TENDER FOR PRINTING OF NOTICE TO SHAREHOLDERS OF

TENDER

FOR PRINTING OF NOTICE TO SHAREHOLDERS OF IFCI LTD.

Tender No. IFCI/CCD/e-Tender/2016-17/05 Dated 01/02/2017

General Manager IFCI Ltd

(A Government of India Undertaking)

Regd. Office: IFCI Tower, 61 Nehru Place, New Delhi-110019 Website: www.ifciltd.com

Telephone- 011-26487444/41732000

http://www.ifciltd.com/

PRINTING OF NOTICE TO THE SHAREHOLDERS OF IFCI LTD.

Page 2 of 34

Signature of the Bidder with Company Seal

Tender No. IFCI/CCD/E-Tender/2016-17/05 Dated 01/02/2017

Index of Tender Document

Sl.

No. Description Pages

1

Objective and Background

3

2

Instruction to Bidders (ITB)

3 - 10

3

General Conditions of Contract (GCC)

11-17

4

Tender Forms

18-29

5

Financial Bid

30-31

6

Bank Guarantee Format

32-34

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IFCI Introduction

Objective and Background

IFCI Ltd. was set up in 1948, as the First Development Financial Institution of the country with the name “The Industrial Finance Corporation of India” to provide medium and long term finance

to industry. IFCI has played a pioneering role in the economic development of the country and made significant contribution to the modernization of Indian industry.

After repeal of “IFC Act “in 1993 IFCI became a Public Limited Company registered under the

Companies Act, 1956. Presently, IFCI is a Government of India Undertaking. IFCI is a systemically Important Non Deposit taking Non-Banking Finance Company registered with Reserve Bank of India

and also a notified Public Financial Institution. IFCI has a pan India presence.

The objective of this tender is to invite bids from well-established and reputed printers located in Delhi NCR with state of the art facilities for execution of quality printing of Notice to

Shareholders including 2 envelopes of requisite sizes. The Notice is to be printed on alternate pages in English or Hindi Text as per design to be provided by the Company.

Instruction to Bidders (ITB)

1. Name of Work: Printing of Notice to shareholders of IFCI Ltd comprising of 10/14/16/ 20

pages as also printing of 2 envelopes one of A4 size having the name and address of the shareholder and logo of IFCI. The size of second envelope shall be as per the Business Reply Permit given by the

Department of Post having approx. size of 23 cm X 11 cm having the address of IFCI Ltd./ (Scrutinizer), for which postal charges will be borne by IFCI Ltd.

2. IFCI Ltd. (IFCI), invites bids by short e-tender system in two bid system (Technical & Financial Bid) from experienced and reputed Contractors/Agencies/Firms engaged in Printing of Notice to

Shareholders of IFCI Ltd. having minimum of five year experience in the field, as under:-

Tender No. IFCI/CCD/E-Tender/2016-17/05 Dated: 01/02/2017

Sl. No. Type Description

(i) Name of Work Printing of Notice to the Shareholders of IFCI Ltd. comprising of 10 or 14 or 16 or 20 pages as also

printing of 2 envelopes – as under-:

1. A4 size for insertion of notice as also having the name and address of the

shareholder along with the logo of IFCI Ltd.

2. Size of the second envelope shall be as

per the Business Reply Permit given by the Department of Post having approx.

size of 23 cm X 11 cm having the address of IFCI Ltd./ Scrutinizer for which

the postal charges will be borne by IFCI

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Ltd.

(ii) Earnest Money Deposit(EMD) Rs. 3,00,000 (Rupee Three Lakh only)

(iii) Pre Bid Meeting On 06/02/2017 from 1100 Hrs onwards

at IFCI Tower, Nehru Place, New Delhi-110019

(iv) Last Date of downloading of

tender document

13/02/2017 upto 1100 Hrs on

https://ifci.etenders.in

(v) Deposit of EMD in original copy On or before 13/02/2017 1100 Hrs General Manager (CCD)

IFCI Limited, IFCI Tower, 10th Floor, 61 Nehru Place

New Delhi-110 019

Tel.: 011-26230018/41732450/41732000 (vi) Submission of sample of paper to

be used

On or before 06/02/2017 1100 Hrs

at the address mentioned above at Sl. No. (v)

(vii) Last date and time of submission of electronic bid

13/02 /2017 upto 1100 Hrs on https://ifci.etenders.in

(ix) Opening of Technical bid On 13/02/2017 at 1200 Hrs Noon on https://ifci.etenders.in

(x) Opening of Financial Bid On https://ifci.etenders.in and to be intimated separately to the qualified bidders.

The bids are to be downloaded and submitted online in electronic format on website

https://ifci.etenders.in. The Bidders may download Tender Document along with terms and conditions from IFCI website www.ifciltd.com home page by clicking e-tendering portal https://ifci.etenders.in.

The bidders are requested to submit their bids prior to last date of submission to avoid any technical

or other difficulty resulting in non-submission of their bids due to non-availability of website at last moment and or any reason whatsoever. Neither IFCI nor the e-Tendering service provider shall be

responsible for any issues such as internet connectivity or non compatibility internet browser etc. The last date and time of submission of bids will not be extended due to the hanging of the system or

congestion due to internet at the end of the bidders at the time of submitting tender. Bids not submitted online will not be entertained. IFCI reserves the right to reject all or any tender

wholly or partly without assigning any reason whatsoever.

3. Bidders who wish to participate in this tender will have to register on line at

https://ifci.etenders.in. Bidders needs to have the Digital Signature Certificates (Any One among the supported e-tokens list given on https://ifci.etenders.in Class-II or Class-III

having Signing + Encryption Certificates) as per information Technology Act-2000 using which they can sign their electronic bids. Bidders can procure the same, from any CCA approved certifying

agency etc. www.cca.gov.in or they may contact IFCI e-tender service provider of M/s Nextenders India (P) Ltd., Shri Nilesh Alekar, Mob.No. 9811038892, Shri Sanjay, Mob. No. 8743042801 or Shri

Tinku Singh, Mob. No.9310335475 (Help Desk 09:30 AM to 05:30PM on all working days.) email :

[email protected].

Bidders who already have a valid & supported Class II or Class III Digital Certificate (Signing +

Encryption) do not need to procure a new Digital Certificate. The bidders are requested to read

the user manual available on website https://ifci.etenders.in before initiating the process of E-Tendering.

4. Bidders shall submit their offers online in an electronic format both for “Technical” and “Financial

bid”. However, Earnest Money Deposit (EMD) as prescribed, should be submitted physically in original form in the office of General Manager (CCD), IFCI Ltd., IFCI Tower, 10th Floor, 61 Nehru Place, New

Delhi -110019 on all working days during working hours before the last date and time of submission of bid.


http://www.cca.gov.in/

mailto:[email protected]

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5. Before electronically submitting the tenders, it should be ensured that all the tender papers are digitally signed by the bidders.

6. Online submission of bids: The online bids will have to be digitally signed and submitted within the time specified on website https://ifci.etenders.in the following manner:

6.1 Technical Bid: Scanned Copies to be uploaded (.pdf)

6.1.1 The bidder will have to deposit EMD Rs.3,00,000/- (Rupees Three Lakh Only) in the form of Demand Draft/Pay Order (PO) drawn on any

Nationalized/Schedule bank in favour of “IFCI Ltd. ” payable at New Delhi before opening of “Technical Bid” in the office of General Manager (CCD), IFCI

Ltd., IFCI Tower, 10th Floor, 61 Nehru Place, New Delhi-110019 and obtain a

receipt thereof and bidders shall upload the scanned copy of receipt as proof of depositing EMD along with technical bid. Otherwise the bid in electronic form will not be

considered.

