SAP AGSCM6400-1 SAP AG 2004SCM640 Foreign TradeTHE BEST-RUN BUSINESSES RUN SAP SAP AG 2004SCM640Foreign Trade Software Component: Release SAP R/3 Enterprise 2005/Q2 Material Number: 50071660 SAP AGSCM6400-2 SAP AG 2004Copyright 2004 SAP AG.All rights reserved.No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. 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SAP AGSCM6400-3 SAP AG 1999Course Prerequisites MM Overview SD Overview Specialized knowledge of foreign trade / customs SAP AGSCM6400-4 SAP AG 1999Target Group Audience: Project team members, organizers, and employees in departments for foreign trade and customs requirements Duration: 3 days Notes to the user The training materials are not teach-yourself programs. They complement the course instructor's explanations. On each page, there is space for you to write down additional information. SAP AGSCM6401-1 SAP AG 1999Introduction Influencing factors Globalization Internationalization Formation of economic zones National and international laws and regulations Distributed processes and goods movementsContents: SAP AGSCM6401-2 SAP AG 1999Course GoalsThis course will prepare you to: Efficiently and competently use tools to assist you in performing foreign trade activities Identify relevant business cases and explain how they are interconnected in the foreign trade/customs fields SAP AGSCM6401-3 SAP AG 1999Introduction: Unit ObjectivesAt the end of this unit, you will be able to: Describe how certain trade zones influence boththe political and the economic environment to aconsiderable degree Give examples of how purchasing, productionand sales are becoming increasinglyinternational Explain how international/multinational laws andregulations increasingly influence national laws SAP AGSCM6401-4 SAP AG 1999Introduction: Course Overview DiagramIntroductionBasic DataDocuments in Foreign TradeCommunication / PrintingLegal ControlDocumentary PaymentsPeriodic DeclarationsPreference Determination Data ServiceImport Basis Module SAP AGSCM6401-5 SAP AG 1999Table of ContentsPrefaceUnit 1 IntroductionUnit 2 Basic DataUnit 3 Documents in Foreign TradeUnit 4 Import Basis ModuleUnit 5Data ServiceUnit 6 Communication / PrintingUnit 7 Legal ControlUnit 8 Documentary PaymentsUnit 9Periodic DeclarationsUnit 10 Preference Determination SAP AGSCM6401-6 SAP AG 1999Foreign Trade - Influencing Factors Laws / Regulations Countries Industry sectors SAP AGSCM6401-7 SAP AG 1999Foreign Trade - Laws / Regulations Supranational WTO WCO WHO UN Country groups EU NAFTA ASEAN (future) MERCOSUR (future) Countries 15 EU members Japan USA Korea Mexico SAP AGSCM6401-8 SAP AG 1999Foreign Trade - Industry Sectors Industry-specific functions High tech Legal control Aerospace and Defense Legal control Automotive Preference processing Trading houses / Banks Documentary payments Chemical industry Legal control Industry-independent functions Declarations to the authorities Export / import processing Dual use control Communication / Printing Data service SAP AGSCM6401-9 SAP AG 1999Economic ZonesASEANMERCOSURNAFTAEUJAPAN Tendency towards the formation of economic zones: EUEuropean Union EFTAEuropean Free Trade Association NAFTANorth American Free Trade Association ASEANAssociation of South East Asian Nations MERCOSUR Mercado Comun del Sur Other economic zones are emerging. SAP AGSCM6401-10 SAP AG 1999Foreign Trade as a Service FunctionForeign trade andpayments legislationCommercial lawCustoms law Taxation lawDocumentary paymentsDocumentary paymentsCommunication printingCommunication printingBilling BillingShipping ShippingSales Sales Production ProductionPurchasing PurchasingFinancial accounting Financial accountingLegal controlLegal controlCustoms processingCustoms processingPeriodic declarationsPeriodic declarationsPreference processingPreference processing SAP AGSCM6401-11 SAP AG 1999Introduction: Summary Globalization of markets and businessprocesses place greater demands on the business software to reflect this situation. International and supranational organizations increase their influence on how companies carry out their business processes. SAP AGSCM6402-1 SAP AG 1999Basic Data Vendor master Purchasing info record Material master Geographical information Customer master Customizing: Checks and default valuesContents: SAP AGSCM6402-2 SAP AG 1999Basic Data: Unit Objectives Define what master data is necessary for correct,automated foreign trade processing List the additional objects you should maintain Describe the default values and checks that canbe set in CustomizingAt the conclusion of this unit, you will be able to: SAP AGSCM6402-3 SAP AG 1999Basic Data: Overview DiagramIntroductionBasic DataDocuments in Foreign TradeCommunication/PrintingLegal ControlDocumentary PaymentsPeriodic DeclarationsPreference Determination Data ServiceImport Basis Module SAP AGSCM6402-4 SAP AG 1999Master data CustomerMaterialVendorPurchasing inforecordCustomizingGeographical infoCode numbers4013 45 22 92 3Customs procedure43000Business transaction type11...Basic Data - Overview Master data required for foreign trade processing: All data relating to foreign trade is stored in the master data for the entire process chain. This starts with the vendor master record in purchasing, and includes the purchasing info record, the material master record, geographical information and the customer master record in sales. The goods vendor and the customer define where the import and export processes take place. Vendor and material data is stored in the purchasing info record, which simplifies the purchasing process. Customizing allows various checks for validation of master data and movement data. Default objects from Customizing enable automatic document creation. SAP AGSCM6402-5 SAP AG 1999General processing inforeign tradeDocumentary paymentsCommunication/PrintPreference processingData serviceLegal controlPeriodic declarationsDisplayChangeCompletenessCreateCustomizingMaster dataImport/exportdocumentsLists,statistics, declarations, journalsForeign trade: CockpitSelectConsistencyWizardsForeign Trade Cockpit The Foreign Trade Cockpit gives you central access to all foreign trade functions in your SAP System.The cockpit is divided into several sections such as processing, periodic declarations, legal control and data service. The cockpit brings together all the necessary tools for each section, so that you can process and monitor operative business transactions.You can also maintain master data directly from the cockpit. You can also access the most important Customizing functions directly from the Cockpit. These Customizing functions are also supported by step-by-step interactive processing guides (Wizards).The completeness and consistency of the data in your system is very important for processing business transactions. Therefore, the cockpit contains reports for monitoring data in documents, master records and entries in Customizing.The data service cockpit reduces the amount of maintenance for all areas of foreign trade.You can import data from external sources into your SAP System or run comparisons between your data and that of a data provider (see also Data Service). Reports with flexible selection options compile journals, lists and statistics for your foreign trade data. You can save your selection parameters as variants