SRC Autumn Election Pack 2010

8/8/2019 SRC Autumn Election Pack 2010

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Autumn

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www.glAsgowstudEnt.nEt

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CHECKLIST

Nomination Form, SRC Autumn Elections 2010

Please check you have:

lled out all sections of the nomination form; checked that your sponsors are all matriculated students of the University of

Glasgow;

attached 2 passport photographs of yourself (with name on the back) or submittedan electronic photo to the email address below;

written and attached a manifesto (not more than 300 words in the Sabbatical

Constituency and not more than 150 words in other Constituencies). You shouldalso submit an electronic copy of your manifesto to the email address below;

read the job description;

read the election rules and regulations.

If you have any questions, please do not hesitate to contact the PA to the Permanent Secretary- [email protected]

www.glasgowstudent.net/about/elections


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STUDENTS REPRESENTATIVE COUNCILAUTUMN ELECTIONS ELIGIBILITY RULES 2010

Your attention is drawn to the following:

Eligibility for election1. Only members, as de ned in paragraph 2 of the Constitution, may stand for election to the Council.

2. No member can stand for more than one position on the Council at the same election.

3. No member can hold more than one position on the Council at the same time.

3. No member is eligible for election to a Sabbatical seat which they have already occupied or wherethey have been a Sabbatical Of cer or paid elected Union Of cer at the University for two years.

4. All members are eligible to stand for a post in the Welfare and Equal Opportunities or General Studentconstituencies. Members should only stand for a post with which they can identify.

5. No member is eligible for a seat in the Academic Convenors constituency unless they are a studentin the faculty/(ies) to which the seat relates.

Nominations & publicity1. The procedure for nominations will be made by Executive Standing Order subject to the following

basic requirements.

2. Nominations will be made on a prescribed form by candidates who must show their student ID cardto the Returning Of cer, or authorised depute. The prescribed form must be signed by the candidateand the Returning Of cer, or authorised depute, before it can be accepted. The candidate will thenbe issued with a receipt.

3. Nomination forms must be submitted by 4 p.m. on FRIDAY, 8th OCTOBER 2010 at the latest.Submission of nominations will remain open for ten consecutive days from 9.00 a.m. on the rst dayto 4.00 p.m. on the tenth day. The Returning Of cer will declare any nominations received after thistime invalid.

4. Nominations for the following seats will be signed by the following number of members who willappend their matriculation numbers to the nomination form:

Sabbatical Of cers: thirty members; Academic Convenors and Welfare and Equal Opportunity Of cers: fteen members; and All other seats: six members.

5. Each member must be eligible to vote for the seat for which he or she is making a nomination. Thedecision of the Returning Of cer regarding the validity of a nomination is nal.

6. The procedure for election publicity will be made by Executive Standing Order subject to the followingbasic requirements.


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Candidates must, before close of nominations, submit a manifesto of not more than 300 words inthe Sabbatical Constituency and not more than 150 words in other constituencies . Candidatesshould, where possible, also submit an electronic copy of their manifesto to [email protected]. It is recommended candidates provide an electronic photo or two passport sizedphotographs. It shall be the duty of each candidate to ensure that the submitted manifesto doesnot contain any offensive or factually inaccurate material and does not exceed the prescribed length.Should this occur the Executive Committee will report the matter to the Returning Of cer who may,at his or her discretion, request the candidate to amend the manifesto accordingly or direct that it bedisplayed subject to the deletion of any infringing material.

MANIFESTOS AND PHOTOS WILL BE ACCEPTED NO LATER THAN 4 P.M. FRIDAY, 8THOCTOBER 2010.

Canvassing1. It is not permitted for candidates to permanently af x campaign material; all campaign material must

be able to be taken down at the close of polls. Failure to do so may result in disquali cation inaccordance with paragraph 6. Campaign material which contradicts this paragraph and SRC ElectionGuidelines are likely to be removed. The SRC bears no liability for them.

2. Candidates are not allowed to be canvassed for or nanced by persons other than registered studentsof Glasgow University, who have not opted out of SRC representation for this academic year under Schedule 1.

3. Canvassing is not permitted in the Gilbert Scott Building, Fraser Building and in areas deemed PollingStations (University computing clusters) or any other areas deemed Polling Stations in the SRCElection Guidelines.

4. With the exception of bought photocopying services, candidates are not permitted to use SRC facilities,including intellectual property, for the furtherance of their campaign.

5. The use of loudhailers on Gilmorehill campus is prohibited by order of the University Court.

6. Whilst reasonable use of private email lists is acceptable, unsolicited mail shots sent out to non-personal mailing lists (e.g. departmental/course email lists) by or on behalf of the candidate are notpermitted.

