The Graduate School 118 Linton Hall Michigan State University East Lansing MI 48824 Hours: 8-12 & 1-5 Monday through Friday Phone: (517) 355-0301 [email protected]

The Graduate School118 Linton Hall

Michigan State UniversityEast Lansing MI 48824

Hours: 8-12 & 1-5Monday through Friday

Phone: (517) [email protected]

What will this teach you?

1. How to successfully COMPLETE your degree & receive your diploma

2. How to FORMAT your thesis/dissertation

3. How to successfully SUBMIT your electronic thesis/dissertation

• These requirements apply to all dissertations and all “Plan A” Masters theses.

• “Plan B” Masters students should contact their department for information regarding submission.

But before any of that…

DEGREE COMPLETED

Responsibility of Student•Complete and Submit Application for Graduation

•Check deadline dates

•Completion of program requirements, see Academic Programs athttp://www.reg.msu.edu/AcademicPrograms/Default.asp

•Submit thesis or dissertation to ProQuest/UMI via the Graduate School webpage with all necessary paperwork

•Complete Survey(s)

The Office of the Registrar•Verify approval of Final Certification Form

•Verify acceptance email forwarded from the Graduate School

•Issue Diploma

Responsibility of the Department•Submit Final Certification Form to the Office of The Registrar certifying student to graduate

Responsibility of the Graduate School•Final acceptance of thesis or dissertation

•Forward acceptance email with pertinent information to Office of the Registrar

DEGREE COMPLETION FLOWCHARTTHE SEMESTER OF INTENDED GRADUATION

http://www.reg.msu.edu/AcademicPrograms/Default.asp

Responsibility of Student

• Complete and Submit Application for Graduation

• Check deadline dates

• Must be enrolled for 1 credit the semester of defense, but do not have to be enrolled to make revisions

• Completion of program requirements, see Academic Programs Catalog at http://www.reg.msu.edu/AcademicPrograms/

• Submit thesis or dissertation to ProQuest/UMI via the Graduate School webiste with all necessary paperwork, see http://grad.msu.edu/etd/

http://www.reg.msu.edu/AcademicPrograms/

http://grad.msu.edu/etd/

Available online at:http://www.reg.msu.edu/

StuForms/GradApp/GradApp.asp

Available in Room 150 Administration

Building

All students must apply to graduate!

NOTE: if you apply for Graduation during a specific

semester, but do not complete all necessary items that same semester, you must reapply to graduate for a different specific semester! Your application to

graduate does not carry over to the next semester.

Responsibility of the Graduate School

• Final acceptance of thesis or dissertation

• Forward acceptance email with pertinent information to Office of the Registrar

Responsibility of the Department

• Submit Final Certification Form to the Office of The Registrar certifying student to graduate

Responsibility of The Office of the Registrar

• Verify approval of Final Certification Form (Department)• Verify acceptance email forwarded from the

Graduate School• Issue Diploma

• If you have questions regarding Degree Certification please contact:

Susie KorkoskeOffice of the Registrar

Degree and CertificationPhone: (517) 432-5911

Email: [email protected]

Electronic Submission Deadline Date

The deadline date to submit an electronic

Thesis or Dissertation to the

Graduate School is FIVE working days

prior to the first day of classes

for the ‘next’ semester.

TEMPLATES

The Graduate School does NOT support or endorse any type of template for thesis or dissertation writing.

PLEASE USE THIS WEBSITE!!

Formatting Guide for Electronic Submission of Master's Theses

and Doctoral Dissertations

http://grad.msu.edu/etd/docs/formattingguide.pdf

Make sure to review the formatting guide BEFORE you submit your document to ProQuest/UMI via the Graduate School website.

