Space Use Overview November 2010 Council for the Built Environment Facilities Utilization Review Sub Council

Space Use Overview

November 2010

Council for the Built Environment

Facilities Utilization Review Sub Council

• Policies & Rules• CBE Charge• Projects Impacting

Space Utilization• Classroom &

Teaching Lab Use

• Space Needs Assessments

• Deferred Maintenance

• Data Sources & Resources

Space Use Overview



Enrollment Profile: 1930 to 2010

0

10

20

30

40

50

60

30 35 40 45 50 55 60 65 70 75 80 85 90 95 '00 '05 '10

Thou

sand

s

Fall Semester

Hea

dcou

nt

Source: Office of Facilities Coordination

27,547

13,100

15 Year Projection

Ref: 1962

7,7342,152

49,129

Future

?

Future

?

Space Use Overview



State-Wide Facilities Inventory

Statewide:

Prospective Student Centers, Extension Centers &

Research Stations

• 1,059 Buildings• 5 million GSF

11,482 Acres11,482 Acres

Space Use Overview



Texas Engineering Extension Service (TEEX)

Texas Transportation Institute (TTI)

Agriculture

Engineering

Veterinary Medicine

Architecture

Education

Liberal Arts

University Libraries

U.S.D.A.

General Use

HWY 47

Land Fill

08/01/2007

Land Use

TEXAS A&M UniversityTEXAS A&M UniversityOffice of Facilities CoordinationOffice of Facilities Coordination

TAMUS Components Located in CS

• TAMU System Administrative and General Offices (SAGO)

• TAMU– College of Veterinary

Medicine

• Agriculture & Life Science– Tx AgriLife Research – Tx AgriLife Extension

Service– Tx Forest Service (TFS)– Tx Veterinary Medical

Diagnostic Laboratory (TVMDL)

• TAMU at Galveston

• Engineering– Tx Engineering Experiment

Station (TEES)– Tx Engineering Extension

Service (TEEX)– Tx Transportation Institute (TTI)

• TAMUS Health Science Center• Non-Institutional

– Research Foundation– USDA

• State-Wide AgriLife Research & Extension Centers & County Extension Offices

• Prospective Student Centers

Space Use Overview



Inventory Scope

* College Station Campus* College Station Campus


Data Item TAMU/S - CSNon-Brazos

County Total

Acres* 11,482

Building Count 836 1,059 1,895

Room Count 41,721 7,825 49,546

Gross Area 21,687,684 5,059,735 26,747,419

Assignable Area 14,366,317 2,632,862 16,999,179

E&G Area 7,580,192 2,216,555 9,796,747

Fall 2008Fall 2008

Space Use Overview



Total Space by Room Type

Classroom3%

Teaching Lab6%

Research Lab5%

Office18%

Study4%

Special Use10%

General Use9%

Support29%

Health Care1%

Residential15%


Fall 2006Fall 2006

Space Category TAMU* (asf)

Classroom (100) 339,183

Laboratory (200) 1,292,614

Instructional 671,289

Research 621,325

Office (300) 2,139,477

Study (400) 471,814

Special Use (500) 1,173,763

General Use (600) 1,027,838

Support (700) 3,321,638

Health Care (800) 123,145

Residential (900) 1,743,651

Grand Total 11,633,123

* Includes Vet Med

Space Use Overview



April 2009Gross Area indicated reflects initial construction and any subsequent expansions or additions..

FCOR

Space Use Overview



• Policies & Rules– TAMU System

• Policy: 41.01 Real Property • Regulation 41.01.01 Real Property

• TAMU Rule 41.05.02.M1 Space & Land Use Management

The President is the ‘Landlord’ for TAMU-CSRequest for space managed through the CBE

Space Use Overview



http://tamus.edu/offices/policy/policies/pdf/41-01.pdf

http://tamus.edu/offices/policy/policies/pdf/41-01-01.pdf

http://rules-saps.tamu.edu/PDFs/41.05.02.M1.pdf

• Role of the CBE

All request for space will be routed to the CBE

CBE will assign request to the appropriate Sub Council

Based on all available information, a recommendation will be made to the President

link

• Council for the Built Environment

Space Use Overview



http://provost.tamu.edu/councils-task-forces/built-environment-council

• Projects Impacting Space Utilization– TAMUS Capital Plan .– Major Campus Projects

• New Construction• Major Renovation• Infrastructure

– Other Projects

Space Use Overview



http://www.tamus.edu/offices/treasury/debt/capitalplan/

SMH Oct 2010

Space Use Overview



SMH Oct 2010

Space Use Overview



SMH Oct 2010

Space Use Overview



Read Building Relocation PlanAreas to be Relocated

• Classroom & Teaching Lab Use– Utilization

• THECB .– CBM-005: Building & Room Report

– Space Usage Efficiency (SUE)

• Internal Reports .