Infringement of election rules1. Any malpractice leading to an infringement of these or other rules governing an election should be

reported to the Permanent Secretary, who will immediately inform the Returning Of cer who has thepower to invalidate the nomination of the offending candidate, or disqualify a successful candidate.

Poll1. All elections will be held by secret ballot which will normally be online and will be decided by the

following single transferable voting system: Online ballot papers will be marked in order of preference Voters will have the option to spoil their ballot paper by clicking on the appropriate box


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The number of votes required to secure election shall be:Total No. of Votes Cast - (Total No. NTS) +1Number of Vacancies + 1

This gure will be referred to as the quota.NTS = Non-Transferable and spoilt votes.

If a candidate receives more than the quota all that candidates votes will be split according to the

next available preference. If no candidate in any count ful ls the quota the votes cast for the bottom candidate in the count

will be divided according to the next available candidate. If more than one candidate ties for bottom place in the count, the candidate with fewest rst preferences will be eliminated. If thisoccurs in the rst round, it will be decided by drawing lots.

Results1. The results of the election will be supervised by the Returning Of cer.

2. The declaration of results shall take place in the Williams Room after the election ends at around 6.00p.m. on WEDNESDAY 20 October 2010.

3. Candidates who are present at the declaration shall be informed of the result of the election by theReturning Of cer beforehand.

4. In the event of a tie, a by-election will be held for the seat in question. All questions relative to thevalidity of an election must be submitted to the Returning Of cer within 48 hours of announcement of

the result. Decisions on any such questions shall be made by the Returning Of cer, who may consultwith the Secretary of the University Court. If any election is declared invalid, a by-election will be held.


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SRC Guidelines for Candidates

ContactsReturning Of cer: Dickon CopseyAssistant Returning Of cer: Noreen JenningsSRC President: Tommy Gore

Tel: 0141 339 8541Email: [email protected] or [email protected]

OverviewBe in the right spirit for the Elections: Be committed, be responsible, be fair, and enjoy it if youfollow these guidelines, then most problems will be avoided.

Please make sure that you read Schedule 2 of the SRC Constitution, which outlines the full rules for elections.

Programme of EventsCandidates Meeting : Friday, 15 th October at 1 pm. in the Williams Room .Heckling Meeting: Tuesday, 18 th October at 5pm in the Williams Room.Election: From 9 am till 5pm on Wednesday 20 th October. Voting at: www.glasgowstudent.netResults: Around 6pm in the Williams Room.

CanvassingAnywhere that is considered a Polling Station is prohibited. This includes the Gilbert Scott Building,Fraser Building, John McIntyre Building, University Library, Round Reading Room, Unions, StevensonBuilding and other University computer clusters on the days of the election.

Remember that allowing someone who is not a registered student to fund your campaign is againstthe rules and you should not do this. If you do this you will be withdrawn from the election.

Bear in mind that you could end up working with some people that you are standing against, now or in the future, so be polite and considerate of other candidates.

PostersThe rule of thumb here is that what you put up; you must be able to take down after the end of polling. Please do not put posters on handrails as this makes them dif cult to use for people whoneed them. They will be removed by the University if you place them there.

With the exception of bought photocopying services, candidates are not permitted to use the SRCproperty for the furtherance of their Campaign.

Speak to current members of council and your friends to get tips and advice about techniques for poster making and how much it should cost.
mailto:[email protected]:[email protected]:[email protected]:[email protected]


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Use of emailCandidates have been withdrawn in the past for breaking the regulations about emails. Whilstreasonable use of private email lists is acceptable, unsolicited mail shots sent out to non-personalmailing lists (e.g. departmental/course email lists) by or on behalf of the candidate are not permitted.

ProblemsThe cut and thrust of the competition is to be expected. If you feel it is more serious, report to TommyGore or Noreen Jennings and they will contact the Returning Of cer if judged to be serious.

ResultsCandidates have the right to see the results. Candidates who are present at the declaration shall beinformed of the result of the election by the Returning Of cer, beforehand.

QuestionsIf you have any questions about the Elections please speak to Noreen Jennings, Tommy Gore or Dickon Copsey or alternatively, raise them at the Candidates Meeting on Friday, 15th October at 1p.m. in the Williams Room.


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Guide to producing a Manifesto

Your manifesto gives you an important opportunity to tell the electorate why they should vote for you.There are no set rules as to what should be contained in a manifesto, but the following is a guide tothe sort of things that often appear in them.