so that you can run these reports regularly in the same format. The ABAP List Viewer (ALV) functions are available for further processing of the lists. You can even maintain user data to achieve a user-specific setup in the cockpit. SAP AGSCM6402-6 SAP AG 1999Foreign Trade Cockpit: Basic DataDocumentary paymentsCommunication/PrintPreference processingData serviceLegal controlMaster dataMaterialsCustomerVendorsPurchasing inforecordsForeign trade: CockpitCustomizingPeriodic declarationsGeneral processing inforeign tradeImport code numbersCountriesBusiness trans. typesCustoms procedureCustoms officesMaintenanceMonitoringData importMerge... The master data and the default values in Customizing contain large amounts of data that is necessary for processing business transactions in foreign trade.This data must be entered in the system, which must continually check that it is consistent, complete and up-to-date.You can maintain and monitor the master data directly from the cockpit. Functions for importing master data from external sources and merging data are available in the Data service cockpit (for more information, refer to the Data Service unit). Customizing supports foreign trade processing with default values for objects such as import code numbers, customs procedures and business transaction types. You can go from the cockpit directly to maintenance transactions for the more important settings in Customizing tables. You can use the General processing - Foreign Trade cockpit to maintain import code numbers, countries and currencies. Use the Data service cockpit to import data for commodity codes, import code numbers and customs duty rates.The cockpit has step-by-step interactive process guides (Wizards) available for important Customizing settings. Significant basic settings in Customizing for foreign trade can be made using the wizard in the Periodic declarations cockpit. SAP AGSCM6402-7 SAP AG 1999Vendor Master Vendor's country Vendor's region Language Incoterms VAT registration number Mode of transport Customs office of entry CurrencyCustoms tariffpreferenceVendor 1080Purchasing organization 1000Plant 1000 The data in the vendor master record is used for: Communicating between vendor and plant or purchasing organization, Printing transportation documents Creating declarations to authorities The International Commercial Terms (Incoterms) for regulating cost and risk transfer and the associated rights and obligations of the buyers and vendors can also be stored here. In the preference determination unit, you will find details about the data for customs tariff preference in the vendor master record. You can use the cockpit to access standard reports to examine the master vendor data and determine whether general foreign trade data has been maintained. SAP AGSCM6402-8 SAP AG 1999Material MasterMaterial number DPC-1000Plant1000Legalcontrol Commodity code/Import code number Country of origin Region of origin Export/import group Weight Other data: Specific foreign trade data: CAS number PRODCOM number Market organization dataCustoms tariffpreference A tariff must be set for all products; in other words, each product must be given a commodity code or an import code number. For more information about code numbers, see the Import Basis Module unit. The origin information can be stored in the material master. All data relating to export processing can be found in the sales and distribution (SD) documents. The export/import group is used to determine export procedures. The Legal Control unit contains legal control information and preference is dealt with in detail in the Preference Determination unit. You can access standard reports from the cockpit that allow you to examine the material master data and determine whether the following data has been maintained: General foreign-trade data Data that is relevant for legal control Preference data Restitution data SAP AGSCM6402-9 SAP AG 1999Purchasing Info Record Country of origin Region of origin Import procedure IncotermsCustoms tariffpreferenceVendor1080Material DPC-1000Purchasing organization 1000Plant 1000 The purchasing info record represents the link between the vendors and the material they deliver. It overrides the vendor master record. When you create the first purchase order with a new vendor, the system can automatically generate the purchasing info record. The relevant data for the customs tariff preference (preference zone, vendor declaration), vendor declaration data is automatically completed by the preference determination. You can also supplement this data manually (for more information, see the preference determination unit). SAP AGSCM6402-10 SAP AG 1999Geographical InformationCustomizingRoutes Mode of transport Customs officeOption 1:RouteHeaderExportdocumentsDefault header data in foreign trade Mode of transport Means of transport Country of origin(means of transport) Customsoffices ContainerOption 2:DefaultHeaderImportdocuments HeaderExportdocuments SAP exit V50EPROP Document - headerSMOD transactionHeaderImportdocuments HeaderExportdocumentsOption 3:User ExitABAP/4 coding ABAP/4 coding There are three possible options for creating default foreign trade header data in Materials Management (MM) and Sales and Distribution (SD): Option 1: For export processing in SD, you can use the route as the main carrier for export-related information.Option 2: You can use Customizing (Default foreign-trade header data) to determine the foreign trade header data for the business transaction depending on the goods direction, the country of departure and the country of destination. Option 3: You can use the SAP extension V50EPROP to define your own enhancement project (transaction CMOD) and use the function module exits there to define the default data: -Function module exit EXIT_SAPLV50E_001 for export header data -Function module exit EXIT_SAPLV50E_002 for import header data As it determines data, the SAP System proceeds in the following order: First, data from the route is determined. The foreign trade header data in Customizing is then added. (Note that this data does not replace any data.) Finally, user enhancements that both replace and add to existing data are interpreted. SAP AGSCM6402-11 SAP AG 1999Customer1450Company code 1000Sales organization 1000 Customer's country Customer's region Language Incoterms VAT registration number CurrencySanctionedparty lists (legal control)Paymentguarantee(documentarypayments)Customer Master The data in the customer master is used for: Communicating between the customer and the sales organization Printing documents relevant for export Creating various declarations to the authorities The Legal Control unit will look at the sanctioned party lists used in legal controls in more detail. The Documentary Payments unit contains more details about payment guarantees used in documentary payments. You can run a standard report from the cockpit in order to examine the customer master data and determine whether the following data has been maintained: General foreign-trade data Data relevant for legal control Data for documentary payments SAP AGSCM6402-12 SAP AG 1999Customizing: Check Objects and Default ValuesMaterial masterCommodity code/Code numberExport/import groupCountries/regionsMode of transportCustoms officesGeographical infoDefault customs