TCADA Texas School Survey Contract - Fiscal Year 2000

8/9/2019 TCADA Texas School Survey Contract - Fiscal Year 2000

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TCADA CONTRACT NUMBER 517.0-28Page 1 of L6 Pages

TEXAS COMMISSION ON ALCOHOL AND DRUG ABUSE

Texas Elementary & Secondary School Survey

THIS CONTRACT AND AGREEMENT is entered into by and between the stste agenoiesshorvn'below as contracting

parties, pursuantto thu "utrt*ity lranted and in complianoe with.the provisionsofthe "Interagency cooperation Act",

Govemment Code, ChaPter 771.

Section I. CONTRACTING PARTIES:

The parties to this corfract arethe Texas commission on Alcohol and Drug Abusg hereinafterreferredto as "TCADA"-

""Jf"*"rEngineering Experimenrt Station, hereinafter referred to as "TEES"'

Section 2. CONTRACT PERIOD:

This contrast will begin upon signafure hereon of both parties, or September 7 ' 1999, whichever is later, and ond upottcompl*ion of the work ",

,p""ii d herein, butao lateithan Aueust 31. 2000. There is no implied or other oommitmentfiom TCADA for a contrai for these services beyond the'contract period as stated'

Section 3. STATEMENT OFWORK:

TEES, underthe direction of the TCADA project manager, shall provide services as describedin Atachment A statement

ofwork, attached hereto and made a part ofthis oonkact for all purposes'

SECtiON 4. BASIS FOR REIMBURSEMENTAND MEfiIOD OF PAYMENT:

TEES shall ensure that all cosls incurred for the performance of this contract and repoted to TCADAare included in

Attachment B, Budget, q'hich is hereby made a part of this contracl'

payment will be processed in arrears at the end of each montr, unless altemate intervals are mutually agreedupon in

writing by TCADA and coNTRAcroR. coNTRAcroR shall request payments on a regularand consistent basis once

the contract has been executed in order to naintain the agreement witll TcAtA,Billings are to be adequately detaiied for

TCADA to determine t}le validity of same, and be addressed as follows:

ATTN: ACCOLINTING SECTIONiexes coMMlssioN oN ALcoHoL AND DRuc ABUSEPO BOX 80529AUSTTN TX 78708-0529

EXHIBIToo


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TCADA CONTRACT NWBER 51-7-O-2SPage 2 of 16 Pages

Section5' MAXIIIfIIMCON]RACTAMOUNT:

Tbe tstal amou't of the contract shall not exceed: Two Hundred Ninecy'Three ThousaudFour Hundred rweat5-lt{iee p6

No/ 100 .Dollars ($293,429.00)'

Section6.GilNERAf.?RO\TSIONSANlASSUR'AI{CES:

6,I Amendments - This contract can be arnendod only by a rvriting siped by bofh of the parties or theii dulyauthorized agents,

6'2 Subcontraqting -stitute of rexas A&Muniversity ('?PRI') shall work cooperativelyn6.2.1 TEES and the Pubfic Policy Researcir Inr

perfonning this contract, oiidt ftrBS performingthe adFinistrative and-management-firnctions, and PPRI

performing the scientific/tecturical finctions. It is underslood and agleed, however, that Texas Engineering

bxperiment Sution ultimately bears the oniire legal responsibilitvfor all ofthe contractual obligations of TBBS

contained herein.

6.2,2 The oontract shall bd deemed porsonal betneen TEES and TCA-DA, and except asto Texas A&M Universi$',neither party shail contracq assign, sublel or transfer its interest in fte contracl wifhout the writiere consest of theo,tber. Each parfir !io6, its"E its parnt"rr, ro"""rtors, administratom, executors, and legal representatives of such

party to this'coniract. Any parg oittre ,ewices perfonned for TEES by "n]'subcontracltor during the coutract perioc

shall be pursuant to a writben corttract'

