and conference delegates, whilst enjoying fine wines and canapes!

Gala Dinner Date: Thursday 11 October

Time: 7.00pm - 11.30pm

Location: SKYCITY Convention Centre, Auckland

Cost: $115 +GST

Exhibitors are invited to purchase tickets for the uLearn18 Gala Dinner. This legendary event is a popular social occasion for delegates, with sell-out attendance in previous years. More information and dinner theme to come!

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Terms and Conditions

Booking and Payment1. All prices are quoted (unless specified) in New Zealand dollars and exclude GST. GST is calculated at the date of

payment and is currently set at 15%. CORE Education reserves the right to vary the quoted prices in line with any changes to the rate of the GST.

2. Registration forms for an exhibitor stand must be completed online prior to 31 July 2018. (Please note the exhibitor stands may sell out prior).

3. Upon confirmation of the booking, an invoice will be generated and emailed to the Exhibitor. This must be paid in New Zealand dollars by credit card or bank transfer in full within 30 days of registering, or prior to the event date (if this is sooner). We reserve the right to refuse admission to the conference if payment has not been received.

Allocation of Exhibition Space4. Exhibition space will be allocated by CORE Education after the exhibitor registration closing date only after

receipt of the online registration form and payment of the invoice in full.

5. CORE Education reserves the right to make changes to the floorplan and position of any exhibitor stand. However, changes will not be undertaken without prior discussion with the affected exhibitors.

Event Content6. While speakers, strands and topics for uLearn18 were confirmed in February 2018 and subsequently published

online, circumstances beyond the control of CORE Education may necessitate substitutions, alterations or cancellations of the speakers and/or topics, and the programme and format of the event may be changed accordingly. As such, CORE Education reserves the right to alter or modify the advertised speakers, topics, formats or programme as deemed necessary without any liability to exhibitors or delegates whatsoever. Any substitutions, alterations or amendments will be notified via updates as soon as possible.

Exhibitor Stands7. Exhibitors may not assign or sublet any part of their stand.

8. The exhibitor is responsible for supplying all equipment and furniture for the stand, except that noted as being provided in the exhibition package.

9. Exhibitors must keep their stands in a clean and tidy state, and must keep passageways in front of their stand clear from any obstruction.

10. Exhibitors must ensure their stand is staffed during all delegate break times.

11. Exhibitors are required to only conduct business from their stand and are not permitted to display or distribute advertising material outside of their stand.

12. Exhibitors are prohibited from operating any equipment at a sound level that, in the sole opinion of CORE Education, is likely to cause disturbance to neighbouring exhibitors or delegates.

13. A conference wireless network is available for exhibitors to use during the event. Details to access this will be provided prior to the event. Exhibitors agree not to enable any other wireless network on their stand. Exhibitors agree that use of the wireless network will be used for purposes of promoting their products and being able to work (ie check emails).

14. Exhibitors are not permitted to sell food or beverages from their stands. Complimentary food or beverages (sample size items, confectionary, etc) are permitted.

15. Exhibitors are prohibited from bringing alcohol onsite or giving alcoholic beverages as prizes.

16. Exhibitors are not permitted to undertake fundraising activities for not-for-profits on their stand.

Please read the information listed below carefully, as each registration booking is subject to the standard terms and conditions of CORE Education Ltd. Registering for a stand at this event is deemed acceptance of these terms and conditions.

Please note these terms and conditions apply to exhibitors only. Sponsors will receive a separate agreement outlining appropriate sponsorship benefits and terms and conditions.

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17. Exhibitors are welcome to hold competitions on their stand but must advise the Exhibitor Liaison at [email protected] of any such activity before the conference commences.

18. The Exhibitor is wholly responsible for the security of its materials and property during set up, conference hours, after hours and pack out/dismantling. CORE recommends important and expensive items are removed from the stand overnight.

19. CORE Education and SKYCITY Convention Centre accept no responsibility for loss or damage to exhibitor’s property associated with the conference.

20. CORE Education reserves the right to remove or alter any stand not considered to be in the best interests of uLearn18 at the expense of the exhibitor and with no liability to CORE Education.

Stand Set Up21. Exhibitors are responsible for the setup of their stands.

22. The venue will be available to exhibitors for set up on Tuesday 9 October 2018 from 1.30pm and must be completed no later than 7.00pm the same day.

23. All exhibitor stands are expected to be of a high standard. Displayworks is the preferred company for the exhibition build. Any exhibitors wishing to use a different contractor to set up their stand must seek the approval of the Event Coordinator no later than 10 September 2018.