procedureDefault business-trans. typeStrategies for MM documentsStrategies for SD documentsStrategies for MM documentsStrategies for SD documentsCustomizing All foreign trade data is checked against the settings in Customizing. The official customs-relevant data is stored in these check objects. This enables correct processing of export and import processes. The export/import group determines the export procedure. If required, you can enter permitted combinations of modes of transport and customs offices into the system. Then, when a mode of transport/customs office combination is entered, the system checks whether it is permitted. If the combination is not permitted, you can control whether the system issues information, a warning message or an error message.As of Release 46C, you can run a consistency check for a combination of procedure and business type. In addition, you can classify the customs procedures as import or export procedures. This ensures that an import procedure can only be used in import documents and an export procedure can only be used in export documents. SAP AGSCM6402-13 SAP AG 1999Commodity Code/Code NumberOfficial descriptionMail cars (including railway)Passenger cars, baggage carsSpecial carsDE 8605 0000 000 Special unit of measure 01Special unit of measure 02Receipt/import and dispatch/export Additional informationCustomizingCountry Commodity code Official descriptionDEDE7201 1000 0008605 0000 000Wood screwsPassenger cars, baggage cars... ... USDetailsOil indicator A systematic, internationally standardized description of goods has been based on the Harmonized Schedule (HS) for numerical classification and identification of goods since 1988. This method is useful for evaluation or summarization purposes. This system took the place of various other systems that were used up to that time. Since it was produced on an international level, it reflected a significant standardization in this area.The HS assigns each good a code number, which you can store in the SAP System as the commodity code. As you calculate duties, you can then assign the commodity codes/code numbers to the individual goods in the material master record. In addition, you can save commodity code texts in the system.This text is then issued when you create declarations or print export documents.For some declarations to authorities such as the intra-European Union trade statistics, certain goods must be declared in certain set units of measurement. Therefore, a special unit of measurement that was stipulated for a certain commodity code is defined for that commodity code. You can indicate in the additional information field whether the number is to be used as the commodity code, import code number, or for both. As of Release 4.6C, you can use the oil indicator to mark products for which an oil declaration is necessary. SAP AGSCM6402-14 SAP AG 1999Mode of TransportCustomizingMode of transport Country DescriptionSeaRailRoadAirMailFixed means of transportDomestic shippingOwn propulsionSea.....123457891.....FRFRFRFRFRFRFRFRUSA..... The mode of transport defines the way in which goods in the country of destination are imported or goods in the country of departure are exported.In Purchasing, the mode of transport can be saved in the vendor master.In Sales and Distribution processing, the mode of transport can be saved in the route. You can also use Customizing (Default foreign-trade header data) to determine the mode of transport for the business transaction depending on the goods direction, the country of departure and the country of destination. If required, you can enter permitted combinations of modes of transport and customs offices into the system. Then, when a mode of transport/customs office combination is entered, the system checks whether it is permitted. If the combination is not permitted, you can control whether the system issues information, a warning message or an error message. SAP AGSCM6402-15 SAP AG 1999Customs OfficeCustomizingCustoms office CountryDEDEDEHamburg airportHamburg free portFrankfurt airport124112996309Osaka Karsa airportNaritaYokohama harbor customsauthority.....BLKANBLNARBLVOK.....JPJPJP.....Description In the case of exports, the customs office identifies the geographical location, where the goods to be exported must be registered before they leave the jurisdiction of that particular country.In the case of imports, the customs office defines the location where the goods to be imported are to be registered before they can circulate freely. You can distinguish between the following customs offices: Customs office of departure (Export customs office) Office of exit Office of destination For purchasing, the customs office can be stored in the vendor master. For sales and distribution processing, the customs office can be saved in the route. You can also use Customizing (Default foreign-trade header data) to determine the customs office for the business transaction depending on the goods direction, the country of departure and the country of destination. SAP AGSCM6402-16 SAP AG 1999ProcedureCustomizingProcedure CountryDEDEDEDEDEFRExport w/o preceding procedure Export follows importPermanent import Temporary import (subcontracting) Import to bonded warehouse.....1000010400430004300171000.....Description The procedure defines the customs procedure for the transfer of goods and the customs procedure for incoming goods.In the European Union, the first two digits identify the upcoming customs procedure and the second two identify the previous customs procedure. The procedure should be maintained in the purchasing info record for purchasing and in an individual default object for sales and distribution processing. In addition, you can classify the customs procedures as import or export procedures. This ensures that an import procedure can only be used in import documents and an export procedure can only be used in export documents. As of Release 4.6C, you can also run a consistency check for a combination of procedure and business type. SAP AGSCM6402-17 SAP AG 1999Business Transaction TypeCustomizingBusinesstrans. type CountryBEBEBEBEBEBEBEBEBEBE.....Final purchase/saleArticle on approval/sampleBarter tradingSale to foreign travelerFinancial leasingGoods returnsReplacement for returned goodsReplacement for non-returned goodsGoods delivery for subcontractingRepair/maintenance free of charge.....11121314152122234142.....Description The business transaction type describes the business transaction in foreign-trade legal and business terms.The business transaction type is to be maintained not only for purchasing but also for sales and distribution processing in a separate default object. This specification is required within the European Union (EU) for registering import and export data for INTRASTAT and EXTRASTAT.In legal control, the necessary business transaction type is also saved in the definition object. In legal control, the business transaction type is used as follows: If a document item needs a specific export license, the item's business transaction type should be the same as the one in the export license. SAP AGSCM6402-18 SAP AG 1999Statistical ValueExport / DispatchFictitious goodsvalue at the borderCustomer PlantImport / ReceiptFictitious goodsvalue at the borderVendor PlantTransportation &insurance