6,2.3 TCADA's approval of subcontraotors under this provision does not consLitute adoption, ratiication, or acceptanoeof TEES's or subcontractor's perfornrance undorthe contract. TCADA maintains the right to insist upon TEES's

full compliance wiih tbe tenns ofthe contradr-, and bythe aot of.approval under this provision, TCADA does not

waive au5, rigirt oiactiou whictr may exist or which ma)' subsequently accrue to TCADA under the oontract. Ifduring ttre term oe *V "*tr"a, any gutlnntractor

becomes insolvent or othenx'ise incapaoitated, "LTIT: 9u"ontrlst,

or is discharged bv TEES, TEES shall provide wriEen notification of sucir ocourrence to TCADA's

Goods Procuremen'u sestiori'

6.2,4 TEES shall ensurethat its subcontractrors, if any, do nsi contract for any performance or partial performance of anacuivity o, ,u*i"u pro"ided orto be provided thiough the contract $&ich (a) has been paid to the subcotr'ractor or is

subjeot to paym*ito t]," subcontractor by any source orther than'IEES

or @) has been reimbursedto the

subcontractor or is subjecr to reimbursemont to ttre subcontrador by any source other than TEES.

Termination - TCADA, by grrriog writts: ncvtice to TEES at lea$u thirtl' (30) calendar days prigl to the proposeddrt "ft ""l"etion,

shallfr"'i"Au';gUtroterminatethis contractwitloutpenattSi andprohibit.TEES ftom

il;.d;Jdtt""ai obligations unaer tue contmct. whenever it d*ermines such termination is'in the best interestsof TCADA and the State of Texas, In &e event oftermination TCADA shall pay TEES fry work performed and

;;;;Jbd"oormit*ents incurred prior to the date of termination in accordance with this sgroemen't'

TcADA's Fundine obligation -- TCADA representsthatithas adequate budgetedfirnds forthis projectprovided;

iffiodand'g'u.dthutTCADA'sfiu:dingbbligationforthiscontractiscontinge'nt;il" ,h; ,;.rpt of adequate State and Federal f:nds to meet its liabilities under the contrast. If resources are notalailable to make paynents under the contract, TCADA shall reduce or terminate the contract b}'

giving TEES

writsn notice witiiin a reasonabletime after sucir fact has been determined.

Ownership Of Work produd And Documents -- TEES agrees and accepts that duringthis contract,and upon

complerion or upon t"*l*rtioo of this contract, any and all documents, worll product, original compuLer programs(the term computer progmm includes executable computer pro-glaTs and supporting daia in any form)' writings'

,"*J r"""tai"gr, piaoiiui reproduction, drawings, other graphical representation and sther materials prepared byTEES or fumished to reis 6y TCADA shall be detivered to and becomethe property of rCADA' All sketches,pi,ofogirpl,r, nmr, not Uooksi manuals, calcuiations, and other data prepared uuder this contract

shall be made

available to TCADA ,rvirhout restriction'or limitstionlof their further use. All property rights, inciudingpublication

riglrts, in the urterin: clraft and final programs and docuntentation, including machine-readablemedia, produced in

6.3

6.4

6.5


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TCADA CONTRACT NIJ}{BER 5L7-O-28Page 3 of 15 Pages

connection with the work provided for under the contract belongs to the State of Texas. The TEES shall notpublish or so[ any ofthe results oftle work. All work performed on this contraot, eifher completed or partiallytornpleted, shall be the sole property ofthe State of Texas and TEES shall assert no right in la1' or equrty to suchproducts. TEES shall noi use any work provided in fu performance with third parties without the prior wdfienconsent of TCADA.

6.6 Retention And Custodial Reguirements For Records .-6,6,L R"t*tion .- Finanoial records, supporting documonts, statistical records, and all dlror rocords pertinent to the

contract shali be retained for a period of tfuee years, with the foilowing qualification: If any litigation, clair4 or. audit is slartod before the erpiration ofthe 3-year period, the records shall be rstained until all litigation, claims, or

audit findings involving the records have been resolved. The relention poriod strarts from the date oftle submissionofthe final e4penditure reporl orfromthe date of TCADA'S fiaal payment underthg oontract, frhichever is latpr.

