TENDER FOR PRINTING OF ANNUAL REPORT OF IFCI LTD FOR …

TENDER

FOR

PRINTING OF ANNUAL REPORT OF IFCI LTD FOR THE FINANCIAL YEAR 2015-16

Tender No. IFCI/CCD/e-Tender/2016-17/01 Dated 12/05/2016

General Manager (CCD) IFCI Ltd

(A Government of India Undertaking) Regd. Office: IFCI Tower, 61 Nehru Place, New Delhi-110019

Website: www.ifciltd.com Telephone- 011-26487444/41732000

PRININTING OF ANNUAL REPORT OF IFCI FOR FY 2015-16

Page 2 of 32

Signature of the Bidder with Company Seal

Tender No. IFCI/CCD/E-Tender/2016-17/01 Dated 12/05/2016

Index of Tender Document

Sl.

No.

Description

Pages

1

Instruction to Bidders (ITB)

3-10

2

General Conditions of Contract (GCC)

11-17

3

Tender Forms

18-28

4

Financial Bid

28-30

5 Bank Guarantee Format 31-32


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IFCI Introduction

Since its inception on 1st July 1948 as a Public Financial Institution, IFCI, a Government of India Undertaking under Ministry of Finance, having its Registered Office at IFCI Tower, 61 Nehru Place,

New Delhi-110019 with pan-India presence across 18 key locations, has made a significant contribution to the modernization of Indian industry, export promotion, import substitution,

pollution control, energy conservation and generation through commercially viable and market-

friendly initiatives.

Instruction to Bidders (ITB)

1. Name of Work: Printing of Annual Report of IFCI Ltd for the financial year 2015-16.

2. IFCI Ltd. (IFCI), invites bids by e-tender system in two bid system (Technical & Financial

Bid) from experienced and reputed Contractors, Agencies/Firms engaged in Printing of annual

reports having minimum of five year experience in the field, as under:-

Tender No. IFCI/CCD/E-Tender/2016-17/01 Dated: 12/05/2016

Sl. No. Type Description

(i) Name of Work Printing of Annual Report for the financial year

2015-16 of IFCI Ltd.

(ii) Earnest Money Deposit(EMD) Rs.3,50,000/-

(iii) Pre Bid Meeting On 20/5/2016 from 1500 Hrs onwards

at IFCI Tower, Nehru Place, New Delhi-110019

(iv) Last Date of downloading of

tender document

02/06/2016 upto 1200 Hrs on

https://ifci.etenders.in

(v) Deposit of EMD in original copy On or before 02/06/2016 1500 Hrs General Manager (CCD)

IFCI Limited, IFCI Tower,

12th Floor, 61 Nehru Place New Delhi-110 019

Tel.: 011-26230018/41732450/41732000 (vi) Submission of sample of paper to

be used

On or before 02/06/2016 1500 Hrs

at the address mentioned above at Sl. No. (v)

(vii) Last date and time of submission of electronic bid

02/06/2016 upto 1500 Hrs on https://ifci.etenders.in

(ix) Opening of Technical bid On 02/06/2016 at 1530 Hrs on

https://ifci.etenders.in (x) Opening of Financial Bid On https://ifci.etenders.in and to be intimated

separately to the qualified bidders.

The bids are to be downloaded and submitted online in electronic format on website

https://ifci.etenders.in. The Bidders may download Tender Document along with terms and

conditions from IFCI website www.ifciltd.com home page by clicking e-tendering portal https://ifci.etenders.in. The bidders are requested to submit their bids prior to last date of

submission to avoid any technical or other difficulty resulting in non-submission of their bids due to non-availability of website at last moment and or any reason whatsoever. Neither IFCI nor the e-

Tendering service provider shall be responsible for any issues such as internet connectivity or non

compatibility internet browser etc. The last date and time of submission of bids will not be extended due to the hanging of the system or congestion due to internet at the end of the bidders

at the time of submitting tender. Bids not submitted online will not be entertained. IFCI reserves the right to reject all or any tender wholly or partly without assigning any

reason whatsoever.

https://ifci.etenders.in/





http://www.ifciltd.com/



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3. Bidders who wish to participate in this tender will have to register on line at

https://ifci.etenders.in. Bidders needs to have the Digital Signature Certificates (Any One

among the supported e-tokens list given on https://ifci.etenders.in Class-II or Class-III having Signing + Encryption Certificates) as per information Technology Act-2000 using which

they can sign their electronic bids. Bidders can procure the same, from any CCA approved certifying agency etc. www.cca.gov.in or they may contact IFCI e-tender service provider of M/s Nextenders

India (P) Ltd., Shri Nilesh Alekar, Mob.No. 9811038892, Shri Sanjay, Mob. No. 8743042801 or Shri

Tinku Singh, Mob. No.9310335475 (Help Desk 09:30 AM to 05:30PM on all working days.) email : [email protected].

Bidders who already have a valid & supported Class II or Class III Digital Certificate (Signing + Encryption) do not need to procure a new Digital Certificate. The bidders are requested to read

the user manual available on website https://ifci.etenders.in before initiating the

process of E-Tendering.

4. Bidders shall submit their offers online in an electronic format both for “Technical” and

“Financial bid”. However, Earnest Money Deposit (EMD) as prescribed, should be submitted physically in original form in the office of General Manager (CCD), IFCI Ltd., IFCI Tower, 12th Floor,

61 Nehru Place, New Delhi -110019 on all working days during working hours before the last date and time of submission of bid.

5. Before electronically submitting the tenders, it should be ensured that all the tender papers

are digitally signed by the bidders.

6. Online submission of bids: The online bids will have to be digitally signed and submitted within the time specified on website https://ifci.etenders.in the following manner:

6.1 Technical Bid: Scanned Copies to be uploaded (.pdf)

6.1.1 The bidder will have to deposit EMD Rs.3,50,000/- (Rupees three lakh fifty

Thousand Only) in the form of Demand Draft/Pay Order (PO) drawn on any Nationalized/Schedule bank in favour of “IFCI Ltd. ” payable at New Delhi before

opening of “Technical Bid” in the office of General Manager (CCD), IFCI Ltd., IFCI Tower, 12th Floor, 61 Nehru Place, New Delhi-110019 and obtain a receipt thereof and

bidders shall upload the scanned copy of receipt as proof of depositing EMD along

with technical bid. Otherwise the bid in electronic form will not be considered.

6.1.2 The technical information has to be prepared very carefully as indicated in the

tender document since it will be the basis for the pre-qualification of bidders. Only

relevant and to the point information/document should be uploaded. Failure to provide any required information, may lead to the rejection of the offer. Bidders must

read the tender document very carefully before signing. Technical formats i.e. all Annexures, except Financial Bid Annexures/Schedule, any other relevant supporting

documents including all the pages of tender document must be signed by hand of the

authorized representative along with date as token of acceptance of the terms & conditions of tender, copy in favor of person signing the document in support of

authorization/Power of Attorney, whichever is applicable should be uploaded by the bidder.

6.2 Financial Bid (.xls): This envelope shall consist of financial format/schedules, they must be signed by the authorized representative along with date. The rates as given in the

schedule shall quote in figures and the rates must be exclusive of all taxes in financial bid. The bidder is required to check the prices/amount carefully before uploading financial bid.

7. Proof of EMD is essential with technical bid otherwise bid in electronic form is liable to be

rejected.

8. Manual bids shall not be accepted. The offers submitted by Telegram/Fax/email shall not be considered. No correspondence will be entertained in this matter.






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9. Not more than one tender shall be submitted by one contactor or contractors having

business relationship. Under no circumstance will father and his son(s) or other close relations who

have business relationship with one another (i.e. when one or more partner(s)/director(s) are common) be allowed to tender for the same contract as separate competitors. A breach of this

condition will render the tenders of both parties liable to rejection.