Personal information .You may want to give some personal information such as your course or year of study. This part is usually keptfairly short.

Relevant experience .

Many candidates state experience they have which may be relevant to the position they are standing for. Thismay include membership of any university groups and activities outwith the University. It is common to statea few speci c things you have done within that group / activity or in any role you held, and link them to thefunctions of the position you are standing for.

Views on current / recent events .You may wish to state your opinions on events relevant to the functions of the SRC or to the remit of the speci cposition you are standing for. This gives voters the chance to see whether or not your views are similar to theirs.

What you will do if elected .This is arguably the most important part of the manifesto, as it gives students an idea of how you would carryout the role and of the direction in which you would want to take the services and activities within the remit.Most candidates make at least a few speci c pledges, giving an indication of their priorities for the coming year.

It is important to remember that the points above are just a guide to things which are often includedin manifestos. You do not have to include all of these elements, or indeed any of them.

In your manifesto, you can write what you like, so long as:

It does not exceed the word limit (300 words for Sabbatical positions, 150 for all other positions),

It does not contain any offensive or factually inaccurate material (The Returning Of cer may judge whether something is offensive or factually inaccurate).

This rule is in the SRC election regulations, and so must be adhered to.

To speed the processing of your nomination, please send an electronic copy of your manifesto to [email protected] as well as submitting a hard copy with your nomination form.


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Faculty Convenors: Summary of Role

What are they?

Faculty Convenors are the senior student representatives at college level. There is one Convenor for each of the oldfaculties in the University. They are elected by and from all the students in each of the old faculties. This is a transitionarymeasure until SRC Council is restructured in the near future.

Faculty Convenors are expected to represent the views of the students in their faculty on all matters, whether atfaculty, university, local or national level. Faculty Convenors hold a seat on Faculty and the University Senate. They areresponsible for all matters relating to academic affairs in their faculty and should liaise with the Vice-President (Learningand Development), and the Student Reps in their Faculty to ensure good communication on all levels. They should alsoparticipate in relevant sub committees or working groups established by the SRC.

Although the academic affairs of their faculty should take absolute priority, there is also the option for Faculty Convenorsto get involved in other areas of the SRCs work, through the SRCs committee structure. The Faculty Convenors are alsorequired to elect 2 representatives on to the SRC Executive.

What are the key requirements?

Faculty Convenors should attend:

All meetings of the Students Representative Council (minimum 6 meetings per year, usually on Thursday evenings,dates can be obtained from the PA to the Permanent Secretary),

All meetings of their Faculty and Senate (dates can be obtained from the PA to the Permanent Secretary), All meetings of Faculty-related committees, All sub committees and working groups which consider matters relevant to the remit of the post.

Faculty Convenors should also:

Liaise regularly with the VP (Learning and Development) and University members of staff and departments in their Faculty. Convene at least two meetings a year with the Student Reps in their Faculty, Liaise regularly with the Student Reps.

In addition to this, all members of the Council are expected to assist in the carrying out of the business of the Council, e.g.distributing publicity or helping to organise and implement events and campaigns, when requested to do so by the President.

What else can they get involved in?

SRC Committees and Working Groups

The SRC may establish sub committees or working parties to consider certain areas of its work and sometimes consider policymotions. Faculty Convenors may participate in the work of such committees and groups (and can suggest the establishmentof new groups or committees).

University Committees

The Students Representative Council has representation on many University committees, including the governing bodies (theCourt and Senate). Faculty Convenors automatically hold seats on Senate and Faculty and can stand for election to manyof the other committees. University committees deal with issues such as: library and computer provision, student welfaresupport, halls of residence, catering, and much more. A full list of University committees on which the SRC has representationcan be obtained from the PA to the Permanent Secretary.

SRC Events

The SRC runs a variety of events throughout the year, in which any member of council can get involved in the organisationof. This includes events such as Raising and Giving Week, Health Week, or Volunteering, Clubs & Societies Week. There arealso campaigns run by the SRC, often tying in to national campaigns.

Social Events

Council members will be invited to a wealth of social events, ranging from socials at Christmas and the end of the academicyear and the Annual Council Dinner in the spring.


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General Representatives: Summary of Role

What are they?There are nine General Representatives on the SRC, including two First Year and two Postgraduate representatives.They are elected by all students at the University of Glasgow.

General Representatives are expected to represent the views of students on all matters, whether at faculty, university,local or national level. More than any other position, they are fairly free to choose which areas of the SRCs work they

wish to be involved in, through the SRCs committee structure.