6.6.2 Inspection -- 'ifgS shal1 upon requeslrnake all recoids, bools, papers, docunents, or recordiqgs available forinspection, audit, or reproduction during normal business hours to the Comptroller General ofthe United States,Texas State Auditor, and any authorized representative of TCADA

6.7 TEES cerCifies to the best of its lnowledge and belief, that it and its principals:1) Are not presently debarod, suspende'd, proposed for debarmmt declared ineligible or voluntary excludedfrom covered transactions by any federal dqar&neat or agmcy;2) Ilave not rrithin a tlree-year period preceding this proposal been convictBd of or had'a oivil judgme#

rendered aginstthem for commission of fraud or a criminal offense in connectim with obtaining,attempting to obtain, or performing a federal, state or local public transaciion or contract rmder a publictransaction; violation of federal or state arfitrust statutes or cornmission of embezzlernent" theft, forgery,bribery, falsification or desiruction of records, making ftlse slalements, or receiving stolen propertg

3) Are not presewtly indictod for otherwise criminally or oivilly charged by a federal, state, or localgovemmental entity with commission of any ofthe offenses enumerated in paragraph (h) (2) ofthiscertificatioq and

4) Have not within a three-year period preceding this application/proposai had one or more federal state orlocal pubiictransaclions terminated for cause or default.


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TC.CDA COI'ITRACT NUMBER 5].7_0-28Page .4 of 16 Pages

TgE TINDERSIGNED CONTRA CTING PARTmS do hereby crtifyfbnt, (l ) the services specified are necessary andessential for the activities that are properlS, within the stahrtory firnctions and programs ofthe effpcted agenoies of Statp

Governmer4 (2) the proposed arrangenrents serye the interesl of efficient and econonricai adminislration of fle State

Government, *apl Ar services, supplies or materials contracted fot .arcrLdl required by Section 21 of Artiole 16 ofthe

ConJimion'of Texas to be suppliod under contract given to the lowest responsible bidder.

By exeoution of this agreeme,nt both parties are bormd to the muh.ral obligaiions, provisions, ,nd assurances coctained in

uri, igi""otuot or inchided by reference. The percons siping and exmuting this conhact have bem fi:Ily.aufhorized by fhe

m*riangparties to ra[dl}' and legally binddre parfies in this agreement'

TCADA

TFXAS COMT{ISSION ON ALCOHOL ANDDRUGAEUSE

tt_*! ,==. ., _TEXAS ENGINEBRING E)PERIMENT STATION

@rint or Type Name)

Q. - tt- -i7Date

Contrast is not in effect unless siged bythe aforesaid official of TCA-DA.

Girlo) (,? i ',

RELLDeputv, Finance and Adnrinistration Branch


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TCADA CONTRACT NUMBER 51?-O-2SPage 5 of 16 pages

ATTACHMENTA

STATEMENTOFWORI(

Statement of Work for the Texas School SwveyOf Drug and Alcohol UseFor the Texas Conrmission on Alcohol and Drug Abuse

2000


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rCADA CONTRACT NUMBER 5].7-.0-289ag.e 6 of 16 Pages

Introduction

Every. two years since 19E8, tbe Public Polic5, f,ssssrch InstiErie (PPRI), in ponjunction with the Te>;as Conlnission on

Alcolol and Drug Abuse (TCADA), has implenrnted a stalewide survey of drug and dlcohol use among Texas secondarystuderfs. Surveys for individual elementar5'and secondary scirool districts luve also ben condu@d in each oftJre pasrnine. years,

ppRI u'ill administer the Texas School Surve5, of Drug and Alcohol Use in 2000 with few alterations to the rnociel lhat hasovolved through the course of this on-going project. SpocificallS', the institute will:

.. Recruit and conduct.a staiewide survey of randomly selected elementarl, and secondary independent school districts. based.on.the.metlodology used in 1998;

+ Rocrurt and conduct a Spocial Study Area assessment ofaU independent school distrists aiongthe Texas/}4exicoborder u'illing to cooporate; and .

r Offer Iocal survep for individual scirool d'islriots.

$4rat follorvs will delineatetJie changes.in material and proceduresthat are envisioned as well as'r.he support services PPRIwill providg for the 2000 survey. Of paruicular rote are tbose sections dealing witl survef implementation, the processingof incoming data, and the deiivery of final reports to districts'

Staten'ide antl Borcler SurveJ's

PPRI v,ill conduc[ a seventb statewide surveJ, of drug and alcohol use among Texas students to be adrninislered in t]reWinter and Spring of 2000. This new statewide survey will gonorate data oompatible to the TC,ADA tirne series begun in1988, ,and provide current, comparative data forthe participating independent sdrool districts.

h additicn. PPRI will mnduct a second assessment of students living in districts looated alonglhe Texas-Mexim borderconcurrent with the slatewide survey. This Special Study Area c,overs 28 counties.