10. Opening of Technical Bids: Technical bids will be opened on 02/06/2016 at 1530

Hrs. on https://ifci.etenders.in. by the Tender Committee. IFCI shall evaluate the technical bid

to pre-qualify the bidders.

11. Opening of Financial Bids: Exact date and time shall be communicated through official E-

mail address given in the bid document to the qualified bidders.

12. Conditional bids would be summarily rejected.

13. In case no bid or single bid is received, or any other reason whatsoever, IFCI may at its sole discretion cancel the whole tendering process or extend the last date and time of submission

of the bid.

14. Pre-bid Meeting: For any clarification on the Bidding Document, a pre bid meeting will be held on 20/05/2016 from 1500 Hrs. onwards at in IFCI Tower, Nehru Place, New Delhi.

15. Any separately submitted discount letter on the financial price shall not be considered by

IFCI and shall be a ground for disqualification. Evaluation of financial bid shall be considered only on the quoted price in the financial bid submitted by the bidders.

16. Contact Person: In case of any query, you may contact any of the following officials:

a) Shri Vijay Pal, GM at New Delhi (011-41732450) & E-mail: [email protected] b) Smt Sushma Trikha, AGM at New Delhi (011-41732081) & E-mail:

[email protected] and

c) Shri Bhagwan Singh, Manager at New Delhi (011-41732080) & E-mail: [email protected]

17. Earnest Money Deposit(EMD): Bidder should pay specified amount towards Earnest

Money deposit as follows:

17.1 Rs. 3,50,000/- (Rupees three lakh fifty thousand Only) in the form of Demand Draft/PO drawn on any Nationalized /Schedule bank in favour of “IFCI Ltd. ” payable at

New Delhi.

17.2 EMD will not carry any interest.

17.3 EMD will be refunded to the unsuccessful bidders after finalization of the bid and EMD

of successful bidder shall be returned after execution of Contract Agreement and submission of security deposit/Bank Guarantee.

17.4 The Earnest Money Deposit submitted by the bidder may be forfeited if,

a) Successful bidder fails to execute an Agreement within specified time as per

intimation/request of the IFCI,

b) Successful Bidder withdraws his tender or backs out after acceptance,

c) Bidder withdraws his tender before the expiry of validity period stipulated in the

bidding document,

d) Bidder violates any of the terms and conditions of the tender,

e) Bidder revises any of the items quoted during the validity period,

f) Bidder is found to have indulged in fraudulent practices in the bid submission

process.


mailto:[email protected]

mailto:[email protected]


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18. Preference will be given to the MSE bidders, who are registered as MSE in any of the recognized body as specified by Ministry of Micro, Small & Medium Enterprises (MSME) as per the

provisions of the Public Procurement Policy for MSEs Order, 2012 issued by the Ministry of Micro, Small & Medium Enterprises, Govt. of India. MSE bidders are exempted from EMD and tender

document fees provided they submit necessary certificate for benefit of exemption in fees and EMD.

19. (A) SCOPE OF WORK

19.1 Tentative requirement of Printing of Annual Report 2015-16 is as under:

Ordinary Version Deluxe Version English - 4,02,700

Hindi - 300

Total - 4,03,000

English - 650

Hindi - 350

Total - 1000

NECS Form 500 (A 4 Sheet)

Attendance slip 500 (A 4 Sheet)

Proxy Form 500 (A 4 Sheet)

Ballot Form 1000 (A 3 Sheet)

(Quantity may vary + 10% of the tentative requirement) The specifications are given at page 7 and 8 at (B) and (C).

19.2 The scope of work shall include printing of Ordinary and Deluxe versions of IFCI’s Annual

Report in English and Hindi for the financial year 2015-16 as per specifications given

hereunder and arranging entire dispatch of annual reports to shareholders in respect of Ordinary version i.e. labelling of shareholders’ addresses with bar codes state-wise on

pan India basis and abroad and supply of specified number of annual reports of Ordinary version and Deluxe version at IFCI’s registered office, New Delhi. The tentative number

of Ordinary Version would be 4.03 lakh, out of which approx. 4.00 lakh would be sent

through courier agency across India/abroad and 300 copies of Ordinary version (200 copies with cover of 100 GSM Art Paper, 4 Colour printing) are to be printed in Hindi. The

delivery of the Ordinary Annual Report is to be ensured as per time schedule to be indicated by IFCI at a later date.

19.3 For Deluxe version, the quantity of 650 Annual Reports is in English and 350 in Hindi.

The delivery of the reports is to be ensured as per time schedule to be indicated by IFCI at a later date.

19.4 For variation in number of pages as well as number of copies in Ordinary Version and Deluxe Version, cost will be calculated on pro-rata basis of per copy cost to be derived.

19.5 The job of printing includes frequent proof-reading, translation of entire annual report in Hindi, cover processing, including planning and plate making, text printing complete with

photo-composing, processing, checking of dummies with final proofs, printing & supply of

annual reports, etc. The printer would have to accept total responsibility for perfect execution of the job within the stipulated period as decided by IFCI.

19.6 The selected printer should have compatible software to convert the text/data provided by IFCI from Excel/Word format to the relevant format without committing any

errors/mistakes/omissions/distortions at their end. Please note that a penalty of ½% of

total job value shall be deducted for gross mistakes like omissions of figures/text and excessive mistakes in the proof provided by the printer. Hence, the selected printer shall

be required to double-check the proofs being forwarded to IFCI for corrections.


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19.7 In addition, kindly take note that for all pre-printing work pertaining to processing,

designing and proof reading etc., a temporary DTP Station will be installed at IFCI

Tower, 61 Nehru Place, New Delhi-110019 along with deputing an official having good knowledge of designing, typing in English and Hindi so as to facilitate last minute editing

if any, in the manuscript of the annual report. No other space belonging to IFCI shall be occupied by the Contractor without the written permission of IFCI.

19.8 The bidder quoting the lowest consolidated rates offered at Sl. No.12 of Annexure-X

would be considered for award of work.

19.9 Payment will be released through E-Banking within 50 days after satisfactory completion

of the entire work and submission of bills independently for Ordinary Version and Deluxe Version along with the proof of delivery of ordinary version of annual reports to identified

courier agency. The requisite bank details to release payment through E-Banking will be asked for from the successful bidder at the time of award of contract.

19.10 IFCI reserves the right to deduct any proportionate amount from contractor payment on

account of insufficient/unsatisfactory work and or willful/careless execution of job.

19.11 Since the work is of specialized nature, the contractor shall employ well-experienced

suitable expert staff for the all working days. If necessary, bidders have to ensure that suitable staff for this job shall also work on Saturdays/Sundays/Holidays as and when

required by IFCI without any extra payment.

(B) ORDINARY (SHAREHOLDERS’) VERSION (SPECIFICATIONS)

I. Specifications for Annual Report (Ordinary version) are as under:

Particulars Size No. of Pages

Paper to be used No. of copies

Ordinary Version 21 X 27 cm 140+4 60 GSM maplitho

‘FSC’ certified

English - 4,02,700

Hindi - 300

Total 4,03,000

4 (cover

page)*

100 GSM Art paper Out of above

2000 (1800 - English) (200 - Hindi)

Designing: Design for cover page as well as for inside pages of Ordinary version will be

done by the printer and finalized/approved by IFCI.

Hindi translation of entire annual report will be provided by the printer within stipulated

time-frame. The bidder will be responsible for accuracy of translated version.

Entire proof reading will be done by the printer and final proofs will be submitted to IFCI for approval.

Printing: Quality web offset, single colour printing.

*As indicated above cover of 2000 copies annual report will be printed in four colours.