1. PRELIMINARY PAGES

2. TEXT

3. REFERENCE MATERIALS

Every thesis/dissertation is composed of three parts:

1 Inch Margins:

Left

Top

Right

Bottom

For entire

document

Page number always goes ½ inch from bottom, centered on the portrait side of page

Table 1 - Pagination and SequencingSEQUENCE PAGINATION PAGE NUMBER PLACEMENT

Preliminary Pages Lower Case Roman Numerals

Title Page Count/Do Not Number None

Abstract Count/Do Not Number None

Copyright Notice Count/Do Not Number None

Dedication Count/Number Bottom/Center

Acknowledgements Count/Number Bottom/Center

Preface Count/Number Bottom/Center

Table of Contents Count/Number Bottom/Center

List of Tables Count/Number Bottom/Center

List of Figures Count/Number Bottom/Center

Key to Symbols or Abbreviations Count/Number Bottom/Center

Text Arabic Numbers Starting at 1

Introduction Count/Number Bottom/Center

Body of Thesis/Dissertation Count/Number Bottom/Center

Reference Pages Continue with Arabic Numbers

Cover Sheet for Appendices Count/Number Bottom/Center

Appendices Count/Number Bottom/Center

Cover Sheet for Bibliography Count/Number Bottom/Center

Bibliography Count/Number Bottom/Center

Sample Thesis Title Page

Sample Dissertation Title Page

Michigan State University Degree Granting Unit/Program

• A complete list of Degree Granting Units/Programs is available on the Graduate School website, http://grad.msu.edu/etd/docs/DegreeGrantingUnits.pdf

• Only the units/programs listed here are approved by Michigan State University.

Types of Degrees

• Michigan State University awards the following degrees:– Master of Arts– Master of Fine Arts– Master of Human Resources and Labor Relations– Master of Music– Master of Science– Master of Urban and Regional Planning– Doctor of Philosophy

Sample AbstractPage

Copyright byJANE DOE2010

Your copyright should look like this.

You may place it anywhere within the required margins.

Copyright page is counted but does not have a page number.

1.0” margin

1.0” margin

1.0” margin

1.0” margin

TABLE OF CONTENTS

CORRECT

TABLE OF CONTENTS

List of Tables ………………………………iv

List of Figures……………………………...vii

Chapter 1…………………………………...1

Chapter 2…………………………………...15

2.1 where am I to go from here?.......17

2.2 to have my document checked...19

INCORRECT

TABLE OF CONTENTS

Table of Contents iii

List of Figures XI

List of Tables xii

Chapter 1 1

Chapter 2 15

2.1 where am I to go from here? 17

2.2 to have my document checked 19

Single space within chapters, only double space between chapters.

LIST OF TABLES & LIST OF FIGURESCORRECT

LIST OF FIGURES

Figure 1.1 This shows ………………….…….….xi

Figure 1.2 This is ..……………………………….xii

Figure 2.1 Where am I to go from here?...…….27

Figure 2.2 To have my document checked before I submit……………………...19

INCORRECT

LIST OF FIGURES

CHAPTER 1

Figure 1 This shows……………………..15

Figure 1 This is……………………………18

Chapter 2

Figure 1 Where am I to go from here?.....27

Figure 2 To have my document checked.29

LIST OF TABLES and LIST OF FIGURES, (these are separate lists and cannot be combined.)

•Format is single space within entry and double space between entries.

•Leader dots to page numbers are optional.

•Each table and figure must have its own distinct number in the document and they must appear in order in the document.

FONT SIZES

MAIN TEXT

12-point fonts equivalent to Microsoft Word are required for all components of the document

Most common fonts are:– Arial

– Courier

– Helvetica

– New Times Roman

SCRIPTS

• Superscripts and subscripts must not be less than a 10-point font

FONT SIZE & IMAGE CLARITY in Tables, Figures, Schemes, or Equations

– All important information in a table, figure or scheme, or equation must be crisp, clear and distinct.

– Text must not blend into the background– All text must be at least a regular size

12-point font, nothing smaller.– Superscripts and subscripts must not be less

than a 10-point font– No text can intersect table or figure lines or

overlap other text.

The font used in this figure is too small to survive the microfilming process.

Equations: All text must be at least a regular size 12-point font, nothing less.Superscripts and subscripts must not be less than a 10-point font.