Instrument DevelopmentThe survey instrument used will be in a fomrat designed for an optical scan. There will betwo versions, cne for elomentarl,studelr6 ingrades four drrough six, .and one for secoudaq, sfirdents in grades seve'n through twelve. All changes will bemade so as io ensure the tirne-series record of tle project tlrus far. In addition, TCADA will have 6nal appror.ai of any andall modifications to fle inscrumeni

In accordance with the timeline, further adjustmarts tothe instrurnent can feasibly be made.as late as Ostober 1999. OncetJre changes haye been finalizd, a vendor will be selected and the new suwe)rs will be printed for delivery no latertlanDecember l, 1999.

Sample Design

A relatively iarge sample creates a somewhat lower standard error on substances for which there is greater variation in use,cross d.istrictslsuch as marijuana). However, tlre main advantage of such a large sample size is the greater abilitl,le 6er1wjth srnaller subgroups ofthe studentpopulations, including some regional analyses. The basic sampling mdrtrodology vvillinvolve a multistage cluster approach similar to that used in the 1998 slatervide surve)'.

ppRI will sample approximately 75 districts in 2000 to be included in the statewide assessmnt. it is.esrimated that data forthe statewide analyses will be collected fiom about 231.000 elementary and secondary students, This will make the sarnp'leiimilar to that collected by PPRI in t 998.


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TCADA CONTRACT NUMBSR 5I1.O_28Page 7 of 16 Pages

In addition, PPzu will recruit the partioipation of districts located in flre 28-county Special Study fuea along the Texas-Mexico border, These distriots will be enoouraged to survey all eligible shrdents in grades four through trrelve. It isestimated that data for tlre Speoial Sh:dy Area analyses u'ill be collected from about 71,000 elementary and secondary ,sludents.

Finally, it is also presr:rned that there will be some overlap betrveen these two data sefs. It is eslimated thf data from thisoverlap group will be collected from about 38,000 elementaryand secondarystudents.

Use of Incentives

Obtaining cooperation from those districts that are randomly selected for the state sample is sometimes a problem. Yef it iscritically imporfant to get data from.as.nuny oftlie originally selected districls as possible as each-tiglp 4 replacementdistricf is selected, the randomness ofthe sample is somerphat cornpromised. Beginning in 1998, fhe survey was offeredfree of charge to those districts that made up the statewide sample.

A similar offer will be made to those distrigts randomly selected for the statewide sample as part of the 2000 survey: a basiclocal suwe5, package in exchange for being a par[ ofthe statewide sample. Such a basic suwey paokage will include anassessmmt desiged to fit the needs of the participating disbict, a local report of tle results, and a statswido reporl of datacomparable to that collected at the local level. An executive summar)l including graphics, will be made available to tlreseparticipants for $i00. Optional servjces and additional copies will be available at costs delineated in the brochure.

Virrually tle same offer will be made to those disrids recruited for the Specral Study Area along the border.

Survey ImpiernentationDistricts seiected to be a part of the statewide sample, and ttrose located in the 28-county Special Study Area, wili berecmited beginning in late September. Each district will be notified by way of a targot-audience broohure (i.e., stale sampleor Special Study Area) senrt through the mail. Tliis initial mailing will be followed by a phone cali to clarify the studyobjectives and to discuss in detail how the survey should be administered, Making contact with the districts early on willallow'fortle resolution of scheduling conflicts and other potential difficulties.

All districts participating in the statewide sample orthe Special Study Area will receive tleir survey rnaterials beginning inrnid-December. Suwey administration will take place during January and February 2000.

Data Scanning and PrpcessingPPRI, upon receipt ofthe completd surveys from the individual sohool districg, will process the datz in tlre same carefuland efhcient manner tlat has evolved over tle oourse of the project. These relumed materials are codod by distriot andcampus, cut to a form conducive to the optical scan process, and scanned. Careful record-keeping and randorn checksensure that all materials are properl5'handled and processed.