Binding: Center Pinning

II. Dispatch of Ordinary Annual Reports:

Annual Report to shareholders will be dispatched through Courier Agency to be finalized by

IFCI at a later date. Entire dispatch will be handled by the printer including printing and pasting of address-stickers with BAR CODES/ direct printing of address WITH BAR

CODES on to the report, sorting, insertion etc. in co-ordination with the courier agency


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(Exact number will be intimated on a later date). The dispatch activity has to be completed

as per the time schedule to be given by IFCI at a later date. The addresses with bar codes

of shareholders will be supplied by IFCI in soft copy for Ordinary annual report. IFCI will not bear handling or any other charges except charges for dispatch and the charges, if any,

payable to any authority/authorities in this behalf. Balance copies of Ordinary Annual Report, entire lot of Deluxe Version is also required to be supplied at our Registered Office,

New Delhi as per numbers to be indicated by IFCI, without any additional cost.

(D) DELUXE VERSION (SPECIFICATIONS):

Specifications for Annual Report (Deluxe Version) are as under:

Particulars Size No. of Pages

Paper to be used No. of Copies

Deluxe Annual

Report

21 X 30 cm 140 + 4 100 GSM imported art matte

paper for 140 pages & 350 GSM imported art card for

cover (4 pages) (‘FSC’

certified)

English - 650

Hindi - 350 Total 1000

Designing: Designing for cover page as well as for inside pages of deluxe annual report will be

done by the printer and finalized/approved by IFCI.

Printing: Four Colour printing.

Binding: Section sewing, cover creasing and perfect binding, cover page will be matte laminated.

Graphs and Photographs: Graphs and photographs will be provided in due course.

Proofing: Epson proofing of graphs and charts.

Any others services which are not covered but necessary for smooth and trouble free printing of entire job(s) are also deemed included in the scope of work.

Specimen of sample of papers proposed to be used as per specifications for Ordinary Version, and

Deluxe Version are to be sent along with technical bid duly affixing the company seal thereon.

20 Criteria for Pre-Qualification:

The eligibility criteria for pre-qualification of bidder are as under:

20.1 The bidder should have a minimum annual turnover of Rs.25 crore in the last 3 financial

years. Photocopies of audited balance sheet and Profit and Loss account for last 3 years

(CA Certified copies to be attached). The bidder should have Income Tax Returns for the

last three years viz. 2014-15, 2013-14 and 2012-13.

20.2 Should have successfully printed and supplied Annual Reports for PSUs/Public Ltd.

Companies/reputed Financial Institution/Business or Industrial House/Multinational

Corporate etc. handling atleast 3 lakh copies of Annual Reports in single assignment within

last five years (Minimum 3 assignments i.e. one in each year) without having to outsource

or sub-let to any other printer. The bidder should submit proof in support of confirming

printing of at least 3 lakh annual reports in single assignment within last 5 years (Minimum

3 assignments i.e. one in each year) without having to outsource or sub-let to any other

printer. For this purpose copies of work orders, bills raised as well as payment proof

thereof or completion/performance certificate issued by concerned clients in support of

satisfactory completion of work relating to printing of Annual reports during the last five

years can be submitted.


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IMPORTANT NOTE:

a) The printing house should be located in Delhi/NCR region with in-house facilities

including designing, printing, dispatch etc. to execute the job. The bidder should

submit self certified address proof of printing facility, adequate for executing the

entire job of printing and dispatch of annual Reports located in Delhi/NCR.

b) The bidder should have valid income tax Pan No., Tin No., VAT, company registration

No., Service Tax Registration No. and FSC Certificate. (Self-certified photocopies to be

attached).

c) Specimen of sample of papers proposed to be used as per specifications for Ordinary

Version, and Deluxe Version are to be sent along with technical bid duly affixing the

company seal thereon.

d) Complete printing, production and dispatch of Annual Reports to be undertaken in-

house in the printers’ own facility, and not sub-let or outsourced. A self declaration to be submitted at the time of submission of Technical bid.

e) The bidder should have the required infrastructure at least as per following

details:

(i) Three automatic high speed web printing machines including one multi-color

automatic high speed web printing machine;

(ii) Two automatic folding machines;

(iii) Two automatic gang/saddle/central stitching machines.

(Please attach details duly certified by a CA firm.

The bidder shall submit authenticated documentary proof in support of financial turnover certificates/annual audited reports of last 3 consecutive years certified by

Chartered Accountant.

f) The bidder shall submit signed and scan copy of PO copies/Work order copies/ completion or performance certificate issued by the client in support of satisfactory

completion of work relating to printing of annual reports during the last 3 years.

g) The bidder shall submit signed and scan copy of Tender Acceptance Letter

(Annexure-II).

h) The bidder should submit signed and scan copy of detailed profile of the

Organization, (giving list of jobs carried out within 5 years, names & addresses of the clients, number of annual reports, value of work etc).

i) The bidder should submit signed and scan copy of partnership firm/partnership deed,

if any.

j) The Bidder should be having adequate trained and experienced manpower, latest equipment etc. for smooth execution of work.

k) The Contractor/bidder should have a Registered Office/Branch in Delhi/NCR.


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l) The contractor/bidder should also intimate official e-mail address and telephone no.

for all communications in order to avoid loss of time. All communications from IFCI

shall be sent by e-mail/.

m) Integrity Pact (IP) shall also be applicable.

n) Offers of Bidders who are under suspension/banned/black-listed by any PSU/Govt. Departments /PSU Banks/ or otherwise shall not be considered. Further, if any of the

partners/directors of the contractor’s organization/firm is blacklisted or having any

criminal case against him, his tender shall not be considered. An Undertaking to this effect should be submitted.

o) IFCI reserves the right to request for any further documents/certificate/clarification from the bidder/contractor relevant to above qualifying criteria and the same must be

submitted within stipulated time of receipt of any such communication from IFCI, failing which suitable action shall be taken by IFCI.

p) The contractor/bidder will have to sign and upload the Bidders Information

(Annexure-I) along with supporting documents.

q) After opening of Technical bids, if a firm/Company fulfills the technical criteria, its

financial bid will be opened. Exact date and time for opening of Financial Bids shall be communicated through official E-mail address to be given in the Tender Form

( Annexure-I) by the bidder.

r) The bidder may be summarily disqualified in case of non-submission of required documents.

21. Contract Period: The contract period shall be 6 months from the date of LoI/Work Order.

22. Award of Work: IFCI reserves the right to split the job into two or more parts and to award the work to separate agencies/bidders subject to the work experience and

fulfillment of other terms & conditions and specifications to the suitability of IFCI.

23. Acceptance / Rejection of Bid

IFCI also reserves the absolute right to reject any or all the Bids at any time solely based

on the past unsatisfactory performance by the bidder(s). The opinion/decision of IFCI regarding the same shall be final and conclusive.


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GENERAL CONDITIONS OF CONTRACTS (GCC)

1. Downloading Bid document from the website

The Bidder may download Tender Document along with terms and conditions from IFCI website www.ifciltd.com home page by clicking e-tendering portal http://ifci.etenders.in website. Bidder

must keep track of any corrigendum and/ or addendum or any change in the schedule or any

other relevant information issued in respect of the subject tender by IFCI.

2. Amendment to Bid documents

At any time prior to the deadline for submission of Bids, IFCI may, for any reason, whether at its own initiative or in response to a clarification sought by any prospective bidder, modify the bidding

documents by amendment / addendum/corrigendum.

i) The corrigendum/amendment will be issued /published in website

http://ifci.etenders.in only. Bidders shall be solely responsible to check the website for the amendment issued in shape of Corrigendum and/or Addendum up to last date of submission

of bid.