AFTERacceptable

BEFOREunacceptable

Distin

ctD

istinct

texttext

Ind

istinct

Ind

istinct

texttext

IMA

GE

C

LAR

ITY

Sample Table

Tables must be flawless and cannot have lines that pass through letters or words. Lines cannot hide or overlap text and text cannot overlap tables.

25

Be consistent, if you single space one table, then single space all tables.

Sample Figure

All text must be flawless and cannot have lines that pass through letters or words.

Figures must be sufficiently clear, sharp, and large enough to be easily readable and suitable for microfilming.

6

6

Use of Color

• In regular copies and on microfilm all colors appear as shades of gray, at best, and some colors disappear. Cross-hatching may be necessary to symbolize color distinctions.

• When using color, students must include the following sentence in the legend of the first color image in the document. “For interpretation of the references to color in this and all other figures, the reader is referred to the electronic version of this thesis (or dissertation).”

MARGINS/PAGE NUMBERINGNormal page

Margins:

Left 1 inch

Top 1 inch

Right 1 inch

Bottom 1 inch

Page numbering8.5 side of paper (always)

Centered

½ inch from bottom of page

LAN

DS

CA

PE

D p

age

Mar

gins

:T

op 1

inch

Left

1

inch

Rig

ht 1

inch

Bot

tom

1 in

ch

Pag

e n

umb

erin

g8.

5 si

de o

f pa

per

Cen

tere

d½

inch

fro

m b

otto

m o

f pa

ge

11

Page number must be centered at least .5 inch from the bottom, always when in portrait position.

Page number must be centered at least .5 inch

from the bottom, always when in portrait position.

LANDSCAPED PAGES

51

Left, Top, Right & Bottom Margins are always 1 inch

Reference Pages

• We will now cover the Reference pages.

• Components of the Reference Pages are……

Components of the Reference Pages

• Cover sheet for Appendices • Appendices

• Cover sheet for Bibliography

• Bibliography

Use of a cover sheet for the appendices and bibliography is required.

Reference Pages can be placed at the end of each chapter or at the end of the document, but must be the same for all chapters.

NOTE: The BIBLIOGRAPHY pages are always last, regardless of being placed at the end of the chapter or at the end of the document.

MAJOR FORMATTING PROBLEMS OFTEN SEEN ARE:

– Incorrect page numbering of the preliminary pages

– Incorrect Margins– Incorrect text font size– Title page formatting– Table of Contents and List of Tables and

Figures formatted incorrectly– Clarity of text in tables and figures– Tables and Figures numbered incorrectly

Electronic Submission

• By following the step by step instructions on the Graduate School website, you will be able to submit electronically your thesis/dissertation successfully.

• Now, let’s get started…

EVERY STUDENT MUST COMPLETE THE FOLLOWING :

1. Prepare your Master’s Thesis or Doctoral Dissertation following the specific instructions in the Graduate School Formatting Guide

2. Submit Your Approval Form to the Graduate School

3. Complete the Graduate School Exit Survey

4. Doctoral Students must complete the Survey of Earned Doctorates (SED) online

5. Now, go to http://www.etdadmin.com/grad.msu and follow the directions for submitting your thesis/dissertation to Michigan State University via ProQuest/UMI.






5. Now, go to http://www.etdadmin.com/cgi-bin/school?siteId=295 and follow the directions for submitting your thesis/dissertation to Michigan State University via ProQuest/UMI.

If you used any human or animal subjects, you must check “Yes” for the appropriate box(es).-you will also have to submit a copy of the IRB or IACUC approval letter

showing your name.

ALL STUDENTS MUST SUBMIT THE

APPROVAL FORM

If you did not use any human or animal subjects, you must check “No” for each box.

You’ll need both your signature, and the signature of your major professor.

Approval Form Submission

• By email [email protected]

• By fax 517.353.3355

• Hard copy delivered to 118 Linton Hall

Michigan State University Degree Granting Unit/Program

• A complete list of Degree Granting Units/Programs is available on the Graduate School website, http://grad.msu.edu/etd/docs/DegreeGrantingUnits.pdf

• Only the units/programs listed here are approved by Michigan State University.

If you used human subjects, you must provide a copy of the approval letter (showing your name).