6.1.2 The technical information has to be prepared very carefully as indicated in the tender document since it will be the basis for the pre-qualification of bidders. Only

relevant and to the point information/document should be uploaded. Failure to provide

any required information, may lead to the rejection of the offer. Bidders must read the tender document very carefully before signing. Technical formats i.e. all Annexures,

except Financial Bid Annexures Schedule, any other relevant supporting documents including all the pages of tender document must be signed by hand of the authorized

representative along with date as token of acceptance of the terms & conditions of tender, copy in favor of person signing the document in support of authorization/Power

of Attorney, whichever is applicable should be uploaded by the bidder.

6.2 Financial Bid (.xls): This envelope shall consist of financial format/schedules, they must be signed by the authorized representative along with date. The rates as given in the schedule shall quote in figures and the rates must be exclusive of all taxes in

financial bid. The bidder is required to check the prices/amount carefully before uploading financial bid.

7. Proof of EMD is essential with technical bid otherwise bid in electronic form is liable to be rejected.

8. Manual bids shall not be accepted. The offers submitted by Telegram/Fax/email shall

not be considered. No correspondence will be entertained in this matter.

9. Not more than one tender shall be submitted by one contactor or contractors/ agency / firm having business relationship. Under no circumstance father and his son(s) or other close

relations who have business relationship with one another (i.e. when one or more

partner(s)/director(s) are common) be allowed to tender for the same contract as separate competitors. A breach of this condition will render the tenders of both parties liable to

rejection.

10. Opening of Technical Bids: Technical bids will be opened on 13/02/2017 at 12.00

Hrs. Noon on https://ifci.etenders.in. by the Tender Committee. IFCI shall evaluate the

technical bid to pre-qualify the bidders.

11. Opening of Financial Bids: Exact date and time shall be communicated through official E- mail address given in the bid document to the qualified bidders.

12. Conditional bids would be summarily rejected.

13. In case no bid or single bid is received, or any other reason whatsoever, IFCI may at its sole

discretion cancel the whole tendering process or extend the last date and time of submission of the bid.

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14. Pre-bid Meeting: For any clarification on the Bidding Document, a pre bid meeting will be

held on 06/02/2017 from 1100 Hrs. onwards at in IFCI Tower, Nehru Place, New Delhi.

15. Any separately submitted discount letter on the financial price shall not be considered by IFCI and shall be a ground for disqualification. Evaluation of financial bid shall be considered only

on the quoted price in the financial bid submitted by the bidders.

16. Contact Person: In case of any query, you may contact any of the following officials:

a) Shri Vijay Pal, GM at New Delhi (011-41732450) & E-mail: [email protected]

b) Smt Reeta Sulekh, AGM at New Delhi (011-41732135) & E-mail: [email protected] and

c) Shri Bhagwan Singh, Manager at New Delhi (011-41732144) & E-mail: [email protected];.

17. Earnest Money Deposit(EMD): Bidder should pay specified amount towards Earnest

Money deposit as follows:

17.1 Rs.3,00,000/- (Rupees Three Lakh Only) in the form of Demand Draft/PO drawn on any Nationalized /Schedule bank in favour of “IFCI Ltd. ” payable at New Delhi.

17.2 EMD will not carry any interest.

17.3 EMD will be refunded to the unsuccessful bidders after finalization of the bid and EMD of successful bidder shall be returned after execution of Contract Agreement and submission of security deposit/Bank Guarantee.

17.4 The Earnest Money Deposit submitted by the bidder may be forfeited if,

a) Successful bidder fails to execute an Agreement within specified time as per intimation/request of the IFCI,

b) Successful Bidder withdraws his tender or backs out after acceptance,

c) Bidder withdraws his tender before the expiry of validity period stipulated in the bidding document,

d) Bidder violates any of the terms and conditions of the tender,

e) Bidder revises any of the items quoted during the validity period,

f) Bidder is found to have indulged in fraudulent practices in the bid submission process.

18. Preference will be given to the MSME bidders, who are registered as MSME in any of the

recognized body as specified by Ministry of Micro, Small & Medium Enterprises (MSME) as

per the provisions of the Public Procurement Policy for MSMEs Order, 2012 issued by the Ministry of Micro, Small & Medium Enterprises, Govt. of India. MSME bidders are exempted

from submitting EMD and other fees, if any, provided they submit necessary certificate for

benefit of exemption in fees and EMD.

19. (A) SCOPE OF WORK

19.1 Tentative requirement of Printing of Notice to the Shareholders of IFCI Ltd.is as under:

English 3,85,000

Hindi 200

Total 3,85,200

(Quantity may vary + 10% of the tentative requirement) The specifications are given at page 7 and 8 at (B)





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19.2 The scope of work shall include printing of Notice to the Shareholders of IFCI Ltd. in English and Hindi as per specifications given hereunder i.e. labelling of shareholders’

addresses with state-wise on pan India basis and abroad and supply of specified number of Notice to Shareholders of IFCI at IFCI’s registered office, New Delhi. The tentative number

of Notices would be 3,85,200;

19.3 The delivery of the Notice is to be ensured as per time schedule to be indicated by IFCI at a later date.

19.4 For variation in number of pages as well as number of copies of the Notice to Shareholders, cost will be calculated on pro-rata basis of per copy cost to be derived.

19.5 The job of printing includes frequent proof-reading, translation of entire Notice to

Shareholders in Hindi, cover processing, including planning and plate making, text printing complete with processing, checking of dummies with final proofs, printing & supply of

Notice to Shareholders, etc. The printer would have to accept total responsibility for perfect execution of the job within the stipulated period as decided by IFCI.

19.6 The selected printer should have compatible software to convert the text/data provided by IFCI from Excel/Word format to the relevant format without committing any

errors/mistakes/omissions/distortions at their end. Please note that a penalty of ½% of total job value shall be deducted for gross mistakes like omissions of figures/text and

excessive mistakes in the proof provided by the printer. Hence, the selected printer shall be required to double-check the proofs being forwarded to IFCI for corrections.

19.7 The bidder quoting the lowest consolidated rates offered at Sl. No.12 of Annexure-X would be considered for award of work.

19.8 Payment will be released through E-Banking within 30 days after satisfactory completion of the entire work and submission of bills along with the proof of delivery of the Notice. to the

identified Courier Agency / Firm. The requisite bank details to release payment through E-

Banking will be asked for from the successful bidder at the time of award of contract.

19.9 IFCI reserves the right to deduct any proportionate amount from contractor payment on account of insufficient/unsatisfactory work and or willful/careless execution of job.

(B) SPECIFICATIONS

I. Specifications for Printing of Notice and envelopes to the Shareholders of IFCI Ltd. are as under:

Particulars Size No. of

Pages

Paper to be used No. of copies

Notice 21 X 27 cm 10/16/20 60 GSM Matlitho

Superior quality

white paper [Equivalent in

quality to that of ITC]

English – 3,85,000

Hindi - 200

Total 3,85,200

Envelope 1 A4 Size

21 X 29.7

cm

NA PVC 60 micron, self

strip gumming finish

3,85,200

Envelope 2 Size of the

second envelope

shall be as per the

Business Reply

Permit

NA 80 GSM Superior

quality while paper

3,85,200

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given by the Deptt.

