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TENDER NOTICE FOR PRINTING OF FORMS & REGISTERS
Medical Superintendent invites sealed tenders from the interested tenderers for Printing of
forms to ESIC MODEL HOSPITAL BAPUNAGAR, AHMEDABAD for one year which is extendable
further with mutual understanding, if needed.
Sale of Tender
and time of
200/- 06 lacs
07/08/2015 all working
days during 10:00AM to
03:00PM & during
10:00AM to 12:00PM on
last date of submission
Tender document can be purchased/Inquired from the General Branch of the ESIC Model
Hospital Bapunagar, Ahmedabad-380024 on any working day from 16/07/2015 to 07/08/2015 between
10:00AM to 03:00PM and on last date of submission & Saturday from 10:00AM to 12:00PM at a non
refundable cost of Rs. 200/- payable through demand draft/Banker cheque of any scheduled bank
drawn in favour of “ESI Fund Account No-1” payable at Ahmedabad. Tender Document can be
downloaded from ESIC Headquarter website www.esic.nic.in in “Tenders” tab &
www.eprocure.gov.in may be submitted along with prescribed tender form fee in above manner.
Duly filled and sealed tenders are to be dropped in the tender box available in the Chamber of the Dy.
Medical Superintendent (Room No.: 208).
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TENDER DOCUMENT FOR PRINTING OF FORMS & REGISTERS
1. Name of Tender: ESIC Model Hospital, Bapunagar, Ahmedabad invites sealed quotations from the
reputed printer for the printing works under Rate Contract for one year under single bid system.
2. Scope of Work: Printing of various forms (One sided/both sided), Register, Covers and other
material as per the sample details provided in “Annexure –C”
3. Details of Tender fees, Estimated value of Contract, Earnest Money Deposit and Security Deposit for
Name of Contract
value of Contract
Printing of Forms
200/- 6,00,000/- 12,000/- 30,000/-
Please note that,
a) Tender fee/Document cost is payable in form of Demand Draft/Bankers Cheque drawn on any
scheduled bank in favour of ESI Fund Account No.-1 payable at Ahmedabad. Party
downloading the form from website shall have to deposit the same along with Bid Document as
prescribed in above manner.
b) The actual contract value may vary as per requirement. The details of the item to be supplied are
furnished in the Annexure– C, with specifications. However, it should be clearly noted that the
Model Hospital Bapunagar shall place the order only as per the requirements from time to time
which may vary from the quantity mentioned in the tender and the supplier cannot raise any
objection in this regard.
c) EMD/SD as above mentioned will be accepted in the form of Demand Draft/Bankers’ Cheque
from any Schedule bank drawn in favour of ESI Fund Account No. 1 payable at Ahmedabad
shall accompany the bid.
d) EMD shall remain valid for a period of 30 days beyond the final validity period of bids (120
days). A bid received without Bid security (EMD) shall be rejected at the bid opening stage.
e) The Eearnest money shall be refunded to the unsuccessful Tenderers after finalization of the
contract. It shall be refunded to the successful tenderer on receipt of Security Deposit (SD).
f) No interest is payable on the EMD/SD.
g) The bid security (EMD) may be forfeited, If a bidder withdraws his bid during the specified
period of bid validity specified in the bid document. In the case of successful bidder, if the bidder
fails to : Submit the surety bond after awarding of the contract or furnish the Performance
security within the time specified in the document.
h) In case of breach of any terms and condition under this contract, The Security Deposit (SD) will
be liable to be forfeited by Medical Superintendent besides annulment of the Contract.
4. Period of Rate Contract:
The rate contract shall be for a period of one(01) year from the date of award of contract and it
may be extendable for a further period as deemed fit on similar terms and condition/ rate on
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mutual consent subject to satisfactory performance of the firm.
5. Eligibility Criteria for Tenderer:-
a) The average annual turnover of the firm should be of Rs 18(Eighteen) Lakh minimum in printing
business, during financial year 2011-12, 2012-13 & 2013-14.
b) The firm should be existed prior to 2012(i.e. the firm should be existed since last three year.)
c) The bidder shall be free from encumbrance and there shall not be any vigilance case/ CBI Case/
Court Case pending against him, even the firm/Bidder should not have been blacklisted by the
Govt. / PSUs or any other government Agency or Private institution (Undertaking in this regard
shall have to be furnished in format given in Annexure-B attached to this tender documents).
d) The bidder shall have valid registration or trade license to carry/supply the item in
question.(Shops and Establishment Registration or Sale Tax act (VAT) registration or Registered
under certain enactment or any other certificate issue by government or Government Agency)
e) The Vendor must have PAN No and Bank Account in any of the Nationalized Banks/ Scheduled
Banks.(In case of Ltd./Pvt. Ltd./Partnership Firm, the PAN and Account shall be in the name of
the Firm/Company and in case of Individual Ownership, the PAN and Account may be in the
name of Owner.)
6. General Term and Condition:-
a) While submitting the tender for this work, the tenderers will be deemed to have read,
understood and accepted all the items and conditions stated in the tender document and shall be
complied with by the tendering firm.
b) vendor shall comply with all the statutory requirements/ norms issued by the Govt. from time to
c) If the successful Bidder fails to fulfill his obligations under this tender i.e. on adherence to terms
and conditions contained in this tender, the ESIC Model Hospital, Bapunagar after due notice to
the Printer may blacklist the firm. In such events, the Contract will stand terminated and the
EMD/Performance Securities of such Firm shall be forfeited to the ESIC.
d) The Medical Superintendent also reserves the right to terminate the contract before the contract
period expiry with one month notice. For any dispute regarding quality / service and rates the
decision of the Medical Superintendent shall be final and binding to the Contractor.
e) In the event of any disputes arising out of the execution of Rate Contracts/Supply Orders, the
matter will be referred to Medical Superintendent, ESIC Model Hospital Bapunagar , Ahmedabad.
f) All disputes relating to this tender can be legally resolved through courts in Ahmedabd only.
g) The tendering firms will have to give a undertaking to the effect that they have not been
blacklisted or their business dealings with the Government departments have not been banned.
This undertaking may be furnished in the format given in „Annexure – B‟ attached to this tender
h) Tender must reach this office not later than the time and date notified in the tender form stated in
the schedule of tender. In the event of tender received after scheduled date and time, the tender
will not be allowed in bidding and it will be rejected summarily.
i) Each page of the Tender and all its annexures shall be signed and stamped by authorized
representative of Tenderer in token of acceptance of the terms and conditions laid under the
Tender Document. No page should be removed /detached from the tender document.
j) All entries in the Tender form shall be legible and filled clearly. Any overwriting or cutting which
is unavoidable shall be signed by the authorized signatory.
k) Tender incomplete in any form will be rejected out rightly.
l) Conditional Tenders will be rejected out rightly.
m) The Annexures enclosed received without the signature of authorized person will not be
entertained and will be rejected summarily.
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n) Tenders not received in the prescribed format shall be ignored and no correspondence in this
regard will be entertained. Telegraphic/Telex/Fax/email/Letterhead/Quotations will not be
accepted and ignored straightaway.
o) Canvassing in any form by the tenderer or his repr