General Representatives should liaise directly with the President to ensure effective representation of students at alllevels in both the SRC and University.

What must they do?General Representatives must attend:

All meetings of the Students Representative Council (minimum 6 meetings per year, usuallyon Thursday evenings, dates can be obtained from the PA to the Permanent Secretary).

All meetings of any other committees to which they are elected (see below).

General Representatives will be expected to assist the Executive Committee and Faculty Convenors in liaising with andsupporting Course Reps. They will be expected to assist Executive Of cers, Academic Convenors and Welfare & EqualOpportunities Of cers in their duties where appropriate. In addition to this, all members of the Council are expected toassist in the carrying out of the business of the Council, e.g. distributing publicity or helping to organise and implementevents and campaigns, when requested to do so by the President.


SRC CommitteesThe SRC is run through a committee structure, which means that different areas of its work are directed by differentcommittees. These committees run campaigns relevant to their remits and sometimes consider policy motions. GeneralRepresentatives may stand for election to any committee in whose work they are interested. These committees haveremits covering areas including: academic affairs, equal opportunities, clubs & societies, publicity, and much more. A fulllist of SRC committees can be obtained from the PA to the Permanent Secretary.

University CommitteesThe Students Representative Council also has representation on many University committees, including the governingbodies (the Court and Senate). General Representatives can stand for election to many of these committees. Universitycommittees deal with issues such as: library and computer provision, student welfare support, halls of residence,catering, and much more. A full list of University committees on which the SRC has representation can be obtained fromthe PA to the Permanent Secretary.

SRC EventsThe SRC runs a variety of events throughout the year, in which any member of council can get involved in the organisationof. This includes Welfare Weeks and the Clubs & Societies Fair. There are also campaigns run by the SRC, often tying

in to national campaigns.

Social EventsCouncil members will be invited to a wealth of social events, ranging from socials at Christmas and the end of theacademic year to the Annual Council Dinner in the Spring.

September 2010


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Postgraduate Convenor: Summary of Roles

What is the role?

The Postgraduate Convenor is the senior student representative for postgraduate students. The PostgraduateConvenor is elected by and from all postgraduate students at the University.

The Postgraduate Convenor is expected to represent the views of postgraduates on all matters, whether at university,local or national level. He/she is in charge of all academic affairs relating to postgraduate students and should liaise withthe Vice-President (Learning & Development), the Postgraduates Club and postgraduate Student Reps to ensure goodcommunication on all levels.

Although the academic affairs of postgraduates should take priority, there is also the option for the Postgraduate Convenor toget involved in other areas of the SRCs work, through the SRCs committee structure.


The Postgraduate Convenor should attend:


All meetings of the University Senate (dates can be obtained from the PA to the Permanent Secretary), All meetings of postgraduate-related committees, All meetings of Faculty-related committees, All sub committees and working groups which consider matters relevant to the remit of the post.

The Postgraduate Convenor should also:

Liaise regularly with the VP (Learning & Development) and relevant University members of staff and departments. Convene at least two meetings a year with the Student Reps (Postgraduate Forum).

Liaise regularly with the Student Reps.

In addition to this, all members of the Council are expected to assist in the carrying out of the business of the Council, e.g.distributing publicity or helping to organise and implement events and campaigns, when requested to do so by the President.



The SRC may establish sub committees or working parties to consider certain areas of its work and sometimes consider policy motions. The Postgraduate Convenor may participate in the work of such committees and groups (and can suggest theestablishment of new groups or committees).


The Students Representative Council has representation on many University committees, including the governing bodies (theCourt and Senate). The Postgraduate Convenor automatically hold seats on Senate and can stand for election to many of theother committees. University committees deal with issues such as: library and computer provision, student welfare support,halls of residence, catering, and much more. A full list of University committees on which the SRC has representation can beobtained from the PA to the Permanent Secretary

SRC Events

The SRC runs a variety of events throughout the year, in which any member of council can get involved in the organisationof. This includes events such as Raising and Giving Week, Health Week, or Volunteering, Clubs & Societies Week. Thereare also campaigns run by the SRC, often tying in to national campaigns.

Social Events

Council members will be invited to a wealth of social events, ranging from socials at Christmas and the end of theacademic year and the Annual Council Dinner in the spring.


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Postgraduate Taught Convenor: Summary of Role

What is the role?

The Postgraduate Taught Convenor is the senior student representative for postgraduate taught students. ThePostgraduate Taught Convenor is elected by and from all postgraduate students at the University.