Of Post having

approx.

size of 23 cm x 11 cm having the

address of IFCI Ltd.

Postal charges will

be borne by IFCI Ltd.

Hindi translation of entire Notice to the Shareholder will be provided by the printer within

stipulated time-frame. The bidder will be responsible for accuracy of translated version.

Entire proof reading will be done by the printer and final proofs will be submitted to IFCI for approval.

Printing: Quality web offset, single colour printing.

Binding: Center Pinning

II. Dispatch of Notice to Shareholders of IFCI Ltd.:

Notice to shareholders will be dispatched through identified Courier Agency. Entire dispatch will be handled by the identified Courier Agency, however, printing and pasting of address-

stickers with BAR CODES/ direct printing of address WITH BAR CODES on the Envelops, sorting, insertion of Notice in the Envelop etc. shall be the primary responsibility of

the Printer however he can co-ordinate with the identified courier agency.

(After completing the printing of Notice, and labelling of shareholders’ address on the Envelopes, Printer shall hand over entire material to identified Courier Agency by 22nd

February, 2017 so as to complete the dispatch by February 25, 2017. The addresses

with bar codes of shareholders will be supplied by IFCI in soft copy. IFCI will not bear handling or any other charges for printing the address on the envelop.

Any others services which are not covered but necessary for smooth and trouble free printing of entire job(s) are also deemed included in the scope of work.

Specimen of sample of papers / material proposed to be used as per specifications for Printing of Notice / Envelop to Shareholders are to be sent along with technical bid duly affixing the

company seal thereon.

20 Criteria for Pre-Qualification:

The eligibility criteria for pre-qualification of bidder are as under:

20.1 The bidder should have a minimum annual turnover of Rs.20 crore in the last 3 financial

years. Photocopies of audited balance sheet and Profit and Loss account for last 3 years (CA

Certified copies to be attached). The bidder should have Income Tax Returns for the last

three years viz. 2015-16, 2014-15 and 2013-14.

20.2 The bidder Should have successfully printed Notice / Annual Report / Such type of Notices to

Shareholders for PSUs/Public Ltd. Companies/reputed Financial Institution/Business or

Industrial House/Multinational Corporate etc. handling atleast 3 lakh copies of Notice to

Shareholders in single assignment within last five years (Minimum 3 assignments i.e. one in

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each year) without having to outsource or sub-let to any other printer. The bidder should

submit proof in support of confirming printing of at least 3 lakh copies of Notice to

Shareholders in single assignment within last 5 years (Minimum 3 assignments i.e. one in

each year) without having to outsource or sub-let to any other printer. For this purpose

copies of work orders, bills raised as well as payment proof thereof or

completion/performance certificate issued by concerned clients in support of satisfactory

completion of work relating to printing of Notice to Shareholders during the last five years can

be submitted.

IMPORTANT NOTE:

a) The printing house / firm / Agency should be located in Delhi/NCR region with in-house

facilities including designing, printing, etc. to execute the job. The bidder should submit

self-certified address proof of printing facility, adequate for executing the entire job of

printing of Notice to the Shareholders of IFCI Ltd. located in Delhi/NCR.

b) The bidder should have valid income tax Pan No., Tin No., VAT, company registration

No., Service Tax Registration No. and FSC Certificate. (Self-certified photocopies to be

attached).

c) Specimen of sample of papers / material proposed to be used as per specifications for

printing of Notice to Shareholders are to be sent along with technical bid duly affixing

the company seal thereon.

d) Complete printing and production of Notice to Shareholders to be undertaken in-house in the printers’ own facility, and not to sub-let or outsourced. A self-declaration to be

submitted at the time of submission of Technical bid.

e) The bidder should have the required infrastructure at least as per following details:

(i) Three automatic high speed web printing machines including one multi-color

automatic high speed web printing machine;

(ii) Two automatic folding machines;

(iii) Two automatic gang/saddle/central stitching machines.

(Please attach details duly certified by a CA firm.

The bidder shall submit authenticated documentary proof in support of financial turnover certificates/annual audited reports of last 3 consecutive years certified by Chartered

Accountant.

f) The bidder shall submit signed and scan copy of PO copies/Work order copies/ completion or performance certificate issued by the client in support of satisfactory completion of work relating to printing of annual reports during the last 3 years.

g) The bidder shall submit signed and scan copy of Tender Acceptance Letter

(Annexure-II).

h) The bidder should submit signed and scan copy of detailed profile of the

Organization, (giving list of jobs carried out within 5 years, names & addresses of the clients, number of annual reports, value of work etc.).

i) The bidder should submit signed and scan copy of partnership firm/partnership deed,

if any.


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j) The Bidder should be having adequate trained and experienced manpower, latest equipment etc. for smooth execution of work.

k) The Contractor/bidder should have a Registered Office/Branch in Delhi/NCR.

l) The contractor/bidder should also intimate official e-mail address and telephone no. for all communications in order to avoid loss of time. All communications from IFCI shall be sent by e-mail/.

m) Integrity Pact (IP) shall also be applicable.

n) Offers of Bidders who are under suspension/banned/black-listed by any PSU/Govt. Departments /PSU Banks/ or otherwise shall not be considered. Further, if any of the partners/directors of the contractor’s organization/firm is blacklisted or having any

criminal case against him, his tender shall not be considered. An Undertaking to this

effect should be submitted.

o) IFCI reserves the right to request for any further documents/certificate/clarification from the bidder/contractor relevant to above qualifying criteria and the same must be

submitted within stipulated time of receipt of any such communication from IFCI, failing which suitable action shall be taken by IFCI.

p) The contractor/bidder will have to sign and upload the Bidders Information (Annexure-

I) along with supporting documents.

q) After opening of Technical bids, if a firm/Company fulfills the technical criteria, its financial bid will be opened. Exact date and time for opening of Financial Bids shall be

communicated through official E-mail address to be given in the Tender Form (

Annexure-I) by the bidder.

r) The bidder may be summarily disqualified in case of non-submission of required documents.

21. Contract Period: The contract period shall be 2 month from the date of LoI/Work Order.

22. Award of Work: IFCI reserves the right to split the job into two or more parts and to award the work to separate agencies/bidders subject to the work experience and fulfillment of

other terms & conditions and specifications to the suitability of IFCI.

23. Acceptance / Rejection of Bid

IFCI also reserves the absolute right to reject any or all the Bids at any time solely based on

the past unsatisfactory performance by the bidder(s). The opinion/decision of IFCI regarding

the same shall be final and conclusive.


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GENERAL CONDITIONS OF CONTRACTS (GCC)

1. Downloading Bid document from the website

The Bidder may download Tender Document along with terms and conditions from IFCI website

www.ifciltd.com; home page by clicking e-tendering portal http://ifci.etenders.in; website. Bidder

must keep track of any corrigendum and/ or addendum or any change in the schedule or any other relevant information issued on IFCI website www.ifciltd.com; in respect of the subject tender by IFCI.

2. Amendment to Bid documents

At any time prior to the deadline for submission of Bids, IFCI may, for any reason, whether at its own initiative or in response to a clarification sought by any prospective bidder, modify the bidding documents by amendment / addendum/corrigendum.

i) The corrigendum/amendment will be issued /published in website http://ifci.etenders.in

only. Bidders shall be solely responsible to check the website for the amendment issued in shape of Corrigendum and/or Addendum up to last date of submission of bid.

