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Student Financing Module
Patti Biggs
2012 KBOR Conference
June 13, 2012
Data Collections
Marti Leisinger, Team Leader Elenor Buffington, Project Specialist Patti Biggs, Project Specialist Mary Galligan, Project Specialist
2
Agenda
Overview of Student Financing Module Review of file structure - individual fields Feedback throughout
• Collect your thoughts and perspectives to inform direction, please.
3
Progress & Planning: Student Financing Module
First Collection – AY 2013• Finalizing specs• Aligning with definitions in existing collections• Collecting your feedback to refine the plan
• Required – Not optional• Analysis of AY13 data only to drive
improvement, identify required adjustments• First year not publishable
4
OVERVIEW OF THE STUDENT FINANCING MODULE
5
Student Financing Module Goal: Within the KSPSD database …
• To develop a module containing information necessary to address questions related to how students finance higher education
► Tuition Rates - when tuition rates increase, how much of that money is going into scholarships to help students with financial need?
► Student loans – how much debt do our students have to incur to attend our institutions?
► Grants- help determine the potential impact of proposed changes in Pell grants
► Costs-help determine how much money students are really taking out of their own pockets to attend our institutions 6
Research Questions:Student Financing Module
“Are students being priced out of higher education?” – a frequently asked question• When tuition goes up, from where do students
get resources?►Aid: % and $ received for various types of aid►Debt: Who has debt at graduation? How much?
• Is there a correlation between aid received, debt incurred and retention?
7
Research Questions:Student Financing Module
Is there a shift in the types of institutions attended?
►Trend comparison between populations who attended University Sector compared to Community College Sector
►Trend comparison on student transfer migration►Trend comparison on the amount of courses a
students takes
8
Descriptive Analysis:Student Financing Module
Who is getting aid? Who is incurring debt? What type(s) of aid, debt? How much? –• By demographic groups:
►Gender►Race►Age►Home Area►Residency Status
9
Data References
Student Finance Module
IPEDS
CDSISIR
10
Data at aggregate level – useful for definitions;Likely institutions have to pull student-level data to get to aggregates
* Definitions, References
* Data overlap – Based on FAFSA: most, but not all, students submit
Consistency in Reporting Minimizing Reporting Burden
Most Students Complete FAFSA% All Students Completing
FAFSA (2007-2008)%Full Time Students Completing
FAFSA (2007-2008)
11
Institution Type 2007-08 Public 52.1%Public 4-year 63.2%Public 2-year 43.9%Public < 2-year 48.6%Non-profit 71.7%Non-profit 4-year 71.5%Non-profit 2-year 77.7%Non-profit < 2-year 81.9%For-profit 95.4%For-profit 4-year 96.5%For-profit 2-year 98.9%For-profit < 2-year 88.3%
Institution Type Full-Time
Public 66.4%
Public 4-year 69.5%
Public 2-year 61.2%
Public < 2-year 60.0%
Non-profit 77.7%
Non-profit 4-year 77.4%
Non-profit 2-year 89.3%
Non-profit < 2-year 86.4%
For-profit 95.5%
For-profit 4-year 95.9%
For-profit 2-year 98.8%
For-profit < 2-year 90.5%
Source: www.finaid.org/educators/20091014fafsacompletion.pdf
Population covered inStudent Financing Module
Student Financing is a module within the KSPSD AY Collection• Population = KSPSD-AY Population
►Students who meet the “20th day rule” and are enrolled in courses that fulfill a requirement for formal award or stand-alone parent program.