3. Clarification on Bids

3.1 To assist in the examination, evaluation and comparison of the technical bids, IFCI may, at its discretion, ask the Bidder for a clarification on its Bid. No change in price of the

Bid shall be sought, offered or permitted. If required, IFCI reserves the right to ask the bidders to submit supplementary documents to support the documents already submitted by

the bidder.

3.2 IFCI reserves the right to conduct joint post bid discussion after opening the technical

bids, for clarification on technical bid and may amend the technical bid requirements so as to bring all the bidders on to a common platform. In case of any alteration in the technical

bid requirements, all the bidders shall be given equal opportunity to submit supplementary

price offers for that item in which alterations have been made. The supplementary offer must indicate the amount which shall be added to or subtracted from the original price

offered for that item. Both the original and the supplementary offer shall be evaluated jointly.

4. Execution of Contract Agreement

The successful bidder’s responsibility under this contract commences from the date of issue of the

Letter of Intent /work order by IFCI. The Bidder shall submit an unqualified acceptance to the

Letter of Intent/Work order within the period stipulated therein. The successful bidder has to sign each and every page of the tender document along with company seal, if any, as a proof of

acceptance of entire terms and conditions mentioned in the tender document and upload the same.

5. Abnormal Rates

The bidder is expected to quote rate after careful analysis of cost involved considering all

specifications and conditions of contract. In case it is noticed that the rates quoted by the bidder

are unusually high or unusually low, it will be a sufficient ground for rejection of the tender unless the reasonableness of the rates is convincing. For scrutiny, the analysis for such rates is to be

furnished by the bidder on demand.

6. Thorough checking of employees of the contractor during entry/exit would be done by security staff of IFCI.


http://ifci.etenders.in/

http://ifci.etenders.in/


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7. The employee of the contractor will ensure strict discipline and behavior and diligent

performance of their duties most befitting to the décor of the most modern mechanized building

and the employees of the contractor shall not in any manner cause any interference, annoyance, nuisance etc. to IFCI staff or its business or working and will be liable for immediately

replacing/relocating the individual employee if the services rendered by him are not found to be satisfactory.

8. IFCI will not be responsible for any injury/death caused to the employees provided by the contractor at site. It will be the responsibility of the contractor to abide with all the provisions of

the Workmen Compensation Act, 1923 and no compensation, whatsoever shall be paid by IFCI in this regard.

9. The workforce deployed by the contractor should be adequately covered under Personal

Accident Insurance Plan.

10. INSTRUCTIONS:

10.1 The General Conditions of Contract form part of the Tender specifications. All pages

of the tender documents shall be duly signed by hand of the authorized

representative, stamped and submitted along with the offer in token of complete acceptance thereof. The information furnished shall be complete by itself. The

bidder is required to furnish all the details and other documents as required in the following pages.

10.2 Bidders are advised to study all the tender documents carefully. Any submission in

tender shall be deemed to have been done after careful study and examination of the

tender documents and with full understanding of the implications thereof. Should the bidder have any doubt about the meaning of any portion of the Tender Specification

or find discrepancies or omissions in the scope of work or the tender documents issued are incomplete or shall require clarification on any of the technical aspect, the

scope of work etc., bidder shall at once, contact the authority inviting the tender well

in time (so as not to affect last date of submission) for clarification before the submission of the tender. Bidder’s request for clarification shall be with reference to

Sections and Clause numbers given in the tender documents. The specifications and terms and conditions shall be deemed to have been accepted by the bidder in his

offer. Non-compliance with any of the requirements and instructions of the tender

enquiry may result in the rejection of the tender.

10.3 Integrity Pact (IP) shall be applicable for all tenders / contracts as indicated in tender document. This integrity pact shall be issued as part of the Tender documents and

shall be submitted by the bidder along with Technical bid duly filled, signed and stamped by the authorized signatory who signs the bid. Only those vendors / bidders

who have entered into such an IP with IFCI shall be considered qualified to

participate in the bidding. Entering into this pact shall be a preliminary qualification.

11. Data to be Enclosed

11.1 Full information shall be given by the bidder in respect of the following. Non-

submission of this information may lead to rejection of the offer.


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11.2 Income Tax Permanent Account Number: Certified copies of Permanent Account

Numbers (PAN) as allotted by Income Tax Department for the

Company/Firm/Individual Partners, Tender Acceptance Letter etc. shall be furnished along with tender.

11.3 An attested copy of the Power of Attorney/Authorization letter, in case the tender is

signed by an individual other than the sole proprietor.

11.4 Proof of Turnover.

11.5 Proof of Service Tax, TIN No. & VAT etc.

11.6 The bidder shall quote the rates in English language and international numerals.

These rates shall be entered in figures as well as in words.

11.7 All entries in the tender shall either be typed or written legibly in ink. Erasing and

over-writing is not permitted and may render such tenders liable for rejection. All cancellations and insertions shall be duly attested by the bidder.

11.8 FSC Certificate

12. Price Discrepancy

12.1 In the case of financial bid opening, if there are differences between the rates given by the bidder in words and figures or in amount worked out by him, the following

procedure for evaluation and award shall be followed:

12.2 If there is any difference between the amount in figures and in words, the amount

quoted by the bidder in words shall be taken as correct.

13. Evaluation of Bids

13.1 Technical bids submitted by the bidder will be opened first and evaluated for fulfilling

the Pre-qualification criteria and other conditions in NIT/Tender documents, based on documentary evidences submitted along with the offer.

13.2 Financial bids of shortlisted bidders shall only be opened through e- financial bid

opening.

13.3 Financial bids of unqualified bidders shall not be opened.

13.4 Conditional bids may be rejected by IFCI. The technical evaluation shall be made

strictly on the basis of the documents submitted by the bidders in support of the eligibility, the technical and commercial response. All the required information shall be furnished

strictly in prescribed schedules/Annexure only. Any information indicated other than

prescribed schedules/Annexure shall not be entertained. The financial evaluation shall be made on the basis of the total price/charges as indicated in the schedule of rates/ financial.

IFCI is not bound to accept the lowest quoted offer. Conditions, if any, on any document enclosed with financial Bid shall not be considered. IFCI’s decision in this regard shall be

final and binding.


Page 14 of 32


14. Security Deposit

Upon acceptance of Tender, the successful Bidder is required to deposit an amount equivalent to

10% of the Contract Value, as Security Deposit. The security Deposit should be furnished before commencement of the work by the contractor. Security Deposit may be furnished in any one of

the following forms:-

14.1 Pay Order/Demand Draft in favour of IFCI Ltd.

14.2 Bank Guarantee from Scheduled Banks/Public Financial Institutions as defined in

the Companies Act.

14.3 The Security Deposit shall not carry any interest.

14.4 The validity of Bank Guarantees towards Security Deposit shall be upto the

completion period as stipulated in the Letter of Intent/Work Order (i.e. 6 months plus 3 months) and the same shall be kept valid till the acceptance of Final Bills of

the Contractor, by IFCI.

14.5 IFCI reserves the right of forfeiture of Security Deposit in addition to other claims and penalties in the event of the Contractor’s failure to fulfill any of the contractual

obligations or in the event of termination of contract as per terms and conditions of contracts with IFCI.

15. Return of Security Deposit

Security Deposit/Bank Guarantee shall be released to the Contractor after deducting all expenses

/other amounts due to IFCI, if any, after completion of the contract i.e. 6 months plus three months.

16. Bank Guarantees

Wherever Bank Guarantees are to be furnished / submitted by the contractor, the following shall

be complied with:

16.1 Bank Guarantees shall be from Scheduled Banks/ Public Financial Institutions as

defined in the Companies Act.

16.2 The Original Bank Guarantee shall be sent directly by the Bank to IFCI under Registered Post (Acknowledgement Due), addressed to the General Manager (CCD),

IFCI Ltd., IFCI Tower, 61-Nehru Place, New Delhi-110019.