3. Clarification on Bids

3.1 To assist in the examination, evaluation and comparison of the technical bids, IFCI may, at its discretion, ask the Bidder for a clarification on its Bid. No change in price of the Bid shall be sought, offered or permitted. If required, IFCI reserves the right to ask the bidders to

submit supplementary documents to support the documents already submitted by the bidder.

3.2 IFCI reserves the right to conduct joint post bid discussion after opening the technical

bids, for clarification on technical bid and may amend the technical bid requirements so as to

bring all the bidders on to a common platform. In case of any alteration in the technical bid requirements, all the bidders shall be given equal opportunity to submit supplementary price

offers for that item in which alterations have been made. The supplementary offer must indicate the amount which shall be added to or subtracted from the original price offered for

that item. Both the original and the supplementary offer shall be evaluated jointly.

4. Execution of Contract Agreement

The successful bidder’s responsibility under this contract commences from the date of issue of the Letter of Intent /work order by IFCI. The Bidder shall submit an unqualified acceptance to the Letter

of Intent/Work order within the period stipulated therein. The successful bidder has to sign each and

every page of the tender document along with company seal, if any, as a proof of acceptance of entire terms and conditions mentioned in the tender document and upload the same.


http://ifci.etenders.in/


http://ifci.etenders.in/


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5. Abnormal Rates

The bidder is expected to quote rate after careful analysis of cost involved considering all specifications and conditions of contract. In case it is noticed that the rates quoted by the bidder are

unusually high or unusually low, it will be a sufficient ground for rejection of the tender unless the reasonableness of the rates is convincing. For scrutiny, the analysis for such rates is to be furnished

by the bidder on demand.

6. IFCI will not be responsible for any injury/death caused to the employees provided by the

contractor at site. It will be the responsibility of the contractor to abide with all the provisions of the Workmen Compensation Act, 1923 and no compensation, whatsoever shall be paid by IFCI in this

regard.

7. The workforce deployed by the contractor should be adequately covered under Personal Accident Insurance Plan.

8. INSTRUCTIONS:

8.1 The General Conditions of Contract form part of the Tender specifications. All pages of the tender documents shall be duly signed by hand of the authorized representative,

stamped and submitted along with the offer in token of complete acceptance thereof. The information furnished shall be complete by itself. The bidder is required to furnish

all the details and other documents as required in the following pages.

8.2 Bidders are advised to study all the tender documents carefully. Any submission in tender shall be deemed to have been done after careful study and examination of the tender

documents and with full understanding of the implications thereof. Should the bidder have

any doubt about the meaning of any portion of the Tender Specification or find discrepancies or omissions in the scope of work or the tender documents issued are

incomplete or shall require clarification on any of the technical aspect, the scope of work etc., bidder shall at once, contact the authority inviting the tender well in time (so as not to

affect last date of submission) for clarification before the submission of the tender. Bidder’s request for clarification shall be with reference to Sections and Clause numbers

given in the tender documents. The specifications and terms and conditions shall be

deemed to have been accepted by the bidder in his offer. Non-compliance with any of the requirements and instructions of the tender enquiry may result in the rejection of the

tender.

8.3 Integrity Pact (IP) shall be applicable for all tenders / contracts as indicated in tender document. This integrity pact shall be issued as part of the Tender documents and shall be

submitted by the bidder along with Technical bid duly filled, signed and stamped by the authorized signatory who signs the bid. Only those vendors / bidders who have entered

into such an IP with IFCI shall be considered qualified to participate in the bidding. Entering into this pact shall be a preliminary qualification.

9. Data to be Enclosed

9.1 Full information shall be given by the bidder in respect of the following. Non- submission

of this information may lead to rejection of the offer.

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9.2 Income Tax Permanent Account Number: Certified copies of Permanent Account Numbers

(PAN) as allotted by Income Tax Department for the Company/Firm/Individual Partners, Tender Acceptance Letter etc. shall be furnished along with tender.

9.3 An attested copy of the Power of Attorney/Authorization letter, in case the tender is signed by an individual other than the sole proprietor.

9.4 Proof of Turnover.

9.5 Proof of Service Tax, TIN No. & VAT etc.

9.6 The bidder shall quote the rates in English language and international numerals. These rates shall be entered in figures as well as in words.

9.7 All entries in the tender shall either be typed or written legibly in ink. Erasing and over-writing is not permitted and may render such tenders liable for rejection. All

cancellations and insertions shall be duly attested by the bidder.

9.8 FSC Certificate

10. Price Discrepancy

10.1 In the case of financial bid opening, if there are differences between the rates given by the bidder in words and figures or in amount worked out by him, the following

procedure for evaluation and award shall be followed:

10.2 If there is any difference between the amount in figures and in words, the amount quoted by the bidder in words shall be taken as correct.

11. Evaluation of Bids

11.1 Technical bids submitted by the bidder will be opened first and evaluated for fulfilling the

Pre-qualification criteria and other conditions in NIT/Tender documents, based on documentary evidences submitted along with the offer.

11.2 Financial bids of shortlisted bidders shall only be opened through e- financial bid opening.

11.3 Financial bids of unqualified bidders shall not be opened.

11.4 Conditional bids may be rejected by IFCI. The technical evaluation shall be made strictly

on the basis of the documents submitted by the bidders in support of the eligibility, the technical and commercial response. All the required information shall be furnished strictly in

prescribed schedules/Annexure only. Any information indicated other than prescribed schedules/Annexure shall not be entertained. The financial evaluation shall be made on the

basis of the total price/charges as indicated in the schedule of rates/ financial. IFCI is not bound to accept the lowest quoted offer. Conditions, if any, on any document enclosed with

financial Bid shall not be considered. IFCI’s decision in this regard shall be final and binding.

12. Security Deposit

Upon acceptance of Tender, the successful Bidder is required to deposit an amount equivalent to 10% of the Contract Value, as Security Deposit / Bank Guarantee. The

security Deposit should be furnished before commencement of the work by the contractor. Security

Deposit may be furnished in any one of the following forms:-

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12.1 Pay Order/Demand Draft in favour of IFCI Ltd.

12.2 Bank Guarantee from Scheduled Banks/Public Financial Institutions as defined in the Companies Act.

12.3 The Security Deposit shall not carry any interest.

12.4 The validity of Bank Guarantees towards Security Deposit shall be upto the

completion period as stipulated in the Letter of Intent/Work Order (i.e. 2 months plus 1 months) and the same shall be kept valid till the acceptance of Final Bills of the

Contractor, by IFCI.

12.5 IFCI reserves the right of forfeiture of Security Deposit in addition to other claims and penalties in the event of the Contractor’s failure to fulfill any of the contractual

obligations or in the event of termination of contract as per terms and conditions of

contracts with IFCI.

13. Return of Security Deposit

Security Deposit/Bank Guarantee shall be released to the Contractor after deducting all expenses

/other amounts due to IFCI, if any, after completion of the contract i.e. 2 months plus one months.

14. Bank Guarantees

Wherever Bank Guarantees are to be furnished / submitted by the contractor, the following shall be complied with:

14.1 Bank Guarantees shall be from Scheduled Commercial Banks/ Public Financial Institutions as defined in the Companies Act.

14.2 The Original Bank Guarantee shall be sent directly by the Bank to IFCI under Registered Post (Acknowledgement Due), addressed to the General Manager (CCD), IFCI

Ltd., IFCI Tower, 61-Nehru Place, New Delhi-110019.