• Not Limited to those receiving Financial Aid• Includes Undergraduate & Graduate Students
12
Cost to Attend Student Resources
13
Fund Source
Fund
Typ
e
Need
Financial Aid
3 Dimensions/Buckets of Financial Aid Funding Source
• Federal, State, Local, Institution, Outside/Private
Funding Type• Grant, Loan, Self-Help, Scholarship, Tuition
Waivers Is Award Need-Based
• Need-based Award, Not Need-based Award
14
Fund Source Fund
TypeN
eed
Financial Aid
Examples of Financial Aid Grouped by Funding Source
Federal• Pell (Fed Grant)• SEOG (Fed Grant)• FWS (Self-Help)• Perkins (Loan)• Stafford Loans (Loan)• Unsubsidized Loans • PLUS Loans
State, Local• State Scholarships• Local Scholarships (
15
Institution• University Loans • Endowment Loans• Scholarships• Tuition Waivers
Private / Community Organizations• Private Loan• Private Merit-based
gift/scholarship• Membership-related
Examples of Financial Aid Grouped by Funding Types
Grants• Pell (Fed - need)• SEOG (Fed - need)
Loans• Perkins• Stafford Loans• Unsubsidized Loans• University Loans• Private Loan
Self Help• FWS (Fed - need)• KCWS (State-need) 16
Scholarships• State Scholarships• Institution Group-
based Scholarships (athletics, minority,etc.)
• Private Merit-based gift/scholarship
Tuition Waivers
Financial Aid: Need-based Award? Need Based Awards
• College-funded or college-administered award from institutional, state, federal, or other sources for which a student must have financial need to qualify. This includes both institutional and non-institutional student aid (grants, jobs, and loans).
• Need-based scholarship or grant aid: Scholarships and grants from institutional, state, federal, or other sources for which a student must have financial need to qualify.
• Need-based self-help aid: Loans and jobs from institutional, state, federal, or other sources for which a student must demonstrate financial need to qualify.
17
Financial Aid: Need-based Award (continued)
Non-Need-based Awards• Non-need-based scholarship or grant aid: Scholarships and
grants, gifts, or merit-based aid from institutional, state, federal, or other sources (including unrestricted funds or gifts and endowment income) awarded solely on the basis of academic achievement, merit, or any other non-need-based reason.
Definition: CDS
18
19
Cost to Attend Student Resources
Fund Source
Fund
Typ
e
Need
Financial Aid
Tuition Waivers
Student Financing Module will replace Tuition Waiver Collection • Undergraduate and Graduate Students• Per Person per Reporting Period record• By Type of Waiver, Amount of Waiver
► Will enable continued reporting of Number of Waivers, Unduplicated Counts of Students, Aggregate amount of Waivers – all by Waiver types
– NOTE: Summer Reporting period (leading versus trailing) consideration
20
21
Cost to Attend Student Resources
Fund Source
Fund
Typ
e
Need
Financial Aid
Cash Payments - EFC EFC – Student & Family contribution
• hope from ISIR
22
Cost to Attend Student Resources
23
Cost of Attendance
• Tuition►Actual Tuition dollars
charged ►SIS Accounts
Receivable ?
• Fees►Actual Fee dollars
charged►All Fee Charges►SIS Accounts
Receivable?
24
Per Person – Per Reporting Period
Tuition & Fees – Actual … feedback?
Cost of Attendance
• Tuition►Budgeted Tuition
dollars estimated►COA publications
• Fees►Budgeted Fee
dollars estimated►COA publications
25
Tuition & Fees - BudgetedPer Person – Per Reporting Period
Cost to Attend Student Resources
26
Cost to Attend
Room Expense - - Board Expense• Per Person – Per Reporting Period• Dollar amount of Room expenses • Dollar amount of Board expenses
…included in student budget on which financial aid package was based
►“ISIR Hope”• For those without FAFSA, use the “estimate” published in total
cost of attendance27
Cost to Attend Student Resources
28
Cost to Attend Books & Supplies
• Per Person – Per Reporting Period• Dollar amount of books and supplies
expenses included in the student budget on which the financial aid package was based