It is envisjoned that PPRI will purchase a more high-perficnnance scanner in the Fall with a capacity that should equal, ifnot exceed, thetwo slower nurning machines presenfly in use. Programming for a scanner of a differing levol ofperformance is not expected to be compatible, thus it is envisioned that the new model will be used for all scanning and theolder models held in reserve for emergency backup. Before the scanning process for the 2000 suwey begins exte;r:rsivetesting will be undertaken to ensurethat the new optical scanner is firnctioning properly.

District data will be tabulated and processed based upon the date PPN receives the material (trnless special circumsianoesare being accommodated). However, districts that are part ofthe statewide sample will be given priority, followed by thosedistricts that are a part ofthe Special Study Area, so these inportant data sets can be aggregated, checked, and submittedfor TCADA approval atthe earliest possible time.

To further improve efficiency, PPRI will expand the cociing, cutring, and scanning operation into rwo shifts.


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rcADA "o"**;]n:yH":!i:l;:;3:

Data AnalYsisp"*g ,i,"i all of l999,all existing conrputer progranu will be cheoked. h: addition, these ptograms will updated, [email protected] sorne ."rrr--ru#uen tr,h# neied hlncrease efficiency and/or account for any additions or ohangos'

prd;;;*, will firrtler monitor all aspects ofprogranrnbg protocols to ensuretbe accuracy of all computer-generatedouqi* PPRI wiil notifi TCADA ofprogramming changes'

ppRI will continue to use SAS as it provides maximum compatibili-ty betii,eern TCA-DA and PPRI computor,operations. i::

,ijiU"", SUDAI.{ will b; fu to ascsrtain standard error esiirnates. Atl TCA-DA school survey progranrs will be,l"r"rg"ry

"heok"dur1u ""iJing

data.-All programs rvitl be provided to TCADA st'affprior to tleir use for independent

;t;k": Programming will be conpleted by December 7A, 1999'

All final state survoy data will be provided to TCADA along with accompanying documentationandthetechnical report.

ppRl staff will also perform analyses nscessarJ, to produce ihe state ieport thai accompanies local reports to the distrists.

This'rciudes

the same set of tables and figures used in previous years.as well as those added to reflesl any new srtrvoy

qu.Jioo, (see ,'Instrument Development" ibove). Costs for tbese sorvices are included in tbe state survey budgel'

Final Report of Sun'ey,Results

Each d.isrid will receive a fiaal report summarizing looal drug and alcohol use pafiems (P1n I;, ,oomparative staten'ide

,.ur*""* use pattoms (part r0, ,nd an executive sutrunary for trose entities that ctroose fhis opticn (Part ltr). Due to *rel"g 6*" betrveen the pro*rr*! of iocal data and the arrailability of asgrcgatd' statewide data, PPRI will send each part as;; .;, it is arailable. Th;, iocal data (part I) will be mailed to the partioipating districl as soon as the results have beenprocessed and a report genorated, a ped-d that should take four to.six wee'ls.from the receipt of matorials for districts in the

it*"*iausample,anddvetosevenweeksfortlosedistriclsthatarepartofthespecialstudyAlea. compara'r"ivedata

iFJ fO *iffbe mailed to all partioipating disrricts within two weeks aftoi PPRI and TCADA aglee on the state numbers 'i1.,e comparative reporr rvili inctuae $e printed tables for the state that correspond to the tables 9t tr" discrid tlrat tbe.JJr.i"t 6, aheaayiecelvJ in part l. It witt also include, where applicablo, an unboud set of the graphics comparing thesiatewide and district numbers.