costsTransportation &insurance costsBorderpatrolBorderpatrol The statistical value determines the value of the goods at the border. Within the European Union (EU) the statistical value (goods value at the border) is required for every exported or imported item, especially if you submit monthly notifications to the INTRASTAT, EXTRASTAT or KOBRA, for example. The authorities in your country use this information to create statistics about foreign trade. The statistical value can also be used for customs declarations and must be printed in the export documents.Import- and export processing can then take place on the basis of the statistical value. This applies to the following export documents: -Export declaration (EX) -Restitution -...The system uses the condition records for condition types GRWR and GWLB (subcontracting) to determine statistical values in pricing in the SD billing documents and MM orders. In SD, the condition records are created for each relevant Incoterm clause within a sales area. In MM, they are created for each relevant Incoterm clause within a plant or purchasing organization. You can use all the functions in pricing to supplement the default condition type provided by SAP or adjust it to meet your requirements. SAP AGSCM6402-19 SAP AG 1999Basic Data: Summary Correct and complete maintenance of the relevantmaster data is very important, especially in foreigntrade, since not every department has the necessaryknowledge and information in this specialized area. The information necessary for processing export andimport business transactions is assigned to differentmaster data records. Once data is maintained in the master data, itautomatically appears as a default in both purchasingand sales and distribution documents. Missing or inapplicable data can be added orchanged at any point in document processing. SAP AGSCM6402-20 Exercises Unit: Basic Data Correct and comprehensive maintenance of relevant master data from the foreign trade perspective Maintenance of check objects You are responsible for import and export processing within your company. You must ensure that all data within this function is complete and correct. SAP AG 1999Vendor VendorCustomer CustomerPlant Plant Vendor master (1) Material master(2) Purchasing info rec.(3) Route(4) Customer master(5) Customizing Vendor master (1) Material master(2) Purchasing info rec.(3) Route(4) Customer master(5) Customizing1 12 23 34 45 52 2Exercises - Unit 2 - Basic Data SAP AGSCM6402-21 Note: The ## symbol stands for the number of your group. When you maintain master data in the R/3 System, you have the option of using a reference or copy function. This allows you to create a new master record by copying the relevant data from the reference or template. Below you will find reference data for a variety of master data. You can use these objects as references in the exercises that follow. You can use the following vendor as a reference for exercise 1: Vendor 1080 (Search term: SCHULUNG) Company code1000 Purchasing organization 1000 You can use the following material master records as a reference for exercise 2: Trading goodsFinished product Number DPC1000P-402 Industry sectorMechanical engineering Material typeTrading goods (HAWA) Finished products (FERT) Plant10001000 Storage location00010001 Sales organization10001000 Distribution channel1010

You can use the following info record as an example for exercise 3 (only for comparison purposes; the info record cannot be used as a template): Vendor1080 (Search term: SCHULUNG) MaterialDPC1000 Purchasing organization1000 Plant1000 Info record number5300003096 You can use the following customer as a reference for exercise 4: Customer (EU, France)1450 (Search term: PICARD) Company code1000IDES AG, Germany Sales organization1000Germany Frankfurt Distribution channel10End customer sales Division00For all divisions Account group0001Sold-to party SAP AGSCM6402-22 1Vendor master record Your company has just started dealing with a vendor in France. You need to enter the new vendor into the purchasing system. Create a vendor master record in R/3. From the General Foreign Trade Processing cockpit, in the Master data section, select the Create Vendor function. VendorKEU_## Company code1000________________________ Purchasing organization1000________________________ Account groupLIEF (##: Your group number) Maintain all the required address fields. Proceed to the Control screen. Enter the VAT registration number (FR12345678908 for France) here. Remember that the number begins with the alphanumeric country code and that there is a checking rule behind this field. On the Accounting screen, you need to maintain two fields: Reconciliation account:161000 Cash mgmnt groupA2Foreign payments A/P On the next screen (Payment transactions Accounting), maintain: Payment termsZB01Within 14 days 3% cash discount,Within 30 days 2% cash discount... Then proceed to the Purchasing data screen to maintain the necessary fields: Order currencyFRF________________________ Payment termsZB01________________________ IncotermsCIPMarseilles Mode of transport-Border ____Road Office of entry3816Weil am Rhein-highway (road) Purchasing group001________________________ SAP AGSCM6402-23 2Material master You introduce a new product onto the market and want to create a new material master for it. Select the Create Material function in the Master data section of the General Foreign Trade Processing cockpit. MaterialHA_## Industry sectorMechanical engineering Material typeTrading goods (HAWA) (##: Your group number) Select the following views as you create the new material: Basic Data 1 Sales - Sales Org.Data 1 and 2 Sales General/Plant data Purchasing Foreign Trade: Import Data Accounting 1 (you may have to page down to select this view) Enter the following organizational data (or copy the reference material using Copy from): Plant1000________________________ Sales organization1000________________________ Distribution channel10________________________ Maintain the required fields. Make sure that the short text is maintained in German, English and French (Use the Additional data function). View: Basic data 1 Base unit of measurePC piece(s) Material group____Hard disks Division____High Tech Net weight 0.125 KG Gross weight0.125 KG View: Sales Sales org. data 1 Sales unit Delivering plant1000 SAP AGSCM6402-24 Tax classification1 View: Sales: general/plant data Transportation groupOn pallets Loading groupManual Profit center View: Purchasing Purchasing group001 View: Foreign trade import Comm./imp. code no.84717053000________________________ Export/import group0009________________________ Country of origin____Germany Region of origin____Nrth Rhine Westfalia View: Accounting 1 Valuation class____Trading goods Price controlV Price unit1 Mov. avg. price61.00 Post goods receipt for this material: Select the create goods receipt function in the Documents section of the General Foreign Trade Processing cockpit. Select Goods receipt and Others from the input help fields at the top of the screen.