The Postgraduate Taught Convenor is expected to represent the views of postgraduate taught students on all matters,whether at university, local or national level. He/she is in charge of all academic affairs relating to postgraduate taughtstudents and should liaise with the Vice-President (Learning & Development), the Postgraduates Club and postgraduateStudent Reps to ensure good communication on all levels.

Although the academic affairs of postgraduate taught students should take priority, there is also the option for the PostgraduateTaught Convenor to get involved in other areas of the SRCs work, through the SRCs committee structure.


The Postgraduate Taught Convenor should attend:


All meetings of postgraduate-related committees, All meetings of Faculty-related committees, All sub committees and working groups which consider matters relevant to the remit of the post.The Postgraduate Taught Convenor should also:

Liaise regularly with the VP (Learning & Development) and relevant University members of staff and departments. Convene at least two meetings a year with the Student Reps (Postgraduate Forum). Liaise regularly with the Student Reps.

In addition to this, all members of the Council are expected to assist in the carrying out of the business of the Council, e.g.

distributing publicity or helping to organise and implement events and campaigns, when requested to do so by the President.



The SRC may establish sub committees or working parties to consider certain areas of its work and sometimes consider policy motions. The Postgraduate Convenor may participate in the work of such committees and groups (and can suggest theestablishment of new groups or committees).


The Students Representative Council also has representation on many University committees, including the governing bodies

(the Court and Senate). The Postgraduate Convenor automatically hold seats on Senate and can stand for election to many of the other committees. University committees deal with issues such as: library and computer provision, student welfare support,halls of residence, catering, and much more. A full list of University committees on which the SRC has representation can beobtained from the PA to the Permanent Secretary

SRC Events

The SRC runs a variety of events throughout the year, in which any member of council can get involved in the organizationof. This includes Welfare Weeks and the Clubs & Societies Fair. There are also campaigns run by the SRC, often tying into national campaigns.

Social Events

Council members will be invited to a wealth of social events, ranging from socials at Christmas and the end of theacademic year and the Annual Council Dinner in the spring.


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Welfare & Equal Opportunities Of cers: Summary of Role

What are they?

Welfare & Equal Opportunities Of cers are the student representatives of their particular constituency. There is one of cer for each constituency. They are elected by and from all the students at Glasgow University.

Welfare & Equal Opportunities Of cers are expected to represent the views and interests of students on all matters relating totheir remit, whether at university, local or national level. They are responsible for all matters regarding their constituency andshould liaise with the Vice-President (Student Support) and work with him/her on campaigns and events.

Welfare & Equal Opportunities Of cers are expected to participate in the organisation of campaigns and events relevant totheir remit. They should also participate in relevant sub committees or working groups established by the SRC.

Although the interests of their constituency should take priority, there is also the option for Welfare & Equal OpportunitiesOf cers to get involved in other areas of the SRCs work, through the SRCs committee structure. The Welfare & Equal OpsOf cers are also required to elect 2 representatives on to the SRC Executive.

What are the key requirements?Welfare & Equal Opportunities Of cers should attend:

All meetings of the Students Representative Council (minimum 6 meetings per year, usually on Thursdayevenings, dates can be obtained from the PA to the Permanent Secretary),

All sub committees and working groups which consider matters relevant to the remit of the post.

Welfare & Equal Opportunities Of cers should also:

Liaise regularly with the VP (Student Support) and University members of staff and departments relevant to their remit.Organise campaigns and events relating to their remit.

In addition to this, all members of the Council are expected to assist in the carrying out of the business of the Council,e.g. distributing publicity or helping to organise and implement events and campaigns, when requested to do so by thePresident.



The SRC may establish sub committees or working parties to consider certain areas of its work and sometimes consider policy motions. Welfare & Equal Opportunities Of cers may participate in the work of such committees and groups (and cansuggest the establishment of new groups or committees).


The Students Representative Council has representation on many University committees, including the governing bodies(the Court and Senate). Welfare & Equal Opportunities Of cers can stand for election to many of these committees.University committees deal with issues such as: library and computer provision, student welfare support, halls of residence,catering, and much more. A full list of University committees on which the SRC has representation can be obtained fromthe PA to the Permanent Secretary.

SRC Events

The SRC runs a variety of events throughout the year, in which any member of council can get involved in the organisationof. This might include events such as Raising and Giving Week, Health Week, or Volunteering, Clubs & Societies Week.There are also campaigns run by the SRC, often tying in to national campaigns.

Social Events

Council members will be invited to a wealth of social events, ranging from socials at Christmas and at the end of theacademic year and the Annual Council Dinner in the spring.


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Documents

SRC Autumn Election Pack 2010