15. Validity of Offer

The rates in the Tender shall be kept open for acceptance for a minimum period of 60 (sixty ) days from latest due date of offer submission (including extension, if any). In case IFCI calls

for negotiations, such negotiations shall not amount to cancellation or withdrawal of the

original offer which shall be binding on the tenders.

16. Rejection of Tender and Other Conditions

16.1 IFCI reserves the right to accept or reject the tenders without assigning any reason

whatsoever.

16.2 Conditional tenders, unsolicited tenders, tenders which are incomplete or not in the form specified or defective or have been materially altered or not in accordance with the tender

conditions, specifications etc., are liable to be rejected.

16.3 Tenders are liable to be rejected in case of unsatisfactory performance of the bidder with IFCI

or bidder who do not comply with the latest guidelines of Ministry/Commissions of Govt. of India. IFCI reserves the right to reject a bidder in case it is observed that they are overloaded

and may not be in position to execute this job as per the required schedule. The decision of IFCI will be final in the regard.

16.4 If a bidder who is a proprietor expires after the submission of his tender or after the

acceptance of his tender, IFCI may at their discretion, cancel such tender. If a partner of a firm

Page 15 of 34



expires after the submission of tender or after the acceptance of the tender, IFCI may then

cancel such tender at their discretion, unless the firm retains its character.

16.5 If the bidder gives wrong information in his tender, IFCI reserves the right to reject such tender at any stage or to cancel the contract if awarded and forfeit the Earnest Money/Security

Deposit/any other money due.

16.6 Canvassing in any form in connection with the tenders submitted by the Bidder shall make his

offer liable to rejection.

16.7 In case the proprietor, Partner or Director of the Company/Firm submitting the Tender, has any

relative or relation employed in IFCI, the authority inviting the Tender shall be informed of the fact as per specified format as per relevant annexure attached along with the offer.

16.8 The successful bidder should not sub-contract part or complete work detailed in the tender

specification undertaken by him.

16.9 The Tender submitted by a techno commercially qualified bidder shall become the property of

IFCI who shall be under no obligation to return the same to the bidder. However, unopened financial bids and late tenders shall be returned to the bidders.

16.10 Discount letter, if any on financial price shall not be considered by IFCI.

16.11 IFCI shall not be liable for any expenses incurred by the bidder in the preparation of the tender

irrespective of whether the tender is accepted or not.

17. Cancellation of Contract in Full or in Part

IFCI at its sole discretion can terminate the contract at any time during the period of contract, If the Contractor:

17.1 At any time makes defaults in proceeding with the works with due negligence and continues to do so even after a notice in writing from the IFCI Ltd.; or

17.2 Commits default in complying with any of the terms and conditions of Contract and does not remedy it or take effective steps to remedy it within 5 days after a notice in writing is given to

him in that behalf by the IFCI Ltd.; or

17.3 Violates any of the terms and conditions stipulated in the agreement/tender document.

18. Law Governing the Contract and Court Jurisdiction

The contract shall be governed by the law for the time being in force in India. The civil court having original civil jurisdiction at New Delhi shall have an exclusive jurisdiction in regard to all claims in

respect of the Contract. No other civil court shall have jurisdiction in case of any dispute, under this contract.

19. Commencement of Work

19.1 The contractor shall commence the work immediately from date the letter of Award of work as per the time indicated in the Letter of Intent/Work Order from

IFCI and shall proceed with the same with due expedition without delay so as to

Page 16 of 34



complete the Printing of Notice to Shareholder within 7 days from the date of

Letter of Work Order.

19.2 If the contractor fails to start the work within stipulated time as per LOI/Work Order or as intimated by IFCI at its sole discretion will have the right to cancel the contract. The Earnest

Money and/or Security Deposit with IFCI will stand forfeited without any further reference to him and without prejudice to any and all of IFCI’s other rights in this regard.

19.3 All the work shall be carried out under the direction and to the satisfaction of IFCI.

20. Rights of IFCI

20.1 IFCI reserves the following rights in respect of this contract during the original contract period or its extensions if any, as per the provisions of the contract, without entitling the contractor

for any compensation.

20.2 To terminate the contract or get any part of the work done through other agency or deploy IFCI’s own/hired/otherwise arranged resources, at the risk and cost of the contractor after

due notice period of two weeks by IFCI in the event of:

(i) Contractor’s continued poor progress (ii) Withdrawal from or abandonment of the work before completion of the work

(iii) Contractor’s inability to progress the work for completion as stipulated in the contact

(iv) Poor quality work

(v) Corrupt act of Contractor

(vi) Insolvency of the Contractor (vii) Persistent disregard to the instructions of IFCI

(viii) Assignment, transfer, sub-letting of contract without IFCI’s written permission

(ix) Non fulfilment of any contractual obligations

(x) In the opinion of IFCI, the contractor is overloaded and is not in a position to execute the job as per required schedule

21. Force Majeure

The following shall amount to Force Majeure:

21.1 Acts of God, act of any Government, War, Sabotage, Riots, Civil commotion, Police action, Revolution, flood, Fire, Cyclones, Earth quake and Epidemic and other similar causes over

which the contractor has no control.

21.2 If the contractor suffers delay in the due execution of the contractual obligation due to delays caused by force majeure as defined above, the agreed time of completion of the job

covered by this contract or the obligations of the contractor shall be extended by a period of

time equal to period of delay, provided that on the occurrence of any such contingency, the contractor immediately reports to IFCI in writing the causes of delay and the contractor shall

not be eligible for any compensation.

22. Arbitration & Reconciliation

22.1 In case amicable settlement is not reached in the event of any dispute or difference

arising out of the execution of the contract or the respective rights and liabilities of the parties

or in relation to interpretation of any provision by the contractor in any manner touching upon the contract, such dispute or difference shall (except as to any matters, the decision of which is

specifically provided for therein) be referred to the sole arbitration of the arbitrator appointed by IFCI.

Page 17 of 34



22.2 The award of the Arbitrator shall be binding upon the parties to the dispute.

22.3 Subject as aforesaid, the provisions of Arbitration and Reconciliation Act 1996 (India) or statutory modifications or re enactments thereof and the rules made there under and for the

time being in force shall apply to the arbitration proceedings under this clause. The venue of the arbitration shall be held at Delhi and the language of the proceedings shall be in English.

Subject to the above, the Courts at Delhi alone shall have the jurisdiction to deal any disputes

between the Parties pertaining to the contract.

22.4 The cost of arbitration shall be borne equally by both the parties.

22.5 Work under the contract shall be continued during the arbitration proceedings.

22.6 Failure to comply with any of the above conditions can result in termination of the

contract, forfeiture of the security deposit, penalty as may be decided by IFCI and future

blacklisting of the contractor.

23. General Conditions of the Contract (GCC), Tender form and Special Conditions of the Contract (SCC) will form the part of the contract.

24. All Annexures are to be submitted with the bids duly signed.

25. IFCI reserves the right to reject any of the offers at technical/financial stage, if the same is not upto the expectation of IFCI.

26. The employee of contractor will ensure strict discipline and behavior and diligent performance

of their duties most be fitting to the décor of the most modern mechanized building and the

employees of contractor shall not in any manner cause any interference, annoyance, nuisance etc. to IFCI staff or its business or working and will be liable for immediately replacing the individual

employee if the services rendered by him are not found to be satisfactory.