17. Validity of Offer

The rates in the Tender shall be kept open for acceptance for a minimum period of 90

(ninety) days from latest due date of offer submission (including extension, if any). In case

IFCI calls for negotiations, such negotiations shall not amount to cancellation or withdrawal of the original offer which shall be binding on the tenders.

18. Rejection of Tender and Other Conditions

18.1 IFCI reserves the right to accept or reject the tenders without assigning any reason

whatsoever.

18.2 Conditional tenders, unsolicited tenders, tenders which are incomplete or not in the form specified or defective or have been materially altered or not in accordance with the

tender conditions, specifications etc., are liable to be rejected.


Page 15 of 32


18.3 Tenders are liable to be rejected in case of unsatisfactory performance of the bidder

with IFCI or bidder who do not comply with the latest guidelines of Ministry/Commissions of

Govt. of India. IFCI reserves the right to reject a bidder in case it is observed that they are overloaded and may not be in position to execute this job as per the required schedule. The

decision of IFCI will be final in the regard.

18.4 If a bidder who is a proprietor expires after the submission of his tender or after the

acceptance of his tender, IFCI may at their discretion, cancel such tender. If a partner of a

firm expires after the submission of tender or after the acceptance of the tender, IFCI may then cancel such tender at their discretion, unless the firm retains its character.

18.5 If the bidder gives wrong information in his tender, IFCI reserves the right to reject such tender at any stage or to cancel the contract if awarded and forfeit the Earnest

Money/Security Deposit/any other money due.

18.6 Canvassing in any form in connection with the tenders submitted by the Bidder shall

make his offer liable to rejection.

18.7 In case the proprietor, Partner or Director of the Company/Firm submitting the Tender, has any relative or relation employed in IFCI, the authority inviting the Tender shall

be informed of the fact as per specified format as per relevant annexure attached along with the offer.

18.8 The successful bidder should not sub-contract part or complete work detailed in the

tender specification undertaken by him.

18.9 The Tender submitted by a techno commercially qualified bidder shall become the

property of IFCI who shall be under no obligation to return the same to the bidder. However, unopened financial bids and late tenders shall be returned to the bidders.

18.10 Discount letter, if any on financial price shall not be considered by IFCI.

18.11 IFCI shall not be liable for any expenses incurred by the bidder in the preparation of

the tender irrespective of whether the tender is accepted or not.

19. Cancellation of Contract in Full or in Part

IFCI at its sole discretion can terminate the contract at any time during the period of contract, If the Contractor:

19.1 At any time makes defaults in proceeding with the works with due negligence and continues to do so even after a notice in writing from the IFCI Ltd.; or

19.2 Commits default in complying with any of the terms and conditions of Contract and does not remedy it or take effective steps to remedy it within 5 days after a notice in

writing is given to him in that behalf by the IFCI Ltd.; or

19.3 Violates any of the terms and conditions stipulated in the agreement/tender

document.

20. Law Governing the Contract and Court Jurisdiction

The contract shall be governed by the law for the time being in force in India. The civil court having original civil jurisdiction at New Delhi shall have an exclusive jurisdiction in regard to all

claims in respect of the Contract. No other civil court shall have jurisdiction in case of any dispute,

under this contract.


Page 16 of 32


21. Commencement of Work

21.1 The contractor shall commence the work as per the time indicated in the Letter of Intent/Work Order from IFCI and shall proceed with the same with due expedition without

delay.

21.2 If the contractor fails to start the work within stipulated time as per LOI/Work Order

or as intimated by IFCI at its sole discretion will have the right to cancel the contract. The Earnest Money and/or Security Deposit with IFCI will stand forfeited without any further

reference to him and without prejudice to any and all of IFCI’s other rights in this regard.

21.3 All the work shall be carried out under the direction and to the satisfaction of IFCI.

22. Rights of IFCI

22.1 IFCI reserves the following rights in respect of this contract during the original

contract period or its extensions if any, as per the provisions of the contract, without entitling the contractor for any compensation.

22.2 To terminate the contract or get any part of the work done through other agency or deploy IFCI’s own/hired/otherwise arranged resources, at the risk and cost of the contractor

after due notice period of two weeks by IFCI in the event of:

(i) Contractor’s continued poor progress (ii) Withdrawal from or abandonment of the work before completion of the work

(iii) Contractor’s inability to progress the work for completion as stipulated in the

contact (iv) Poor quality work

(v) Corrupt act of Contractor (vi) Insolvency of the Contractor

(vii) Persistent disregard to the instructions of IFCI

(viii) Assignment, transfer, sub-letting of contract without IFCI’s written permission (ix) Non fulfilment of any contractual obligations

(x) In the opinion of IFCI, the contractor is overloaded and is not in a position to execute the job as per required schedule

23. Force Majeure

The following shall amount to Force Majeure:

23.1 Acts of God, act of any Government, War, Sabotage, Riots, Civil commotion, Police action, Revolution, flood, Fire, Cyclones, Earth quake and Epidemic and other similar causes

over which the contractor has no control.

23.2 If the contractor suffers delay in the due execution of the contractual obligation due to

delays caused by force majeure as defined above, the agreed time of completion of the job

covered by this contract or the obligations of the contractor shall be extended by a period of time equal to period of delay, provided that on the occurrence of any such contingency, the

contractor immediately reports to IFCI in writing the causes of delay and the contractor shall not be eligible for any compensation.


Page 17 of 32


24. Arbitration & Reconciliation

24.1 In case amicable settlement is not reached in the event of any dispute or difference arising out of the execution of the contract or the respective rights and liabilities of the

parties or in relation to interpretation of any provision by the contractor in any manner touching upon the contract, such dispute or difference shall (except as to any matters, the

decision of which is specifically provided for therein) be referred to the sole arbitration of

the arbitrator appointed by IFCI.

24.2 The award of the Arbitrator shall be binding upon the parties to the dispute.

24.3 Subject as aforesaid, the provisions of Arbitration and Reconciliation Act 1996 (India) or statutory modifications or re enactments thereof and the rules made there under and for

the time being in force shall apply to the arbitration proceedings under this clause. The venue of the arbitration shall be held at Delhi and the language of the proceedings shall be

in English. Subject to the above, the Courts at Delhi alone shall have the jurisdiction to deal

any disputes between the Parties pertaining to the contract.

24.4 The cost of arbitration shall be borne equally by both the parties.

24.5 Work under the contract shall be continued during the arbitration proceedings.

24.6 Failure to comply with any of the above conditions can result in termination of the

contract, forfeiture of the security deposit, penalty as may be decided by IFCI and future

blacklisting of the contractor.

25. General Conditions of the Contract (GCC), Tender form and Special Conditions of the

Contract (SCC) will form the part of the contract.

26. All Annexures are to be submitted with the bids duly signed.

27. IFCI reserves the right to reject any of the offers at technical/financial stage, if the same is

not upto the expectation of IFCI.

28. The employee of contractor will ensure strict discipline and behavior and diligent performance of their duties most be fitting to the décor of the most modern mechanized building

and the employees of contractor shall not in any manner cause any interference, annoyance,

nuisance etc. to IFCI staff or its business or working and will be liable for immediately replacing the individual employee if the services rendered by him are not found to be satisfactory.

29. IFCI is not responsible for any injury/death caused to the employees provided by contractor

at IFCI. Thorough checking of staff during entry/exit would be made by IFCI’s security guards. 30. Terms of Payment

Payment shall be made within 50 days subject to satisfactory completion of work and on receipt of

bills, independently for Ordinary Version and Deluxe Version as per terms of payment given at Clause B(I) of Annexure-I. The requisite details to release payment through E-banking will be

asked for from the successful bidder at the time of award of contract.