►“ISIR Hope”• For those without FAFSA, use the “estimate” published in total
cost of attendance
29
Cost to Attend Student Resources
30
Cost to Attend Transportation Expenses Personal Expenses Miscellaneous Expenses
• Per Person – Per Reporting Period
31
DATA ELEMENTSStudent Financing Module
32
Student Financing Module Sections of Module
1. Who is Student, Describe Student/Enrollment
2. What are costs?
3. What is Student’s Financing Package? Crosses other collections Leverage, Reference Data Sources Minimize burden, Gain valuable information
33
Student Financing Module Sections of Module
1. Who is Student, Describe Student/Enrollment
2. What are costs?
3. What is Student’s Financing Package?
34
WHO is student/describe enrollment
In the AY Collection already:• Student Demographics / Descriptors
Reporting Period Student’s Dependency Status Campus Residency
35
WHO Data Elements Already Captured – KSPSD AY
• KSPSD-AY Collection in “Students Information”►SSN►College Assigned ID Number►FICE ID►Term►Term Year►First, Middle, Last Name►Sex Code/Gender►Date of Birth
• One record Per Person
36
WHO Data ElementREPORTING PERIOD
Reporting Period• Reporting term of Record
SU = Summer FA = Fall SP = Spring
• This field cannot be left blankREPORTING_TERM VARCHAR2(02)
37
WHO Data Element Reporting Period & Summer Term
Summer Term Consideration - feedback• Option 1: Standard SU-FA-SP like all other
collections• Option 2: Summer Flag (Do we need 2 different
reporting periods?)►Enter whether the summer term you are reporting on
a leading or trailing summer. 1 = An academic year with a leading summer = SU+FA+SP.
(KHEDS reporting consistency)2 = An academic year with a trailing summer = FA+SP+SU.
(Financial Aid Year consistency)38
WHO Data ElementDEPENDENCY STATUS
Dependency Status• Student's financial dependency status per the
FAFSA.►IND = Independent ►DEP =Dependent►UNK = Unknown
• This field cannot be left blank.
DEPENDENCY VARCHAR2(03)39
WHO Data ElementCAMPUS RESIDENCY
Campus Residency• Indicate the student’s expected living location
while attending classes per the FAFSA.►ON = On campus►OFF = Off campus►OFW = Off campus with family
• This field cannot be left blank.CAMPUS_RES VARCHAR2(03)ISIR FIELDS #140, 142, 144, 146, 148, 150, 152, 154, 156, 160:
1=On campus; 2=W-Parent; 3=Off campus, blankISIR Housing Plan linked with FICE ID for institution
40
Student Financing Module
Sections of Module1. Who is Student, Describe Student/Enrollment
2. What are costs?
3. What is Student’s Financing Package?
41
2. What are costs?
Per Student per Reporting Period• Actual Tuition * Actual Fees• Estimated Tuition * Estimated Fees
Estimated Room * Estimated Board• Estimated Books & Supplies• Estimated Transportation Expense• Estimated Personal Expenses• Estimated Miscellaneous Expenses
42
COST Data ElementsTUITION & FEES CHARGED
Actual Tuition Charged- Actual Fees Charged• The dollar amount of total tuition• The dollar amount of total fees • …charged to the student for the reporting period.
► Include all amounts the student was assessed for enrolling in classes.
► Include items such as online fees, lab fees, enrollment fees, student activity fees, etc.
► By Reporting Period• This field cannot be left blank.*TUITION NUMBER(9) *SIS Accts Recv’bl*FEES NUMBER(9) *SIS Accts Recv’bl 43
COST Data ElementsTUITION & FEES CHARGED
Estimated Tuition Charged Estimated Fees Charged
• Dollar amount of tuition• Dollar amount of fees • …included in the student budget on which
financial aid package was based. • Components of Total Cost of Attendance
►By term enrolled• This field cannot be left blank.
