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Software and You
Using Microsoft Office
Microsoft Office 2000
Software Application Word Word processing Excel Spreadsheet PowerPoint Presentation graphics Access Database FrontPage Web site creation PhotoDraw Image creation Outlook Email, calendar, contacts
Word Processing SoftwareCreate documentsEdit documentsAdd special features to documents
TablesPicturesDrawn objects
Use special formattingColumnsShading and bordersDrop caps
Uses of Word
Desktop publishing
29%
Creating web pages6%
Producing business
documents65%
Basic Text Terminology
Term Definition
Typeface The design and appearance of printed characters
Style Bold, italics, underline, shadow
Font Size The height of the characters
Font Typeface + Style + Font Size
Spreadsheet SoftwareMaintain numeric and text dataPerform automatic calculationsGenerate graphs and charts
Database SoftwareStore dataFilter, query, and manipulate dataIncrease speed and accuracy of data entryProduce output
Formatted and organized reportsMailing labelsGraphs
Excel and Access
Stores data
Filters data
Allows advanced data manipulation
Performs calculations
Produces formatted reports
Features Exce
lAcc
es
s
Presentation Graphics Software
Create slide showsTextGraphicsAnimationEmbedded objects from other programs
Produce audience handoutsGenerate speaker’s notes
Weekly Office Use
0
5
10
15
20
25
30
Word Excel PowerPoint Outlook
Ave
rage H
ours
per
Em
plo
yee
Weekly Office Use
Other5%
Word33%
Excel27%
PowerPoint11% Outlook
23%
Access2%
FrontPage3%
PhotoDraw1%
Training Hours by Department
0
20
40
60
80
100
120
140
160
Accounting Marketing Clerical
Department
Nu
mb
er o
f H
ou
rs Word
PowerPoint
Excel
Access
Total