(46B: Logistics Materials Management Inventory Management Goods Movement Goods Receipt Other, and enter the movement type, plant and storage location first.) On the Material, Qty and Wk tabs, maintain the following data: MaterialMHA_## Quantity1000 Movement type501 GI receipt w/o PO Plant1000 Storage location0001 SAP AGSCM6402-25 Now create a second material master record: You can use material P-402, as a reference. This material was mentioned at the beginning of this unit. MaterialMFE_## Industry sectorMechanical engineering (M) Material typeFinished product (FERT) To create the material master, select the following views: Basic Data 1 Sales - Sales Org.Data 1 and 2 Sales General/Plant data Foreign Trade: Export data Accounting 1 (you may have to page down to select this view) Costing 1 (you may have to page down to select this view) Enter the following organizational data (or copy the reference material using Copy from): Plant1000________________________ Sales organization ____Germany (Frankfurt) Distribution channel10 Maintain the required fields. Make sure that the short text is maintained in German, English and French (Use the Additional data function). View: Basic data 1 Base unit of measurePC piece(s) Material group____Metal processing Division____Pumps Net weight 250 KG Gross weight280 KG View: Sales Sales org. data 1 Sales unit Delivering plant1000 Tax classification1 SAP AGSCM6402-26 View: Sales: general/plant data Transportation group____On pallets Loading group____Forklift Setup time 1 (day) Proc.time2 (days) Base qty1

View Foreign Trade: Export Comm./imp. code no.84136041000________________________ Country of origin____Germany Region of origin____Hamburg Export/import group0001________________________ View: Accounting 1 Valuation class____Finished productsPrice controlSPrice unit1 Standard price1396.24 Post goods receipt for this material: Select the create goods receipt function in the Documents section of the General Foreign Trade Processing cockpit. (46B: Logistics Materials Management Inventory Management Goods Movement Goods Receipt Other, and enter the movement type, plant and storage location first.) Select Goods receipt and Others from the input help fields at the top of the screen.On the Material, Qty and Wk tabs, maintain the following data: MaterialMFE_## Quantity1000 Movement type501 GI receipt w/o PO Plant1000 Storage location0001 SAP AGSCM6402-27 Note: You can create corresponding material prices (condition type PR00) for both materials: Select Material Change in the Master data section of the General Foreign Trade Processing cockpit. Then choose the Sales: Sales Org. Data 1 view for sales organization 1000 and distribution channel 10. Use the Conditions button to go to price maintenance for this material. MaterialMHA_##: 87.50 UNI/PC MaterialMFE_##:6,100.00 UNI/PC SAP AGSCM6402-28 3Purchasing info record Communication between the vendor and your plant is easier if you use purchasing info records. Create the following purchasing info record. Select the create purchasing info record function in the Master data section of the General Foreign Trade Processing cockpit. VendorKEU_## MaterialMHA_##: Purchasing org.1000 Plant1000 Info categoryStandard Maintain the following data: View: General Data Country of originFR France Region60________________________ View: Purch. Organization Data 1 Planned delivery time3 Standard qty20 Minimum qty10 Net price100 FRF Exp/imp. procedure____Permanent Import SAP AGSCM6402-29 4Customer master record Your company has a new customer in France. Create a new customer master record. Select the create customer function in the Master data section of the General Foreign Trade Processing cockpit. CustomerDEU_## Company code1000 Sales organization 1000Germany Frankfurt Distribution channel10Final customer sales Division00Cross-division Account group0001Sold-to party Country____France Language____English Transportation zoneNorth France If you use the Reference function, make sure that you specify all organizational levels. Enter all necessary data on the Address screen. Proceed to the Control data screen. Enter the VAT registration number (FR12345678908 for France) here. Remember that the number begins with the alphanumeric country code and that there is a checking rule behind this field. Under Company code data Account management, there are two fields you must maintain: Reconciliation account:141000Trade Receivables - foreign Cash mgmt groupE3Foreign customers On the next tab (Payment transactions), maintain: Terms of payment ZB01Within 14 days 3% cash discount,Within 30 days 2% cash discount... Then, maintain the necessary Sales area data: Shipping conditions02Standard Delivering plant1000 IncotermsDAF Saarbrcken Terms of payment ____Within14 days, 3% cash discount,Within 30 days, 2% cash discountTax classification1 SAP AGSCM6402-30 5Overview of all your customers in a specific country You want an overview of how many customers your company has in the US. How do you do this? __________________________________________________________ Select Monitor customer in the Controlling section of the General Foreign Trade Processing cockpit. On the General selection criteria tab, enter US in the Country field and execute the report. Click on the first line to expand the report. You can also expand each master record in this list in order to make sure it contains all the necessary data. 6Customizing (optional) Customizing contains important data and system settings for foreign trade. All data relevant to foreign trade, such as the commodity code of a material, the business transaction type, and the export procedure, are defined in Customizing for foreign trade. To access Customizing, select Tools AcceleratedSAP Customizing Edit Project. Maintain the following (fictitious) data: Business transaction type## Export procedure####

In Customizing, select: Sales and distribution Foreign Trade/Customs Basic Data for Foreign Trade Define Business Transaction Types and Default Value Define business types

Define Procedures and Default Value Define procedure You can also go to the function for defining procedures and business transaction types from the Periodic Declarations cockpit by selecting Wizard Dispatch/Export. You can change or display commodity codes by using the Code number function in the Environment section of the General Foreign Trade Processing cockpit. SAP AGSCM6402-31 Solutions Unit: Basic Data 1Vendor master Cockpit: General Foreign Trade Processing; section: Master data. Select Vendor Create. 2Material master Cockpit: General Foreign Trade Processing; section: Master data: Select Material Create. 3Purchasing info record Cockpit: General Foreign Trade Processing; section: Master data: Select Purchasing info record Create. 4Customer master Cockpit: General Foreign Trade Processing; section: Master data. Select Customer Create.5Overview of all customers in one country Cockpit: General Foreign Trade Processing; section: Controlling. Select Monitor customer. 6Customizing Select the following menu path in Customizing: Sales and distribution Foreign Trade/Customs Basic Data for Foreign Trade Define Business Transaction Types and Default Value Define business types

