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Skills

Development

Facilitator

(SDF)

Quick Guide

2012

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TABLE OF CONTENTS

Appointment of Skills Development Facilitator ……………………………………………………………….………………3

Functions to be performed by the Skills Development Facilitator………………………………………….………….3

Consultation with Employees……………………………………………………………………………………………….…………3

Skills Development Facilitator Registration……………………………………………………………………………….……..4

Registration of Secondary Skills Development Facilitator…………………………………………………………………5

Skills Development Facilitator Training……………………………………………………………………………………………5

AgriSETA (SMS) System Access………………………………………………………………………………………………………..6

AgriSETA Website

Register as a new Skills Development Facilitator……….……………………………………………………………….7-10

Logon to SMS ………………………………………………………………………………………….………………………………11-12

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APPOINTMENT OF SKILLS DEVELOPMENT FACILITATOR

- Every employer must appoint/nominate an employee or any other person who is formally

contracted to the employer as a Skills Development Facilitator.

- Employees with fewer than 50 employees or with a turnover less than that specified in Schedule 4 to

the Employment Equity Act, 1998 (Act 55 of 1998) may jointly appoint a Skills Development

Facilitator.

- The employer must submit to the Seta the name and contact details of the person who is to serve as

Skills Development Facilitator.

- If the Skills Development Facilitator leaves the employer’s service, the employer must forthwith:

o Appoint/nominate a new Skills Development Facilitator; and

o Submit the name and contact details of the new facilitator to the Seta via SMS

- A Seta may publish criteria for the appointment/nomination of Skills Development Facilitators.

FUNCTIONS TO BE PERFORMED BY THE SKILLS DEVELOPMENT

FACILITATOR

The functions of a Skills Development Facilitator are to:

- assist the employer and employees to develop a Workplace Skills Plan which complies with the

requirements of the Seta;

- submit the Workplace Skills Plan to the relevant Seta;

- advise the employer on the implementation of the Workplace Skills Plan;

- assist the employer to draft an annual training report on the implementation of the Workplace Skills

Plan which complies with the Seta’s requirements;

- advise the employer on the quality assurance requirements set by the Seta;

- act as a contact person between the employer and the sector Seta; and

- serve as a resource with regard to all aspects of skills development.

The employer must provide the Skills Development Facilitator with the resources, facilities and training

necessary to perform the functions set out in sub-item (1).

CONSULTATION WITH EMPLOYEES

An employer with more than 50 employees must take reasonable steps to consult and attempt to reach

agreement on the appointment/nomination of a Skills Development Facilitator, the Workplace Skills Plan

and the Annual Training Report:

- with a representative trade union representing members at the workplace and its employees or

representatives nominated by them; or

- if no representative trade union represents members at the workplace, with its employees or

representatives nominated by them.

- The employees or their nominated representative with whom an employer consults in terms of sub-

item (1), taken as a whole, must reflect the interests of employees from across all occupational

categories and levels of the employer’s workforce.

- Sub-items (1) and (2) do not apply if an employer and a registered trade union have concluded a

collective agreement in terms of section 86(1) of the Labour Relations Act, conferring joint decision-

making on a workplace forum in respect of the matters contemplated by sub-item (1).

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SKILLS DEVELOPMENT FACILITATOR REGISTRATION

Go to www.agriseta.co.za > WSP/ATR Info > SDF Info & Registration

Page 1: Complete all details of SDF & create own username & password.

Page 2: Register the employer(s) this SDF will represent by adding the correct SDL number(s)

Send SDF Confirmation/Appointment Letter, on company letterhead, signed by the employer,

confirming SDF appointment.

Example of a SDF confirmation/appointment Letter

SDF will only be granted access on SMS once AgriSETA receives the confirmation of appointment from

employer.

REMEMBER TO INCLUDE THE RELEVANT

SDL NUMBER(S) ON THE LETTER!

Registration of Skills Development Facilitators can only be done via our website.

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REGISTRATION OF SECONDARY SKILLS DEVELOPMENT FACILITATOR

An organisation may register one or more Skills Development Facilitators on the Seta Management System.