FAP_TUITION NUMBER(9)FAP_FEES NUMBER (9) 44
COST Data ElementROOM & BOARD Room
• Dollar estimate of Room expense per Reporting Term• Estimated Cost per Financial Aid package • Component of Total Cost of Attendance• Will vary by Anticipated Residence
Board• Dollar amount of Board per Reporting Term• Estimated Cost per Financial Aid package • Component of Total Cost of Attendance• Will vary by Anticipated Residence
Cannot be left blankFAP_ROOM NUMBER(9)FAP_BOARD NUMBER(9) 45
COST Data ElementBOOKS & SUPPLIES
Books & Supplies• Estimated dollar cost for books and supplies
expenses included in the student budget on which financial aid package was based.
• Component of Total Cost of Attendance• This field cannot be left blank.
FAP_SUPPLIES NUMBER(9)
46
COST Data ElementTRANSPORTATION EXPENSE• Estimated dollar cost for Transportation
Expenses included in the student budget on which financial aid package was based.
• Component of Total Cost of Attendance• This field cannot be left blank.
FAP_TRANSP NUMBER(9)
47
COST Data ElementPERSONAL EXPENSE
• Estimated dollar amount for Personal Expenses included in the student budget on which financial aid package was based.
• Component of Total Cost of Attendance• This field cannot be left blank.
FAP_PERSNL NUMBER(9)
48
COST Data ElementMISCELLANEOUS EXPENSES
• Estimated dollar amount of any other items that your institution includes in the student budget on which financial aid package was based.
• Component of Total Cost of Attendance• This field cannot be left blank.
FAP_MISC NUMBER(9)
49
Student Financing Module
Sections of Module1. Who is Student, Describe Student/Enrollment
2. What are costs?
3. What is Student’s Financing Package?
50
FIN Data ElementISIR Flag
ISIR Flag• Enter whether the student has an ISIR record.
Only students who completed the FAFSA (Free Application for Federal Student Aid) will have an ISIR record.
Y = Yes N = No• This field cannot be left blank.
ISIR_FLAG VARCHAR2(01)51
File Structure 3 Dimensions/Buckets of Financial Aid
Funding Source• F=Federal, S=State, L=Local,
I=Institution, O=Outside/Private Funding Type
• G=Grant, L=Loan, H=Self-Help, S=Scholarship, W=Tuition Waivers (*)
Is Award Need-Based • Y=Need-based Award
N=Not Need-based Award
52
Fund Source Fund
TypeN
eed
Financial Aid
(*) W: Tuition waivers - two additional data elements
Feedback: Relational File Construction
Each Award is a record - - Institution Award Name varchar(30) KBOR Award Name varchar(30) Funding Source Code varchar(1) Funding Type Code varchar(1) Award Need-Base Code varchar(1) Award Amount number( 9) ? Disbursed Amount number( 9)
Per student - Per reporting period - Per Award53
Feedback: Flat File Construction
Each Student/Reporting Period is a record
54
Pell Flag
Pell Awd$
Pell Dsb?$
SEOGFlag
SEOG Awd
SEOG Dsb
FWSFlag
FWSAwd
FWSDsb
InstSchlrp“A”-flag
InstSchlrp“A”-Amt
InstSchlrp“A”- Dsb
Var-char(1)
Num-ber(9)
Num-ber(9)
Var-char(1)
Num-ber(9)
Num-ber(9)
Var-char(1)
Num-ber(9)
Num-ber(9)
Var-char(1)
Num-ber(9)
Num-ber(9)
Data ElementFEDERAL - GRANTS
Record dollar amount for the Student for the Reporting Period
Fed Grants are grants provided by federal agencies such as US Dept of Ed, including Title IV Pell Grants and Supplemental Education Opportunity Grants (SEOG).