The optional dxecutiwsunnnary package Gjl ID, a bound volumethat includes graphics vrhen appiicable, wifl be mailedu, ,ooo as it has u.ar,

"dited "nj*""t"a. :This part of the project usually requires aboul four monfhs from the time that the

comparative state data .are available, we attempt to meet specific needs of individual distncrs where st allpossible'

ppRlanticipatesusingthesamogoneralformal{ordisriareporuasthatusodforthelgg8sun'ey. Threereportformats

will be producedto "*o**oa"tJsmau(up to 30 students per grade), rnedium (31-90 srudents per grade), and large school

districts (g0+ studsrts p"r grrJrl state data,for elemerdary-level comparisons will'bs runfor each grade-size category forgr.i.r-r"", orough six ;ffig;;i*four .and five. statervide data will aiso be generated and produced for secondarv-levellornp"risor* for fractes sevei through twelve, ninethrough trvelve, and

grades eight' ten' and twelve'

R.eporting RequirementsppRI will keep rcele fir.tty informed legarding progrss of !ot], state and local surveys. Monthly reports will be sent toTCADA ddailing current activities, upconung activitGs, problems, .and rmresolved issues as well

as an5'pertinent

informatron.

costs Associated with statewide and special study 4t". surveysAll;;il; ;;sociared ;,th *hr.rd*ristr. ation ofthe statervide survoy wili be absorbed b1' TCADA. These expendituresilolude:

. Printing approxinrately 340'000 survey inslruments;e Pnnting approxirnately 5,000 survey Admir:is[ration Guides;. ppRI staff time to aaminister surveys in districts that are needed to complete the state 'sample but are unwil ling to

self-administer the surveY;


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TCADA CONTRACT NI'MBER 517.0.28Page 9 of 16'Pages

. Shipping and receiving the instruments and associated administration materiais;o The optical sfin process for the completed state survey ins[ruryents;c Dztacleaning and fhe generation of data tapes; and. Producficn ofthe stale repoftto accompany iocal reports to the districts.

District Surve5'

The proposed procedure to administer The Texas School Surveyto individual independent school districfs is modeled

"ior"fvit rt1.t followed in the past. The follou'ing statement of work describes each component ofthe prcrposed mefhod,

"rti"g -abeginnjng with fhe standard service package which it can be eryected will applyto most participating districfs.

Devia:tions fiJm the approach used in previous )'ears will be noted'Marketing the District SurveY

Tbe descriptive brochure used the last fcur years will be revised, updated, and sart out in rnass mailing The brochure-willprovide ar-overview of the project, outline the specific types of support PPRI will provide, clarifu the responsibilities tfiat

LurtU" assumsd by tire district and by individual schools, and deiineate costs associated with suwey administration, The

2000 brochure appendices witl include the following:

. AmpJ,ofthe 1998 suweyinstrument;

. A copy ofthe Survey Administration Guide instruding survey adminislrators on proper suney administrationprotocols; and

r Examples ofthe executive summary each district will receive.

The distdcfJevel brochure will be sent to ewry school distrisl in the State of Texas tbat are not targeted for inclusion in thesratewide sample orthe Special Study Area, as well as to eaoh regional ofrce andt/or education service cntsr.

Survey Administration SuPPortTtre survey instruments, the slme as tlose used iir the statewide assessment so that state and local results can be direstly

comparabio, willbe mailed to participating districts for administration by district personqel and then retumed to PPRI for

data analysis, generation of a final reporE and produciion of an executive sumnrary.

ppRI will provide fu11 support for sclrool personnel involved in survey adrninistration. Eaoh individual conducting thesurvey wili receive a surwy guidebook. The Survey Administration Guide will instruct school personnel on a nurnber ofissues such as the impoitance of remaining unobtrusive during survoy adrninistration and of respecting the cc'nfidentiality of

" ,t ra*transv,'ers. Questions that might pocentially be asked by sludents will also be considered, md appropriate

,urpo*u, will be reviewed. Finally, a icript tote read during administration will onsurethat a standard set, of inslrucfionsis giyen to all students. PPRI is prepared to offer additional suppori as needed'

Our staffis available for phone consultaLion at all times. Arrangements can be made for PPRI personnel to travel to schooldistricts to discuss the survey in person. In such instances, the distrist will be asked to assume associated'costs.

Final Report of SurveY ResultsEach district will receive a final report summarizing local drug and alcohol use pattems (Part t), comparatile statewide,"U"t "r,

use patterns (part II), and an executive summary for those entities that choose this option eaft IfD. As abovelsea Final Report of Survey Results for the statewide and Special Studl' Area), due to the

lag time between the processing ofiocal data ,nd tl,. availabiiity of aggregated statewide data, PPN will send each part as soon as it is avai'lable. Distrist-level participants can expect to re*iu" lo"ul results (Part I) within seven to nine weeks from the retum of their sun/ey

materials to PPRI,.while comparative results will be sent as soon available.


