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    NORTHERN INDIA REGIONAL COUNCIL of

    THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA (ICAI)

    TENDER

    FOR

    PRINTING & DISPATCH OF

    NORTHERN INDIA REGIONAL COUNCIL (NIRC) NEWSLETTER

    Part I (Technical & Commercial Conditions)

    Name of Bidder: ____________________________________________________

    Address: _____________________________________________________________

    _______________________________________________________________

    Date of Issue of Tender: 30 th

    May, 2015

    Last Date of Submission: 12 th

    June, 2015 at 04.00 P.M.

    NORTHERN INDIA REGIONAL COUNCIL of

    THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA

    H.O.: “ICAI Bhawan’, Indraprastha Marg, New Delhi - 110 002

    Regional Office: ‘ICAI Bhawan’, 5 th

    Floor, Annexe Building, Indraprastha Marg,

    New Delhi - 110002

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    INDEX

    Part – I

    Technical & Commercial Conditions

    Description Page Nos.

    Notice Inviting Tenders (Press)

    3

    Notice Inviting Tenders (Website) 4-5

    Documents to be attached 6

    Section – I : Instructions to Bidders 7-11

    Section – II : Eligibility Criteria 12-13

    Section – III : General Conditions of Contract (GCC)

    14-18

    Section – IV : Special Conditions of Contract (SCC) 19-21

    Annexure I: Job Specification and Scope of work 22

    Section – V : Technical Evaluation Proforma 23-26

    PART-II

    Financial Bid

    Description Page Nos.

    Schedule of Rates 27-28

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    NOTICE INVITING TENDERS (PRESS)

    NORTHERN INDIA REGIONAL COUNCIL of THE INSTITUTE OF CHARTERED

    ACCOUNTANTS OF INDIA

    H.O.: “ICAI Bhawan’, Indraprastha Marg, New Delhi - 110 002

    R.O.: ‘ICAI Bhawan’, 5 th

    Floor, Annexe Building, Indraprastha Marg,

    New Delhi - 110002.

    TENDER FOR PRINTING & DISPATCH OF MONTHLY NIRC NEWSLETTER

    ICAI invites sealed tenders from the reputed, experienced and authorised printers for

    printing & dispatch of NIRC NEWSLETTER in size of 267mm x 203mm. The last date

    for submission of the sealed bids is 12 th

    June, 2015 up to 4.00 P.M. The tender document

    along with detailed terms and conditions is available at NIRC website i.e. www.nirc-

    icai.org

    Deputy Secretary,

    NIRC of ICAI

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    NOTICE INVITING TENDERS (Website)

    NORTHERN INDIA REGIONAL COUNCIL of

    THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA

    H.O.: “ICAI Bhawan’, Indraprastha Marg, New Delhi - 110 002

    R.O.: ‘ICAI Bhawan’, 5 th

    Floor, Annexe Building, Indraprastha Marg,

    New Delhi - 110002.

    TENDER FOR PRINTING & DISPATCH OF MONTHLY NIRC NEWSLETTER

    NIRC of ICAI invites sealed tenders in Two- bid system (Technical bid and Financial

    bid in two separate covers) from reputed and experienced Printers for Printing &

    Dispatch of the NIRC NEWSLETTER.

    1. Scope of Work : As above

    2. Issue of Blank Tender : Tender forms can be downloaded from the

    website of Northern India Regional Council

    of The Institute of Chartered Accountants of

    India (ICAI) i.e. www.nirc-icai.org.

    3. Cost of tender : Rs.500/- ( Rupees Five Hundred Only) (non- refundable) in the form of Pay Order/

    Demand Draft, in favour of ‘NIRC of ICAI’

    payable at New Delhi, to be attached with

    the Tender.

    4. Submission of Tender : Sealed tender with one set of photocopy of

    all the documents including both Part I and

    Part II shall be submitted in Sealed Cover

    as per instructions to Tenderers on or before

    12 th

    June, 2015 up to 4.00 pm.

    5. Opening of Tender : The Technical bids shall be opened in the

    presence of the authorized representative of

    the tenderers who may choose to be present

    at 4.30 P.M. on 12 th

    June, 2015.

    6. Validity : Tender shall be valid for a period of three

    months for acceptance from the last date of

    submission of the tender document.