HUMAN SUBJECTS CONTACT

Attn: Steven [email protected] Olds Hall

Phone: 355-2180Website:

http://www.humanresearch.msu.edu/

If you used vertebrate animal subjects, you must provide a copy of the approval letter. Showing your name.

RESEARCH WITH ANIMALS CONTACT

Attn: Candace Flynn, [email protected] E. Fee HallPhone: 432-4151

Website:http://www.iacuc.msu.edu/







Graduate School Exit Survey On-line Instructions

Your participation in this survey is of importance and it is greatly appreciated by the Graduate School. The Graduate School uses data from this survey when reviewing graduate programs and to guide decisions about services and initiatives for graduate students.

Only students who have applied for graduation will have

access to the online survey and the identity of all respondents will be kept confidential.

You can access the survey at the following website: https://ntweb11.ais.msu.edu/csp_gas/AppLogin.Asp

Complete the Graduate School Exit Survey







Survey of Earned Doctorates (SED) online

• Go to http://survey.norc.org/doctorate and complete the registration process

• You will be sent an email with your PIN and password and a link to the web survey

• When you reach the end of the survey, provide the following email address, [email protected] so that notification can be sent to Michigan State University Graduate School Office.

Doctoral Students must complete the Survey of Earned Doctorates (SED) online

Survey of Earned Doctorates (SED)

• Michigan State University requires verification of completion of the survey. At the end of the questionnaire, there will be a place to enter an email address. Please enter this email address, [email protected], and a notification of completion will be sent to the Michigan State University Graduate School Office.

Survey of Earned Doctorates (SED)

[email protected]






5. Now, go to http://www.etdadmin.com/grad.msu and follow the directions for submitting your thesis/dissertation to Michigan State University via ProQuest/UMI.

Now, go to http://www.etdadmin.com/cgi-bin/school?siteId=295 and follow the directions for submitting your thesis/dissertation to

Michigan State University via ProQuest/UMI.

Instructions for Submitting Your Thesis/Dissertation to Michigan State University via ProQuest/UMI.

Dissertation/Thesis Details

Supplemental Files

Supplemental Files

• Please note that Michigan State University does not allow the use of OPTIONAL SUPPLEMENTARY FILES (audio, video, etc.), so please disregard this option when you prepare your electronic submission.

Use of Reprints

• Students using reprints of previously published copyrighted material must obtain permission from the appropriate publisher.

• The permission letter/memo can be included in the document appendices or sent directly to ProQuest/UMI via email at [email protected] or by mail to ‘Author and School Relations’, 789 E. Eisenhower Parkway, Ann Arbor, MI 48106-1346

Sample Letter for REPRINTS

• Permission of a reprint is required by ProQuest/UMI the company that publishes your thesis/dissertation, not by MSU.

• You will need a letter from the original publisher giving permission.

• You can use this Sample Permission Letter when seeking permission to use reprints of previously copyrighted articles in your thesis/dissertation.

• A Sample Permission Letter for Use of Previously Copyrighted Material can be found at http://grad.msu.edu/etd/docs/PermissionLtr.pdf

Degree and CertificationContact Person: Susie KorkoskePhone Number: 432-5911E-mail: [email protected]

Human Research Protection Program (IRB)Contact Person: Steven SmithPhone Number: 355-2180E-mail: [email protected]: 202 Olds HallWeb Address: http://www.humanresearch.msu.edu/

Research with AnimalsContact Person: Candace FlynnPhone Number: 432-4151E-mail: [email protected]: A620 E. Fee HallWeb Address: http://www.iacuc.msu.edu/Provides a Copy ServiceCouncil of Graduate Students (COGS)Phone Number: 353-9189Address: 316 Student Services

ResourcesThe Graduate SchoolPhone Number: 355-0301E-mail: [email protected]: 118 Linton Hall

ProQuest/UMIPhone Number: 1.877.408.5027E-mail: [email protected]

Documents

The Graduate School 118 Linton Hall Michigan State University East Lansing MI 48824 Hours: 8-12 & 1-5 Monday through Friday Phone: (517) 355-0301 [email protected]