Define Procedures and Default Value Define Procedure You can also go to the function for defining procedures and business transaction types from the Periodic Declarations cockpit by selecting Wizard Dispatch/Export. You can change or display commodity codes by selecting Code number in the Environment section of the General Foreign Trade Processing cockpit. SAP AGSCM6403-1 SAP AG 1999Documents in Foreign Trade Foreign Trade / Import Foreign Trade / Export Incompleteness Foreign Trade CockpitContents: SAP AGSCM6403-2 SAP AG 1999Documents in Foreign Trade: Unit Objectives Identify correlations between master data andCustomizing objects Correctly use the influencing factors and thevarious control parameters in the SAP System Make optimum use of the monitoring capabilitiesAt the conclusion of this unit, you will be able to: SAP AGSCM6403-3 SAP AG 1999Documents in Foreign Trade: Overview DiagramIntroductionBasic DataDocuments in Foreign TradeCommunication/PrintingLegal ControlDocumentary PaymentsPeriodic DeclarationsPreference Determination Data ServiceImport Basis Module SAP AGSCM6403-4 SAP AG 1999Foreign Trade Data in the Supply ChainBusiness transactionreceipt / importBusiness transactiondispatch / exportMaterials Management Sales and DistributionPlantVendorPurchaseorderInbounddeliveryGoodsreceiptInvoiceCustomerOrderGoodsissueBillingdocumentOutbounddelivery You can maintain the data necessary for import processing during the MM process in the purchase order, in the inbound delivery, and as of Release 4.6A, in goods receipt. You can enter the data necessary for export processing during the SD process in the delivery and the billing document. You can maintain the data necessary for legal control and documentary payments in the sales order. SAP AGSCM6403-5 SAP AG 1999Cockpit: General Foreign Trade DataGeneral Processingin Foreign TradeDocumentary PaymentsCommunication/PrintingPreference ProcessingData ServiceLegal ControlPeriodic DeclarationsCreate, display or change foreign-trade data in purchasing or salesand distribution documentsImport/exportdocumentsPrograms for creatingjournals and statisticsCockpit: General Foreign Trade DataCustomizingMasterdataMonitoring/maintainingmaster data andCustomizingPrograms forchecking andmaintaining specificforeign-trade data indocumentsDoc.382138343839 . . . Status of foreign-trade dataHeaderxEE. . .ItemxEx . . . The Foreign Trade Cockpit gives you central access to all foreign trade functions in your SAP System.The cockpit is divided into several sections such as processing, periodic declarations, legal control and data service. The following functions are available in the General Foreign Trade Processing cockpit:Selection, analysis and processing of import- and export documents (and document creation, as of Release 4.6C) Creation and modification of master data (material, vendor, customer, purchasing info record, statistical value) Monitoring/Controlling the completeness of the foreign trade data in master records (material, vendor, customer) Maintenance of data in Customizing (import code numbers, countries, currencies, ...) SAP AGSCM6403-6 SAP AG 1999Foreign Trade / Import Address Language Currency VAT registrationnumber Incoterms Mode of transport Customs office ofentry Country of origin Region of origin Import procedure IncotermsCustomizing Commodity code Import code number Weight Unit of measureCustomizingPurchaseorderInbounddeliveryGoodsreceiptInvoiceFIdocumentVendorPurchasing inforecordMaterial GeographicalinformationDefaultDefault Businesstransaction type When you create purchase orders, data relevant for import is determined by using various master data (vendor, material, purchasing info record) and default values from Customizing. In Customizing, you can set up the system to automatically propose foreign trade data at header level (IMG: Default header data in foreign trade). You can also set the business transaction type as a default.At company code level, you can also determine when the system displays import data screens: always, never, for all imports, or only for imports from the European Union. Foreign trade data can be proposed independently for stock transport orders (IMG: Default values for stock transport orders). If you want to reflect special business situations in your system, you can use the corresponding user enhancements, which allow you to implement your own logic by setting defaults for foreign-trade data on header- and item level. The Foreign Trade Cockpit allows you to change or add to the foreign trade data in the MM documents by using a separate maintenance transaction. SAP AGSCM6403-7 SAP AG 1999Foreign Trade / Import - ProcessBusiness transactionReceipt / ImportPlantVendorInbounddeliveryGoodsreceiptInvoiceHeader HeaderItem ItemItem ItemImport dataVendor 1080 Vendor 1080 010DPC1000 010DPC1000 020 P-402 020 P-402Foreign TradeMaterialsManagementPurchaseorder Import transactions are automatically recognized by the system. Import-data screens are generated for this process in the purchase order, inbound delivery and, as of Release 4.6A, in goods receipt. If import-relevant data is missing, the system displays the import screens automatically so that you can enter the data. You can change or add to the existing data at any time. You can also maintain different import-data views of relevant documents directly from the foreign trade cockpit. In other words, it is not necessary to use the transaction in materials management to call up the document. Note: The inbound delivery (also referred to as "shipping notification" before Release 4.5) is not recommended foruse within the materials management document chain. This means that goods receipt can be recorded directly with reference to a purchase order. In the demonstrations and exercises included in this course, the inbound delivery document is not treated as a part of the procurement process. SAP AGSCM6403-8 SAP AG 1999Foreign Trade / Import - HeaderTransportation / AuthoritiesGeographical informationInvoice / Preliminary documentx y z XYZ, Inc.InvoiceSystem statusBossMaterials Management DocumentHeader: Foreign Trade Data The different types of data in the import header are valid for the entire document. All data that was proposed or entered manually is checked against the check objects. The mode of transport, the domestic mode of transport and the customs office are determined from the vendor master. You can also enter default values in Customizing (Implementation Guide: Default header data in foreign trade).The system uses the incompletness log to determine whether an import document is complete. SAP AGSCM6403-9 SAP AG 1999Foreign Trade / Import - ItemMaterials Management DocumentItem: Foreign Trade DataValuesCustoms dataLegal classificationInvoices / Preliminary documents /Verification documentsBusinesstransactiontypeOrigin / Destinationx y z XYZ, Inc.InvoiceContractSystem statusBoss The data in the import item is valid for the corresponding document item. All data proposed or entered manually is checked against the check objects. The import code number is proposed from the material master. The system determines the country of origin and the import procedure from the purchasing info record. The destination country and the destination region are taken from the plant. The transaction type is determined from one of its default values. The default is based on: Purchasing document category, purchasing document type, and an item category of country. The statistical value is determined automatically as part of pricing, provided condition type GRWR is part of the pricing procedure and condition records have been created. Customs code determination occurs using its own default values (compare with the