    7. Earnest Money Deposit : Earnest Money Deposit (EMD) of

    Rs.1,00,000/- (Rupees One lakhs only) shall

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    be paid along with the sealed tender by way

    of DD issued by a scheduled Bank in favour

    of “NIRC OF ICAI” payable at New

    Delhi

    8. Amount in words : Bidder shall write the financial bid rate

    amount in numbers and in words. In case of

    any discrepancy, amount in words shall be

    considered as final and binding.

    9. Overwriting : Over writing must be avoided. In case of

    overwriting, the same shall be signed by the

    authorised Bidder/ Tenderer at each place.

    10. Stamp & Sign : The Bidder shall Stamp and sign the Tender

    in places indicated.

    11. TDS (Income Tax) : As Applicable

    Note:-

    1. NIRC of ICAI reserves all rights, to reject any tender / bid at any time, any stage

    and/or fully or partly or whole process and/or for particular contractor and also

    reserves all rights at any time to add, alter, modify, change, edit & delete any item

    and/or condition at any stage and/or time or vary all or any of these terms and

    conditions or replace fully or partly for whole process and/or for particular

    contractor or vary all or any of these terms and conditions or replace without

    assigning any reasons whatsoever. In this regard the decision of NIRC of ICAI

    shall be final and binding on all the participants/bidders.

    2. NIRC of ICAI reserves the right to reject any or all tenders / bids without

    assigning any reason whatsoever.

    3. Canvassing in any form in connection with tender is strictly prohibited and the

    tender submitted by a Tenderer who resorts to canvassing is liable to be rejected.

    4. NIRC of ICAI or its representatives shall not entertain any bidder during the

    period of the selection of Contractor is in process.

    5. NIRC of ICAI reserves the right to verify the particulars furnished by the tenderer

    / bidder, independently.

    6. In no case, the request of bidder for change or modification in any terms and

    conditions related to payment shall be entertained.

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    DOCUMENTS TO BE ATTACHED/ CHECK LIST

    The bidder shall submit the following documents:

    1. D.D. of prescribed amount for Earnest Money Deposit as specified herein.

    2. DD of the prescribed amount towards Cost of Tender Form.

    3. Sample Paper Sheets (at least two sheets duly signed & stamped with the nomenclature, gsm, mill name and any other specification).

    4. Copy of all the details and documents relating to eligibility conditions (as per the eligibility conditions mentioned at Section-“II”.

    5. General/Technical Information about the bidder as per Section –V.

    6. Part-1-Technical Bid and Part-2- Financial Bid duly signed & stamped and each Part is sealed in two separate envelopes, duly super scribed “Technical

    Bid” & ‘Financial Bid” and both kept in third envelope duly sealed and

    super scribed “TENDER FOR NIRC NEWSLETTER”.

    7. All relevant document/s mentioned in the Section – IV of the tender document.

    8. Any other relevant document, Bidder desires to submit.

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    SECTION – I

    INSTRUCTIONS TO BIDDERS

    1.0 TENDER DOCUMENTS, CLARIFICATION AND ADDENDUM

    1.1 TENDER DOCUMENT

    1.1.1 Complete set of Tender Documents can be downloaded by the bidder from NIRC

    OF ICAI website www.nirc-icai.org. Bidder shall submit the Tender Documents

    duly signed and stamped on each page of tender in token of his acceptance along

    with his bid.

    1.1.2 Bid shall remain valid for three months from the last date of submission of bid.

    1.2 CLARIFICATION REQUESTS BY BIDDER

    1.2.1 Although the details presented in this Tender Documents consisting of conditions

    of contract, scope of work and technical specifications have been compiled with

    all reasonable care, it is the Bidder’s responsibility to ensure that the information

    provided is adequate and clearly understood.

    1.2.2 Bidder shall examine the Tender documents thoroughly in all respect.

    1.2.3 Any failure by Bidder to comply with the aforesaid requirement shall not absolve

    the Bidder from liability, even subsequent to award of contract, from performing

    the work in accordance with the tender Documents.

    1.3 AMENDMENT OF TENDER DOCUMENT

    1.3.1 NIRC of ICAI may, for any reason whether at its own initiative or in response to

    the clarification requested by the prospective Bidder, issue amendment in the

    form of addendum during the Bidding period and subsequent to receiving the

    bids. Any addendum thus issued shall become part of Tender document and

    Bidder shall submit ‘original’ addendum duly signed and stamped in token of his

    acceptance.

    1.3.2 For addendum issued during the Bi