27. IFCI is not responsible for any injury/death caused to the employees provided by contractor at IFCI. Thorough checking of staff during entry/exit would be made by IFCI’s security guards.

28. Terms of Payment

Payment shall be made within 30 days subject to satisfactory completion of work and on receipt of

bills, for printing of Notice to the Shareholders as per terms of payment given at Clause B(I) of

Annexure-I. The requisite details to release payment through E-banking will be asked for from the successful bidder at the time of award of contract.

Page 18 of 34



TENDER FORMS

Annexure-I

BIDDER INFORMATION

Date:

S. No. Particulars/Details

1. Name of the Bidders/Firm

2.

Registered Office (mention Address)

3.

Address of Office at Delhi/NCR

(Please submit self-certificate on firm’s letter head)

4.

Whether in-house printing facilities including designing and printing are available

(Please submit self-certificate on firm’s letter head duly certified by CA)

5.

Telephone No. Office Mobile Fax E-Mail Website

6.

Authorized Person - Name Designation Mobile E-Mail ID

7.

Alternate Authorized Person - Name Designation Mobile E-Mail ID

8. PAN (Please submit self certified photocopy)

9. TIN No. (Please submit self certified photocopy)

10. VAT No.

(Please submit self certified photocopy)

11. FSC Certificate

(Please submit self certified photocopy)

Page 19 of 34



12.

Specimen copy of paper for notice to

shareholders (To be deposited physically on 06/02/2017 at 1100 Hrs

13. Company Registration No. 14. Service Tax Registration No. 15. Income Tax Return for last 3 years.


Page 20 of 34


16.

Beneficiary Bank Details Bank Account No IFSC/NEFT Code Name of Bank Address of Branch

17.

Particular of Earnest Money Deposit (EMD) Amount Rs.

(DD/PO) No. Date Name of the Bank Address of Bank

18 The bidder should have office in Delhi/NCR for the last 3 years.

19 Whether, MSME, if yes, attached valid copy of certificate also specific Exemption Certificate

for submission EMD/Security Deposit

20 Whether you accept all the terms and

conditions of the tender; Yes/No

21

The bidder should have Average Annual

Turnover of at least Rs.20 crore in last 3 consecutive year ending March 31, 2016, 2015 & 2016

FY 2015-16 FY 2014-15

FY 2013-14

22 Details of printing atleast 3 lakh copies of Notice / Other Notices to Shareholders in

single assignment within last 5 years (Minimum 3 assignments i.e. one in each year)

Fin. Year Name & Address of the Client

Work Order No. & Date

Value of the work Enclosure

Date: Signature of authorized person

Place: Full Name & Designation:

Company’s Seal

Note: Each and every page of the tender document should be signed and uploaded by

the bidder as a proof of acceptance of entire terms and conditions mentioned in

the tender document.


Page 21 of 34


Annexure-II TENDER ACCEPTANCE LETTER

(To be given on Company Letter Head)

Date:

To,

The General Manager (CCD)

IFCI Limited IFCI Tower

61 Nehru Place New Delhi -110 019

Sub: Acceptance of Terms & Conditions of Tender.

Tender Reference No:

Name of Tender / Work: - Printing of Notice to the Shareholders of IFCI Ltd.

Dear Sir,

1. I/ We have downloaded / obtained the tender document(s) for the above mentioned

‘Tender/Work’ from the web site(s) namely: https://ifci.etenders.in and /or www.ifciltd.com as per

advertisement, given in the above mentioned website(s).

2. I / We hereby certify that I / we have read the entire terms and conditions of the tender

documents of all pages (including all documents like annexure(s), schedule(s), etc.,), which form part of the contract agreement and I / we shall abide hereby by the terms / conditions / clauses contained

therein.

3. The corrigendum(s) issued from time to time by your department/ organization too has also been taken into consideration, while submitting this acceptance letter.

4. I / We hereby unconditionally accept the tender conditions of above mentioned tender

document(s) / corrigendum(s) in its totality / entirety.

5. I / We do hereby declare that our Firm has not been blacklisted/ debarred by any Govt.

Department/Public sector undertaking/Private organization.

6. I / We certify that all information furnished by our Firm is true & correct and in the event that the information is found to be incorrect/untrue or found violated, then your department/ organization

shall without giving any notice or reason therefore or summarily reject the bid or terminate the contract , without prejudice to any other rights or remedy including the forfeiture of the full said

earnest money deposit /Security deposit or both absolutely.

Date: Signature of authorized person Place: Full Name & Designation:

Company’s Seal


Page 22 of 34



Annexure-III

OFFER FORWARDING LETTER/TENDER SUBMISSION LETTER (To be typed & submitted in the letter Head of the Company/firm of Bidder)

_

Offer Reference No…………………………… Dated:……………………..

To,

The General Manager (CCD) IFCI Limited IFCI Tower


Dear Sir,

Sub: Submission of Offer against Tender Specification No:……………………………….

I/We hereby offer to carry out the work detailed in the Tender Specification issued by IFCI Limited,

……………………………………………, in accordance with the terms and conditions thereof.

I/We have carefully perused the following listed documents connected with the Tender documents

and shall abide by the same.

i) Amendments/Clarifications/Corrigenda/Errata/etc issued in respect of the Tender documents

by IFCI. ii) Notice Inviting Tender (NIT)/ (Technical Bid)

iii) Financial Bid

iv) Documents referred to in tender document

v) Forms and Procedures

Should our Offer be accepted by IFCI for Award, I/we further agree to furnish ‘Security Deposit’ for the work as provided for in the Tender Conditions within the stipulated time as may be indicated by

IFCI.

I/We further agree to execute all the works referred to in the said Tender documents upon the terms

and conditions contained or referred to therein and as detailed in the Annexures annexed thereto.

I/We have deposited/depositing herewith the requisite Earnest Money Deposit (EMD) as per details furnished in the tender document.

Authorized Representative of Bidder

Place:

Date:

Signature:

Name: Address:

Annexure-IV

Page 23 of 34



DECLARATION BY AUTHORISED SIGNATORY OF BIDDER

(To be typed & submitted in the letter Head of the Company/firm of Bidder)

To,



Dear Sir,

Sub: Declaration by Authorized Signatory Ref: i) NIT/Title of the work. Name of Tender No………………………………..,

ii) All other pertinent issues till date

I/We hereby certify that all the information and data furnished by me with regard to the above Tender Specification are true and complete to the best of my knowledge. I have gone through the

specifications, condition, stipulations and other pertinent issues till date, and agree to comply with the

requirements and Intent of the specification.

I further certify that I am authorized to represent on behalf of my company/firm for the above mentioned tender and a valid Power of Attorney/Authorization letter to this effect is also enclosed.

Yours faithfully,

(Signature, Date & Seal of Authorized Signatory of the Bidder)

Date:

Enclosed: Power of Attorney/Authorization letter

Page 24 of 34



Annexure-V

NO DEVIATION CERTIFICATE

(To be typed & submitted in the letter Head of the Company/firm of Bidder)

To,

The General Manager (CCD)

IFCI Limited IFCI Tower

61 Nehru Place

New Delhi -110 019

Dear Sir,

Sub: Declaration by Authorized Signatory

Ref: i) NIT/Tender No……………………………….., ii) All other pertinent issues till date

We hereby confirm that we have not changed/modified/materially altered any of the tender

documents as downloaded from the website/issued by IFCI and in case of such observance at any

stage, it shall be treated as null and void and our tender shall deemed to be withdrawn.