Import Basis Module unit). As of Release 4.6C, a check object is available for the combination of business transaction type and procedure. SAP AGSCM6403-10 SAP AG 1999Determination of Foreign Trade Data (Goods Receipt)CustomizingExtended import document controlCall up import data screens for purchasingdocumentsPurchaseorderGoodsreceiptInvoiceCompany code:Import screens in purchasing documentCall up import data screens for goods receiptCopying control - goods receiptInbounddelivery You can use the company code to control at which point the import data screens should be processed. You can choose to call up import data screens in different document(s) and different steps of the purchasing process. You can use the Import Screens in Purchasing Document activity in the Implementation Guide (IMG) to set when import screens should be generated in the purchase order and the inbound delivery. The options include: Always Never For all imports,Only for EU importsYou can use the Extended Import Document Control activity in the IMG to set whether import data screens should also be processed in goods receipt, and if so, under what circumstances. You can use the copying control to activate determination of goods-receipt import data, which the system copies from the purchase order. SAP AGSCM6403-11 SAP AG 1999Foreign Trade / Export Address Language Currency VAT registrationnumber Incoterms Commodity code Country of origin Region of origin Weight Unit of measure CAS number PRODCOMnumber CAP product dataOrderOutbounddeliveryGoods issueBillingdocumentFI documentCustomerMaterialCustomizing CustomizingDefault Geographicalinformation Businesstransaction type Export procedureDefault The delivery is the first point in the SD document flow (order - delivery - billing document) at which the system can determine and assign export data. The business transaction type can be entered in the order because it may be used during legal control. Financial documents can also be assigned in the order. As the delivery is generated, the data that is relevant for export is determined using various customer- and material masters and default values in Customizing (IMG: Default header data in foreign trade). You can also set the business transaction type as a default.In copy control of the document flow from the delivery to the billing document, you can define whether the system redetermines the export data when you create a billing document or whether it copies or references the export data determined in the delivery. If you want to reflect special business situations in your system, you can use the corresponding user enhancements, which allow you to implement your own logic by setting defaults for foreign-trade data on header- and item level. SAP AGSCM6403-12 SAP AG 1999PlantCustomerForeign Trade / Export - ProcessHeader HeaderItem ItemItem ItemExport dataCustomer 1450 Customer 1450 010DPC1000 010DPC1000 020 P-402 020 P-402Foreign TradeSales andDistributionOrderGoodsissueBillingdocumentOutbounddeliveryBusiness transactionDispatch / Export Export transactions are automatically recognized by the system: In the delivery if the country of departure of the shipping point is different from the ship-to country and In the billing document if export data is already maintained in the delivery or if the country of the shipping plant is different from the ship-to country You can change or add to the existing data at any time. You can also maintain different export-data views of relevant documents directly from the foreign trade cockpit. In other words, it is not necessary to use the transaction in sales and distribution processing to call up the documents. SAP AGSCM6403-13 SAP AG 1999Foreign Trade / Export - HeaderSales and Distribution documentHeader: Foreign trade dataTransportation / AuthoritiesGeographical informationCustoms dataSystem statusBoss The different types of data in the export header are valid for the entire document.All data proposed or entered manually is checked against the check objects. The country used for validation is the country of departure of the shipping point or the country of the company code. The system determines the mode of transport at border crossing, the domestic mode of transport and the office of exit from the route. You can also enter default values in Customizing (Implementation Guide: Default header data in foreign trade).A user exit allows you to assign your own default values to the export header data. SAP AGSCM6403-14 SAP AG 1999Foreign Trade / Export - ItemSales and distribution documentItem: Foreign trade dataValuesLegal classificationOriginBusinesstransactiontypeContractSystem statusBoss All data proposed or entered manually is checked against the check objects. The country used for validation is the country of departure of the shipping point or the country of the company code. The system determines the export procedure from a proposal object based on the country, the sales area (sales organization, distribution channel, division), the export/import group from the material master and the item category of the document.The transaction type is determined from one of its default values. The system determines the default value based on the country, the sales organization, the distribution channel and the item category of the document.The statistical value is determined automatically as part of pricing, provided condition type GRWR is part of the pricing procedure and condition records have been created. Before the billing document is transferred to Financial Accounting, the system checks to make sure the export item data is complete. If data is incomplete for any of the fields, the document cannot be transferred to FI. A user exit allows you to assign your own default values to the export item data. Entries for default values can be made generically for the export procedure and the business transaction type. This means that certain key entries can be made with BLANK. As of Release 4.6C, a check object is available for the combination of business transaction type and procedure. SAP AGSCM6403-15 SAP AG 1999Determining Foreign Trade Data for BillingDocumentsCustomizingDetermine foreign-trade segmentCopying control:Delivery document afterbilling documentSource LFTarget F2ABForeign trade data: Reference the deliveryCopy from the deliveryRedetermineOrderORDeliveryLFBillingdocumentF2BillingdocumentF5BillingdocumentF8!!!Intercompanybilling IV! The Sales and Distribution (SD) copying control for billing documents allows you to use three different procedures for determining export data in the billing document: Option 1: The export data in the delivery is referenced. Delivery and billing document data is stored in the same data record. If you change data in the billing document, this change is also reflected in the delivery data. Option 2: The export data in the delivery is copied into the billing document. Two separate but identical data records are created for the delivery and the billing document. Changes in the billing document do not affect the data in the delivery. Option 3: The export data is redetermined for the billing document (completely independent of the delivery). The data records are separate and therefore may contain varying information. This option is especially useful in cases where several deliveries with different export