Page 18 of 32


TENDER FORMS

Annexure-I

BIDDER INFORMATION

Date: ______________

S. No. Particulars/Details

1. Name of the Bidders/Firm

2.

Registered Office (mention Address)

3.

Address of Office at Delhi/NCR (Please submit self-certificate on firm’s letter

head)

4.

Whether in-house printing facilities including

designing and printing are available

(Please submit self-certificate on firm’s letter head duly certified by CA)

5.

Telephone No. Office

Mobile

Fax

E-Mail

Website

6.

Authorized Person - Name

Designation

Mobile

E-Mail ID

7.

Alternate Authorized Person - Name

Designation

Mobile

E-Mail ID

8. PAN (Please submit self certified photocopy)

9. TIN No.

(Please submit self certified photocopy)

10. VAT No.

(Please submit self certified photocopy)

11. FSC Certificate (Please submit self certified photocopy)

12.

Specimen copy of paper for ordinary annual

report and deluxe annual report (To be deposited physically on 02/06/2015

upto 1500 Hrs

13. Company Registration No.

14. Service Tax Registration No.

15. Income Tax Return for last 3 years.


Page 19 of 32


16.

Beneficiary Bank Details

Bank Account No

IFSC/NEFT Code

Name of Bank

Address of Branch

17.

Particular of Earnest Money Deposit (EMD)

Amount Rs.

(DD/PO) No.

Date

Name of the Bank

Address of Bank

18 The bidder should have office in Delhi/NCR

for the last 3 years.

19 Whether, MSME, if yes, attached valid copy of

certificate.

20 Whether you accept all the terms and conditions of the tender; Yes/No

21

The bidder should have Average Annual

Turnover of at least Rs.25 crore in last 3 consecutive year ending March 31, 2015

FY 2014-15

FY 2013-14 FY 2012-13

22 Details of printing atleast 3 lakh copies of Annual Reports in single assignment within

last 5 years (Minimum 3 assignments i.e. one in each year)

Fin. Year Name & Address

of the Client Work Order No. & Date

Value of the work Enclosure

Date: Signature of authorized person

Place: Full Name & Designation: Company’s Seal

Note: Each and every page of the tender document should be singed and uploaded

by the bidder a a proof of acceptance of entire terms and conditions mentioned in the tender document.


Page 20 of 32


Annexure-II TENDER ACCEPTANCE LETTER

(To be given on Company Letter Head)

Date:

To,

General Manager (CCD) IFCI Limited

IFCI Tower 61 Nehru Place

New Delhi -110 019

Sub: Acceptance of Terms & Conditions of Tender.

Tender Reference No: ________________________

Name of Tender / Work: - Printing of Annual Report of IFCI Ltd for FY 2015-16

Dear Sir,

1. I/ We have downloaded / obtained the tender document(s) for the above mentioned

‘Tender/Work’ from the web site(s) namely: https://ifci.etenders.in and /or www.ifciltd.com as per

advertisement, given in the above mentioned website(s).

2. I / We hereby certify that I / we have read the entire terms and conditions of the tender documents of all pages (including all documents like annexure(s), schedule(s), etc.,), which form

part of the contract agreement and I / we shall abide hereby by the terms / conditions / clauses

contained therein.

3. The corrigendum(s) issued from time to time by your department/ organization too has also been taken into consideration, while submitting this acceptance letter.

4. I / We hereby unconditionally accept the tender conditions of above mentioned tender document(s) / corrigendum(s) in its totality / entirety.

5. I / We do hereby declare that our Firm has not been blacklisted/ debarred by any Govt.

Department/Public sector undertaking/Private organization.

6. I / We certify that all information furnished by our Firm is true & correct and in the event that

the information is found to be incorrect/untrue or found violated, then your department/ organization shall without giving any notice or reason therefore or summarily reject the bid or

terminate the contract , without prejudice to any other rights or remedy including the forfeiture of the full said earnest money deposit /Security deposit or both absolutely.

Date: Signature of authorized person Place: Full Name & Designation:

Company’s Seal




Page 21 of 32


Annexure-III

OFFER FORWARDING LETTER/TENDER SUBMISSION LETTER (To be typed & submitted in the letter Head of the Company/firm of Bidder)

________________________________________________________________________

Offer Reference No…………………………… Dated:……………………..

To,

General Manager (CCD)

IFCI Limited IFCI Tower

61 Nehru Place

New Delhi -110 019

Dear Sir,

Sub: Submission of Offer against Tender Specification No:……………………………….

I/We hereby offer to carry out the work detailed in the Tender Specification issued by IFCI Limited, ……………………………………………, in accordance with the terms and conditions thereof.

I/We have carefully perused the following listed documents connected with the Tender documents

and shall abide by the same.

i) Amendments/Clarifications/Corrigenda/Errata/etc issued in respect of the Tender

documents by IFCI. ii) Notice Inviting Tender (NIT)/ (Technical Bid)

iii) Financial Bid

iv) Documents referred to in tender document v) Forms and Procedures

Should our Offer be accepted by IFCI for Award, I/we further agree to furnish ‘Security Deposit’

for the work as provided for in the Tender Conditions within the stipulated time as may be

indicated by IFCI.

I/We further agree to execute all the works referred to in the said Tender documents upon the terms and conditions contained or referred to therein and as detailed in the Annexures annexed

thereto.

I/We have deposited/depositing herewith the requisite Earnest Money Deposit (EMD) as per details

furnished in the tender document.

Authorized Representative of Bidder

Signature:

Name: Address:

Place: Date:


Page 22 of 32


Annexure-IV

DECLARATION BY AUTHORISED SIGNATORY OF BIDDER

(To be typed & submitted in the letter Head of the Company/firm of Bidder) _______________________________________________________________________

To,



61 Nehru Place New Delhi -110 019

Dear Sir,

Sub: Declaration by Authorized Signatory

Ref: i) NIT/Title of the work. Name of Tender No………………………………..,

ii) All other pertinent issues till date

I/We hereby certify that all the information and data furnished by me with regard to the above

Tender Specification are true and complete to the best of my knowledge. I have gone through the specifications, condition, stipulations and other pertinent issues till date, and agree to comply with

the requirements and Intent of the specification.

I further certify that I am authorized to represent on behalf of my company/firm for the above

mentioned tender and a valid Power of Attorney/Authorization letter to this effect is also enclosed.

Yours faithfully,

(Signature, Date & Seal of Authorized

Signatory of the Bidder)

Date:

Enclosed: Power of Attorney/Authorization letter


Page 23 of 32


Annexure-V

NO DEVIATION CERTIFICATE (To be typed & submitted in the letter Head of the Company/firm of Bidder)

_______________________________________________________________________

To,

General Manager (CCD) IFCI Limited

IFCI Tower 61 Nehru Place

New Delhi -110 019

Dear Sir,

Sub: Declaration by Authorized Signatory

Ref: i) NIT/Tender No……………………………….., ii) All other pertinent issues till date

We hereby confirm that we have not changed/modified/materially altered any of the tender documents as downloaded from the website/issued by IFCI and in case of such observance at any

stage, it shall be treated as null and void and our tender shall deemed to be withdrawn.

We also hereby confirm that we have neither set any Terms and Conditions and nor have we taken

any deviation from the Tender conditions together with other references applicable for the above referred NIT/Tender Specification.

We further confirm our unqualified acceptance to all Terms and conditions, unqualified compliance to Tender Conditions, Integrity Pact (if applicable) and acceptance to Reverse bidding process.

We confirm to have submitted offer in accordance with tender instructions and as per aforesaid

reference.