Also includes need-based and merit-based educational assistance funds and training vouchers provided from other federal agencies and/or federally sponsored educational benefits programs, including the Veteran’s Administration, Department of Labor, and other federal Agencies. (IPEDS Definition)
55
Data ElementSTATE & LOCAL - GRANTS
State Grants, Local Grants• State and local grants received for the academic year
including summer session. ► Include grants provided by state► Include merit scholarships provided by state► Include tuition fees & waivers for which institution was
reimbursed by a state agency. <?► Local grants include any local government grants,
scholarships or gift-aid awarded directly to student.(IPEDS definition)
56
Data Element INSTITUTIONAL - GRANTS
Institutional Grants • Amount of institutional grants received by student for academic
year and summer session (by Reporting Period ?). Includes:► …scholarship and fellowship granted and funded by
institution and/or individual departments within institution.► … tuition and fee waivers granted by institution for which
another source does not reimburse. <?► … scholarships targeted to certain groups of individuals for
which the institution designates recipient – athletic scholarships, etc.
– Do NOT include College Work Study. (IPEDS definition)
57
Data ElementOUTSIDE/PRIVATE – GRANTS &
SCHOLARSHIPS These may include scholarships or grants
to students that are paid by an outside organization but are directed through the institution's financial aid office (e.g., Rotary Club Scholarship). (IPEDS definition)
Grant: Fund Source=O; Fund Type=G; Need-based?=Y Scholarship: Source=O; Fund Type=S; Need-based?=N https://surveys.nces.ed.gov/ipeds/VisFaqView.aspx?mode=reg&id=8&show=all
58
Data ElementDefinition - LOANS
Loans• Dollar amount of loan monies received by student for
the academic year including the summer session.• Includes any money that must be repaid to lender for
which student is borrower.• Includes all Title IV subsidized & unsubsidized and all
institutionally and privately sponsored loans.• Does NOT include PLUS and other loans made
directly to parents. (IPEDS definition)
59
Data ElementsLOANS
Federal Perkins Loan Program• This school-based loan program is• Available at participating schools to
undergraduate, graduate, and professional degree students.
• Offered to students who demonstrate financial need.
Funding Source=I; Funding Type=L; Need=Y
60
Data ElementsLOANS
LOANS-Subsidized• Federal Loan - US Department of Education is lender• Need-based Award
► Direct Subsidized Loans are for students with financial need. Your school will review the results of your Free Application for Federal Student Aid (FAFSA) and determine the amount you can borrow.
► No interest accrues while enrolled at least half-time and during grace periods and deferment periods.
• Funding Source=F; Funding Type=L; Need=Yhttp://studentaid.ed.gov/PORTALSWebApp/students/english/studentloans.jsp
http://studentaid.ed.gov/students/publications/student_guide/index.html “Funding Your Education” 2012-13, p.861
Data ElementLOANS
LOANS-Unsubsidized• Federal Loan - US Department of Education is lender• Non-Need-based Award
► Like subsidized loans, institution determines amount student can borrow.
► Interest accrues across life of loan – student can pay or capitalize interest during enrollment and grace periods and deferment or forbearance periods.
• Funding Source=F; Funding Type=L; Need=N
http://studentaid.ed.gov/PORTALSWebApp/students/english/studentloans.jsp62
Data ElementPRIVATE LOANS
Private Loans• Dollar amount of private loan monies received
by the student for the academic year and summer session.
• Include signature loans and alternative loans.
Funding Source=O; Funding Type=L;
Is it a Need-based Award=N
63
Data ElementSelf-Help: Federal Work Study
Federal Work Study (FWS)• Dollar amount of funds earned through the FWS program for
the academic year and summer session.• FWS provides a part-time jobs for undergraduate and
graduate students with financial need, allowing them to earn money to help pay education expenses.
• FWS is awarded to eligible students by the college as part of the student’s financial aid package.
• Do Not report earnings from part-time jobs or other sources that are not part of the FWS program.
http://nces.ed.gov/ipeds/glossary/?charindex=F (IPEDS)
FED_WORKSTUDY NUMBER(9)Funding Source=F; Funding Type=H; Need-based Award=Y 64
Data ElementSelf-Help: Kansas Career Work Study
Kansas Career Work Study• A state-funded program intended to provide off-campus employers
with an incentive to hire students. Consist of a career component and a youth education services component.