– Scheduling• President Endorsed TAMU Task Force Recommendations• Management Issues

– Computerized Scheduling (photos)

• Fall 2011 Changes

PanosSpace Use Overview

Subject: ROTC Classroom Decommissioning Request

In particular I am concerned about the effective/efficient utilization of these classrooms as the primary issue, and the precedence it sets for other units to declare exclusive use of a room just because they can get a grant (I think engineering and maybe ag could take over campus this way). I am fine that CBE can talk about it, but I do not believe we should endorse or refute it without the sub council’s inputs and that should involve the registrar as well.

-- Karan Watson, 10/27/2010



http://www.thecb.state.tx.us/index.cfm?objectid=50913C17-D521-8809-1F974A13C037FC1F

Classroom Space

76%

24%


RegistrarRegistrar

200 Rooms200 Rooms

Non-RegistrarNon-Registrar

63 Rooms63 Rooms2

5

3

9

13

9

1

20

01

0

2

4

6

8

10

12

14

16

18

20

Bush

COALS

ARCHB A

EDUC

ENGR

GEOS L

ASCI

Stu A

ff

Largest 463 seatsLargest 463 seatsAverage 68 seatsAverage 68 seatsSmallest 10 seatsSmallest 10 seats

Room CapacityRoom Capacity

Fall 2007Fall 2007

Scheduling Responsibility263 Classrooms263 Classrooms

Space Use Overview



Classroom Analyses

0

5

10

15

20

25

30

35

40

45

Fall Semester

Ave

rage

Wee

kly

Hou

rs o

f Use

Classrooms

THECB Standard

Space Use Overview



• Foundational Recommendations:– Centralized schedulingCentralized scheduling by the Office of by the Office of

Admissions and RecordsAdmissions and Records– Equitable redistribution of Equitable redistribution of classroom classroom

prioritiespriorities– Purchase and implementation of Purchase and implementation of computer-computer-

based scheduling systembased scheduling system– Timeline for gaining Timeline for gaining departmental feedbackdepartmental feedback

and support and implementing changesand support and implementing changes

Classroom Scheduling Task Force

THECB: 09/03/2008

Space Use Overview



• Operational Recommendations:– Re-evaluation of Re-evaluation of scheduling patternsscheduling patterns to fit to fit

the University’s needsthe University’s needs– Strict applicationStrict application of scheduling patterns of scheduling patterns

in all classrooms across campusin all classrooms across campus


Space Use Overview



• Planning Recommendations– Periodic re-evaluation of Periodic re-evaluation of classroom classroom

inventoryinventory needs needs– New and renovated classroom New and renovated classroom

constructionconstruction evaluated by the Office of evaluated by the Office of the Executive Vice President and Provost the Executive Vice President and Provost for recommendation to the Council on the for recommendation to the Council on the Built EnvironmentBuilt Environment


Space Use Overview



• Space Needs Assessments– Campus Master Plan (Paulien 2004)

– CBE Faculty Reinvestment– CBE SNAPS .– THECB Space Needs Projection .

Space Use Overview



Projected E&G Space Needs

(838,60(838,603)3)


(1,015,1(1,015,132)32)

* 5-Factor Model initiated 1992* 5-Factor Model initiated 1992

THECB CalculationTHECB Calculation

0

1

2

3

4

5

6

7

81 82 83 84 85 86 87 88 89 90 91 92* 93 94 95 96 97 98 99 '00 '01 '02 '03 '04 '05 '06 '07 '08

Millio

ns

Fall Semeter

Sq

ft

TAMU THECB Projection

Million

sM

illion

sE&

G S

pace

E&

G S

pace

Space Use Overview



THECB Space Needs Projection

Infrastructure FundingInfrastructure Funding

DataStudent

Faculty FTE

#Volumes

Research Expenditures

% of Total

Space Model*Teaching

Office

Library

Research

Service

PredictedSpaceNeed

X

Infrastructure Rate

=

StateFunding

*5-Factor Academic Space Model

Space Use Overview



• Deferred Maintenance– State & National Problem– University Priority

• DMTF Recommendations• THECB

– Annual Report of Deferred Maintenance– Analysis: ADM/Replacement Value Index < 5%

Space Use Overview



• Data Sources & Resources– Facilities Coordination http://fcor.tamu.edu/

• Facilities Data– Reports .– Web Reporter .

• Geographic Information System– Maps– Floor Plans

– Registrar– OISP– THECB

Space Use Overview



• Policies & Rules• CBE Charge• Projects Impacting

Space Utilization• Classroom &

Teaching Lab Use

• Space Needs Assessments

• Deferred Maintenance

• Data Sources & Resources

Space Use Overview



Space Use Overview

November 2010



Land Use



Documents

Space Use Overview November 2010 Council for the Built Environment Facilities Utilization Review Sub Council