24. Exhibitors may only use ‘hook’ velcro, staples, pins or small household picture hooks to adhere items to the panel walls. These must be removed by the exhibitor immediately after the event and a fee for removing any such items not removed will be chargeable back to the exhibitor. If the exhibitor damages the panel walls in any way, including the use of unsuitable adhesives such as screws or nails, the exhibitor will be liable for any damage and the associated costs.

Insurance and Public Liability25. The exhibitor is responsible for any damage or loss they may cause to the venue, stand structure and/or goods or

property of CORE Education or any other exhibitor, individual or company.

26. The exhibitor is advised to take out all necessary insurance and advise their insurers to extend cover, including public liability, to uLearn18.

27. For electrical safety, exhibitors are responsible for ensuring their power cords, multi boxes and electronic devices have been tested by a reputable company with electrical experience, according to the correct standard. No tag and testing procedures will be permitted before or during the conference.

Health and Safety28. All exhibitions must meet current Building Act 2004, Health & Safety in Employment Act 1992 and New Zealand

Fire Safety regulations.

29. The Exhibitor must, at all times, comply with the Venue’s regulations and policies.

30. Exhibitors must provide their Health & Safety Plan to the Event Coordinator by 30 September 2018.

Photography and Video31. Exhibitors agree to CORE Education staff and/or attending media representatives taking photographs and

recording audio and video footage of the event, which may include the exhibition area. Materials produced may be displayed online, on television, in print or used by CORE Education for marketing or educational purposes.

32. Event delegates may take and distribute images or recordings, including via social networking sites, independent websites or reports. CORE Education takes no responsibility for material or images used in this way.

Stand Pack Down33. Exhibitors are responsible for the pack down of their stands.

34. Exhibitors must not pack down any part of their stands prior to 11.30am, Friday 12 October 2018. Exhibitors who attempt to do so may be excluded from involvement in future CORE Education events.

35. All stands must be removed by 3.00pm, Friday 12 October 2018. Any material left on the stand after this time may be removed by CORE Education at the expense of the exhibitor.

Terms and Conditions

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Cancellation, Postponement and Substitution Policy36. Cancellation of an exhibition stand by the Exhibitor must be submitted in writing to the Exhibitor Liaison at

[email protected].

– Prior to 10 July 2018, cancellations will be refunded in full (if payment has been made).

– Between 10 July - 31 August 2018, cancellations will be liable for 50% of the package selected.

– From 1 September 2018, cancellations will be liable for 100% of the package selected and no refund given.

37. In the event that CORE Education cancels the event for any reason, the full exhibition package fee only will be refunded. Flights, accommodation, replacement staff and any other loss sustained will not be reimbursed.

38. In the event that CORE Education postpones the event for any reason and the exhibitor is unable or unwilling to attend on the rescheduled date, the full exhibition package fee only will be refunded. Flights, accommodation, replacement staff and any other loss sustained will not be reimbursed.

39. CORE Education is not responsible for any loss or damage as a result of a substitution, alteration or cancellation/postponement of an event.

40. CORE Education shall assume no liability whatsoever if this event is cancelled, rescheduled or postponed due to a fortuitous event or any other occurrence that renders performance of this event impracticable, illegal or impossible, in the sole opinion of CORE Education. For the purposes of this clause, a fortuitous event includes, but is not limited to: war, fire, earthquake, labour strike, extreme weather or other emergency.

General41. All advice, decisions, opinions, recommendations, proposals, presentations, seminars and reports, whether written

or oral, are made in good faith by CORE Education on the basis of value judgements influenced by current commercial and the organisation’s conditions. These may be affected by unforeseen events and factors outside CORE Education’s control and, as such, we reserve the right to amend or cancel planned or previously agreed arrangements. In this instance, CORE Education shall not be liable in any event to delegates, exhibitors, or any other person or third party for any direct or consequential loss or damage sustained arising out of or in connection with this event.

42. CORE Education reserves the right to alter these terms and conditions at any time.

Terms and Conditions

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Key Contacts

Bryleigh Kingston-RodgersExhibitor Liaison+64 21 915 [email protected]

Kimberly SextonPartners and Sponsors Liaison+64 27 299 [email protected]

For enquiries relating to venue, catering and suppliers:

Emma EarlEvent Coordinator+64 21 915 [email protected]

For enquiries relating to presenting at uLearn18 and/or uLearn Culture of Change:Becky HareEvent Programme Manager+64 21 930 [email protected]

For any general enquiries: [email protected]

For enquiries relating to exhibitor stand registrations/prices and sponsorship opportunities::

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www.core-ed.org

Annual educators’ conference

uLearn18