We also hereby confirm that we have neither set any Terms and Conditions and nor have we taken

any deviation from the Tender conditions together with other references applicable for the above referred NIT/Tender Specification.

We further confirm our unqualified acceptance to all Terms and conditions, unqualified compliance to Tender Conditions, Integrity Pact (if applicable) and acceptance to Reverse bidding process.

We confirm to have submitted offer in accordance with tender instructions and as per aforesaid reference.

Thanking you,

Yours faithfully,

(Signature, Date & Seal of Authorized Signatory of the Bidder)

Page 25 of 34



Annexure-VI

DECLARATION FOR RELATION IN IFCI

(To be typed and submitted in the Letter Head of the Company/Firm of Bidder failing which the offer

of Bidder is liable to be summarily rejected) -------------------------------------------------------------------------------------------------------------

To,



Dear Sir,

Sub: Declaration for relation in IFCI

Ref: NIT/Tender No.

I/We hereby submit the following information pertaining to relation/relatives of Proprietor/Partner (s)/Director(s) employed in IFCI

Tick(√) any one as applicable:

1. The Proprietor, Partner(s), Director(s) of our Company/Firm DO NOT have any relation or

relatives employed in IFCI

OR

2. The Proprietor, Partner(s), or Director(s) of our Company/Firm have relation/relatives employed in IFCI and their particulars are as below:

(i)

(ii)

Signature of the Authorized Signatory

Note: 1. Attach separate sheet, if necessary.

2. If IFCI Management come to know at a later date that the information furnished by the Bidder is false, IFCI reserves the right to take suitable action against the

Bidder/Contractor.

Page 26 of 34



Annexure-VII

NON DISCLOSURE UNDERTAKING (INTEGRITY PACT) (To be typed & submitted in the Letter Head of the Company/Firm of Bidder)

------------------------------------------------------------------------------------------------------------

NON DISCLOSURE UNDERTAKING (INTEGRITY PACT)

I/We understand that IFCI is committed to Information Security Management System as per their Information Security Policy.

Hence, I/We M/s

who are submitting offer for providing services to IFCI against Tender Specification No.

hereby undertake to comply

with the following in line with Information Security Policy of IFCI _ ,

To maintain confidentiality of documents & information which shall be used during the period of the Contract.

The documents & information shall not be revealed to or shared with third party which shall

not be in the business interest of IFCI.

To commit itself to take all measure necessary to prevent corrupt practices, unfair means and

illegal activities during any stage of bid or during any pre-contract stage in order to secure the contract or in furtherance to secure it and in particular commit itself to observe these

principles during participation in the Tender Process and during the contract execution.

To not to offer, directly or through intermediaries any bribe, gift, consideration, reward, favour, any material benefit or other advantage, commission, fees, brokerage or inducement

to any officials of IFCI or otherwise to any other bidder in procurement of the contract or forbearing to do or having done any act in relation to the obtaining or execution of the

contract or any other contract with IFCI for forbearing to show favour or disfavor to any

person in relation to the contract or any other contract with IFCI Ltd.

(Signature, date & seal of Authorized

Signatory of the bidder)

Date: Place :

Annexure-VIII

Page 27 of 34



DECLARATION

(TO BE TYPED ON A LETTER HEAD OF THE COMPANY/ FIRM)

The General Manager (CCD) IFCI Limited IFCI Tower,


Ref: 1) NIT/Tender No.

Dear Sir,

1. We have carefully read and understood all the terms and conditions of the tender and hereby convey our acceptance to the same.

2. The information / documents furnished along with the above offer are true and authentic to the best of my knowledge and belief. We are well aware of the fact that furnishing of any

false information / fabricated document would lead to rejection of our tender at any stage besides liabilities towards prosecution under appropriate law.

3. We have apprised our self fully about the job to be done during the currency of the period of agreement and also acknowledge to bear consequences to of nonperformance or

deficiencies in the services on our part.

4. We have no objection, if enquiries are made about the work listed by us.

5. We have not been blacklisted by IFCI or any other organization where we have worked. Further, if any of the partners/directors of the organization /firm is blacklisted or having any criminal case against them, our bid shall not be considered. At any later point of time, if this

information is found to be false, IFCI may terminate the assigned contract immediately.

6. We have not been found guilty by a court of law in India for fraud, dishonesty or moral turpitude.

7. We agree that the decision of IFCI in selection of Bidders will be final and binding to us.

Date: Signature of authorized person Place: Full Name & Designation:

Company’s Seal:

N.B : The above declaration, duly signed and sealed by the authorized signatory of the company,

should be enclosed with Technical Bid.

Annexure-IX

LOI/AWARD LETTER/WORK ORDER FROMAT

Page 28 of 34



No. Date:

To

Dear Sir,

Re: Printing of Notice to the Shareholders of IFCI Ltd.

This has reference to the following:-

a) Our invitation of bids, NIT/Tender Notice No. ………dated ………….. b) Tender Document on the above subject.

c) Your bid reference No. ……… dated ……………. d) Opening of Technical Bid on ………… at ……….at IFCI Tower, Nehru Place, New Delhi

e) Opening of Financial Bid on ………… at ………. at IFCI Tower, Nehru Place, New Delhi

f) IFCI Ltd. (IFCI) and ………….. (……………/The Contractor)

2 This is with reference to your bid dated ………………. on the above subject.

3. IFCI is pleased to award the work of printing of Notice to the Shareholders of IFCI (English & Hindi) to your company as per the terms stipulated in the tender document at

a total cost of Rs………………………….. inclusive of all applicable taxes, details of which is as under:

Particulars Size No. of Pages

Paper to be used No. of copies

Notice 21 X 27 cm 10,15,20 60 GSM Matlitho Superior quality

white paper [Equivalent in quality to that of

ITC]

English – 3,85,000

Hindi - 200 Total 3,85,200

Envelope 1 A4 Size NA PVC 60 micron, self strip gumming

finish

3,85,200

Envelope 2 Size of the NA 80 GSM Superior 3,85,200

second quality white paper envelope shall be as per the Business Reply Permit given by the Deptt. of Post having approx. size of 23cm x 11 cm having the address of IFCI Ltd. Postal

Page 29 of 34



charges will

be borne by IFCI

Ltd.30cm X 21 cm

A copy of the tender document giving the specifications and other terms and conditions is enclosed.

Further a copy of your financial bid quoting rates for printing of Notice to Shareholders Deluxe Annual

Report is also enclosed with this letter.

3. IFCI shall be identifying a reputed and capable courier agency for dispatch of Notice to

Shareholders and Bidder has to ensure delivery of entire lot of Notice to Shareholders to such

identified courier agency for dispatch.

4. The above order is subject to the following terms & conditions:

a) As per Annexure-11 of the tender document, a bank guarantee from a Scheduled Bank equivalent to 10% of the awarded value i.e. Rs………… is

required to be submitted in the prescribed format within 7 days from the date of acceptance of the work order.

b) Each copy of the Notice to the Shareholder will be serialized.

c) Please note that no advance will be paid by IFCI for printing or procurement of paper.

d) IFCI shall have the option of getting addresses printed on the Shareholders’ Notice

either by Inkjet process or label sticker in co-ordination with the courier agency for which no additional cost will be borne by IFCI.

e) The entire lot of 3,85,200 copies of the Notice to the Shareholders can be verified

and inspected by any representative (s) of IFCI at your plant in……………...

f) Hindi translation of entire Notice to Shareholders will be done and within the

stipulated period (To be intimated at a later date). The payment for printing of Notice

to the Shareholders of IFCI will be made on the basis of actual number of copies/pages printed.