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TCADA CONTRACT I,IUMBER 517-0-28Page J-0 of, J.6 Pags

Exectrtive Surnmarieskr addition to the fural reporl, each parlicitatin.e schooi district may receive a bdef ez.ecrrtive summar5' documenting the

most salient surve), trrulL withintleirowr community, If TCADA chooses to firnd these summaries again, ail districts

will receive a report for.each level of schooJ surveyed @.igb sohool and/or elementary. If TCADA chooses notto firnd thesereports, tley wiil be offered as an option forthe district. For sohools participating in tle statswide sample and SpecialStua' l,rea-surnple, the goera[ion oftl"re narratives (and accompanying graphics) will be given priorit5'.

ThisexeoutivesunrmarycomponentrvasredesigrredinlggTandfinetunedinlggs, Furfherimprovementstothese

surnmaries rvill be underbken during the Fall. Elementary summaries run approximatel5'flveto swen pages in longth andsecoudary summarjes run approximately six to eight pages in leugth. lJrese summaries will provide a concise overview ofthe findiugs useful for such purposes as press releases and group presentaiions (i.e,, school boards or parent groups).

Other Available ServicesBeyond flre standard service package describeri above, PPRI offers a range of optional servioes for participating dislricts.

Chief among these sewices, available to those dislricts with at leasr 1000 studsnts enrolled per grade, is sample design--an

eff.ective way for large disrricts to minimizecosts while at the same time providing statistioally valid data. ,A. staxdard

sample desip fee *itt Uu assessed for those qualifting districis choosing this option This fee is desiped to covorprofestional statistioian and programmer tirne required for sample selectior, weighting, :and oalculation of error estimates.

A second optional service allows dislrict data to be aggregatod at differeni levels to provide individuai campus-levelanalyses oicombined district regional analyses. As a third service, school districts may desip their own supplementalsurvly quesrions using the generic response grid printed'on tbe back of aU seoctndary survey iustruments. The elementary

,u*"y inrt"o-uot does nothavethis feature. Fourfi, experienceci PPRI staffare availableforpresentations of surveyresults.. Finally, disldots may order additional report copies or data disks as noeded.

T.OCAL EXECUTNE SUMII{ARIESTbe sost ofthe follou'ing itr,ms ratated to the production of executive sumrnaries n'iil be paid for by TCADA:

Desigr oftables, graphics, and texl templates for the executive summaries;

Preparation of state data for oomparison rvith tire local district data;Produclion of graphics for exeaaive surnmaries for each district;Writing ofthe exesutive summaries for each distrist bytechnioal vlriters;

Editing and chooking of execuiive summaries;

Production and mailing of.execuiive summaries to the school disrias;Creation of data files and doounrentation of the district data to be:transmitted to TCADA;'and

Professional activities involved in overseing the.above.specified activities.

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.Qualit5' Control.{ vu;"ty of controls will be utilized to ensure the reliabilitl' of data collection and analysis. These controls inoludeindepenjent intemal chesks at each slage ofthe data colleclion and analysis prooess. PPN will continue to review itscurrent protocols and welcomos and encourages suggestions on proLocols from TCADA to safeguardthe integrity ofthe

data. Tire Surior Study Director and Associate Researclr Scientist will.ensurethe integrity ofthe data.

in addition, ppRI will conduct a Customer Satisfaction Survey of all partioipants and clients from the I 99 8 and 1 999 Texas

Sclrool Surveys prior to tle mass-mailings of the tlroe, tzrgetd recruitment brochures. A sinrilar surye)' will be inciudedwith each participating district's final results.