► The purpose of the career component of the program is to promote, stimulate and assist in the part-time employment of eligible students in jobs or positions of service that will complement and enhance the educational preparation of such students for a career.
► The purpose of the youth education services component of the program is to provide financial assistance for eligible students who participate in the program by performing youth education services for school districts or by performing duties for an eligible educational institution in connection with operation of the program. (K.S.A. 74-3274)
KS_WORKSTUDY NUMBER(9)Funding Source=S; Funding Type=H; Need-based =N
65
Data ElementScholarship & Fellowships – by Institution
These awards do not require the performance of services while a student (such as teaching) or subsequently as a result of the scholarship or fellowship.
• The term does not include loans to students (subject to repayment), College Work-Study Program, or awards granted to a parent of a student because of the parent's faculty or staff status.
• Also not included are awards to students where the selection of the student recipient is not made by the institution.
Funding Source=I; Funding Type=S; Need-based Award=Y/N
66
Data Element FieldsOTHER FINANCIAL AID
Other Financial Aid• Dollar amount of other financial aid received by
student for the academic year including the summer session.
• Includes aid from local businesses, civic groups, churches benefactors, national organizations, professional organizations, hobby groups etc…
• This field cannot be left blank.
OTHER _AID NUMBER(09)Funding Source=O; Funding Type=?; Need-based=N 67
Tuition Waivers Current Collection superseded Set by Statute or Policy Allow for multiple tuition waiver reasons
per person per Reporting Period – each with a dollar value
Most waiver types apply to Undergraduate and Graduate Students• A few apply to Graduate Students Only
68
Tuition Waiver – Field Overview
Tuition Waiver Category – ‘grouping’ variable determined by KBOR waiver name
Tuition Waiver Reason• Institution Verbiage – “Award name”• KBOR Verbiage – “KBOR Name”
Add: Tuition Waiver Type (Non-Resid./Resident) Add: Tuition Waiver Scope (Partial/Full) Tuition Waiver Dollars – “Award Amount”
69
Tuition Waiver Categories & Reasons(Undergrads & Grads)
University Employee-Related Staff members (K.S.A. 76-729(b)(1);
K.A.R. 88-3-88)
Spouse of Staff member Dependent of university
employee
(for Graduate student only) Grad Teaching Assistant
Agreements: other Jurisdictions Missouri Reciprocal
Agreement Iowa Student Exchange
Program Other State Exchange Midwest Student Exchange International Reciprocal
Agreement
70
Tuition Waiver Categories & Reasons (cont.) (Undergrads & Grads)
Military /Service Related Active Military Service
member Family member of Active
Military Service Member ROTC Waiver Dependent/Spouse of
Deceased Military Personnel and Former Prisoner of War
Dependent/Spouse of Deceased Public Safety Officers
Other Categories Kansas Teacher of the
Year Individual Recruited to
Kansas for Economic Development
71
Tuition Waiver Categories & Reasons (Undergrads & Grads)
Agreements: other Jurisdictions with Institution Specificity
KU Edwards: Metro KC Waiver
Pitt State: Gorilla Advantage
More ??
Missing Waivers? Feedback, please!
72
Data ElementTuition Waiver Type & Scope
Tuition Waiver Type • Non-Resident to resident waiver• Resident waiver
Tuition Waiver Scope• Partial• Total
73
Data ElementTuition Waiver Dollars
Per Person – Per Reporting Period – Per Tuition Waiver Reason:
Dollars of tuition waived
74
STUDENT FINANCING MODULE : REPORTS
75
Student Financing ModuleReports
Open Question:
What reports would be beneficial to you?
76
Progress & Planning: Student Financing Module
First Collection – AY 2013• Finalizing specs• Aligning with definitions in existing collections• Collecting your feedback to refine the plan
77
Additional Feedback
Questions
78
Patricia (Patti) Biggs, Project Specialist
100 SW Jackson, Suite 520
Topeka KS 66612
785.296.7268 tele
785.296.0983 fax
79