The secondary SDF will have access to the organizations information but will have only viewing and

printing rights. This secondary SDF function can be used by the owner of organization, head of finance or

any other person in the organization who require to view/print information.

To register as a Secondary SDF follow the normal SDF registration process as prescribed in section above.

When compiling the SDF appointment letter please ensure that the letter clearly states SECONDARY SDF.

Example of Secondary SDF confirmation of appointment letter

REMEMBER TO INCLUDE THE RELEVANT

SDL NUMBER(S) ON THE LETTER!

SKILLS DEVELOPMENT FACILITATOR TRAINING

Please take note that AgriSETA do not provide any official/accredited Skills Development Training courses.

For Skills Development Facilitator training courses please contact either SERVICES Seta or ETDP Seta for

more information.

SERVICES Seta - Tel: (011) 276-9600; Fax: (011) 276-9623; Website: www.serviceseta.org.za

ETDP Seta - Tel: (011) 628-5000; Fax: (011) 482-6419; Website: www.etdpseta.org.za

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AGRISETA (SMS) SYSTEM ACCESS: FORGOT PASSWORD

All registered SDF’s have access to AgriSETA’s SMS System, where they are able complete and submit the

WSP’s and ATR’s online, check Levies received, Grant Payments and update organisation information. To

access this system please go to our website at www.agriseta.co.za under WSP/ATR Info, Logon to SMS or go

to http://196.4.89.14/cdas/agriseta.asp.

Go to www.agriseta.co.za; WSP/ATR Info; SDF Registration Info

Go to www.agriseta.co.za; WSP/ATR Info; Logon to SMS

Go to http://196.4.89.14/cdas/agriseta.asp

Enter your username and password (Note: Usernames and passwords are NOT case sensitive)

Press the enter button to access your dashboard.

If you have forgotten your username and/or password

Click on the button.

Enter either your username or ID number.

Enter your e-mail address. (Only e-mail address details as currently registered on SMS will are

allowed)

Press the button.

You will notice confirmation in red that your Logon

details have been sent to you via e-mail

You will receive an e-mail from SETA@SMS.co.za with your full logon detail.

Once received logon to SMS (See Step 1)

Forgot Password

Submit

Option: 1

Option: 2

Option: 3

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AGRISETA WEBSITE

To register as a new SDF following the following steps:

STEP 1: Go to www.agriseta.co.za (Option A) Go to WSP/ATR Info Click on SDF INFO & REGISTRATION

With your mouse click on “Click here” to register as a new SDF

OR

STEP 1: Go to www.agriseta.co.za (Option B) Go to WSP/ATR Info Click on SDF INFO & REGISTRATION

Click on http://196.4.89.14/cdas/agriseta.asp

Click on Register as a Skills Development Facilitator

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STEP 2: Page 1: Fully complete the Skills development facilitator registration form

Create your own username and password to logon to the SMS system

STEP 3: Page 2: You need to register the organization(s) you will represent. Click on Register an Organisation

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STEP 4: Complete the SDL number and press add

STEP 5: The company registerd name and SDL number will indicated on the screen. If correct, press Enter

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STEP 6: You can add as many SDL numbers as you wish Once all SDL numbers have been listed, click on Finished

Remember to send the SDF Appointment/Confirmation letter(s) to AgriSETA for activation.

E-mail to amandie@agriseta.co.za

Fax to: 012-325-5845 OR 086-532-7041

Please sent the letter only once to one of the above fax numbers or e-mail

NOTE: You can add/register organisation to your profile either when you register or you

can logon to SMS with your username and password and add/register them under tool

on your SDF dashboard

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LOGON TO SMS

STEP 1: Go to www.agriseta.co.za Go to WSP/ATR Info Go to Logon to SMS Click on LOGON TO SMS

STEP 2: Insert your username and password and press enter.

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STEP 3: This is your SDF dashboard You can register additional SDL numbers and update your contact details under TOOLS. Please make use of the documents under IMPORTANT INFO Access the client information by clicking on the organization name/SDL number

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