11/16

TCA.DA CONTRACT NTIMBER 517_0-28Page J-1 of 16 Pages

Personnel and Organization

Below are the keypersonnel devoted to this project along wifh a desoription of their activities'

An organization charl of the

project aPPears in Figure A'

James A. Dyer, senior study Director, provides project wgllstrtfor an processes aod personnel invorved in the Texas

sohool survey at ppRr. ri;; i..ponriui. ro, *s,iG trtat all ttie tasks ari completed on schedule and that'qualitystandards are maintained. i";dih"", be is the pri-i riaison pdT*

ppRI aod rcADA, as ho communicates project

ohanges, revisions, *d;d;;agfronlrate pdtto*i and maintains office communication atPPRI through regular

;;G- Or. Uy", "m ffiitorr trt"piojrot iccou*ing to ensure that bufuet goals are me1

Boudini Rasika Jayasuriya, Associate Research scientist,ovorsses a[ sampring, estimates, and error estimates. In

addiLion, she supewises a[ programming aspects ofthis projectincrudingtheirainingand supervision of programming

personnel and program testing. she will be ,erpoosible for monitoritrg all qualitycontrol activities in the processing of the

ffi.-d l"y*riv. *iii

"rt".;be responsibie for transmittal of all data to TSADA'

Ross G. Blakely, production coordinator, is primarily responsible for the daily ogeratiory ofthe project' Mr' Blakeiyplans, organizes, and airlot, tf," various tasks nlcessary to pioau* bofh. distrist and state

data' The tasks incluiie

modifuing and ordering the survey instrum*t"; "onar"tingupet"a di*ias; disributing the suwey matorials; ensuring that

staffsupport i,"auqu"tJto

*a"-rra

scan compreted suriey rirt*r*tr in a timely fashion; drecking initial data runs forerrors; and monitoring the executive ,o*rrry *rit"rs to ensure eftctive and effioient

generaticrn of reports and exesrtive

summaries. In additim, he conrpiles suweys results (tables, figullsl andexeoutive summaries); invoices disfriots for

services rendered; and ad&esses ques[ions *d ;;;; aom iaootpating school di*It* His other duties includegeneral

analysis, qualrty *ot or, AJiJ ,iiuri*r, *d P;"t; tt"otd t*ping' fot Blakely is also responsible for composing;t;; #ii"e most ofthe wriuen rnatorial produced as part oftheproject

Michael Aplin, Research Assistan! is a computer programmer whoseduties include the pregrocessing of scanned data to

eliminate exaggerarors ;;il"*j"; weigbting i"Jot.I*titiog and rnaintaining ttre sAS prcgrams fhat anall'zethe

scanneddata and produ*LUof"tA tuporls, the ptoAu"hq of et"Pht md executive t111111l

t"tls'programmingthe

Scantron machines and verification ofthe data, and analysis ofsupplemental zurvey questions as required'

williarn A. coats, MIS operator, is responsible for overseeing ali computeroperations ai PPRI' including data .

processing, statistical *JGft, gltphics, iroblem tracking, purJhasing; training' and mairtenanoe' Mr' Coatsis also

responsible fo, *"n"g-"r-n# oiiU orttoori operations at tfrJn*rtute as well, includingfile servers and associated

communications equipment in support of data colleclion and informationhandling capabilities'

student workers are responsible for packaging and maiting surveyrnstruments and roquisite strrvey material to district

participants; coding retrirned survey'insurument;;;;;;; ;"a Uinaing and mailing surveyresults to participating districts'

Accounting staffat PPRI nranage all funds received -by theTCADAproject and maurtain payroll for budgeted and non-

budgeted wage p"*o*J. stadmembers also expediL and purchase requisite supplies and interface withvendors to ensure

atl equipment is working properly'Conclusion

In order to acconrplish al.l the tas}s outlined in this proposal"a strict schedule of events must be adhered to' state survey

sample selection ,r,ourio** Ju*g the Fall, riqg. it**itment of selected districts shouldbegin no laterthan September

30, I999.

survey materia.ls should be modified in october and printedin November or earry December. Fonns wil be derivered to

state districls beginning in Decentber and the 'u*"yo'itt be administered in January' February' and March'


12/16

TCADTT COI'ITRACT NU!'IBER 511 -9-ZePage t2 of, 16 Pages

Wth regard to the district survey, project marketing actrraties rvill be largel5' condustpd during Septombor and Octobor,Modification oftables and figures and tle conrputer programs used to produce tlem will take place in November andDecember. Districts pladd* local survoys will receive tlreir instruments during beginning rn mid-Decsrnber and ma5'administer thorn any time through the end of the school year. Completed surveys witl be scanned and final reporls/executivesumrnaries will be produced as the surveys arrive at PPRI'


13/16

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