5. Please note that in the event of your failure in ensuring compliance to the conditions in the tender document, or there being any deficiency in the printing or dispatch of Notice to the

Shareholders, pre-determined liquidated damages equal to……% of the value of total contract price

subject to maximum of 50% of total contract value, will be forfeited.

6. We are sending you two copies of this communication. You are requested to return the duplicate copy, duly signed by your authorized signatory, as a token of your acceptance of this order.

7. Please acknowledge receipt. Yours faithfully,

General Manager (CCD)

Page 30 of 34



Annexure-X

FORMAT FOR FINANCIAL BID – NOTICE TO IFCI SHAREHOLDERS

Sl.

No.

Description English Quantity

Hindi Quantity

Unit price for English (In Rs.)

Unit price for Hindi (In Rs.)

Total Price for English (In Rs.)

Total Price for

Hindi (In Rs.)

Total for (English + Hindi) (In Rs.)

Taxes & Duties* (Please Specify)

Total Price (Inclusive of Taxes and Duties)*

1 2 3 4 5 6 7 (3x5) 8 (4x6) 9 (7+8) 10 11 (9+10)

1 Single color, charges, per page (excluding cost of paper) for designing, printing, production, finishing, binding, Labelling of address with bar codes on envelopes, proof reading any other associated work etc. as per specifications at page 7

3,85,200 200

2 Cost of 60 GSM

Superior quality

white paper

[equivalent in

quality to that of

ITC] for

10/14/16/20pag

es as per

specifications at

Page 7

3 Cost of envelope

1 of A4 size (

21 x 29.7 cm) ,

PVC 60 micron

as per

specifications at

Page 7 having

the address of

the shareholder.

4 Size of the

second envelope

shall be as per

the Business

Reply Permit

given by the

Deptt.of Post

having approx..

size of 23 c m x

11 cm having

the address of

IFCI Ltd. Postal

charges will be

borne by IFCI

Ltd.Cost of

Business Reply

envelope 2 ( 30


Page 31 of 34


cm X 21 cm) 80

GSM Superior

quality white

paper as per

specification on

page 7. Having

the address &

logo of IFCI Ltd.

5 TOTAL

*No reimbursement on account of any additional service tax or any other tax which might not have been included herein will be given by IFCI on any account. In case, however, there is any change in specified statutory taxes/duties at the time of delivery/billing, the same would be applicable.

NOTE: Evaluation of financial bids shall be based on total amount (A+B+C) quoted by the bidder.

Note: Cost of increase or decrease in quantity will also be calculated as proportion to the cost of one copy of Notice to Shareholders of IFCI.

All the terms and conditions contained in the Tender Document are acceptable to us.

Signatures of Authorized Signatory

Name _

Designation _ _

Seal:


Page 32 of 34


Annexure-XI

BANK GUARANTEE FORMAT FOR SECURITY DEPOSIT

(To be executed on Non-judicial Stamp Paper of Rs.100/-)

Ref. No…………………………………. Bank Guarantee No………………………

Dated………………………………………

To

IFCI Limited

Dear Sirs,

In consideration of IFCI Ltd, IFCI Tower, 61 Nehru Place, New Delhi-110019 (hereinafter called

the "IFCI" which expression shall unless repugnant to the subject or context include its successors and

assigns) having entered into an agreement dated _ (hereinafter called 'the Contract'

which expression shall include all the amendments thereto) with

M/s having its registered/head office at

(hereinafter referred to as the 'Contractor') which expression

shall, unless repugnant to the context or meaning thereof include all its successors, administrators,

executors and assignees) and IFCI having agreed that the Contractor shall furnish to IFCI a

performance guarantee for Indian Rupees for the faithful performance

of the entire contract.

2. We (name of the bank) registered under

the having head/registered

office at and one of its branch at

(hereinafterreferred to as "the

Bank", which expression shall, unless repugnant to the context or meaning thereof, include all its

successors, administrators, executors and permitted assignees) do hereby guarantee and undertake to

pay immediately on first demand in writing any/all moneys to the extent of Indian

Rs. (in figures) [Indian Rupees/- (in

words) _ ] without any demur,

reservation, contest or protest and/or without any reference to the Contractor. Any such demand made

by IFCI on the Bank by serving a written notice shall be conclusive and binding, without any proof, on

the bank as regards the amount due and payable, notwithstanding any dispute(s) pending before any

Court, Tribunal, Arbitrator or any other authority and/or any other matter or thing whatsoever, as

liability under these presents being absolute and unequivocal. We agree that the guarantee herein

contained shall be irrevocable and shall continue to be enforceable until it is discharged by IFCI in

writing. This guarantee shall not be determined, discharged or affected by the liquidation, winding up,


Page 33 of 34


dissolution or insolvency of the Contractor and shall remain valid, binding and operative against the

bank.

3. The Bank also agrees that IFCI at its option shall be entitled to enforce this Guarantee against the

Bank as a principal debtor, in the first instance, without proceeding against the Contractor and

notwithstanding any security or other guarantee that IFCI may have in relation to the Contractor's

liabilities.

4. The Bank further agrees that IFCI shall have the fullest liberty without our consent and without

affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said

contract or to extend time of performance by the said Contractor from time to time or to postpone for

any time or from time to time exercise of any of the powers vested in IFCI against the

said Contractor and to forbear or enforce any of the terms and conditions relating to the said

agreement and we shall not be relieved from our liability by reason of any such variation, or extension

being granted to the said Contractor or for any forbearance, act or omission on the part of IFCI or any

indulgence by IFCI to the said Contractor or any such matter or thing whatsoever which under the law

relating to sureties would, but for this provision, have effect of so relieving us.

5. The Bank further agrees that the Guarantee herein contained shall remain in full force

during the entire period that is taken for the performance of the contract and all dues of IFCI under or

by virtue of this contract have been fully paid and its claim satisfied or discharged or till IFCI discharges

this guarantee in writing, whichever is earlier.

6. This Guarantee shall not be discharged by any change in our constitution, in the

constitution of IFCI or that of the Contractor.

7. The Bank also agrees that this guarantee shall be governed and construed in accordance with

Indian Laws and subject to the exclusive jurisdiction of Courts in Delhi.

8. Notwithstanding anything contained hereinabove, our liability under this Guarantee is limited to

Indian Rs. (in figures) Indian Rupees/- (in words) [

] and our guarantee shall remain in force until . _.2016. In case of any delay in

delivery, Performance Guarantee will be suitably extended.

9. Any claim under this Guarantee must be received by us before the expiry of this Bank

Guarantee. If no such claim has been received by us by the said date, the rights of IFCI under this

Guarantee will cease. However, if such a claim has been received by us within the said date, all the

rights of IFCI under this Guarantee shall be valid and shall not cease until we have satisfied that claim.

In witness whereof, the Bank through its authorized

stamp on this…………………..day of ....... …2016 at ......................

officer has set its hand and

.

WITNESS NO. 1

(Signature) (Signature) Full name and official Full name, Designation and Address

address (in legible letters) (in legible letters) with Bank stamp

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Attorney as per Power of

Attorney No. Dated

WITNESS NO. 2

(Signature)

Full Name and Official

Address (in legible letters)