Thanking you,

Yours faithfully,

(Signature, Date & Seal of Authorized Signatory of the Bidder)


Page 24 of 32


Annexure-VI

DECLARATION FOR RELATION IN IFCI (To be typed and submitted in the Letter Head of the Company/Firm of Bidder failing which the

offer of Bidder is liable to be summarily rejected) -------------------------------------------------------------------------------------------------------------

To,




Dear Sir,

Sub: Declaration for relation in IFCI

Ref: NIT/Tender No.______________________

I/We hereby submit the following information pertaining to relation/relatives of Proprietor/Partner

(s)/Director(s) employed in IFCI

Tick(√) any one as applicable:

1. The Proprietor, Partner(s), Director(s) of our Company/Firm DO NOT have any relation or

relatives employed in IFCI

OR

2. The Proprietor, Partner(s), or Director(s) of our Company/Firm have relation/relatives

employed in IFCI and their particulars are as below:

(i)

(ii)

Signature of the Authorized Signatory

Note:

1. Attach separate sheet, if necessary. 2. If IFCI Management come to know at a later date that the information furnished by

the Bidder is false, IFCI reserves the right to take suitable action against the Bidder/Contractor.


Page 25 of 32


Annexure-VII

NON DISCLOSURE UNDERTAKING (INTEGRITY PACT)

(To be typed & submitted in the Letter Head of the Company/Firm of Bidder) ------------------------------------------------------------------------------------------------------------

NON DISCLOSURE UNDERTAKING (INTEGRITY PACT)

I/We understand that IFCI is committed to Information Security Management System as per their

Information Security Policy.

Hence, I/We M/s____________________________________________________________

who are submitting offer for providing services to IFCI against Tender Specification No. ___________________________________________________________ hereby undertake to

comply with the following in line with Information Security Policy of IFCI _____, ____________

To maintain confidentiality of documents & information which shall be used during the

period of the Contract.

The documents & information shall not be revealed to or shared with third party which shall not be in the business interest of IFCI.

(Signature, date & seal of Authorized Signatory of the bidder)

Date:


Page 26 of 32


Annexure-VIII

DECLARATION

(TO BE TYPED ON A LETTER HEAD OF THE COMPANY/ FIRM)


IFCI Limited IFCI Tower,


Ref: 1) NIT/Tender No.______________________

Dear Sir,

1. We have carefully read and understood all the terms and conditions of the tender and hereby convey our acceptance to the same.

2. The information / documents furnished along with the above offer are true and authentic to the best of my knowledge and belief. We are well aware of the fact that

furnishing of any false information / fabricated document would lead to rejection of our tender at any stage besides liabilities towards prosecution under appropriate law.

3. We have apprised our self fully about the job to be done during the currency of the

period of agreement and also acknowledge to bear consequences to of nonperformance or deficiencies in the services on our part.

4. We have no objection, if enquiries are made about the work listed by us.

5. We have not been blacklisted by IFCI or any other organization where we have

worked. Further, if any of the partners/directors of the organization /firm is blacklisted or

having any criminal case against them, our bid shall not be considered. At any later point of time, if this information is found to be false, IFCI may terminate the assigned contract

immediately.

6. We have not been found guilty by a court of law in India for fraud, dishonesty or

moral turpitude.

7. We agree that the decision of IFCI in selection of Bidders will be final and binding to us.

Date: Signature of authorized person

Place: Full Name & Designation:

Company’s Seal:

N.B: The above declaration, duly signed and sealed by the authorized signatory of the

company, should be enclosed with Technical Bid.


Page 27 of 32


Annexure-IX

LOI/AWARD LETTER/WORK ORDER FROMAT

No. Date:

To

Dear Sir,

Re: Printing of Annual Report of IFCI Ltd for FY 2015-16

This has reference to the following:-

a) Our invitation of bids, NIT/Tender Notice No. ………dated …………..

b) Tender Document on the above subject.

c) Your bid reference No. ……… dated ……………. d) Opening of Technical Bid on ………… at ……….at IFCI Tower, Nehru Place, New Delhi

e) Opening of Financial Bid on ………… at ………. at IFCI Tower, Nehru Place, New Delhi f) IFCI Ltd. (IFCI) and ………….. (……………/The Contractor)

This is with reference to your bid dated ………………. on the above subject.

2. IFCI is pleased to award the work of printing of IFCI's Ordinary Annual Report (English & Hindi) and Deluxe Annual Report (English & Hindi) for FY 2015-16 to your company as per the terms

stipulated in the tender document at a total cost of Rs………………………….. inclusive of all applicable taxes, details of which is as under:

Sl. No.

Item No. of Copies Specifications

1. Ordinary Annual Reports 4,02,700 (English) 60 gsm maplitho paper for

140+4 pages (Single color)

2. Ordinary Annual Reports 300 (Hindi) 60 gsm maplitho paper for

140+4 pages (Single color)

3. Out of above quantity

(4,03,000), Ordinary Annual Reports with cover of 100 GSM

Art Paper

2000

(1800 in English) (200 in Hindi)

100 gsm art matte paper for

cover (4 colors)

TOTAL 4,03,000

4. Deluxe Annual Reports 1000

(650 in English) (350 in Hindi)

100 gsm Art paper for 140

pages and 350 gsm Art Card for cover ( 4 pages)

Note: Specific quantity of NECS Form, Proxy, Attendance Slip and Ballot paper will also be printed

by you. A copy of the tender document giving the specifications and other terms and conditions is

enclosed. Further a copy of your financial bid quoting rates for printing of Ordinary Annual Report, and Deluxe Annual Report is also enclosed with this letter.

3. Postage payable to the courier agency for dispatch of Ordinary Annual Report would be borne by IFCI. However, no other charges would be paid for delivering the Deluxe Annual Report and

balance copies of Ordinary Annual Report to our Registered Office in Nehru Place, New Delhi.


Page 28 of 32


4. The above order is subject to the following terms & conditions:

a) As per Annexure-11 of the tender document, a bank guarantee from a

Scheduled Bank equivalent to 10% of the awarded value i.e. Rs………… is required to be submitted in the prescribed format within 7 days from

the date of acceptance of the work order.

b) You will install an on-line proof reading and DTP station at our office

(IFCI Tower, 61 Nehru Place, New Delhi-110019) and depute an official having good knowledge of designing, processing, typing in Hindi and

English as well with other printing material so that no time and effort is wasted and the last minute editing, if any, is done at our premises itself.

You will also share with us the design file of all documents, in open,

editable format.

c) Each copy of the annual report will be serialized.

d) Please note that no advance will be paid by IFCI for printing or

procurement of paper.

e) You will ensure that Ordinary Annual Reports are printed and dispatched to the

shareholders of IFCI 30 (thirty) days before our Annual General Meeting, which will communicated to you in due course. The exact number of shareholders along

with their addresses with bar codes in CD will be made available to you in due course.

f) IFCI shall have the option of getting addresses printed on the Shareholders’

Annual Reports either by Inkjet process or label sticker in co-ordination with the

courier agency for which no additional cost will be borne by IFCI.

g) The entire lot of 4,03,000 (tentative) copies of the Ordinary Annual Reports can be verified and inspected by any representative (s) of IFCI at your plant in……………...

h) Hindi translation of entire annual report will be done and provided by you within

the stipulated period (To be intimated at a later date). The payment for printing of Ordinary Annual Report and Deluxe Annual Report will be made on the basis of

actual number of copies/pages printed.

5. Please note that in the event of your failure in ensuring compliance to the conditions in the

tender document, or there being any deficiency in the printing or dispatch of Ordinary Annual Report and printing of Deluxe Annual Report for FY 2015-16, pre-determined liquidated damages

equal to……% of the value of total contract price subject to maximum of 50% of total contract

value, will be forfeited.

6. We are sending you two copies of this communication. You are requested to return the

duplicate copy, duly signed by your authorized signatory, as a token of your acceptance of this order.

7. Please acknowledge receipt. Yours faithfully,



Page 29 of 32


Annexure-X

FORMAT FOR FINANCIAL BID – IFCI’S ANNUAL REPORT FOR FY 2015-16

Sl. No.

Description English Quantity

Hindi Quantity

Unit price for English (In Rs.)

Unit price for Hindi (In Rs.)

Total Price for English (In Rs.)

Total Price for

Hindi (In Rs.)

Total for (English + Hindi) (In Rs.)

Taxes & Duties* (Please Specify)

Total Price (Inclusive of Taxes and Duties)*

1 2 3 4 5 6 7 (3x5) 8 (4x6) 9 (7+8) 10 11 (9+10)

A. ORDINARY ANNUAL REPORT (SHAREHOLDERS’ VERSION) 1 Charges

(excluding cost of paper) for designing, printing, production, finishing, binding, Labelling of address with bar codes, proof reading any other associated work etc. as per specifications at page 7

4,02,700 300

2 Cost of 60 gsm

maplitho paper

for 140+ 4

pages as per

specifications at

Page 7

4,01,000 0

3 Cost of 60 gsm

maplitho paper

for 140 pages as

per

specifications at

Page 7

1700 300

4 Cost or 100 gsm

art paper for

cover (4 pages)

as per

specifications at

page 7

1700 300

5 TOTAL A

B. DELUXE ANNUAL REPORT 6 Charges

(excluding cost

of paper) for

designing,

printing,

production,

matte

lamination,

finishing,

binding, proof

reading, any

other associated

work etc. as per

specifications at

page 8

650 350


Page 30 of 32


7 Cost of 100 gsm

imported art

matte paper for

inside 140 pages

as per

specifications at

page 8

650 350

8 Cost of 350 gsm

imported art

card for the

cover pages (4)

as per

specifications at

page 8

650 350

9 TOTAL B

C. TRANSLATION OF ANNUAL REPORT IN HINDI 10 Translation of

entire annual

report in Hindi#

140 pages

11 TOTAL C 12 GRAND TOTAL

(A+B+C)

*No reimbursement on account of any additional service tax or any other tax which might not have been

included herein will be given by IFCI on any account. In case, however, there is any change in specified statutory taxes/duties at the time of delivery/billing, the same would be applicable.

# Sample of previous annual report i.e. for FY 2014-15 can be obtained from the Registered office of IFCI

Ltd at IFCI Tower, 61 Nehru Place, New Delhi-110019 for the purpose of Hindi Translation.

NOTE: Evaluation of financial bids shall be based on total amount (A+B+C) quoted by the bidder.

Note: 1. Cost of addition or deletion of 4 pages will be calculated as proportion to the cost derived for 140 pages of ordinary version & Deluxe version. and/or

Cost of increase or decrease in quantity will also be calculated as proportion to the cost of one copy of Ordinary version & Deluxe version

2. In case of increase or decrease in the pages for Translation, the cost will be

derived as proportionate the cost of 140 pages.

All the terms and conditions contained in the Tender Document are acceptable to us.

Signatures of Authorized Signatory

Name_______________________

Designation__________________

Seal:


Page 31 of 32


Annexure-XI

BANK GUARANTEE FORMAT FOR SECURITY DEPOSIT (To be executed on Non-judicial Stamp Paper of Rs.100/-)

Ref. No…………………………………. Bank Guarantee No………………………

Dated………………………………………

To

IFCI Limited

Dear Sirs,

In consideration of IFCI Ltd, IFCI Tower, 61 Nehru Place, New Delhi-110019 (hereinafter

called the "IFCI" which expression shall unless repugnant to the subject or context include its

successors and assigns) having entered into an agreement dated_____________ (hereinafter

called 'the Contract' which expression shall include all the amendments thereto) with

M/s_________________________________ having its registered/head office

at_________________ _______________________________(hereinafter referred to as the

'Contractor') which expression shall, unless repugnant to the context or meaning thereof include all

its successors, administrators, executors and assignees) and IFCI having agreed that the Contractor

shall furnish to IFCI a performance guarantee for Indian Rupees _________________________for

the faithful performance of the entire contract.

2. We (name of the bank) _______________________________________ registered under

the_____________________________________________________________having

head/registered office at ________________________________________ and one of its branch at

_______________________________________________________(hereinafterreferred to as "the

Bank", which expression shall, unless repugnant to the context or meaning thereof, include all its

successors, administrators, executors and permitted assignees) do hereby guarantee and undertake

to pay immediately on first demand in writing any/all moneys to the extent of Indian

Rs.________________________ (in figures) _______________________ [Indian Rupees/- (in

words)___________________ __________________________________ ] without any demur,

reservation, contest or protest and/or without any reference to the Contractor. Any such demand

made by IFCI on the Bank by serving a written notice shall be conclusive and binding, without any

proof, on the bank as regards the amount due and payable, notwithstanding any dispute(s) pending

before any Court, Tribunal, Arbitrator or any other authority and/or any other matter or thing

whatsoever, as liability under these presents being absolute and unequivocal. We agree that the

guarantee herein contained shall be irrevocable and shall continue to be enforceable until it is

discharged by IFCI in writing. This guarantee shall not be determined, discharged or affected by the

liquidation, winding up, dissolution or insolvency of the Contractor and shall remain valid, binding

and operative against the bank.

3. The Bank also agrees that IFCI at its option shall be entitled to enforce this Guarantee against the

Bank as a principal debtor, in the first instance, without proceeding against the Contractor and

notwithstanding any security or other guarantee that IFCI may have in relation to the Contractor's

liabilities.

4. The Bank further agrees that IFCI shall have the fullest liberty without our consent and without

affecting in any manner our obligations hereunder to vary any of the terms and conditions of the


Page 32 of 32


said contract or to extend time of performance by the said Contractor from time to time or to

postpone for any time or from time to time exercise of any of the powers vested in IFCI against the

said Contractor and to forbear or enforce any of the terms and conditions relating to the said

agreement and we shall not be relieved from our liability by reason of any such variation, or

extension being granted to the said Contractor or for any forbearance, act or omission on the part of

IFCI or any indulgence by IFCI to the said Contractor or any such matter or thing whatsoever which

under the law relating to sureties would, but for this provision, have effect of so relieving us.

5. The Bank further agrees that the Guarantee herein contained shall remain in full force

during the entire period that is taken for the performance of the contract and all dues of IFCI under

or by virtue of this contract have been fully paid and its claim satisfied or discharged or till IFCI

discharges this guarantee in writing, whichever is earlier.

6. This Guarantee shall not be discharged by any change in our constitution, in the

constitution of IFCI or that of the Contractor.

7. The Bank also agrees that this guarantee shall be governed and construed in accordance with

Indian Laws and subject to the exclusive jurisdiction of Courts in Delhi.

8. Notwithstanding anything contained hereinabove, our liability under this Guarantee is limited

to Indian Rs.(in figures)________________Indian Rupees/- (in words)

[_________________________ ] and our guarantee shall remain in force until ___.___.2016. In

case of any delay in delivery, Performance Guarantee will be suitably extended.

9. Any claim under this Guarantee must be received by us before the expiry of this Bank

Guarantee. If no such claim has been received by us by the said date, the rights of IFCI under this

Guarantee will cease. However, if such a claim has been received by us within the said date, all the

rights of IFCI under this Guarantee shall be valid and shall not cease until we have satisfied that

claim.

In witness whereof, the Bank through its authorized officer has set its hand and

stamp on this…………………..day of ........ …2016 at...................... .

WITNESS NO. 1

_________________________

________________________

(Signature) (Signature) Full name and official Full name, Designation and Address

address (in legible letters) (in legible letters) with Bank stamp

Attorney as per Power of

Attorney No.___________Dated ________

WITNESS NO. 2

____________________

(Signature)

Full Name and Official

Address (in legible letters)