data are to be included in one billing document.Redeterming the data in the billing documents lets you avoid splitting the billing document into separate data for each of the deliveries it includes. SAP AGSCM6403-16 SAP AG 1999Incompleteness - OverviewItem102030MaterialM1M2M3Quantity102015Business partner: K1Foreign trade:import/exportCustomizingProcedure header Define Optional Required Hidden Assign System responseCustomizingProcedure item Define Optional Required Hidden Assign System response You can define different incompletion procedures at document header and document item level. You can then assign document fields to these procedures and use field control as follows: Hidden fieldField control:0 Field ready for input, incompletion check not activeField control:1 Field ready for input, incompletion check activeField control:2 Required field, incompletion check activeField control:3 You can then assign the procedures that you have defined to the countries based on the goods direction. You can also define which message type the system issues when documents are incomplete. SAP AGSCM6403-17 SAP AG 1999Foreign Trade Documents: Summary The availability of complete foreign trade data allowsintegrated and consistent import and exportprocessing in foreign trade. The system retrieves information from master dataand Customizing objects, validates them andproposes them in the document. You can change or manually add import- and export-relevant data at header- and item level. SAP AGSCM6403-18 SAP AGSCM6403-19 Exercises Documents in Foreign Trade You have familiarized yourself with the master data relevant for foreign trade in the previous unit. Now, you want to analyze the corresponding data in the purchasing documents and the sales and distribution documents. You can use the General Foreign Trade Processing Cockpit to create new documents, or monitor and maintain existing documents centrally. In this unit, we will be working through two major processes: Import from an EU country into Germany Purchase order - Goods receipt - Invoice - Export from Germany into an EU country- Order- Outbound delivery- Goods issue - Billing document SAP AG 1999Business transactionReceipt / importBusiness transactionDispatch/exportPlant PlantPurchase order Purchase orderGoods receipt Goods receiptInvoice InvoiceMMSales order Sales orderOutbound delivery Outbound deliveryGoods issue Goods issueBilling document Billing documentSDVendor Vendor Customer CustomerExercises - Unit 3 - Documents in Foreign Trade SAP AGSCM6403-20 1Purchase order Select the create purchase order function in the Documents section of the General Foreign Trade Processing cockpit. (Release 4.6B: Logistics Materials Management Purchasing Purchase Order Create Vendor/Supplying Plant Known) You send the following purchase order to a vendor: VendorKEU_## Order type ____Standard PO Document date Purchasing organization1000________________________ Purchasing group 001________________________ Company code1000______________ Go to the item overview to enter the purchase-order item data: MaterialMHA_## PO quantity10PC Delivery date Plant1000 Storage location0001 Net price100.- Check to make sure that the confirmation control is deactivated (set to blank) at item level. (Otherwise the system will expect confirmationin the form of a shipping notification or inbound deliverybefore posting goods receipt.) If the import data at header level is incomplete, maintain the necessary data before continuing. You can also maintain the remaining import data. This data will be required later for processes such as Declarations to the authorities or Printing export documents. If the import data at item level is incomplete, you must maintain at least the following data: Goods no. / Imp. code no. 85402003010________________________ Country of origin____France Region of destination____Hamburg Country of destination____Germany Import procedure____Permanent Import Transaction type____Purchase/Sale You can have the system propose an import transaction type. SAP AGSCM6403-21 The Country key is a proposal element. Which country is it? _____________________________ Post this purchase order. Purchase order no.: _______________ You can use Customizing to control whether import data is hidden or shown in the purchase order. Which keys can you make settings for in Customizing? __Meaning: ______________ __Meaning:______________ __Meaning:______________ __Meaning: ______________ 2Goods receipt The goods have arrived and you would like to create the necessary goods receipt. Select the create goods receipt function in the Documents section of the General Foreign Trade Processing cockpit. (Release 4.6B: Logistics Materials Management Inventory Management Goods Movement Goods Receipt Goods Receipt For Purchase Order PO Number Known) Purchase order(from exercise 1 in this unit) Indicate item as OK (lower left corner) Save the goods receipt. Goods receipt no. _______________ SAP AGSCM6403-22 3Invoice The vendor sends you an invoice. Select the create invoice function in the Documents section of the General Foreign Trade Processing cockpit. (Release 4.6B: Logistics Materials Management Purchasing Purchase Order Follow-On Functions Logistics Invoice Verification) TransactionInvoice Invoice dateToday's date Posting dateToday's date Amount1000 Currency(Document currency from exercise 1 in this unit) Tax codeV0 Purchase order(From exercise 1 in this unit) Save the invoice. Invoice no.: _______________ 4Overview of goods receipt Display all goods receipts for your vendors. Describe how you performed this step. _____________________________ After the purchasing activities, we would now like to turn our attention to sales activities. SAP AGSCM6403-23 5Sales order Your customer DEU_## places the following order: (Select the create order function in the Documents section of the General Foreign Trade Processing cockpit.) (Release 4.6B: Logistics Sales and Distribution Sales Order Create) Order type OR (Standard order) Sales organization 1000 Distribution channel10 Division00 CustomerDEU_## Purchase order number##-01 MaterialMHA_## Quantity10 Delivery date If the condition type PR00 is missing from the item, you can enter this condition type and the basic sales price on the condition screen for the item manually. Check whether the statistical value has been calculated.SAP delivers a sample condition type in the standard system for the calculation of the statistical value, which can be used as a model for user-specific condition types. Which parameters influence this condition type? Condition type:________________ Key:________________ ________________ ________________ ________________ After you have processed the incompleteness log, save the sales order. Order no: _______________ SAP AGSCM6403-24 6Outbound delivery The goods are now ready to leave your plant. To illustrate this process in the system, you must create an outbound delivery. Describe how you performed this step. ____________________________________________ (Select the create delivery function in the Documents section of the General Foreign Trade Processing cockpit.) (Release 4.6B: Logistics Sales and Distribution Shipping and Transportation Outbound Delivery Create Single Document With Reference to Sales Order) Shipping point1000 Order no.(From exercise 5 of this unit) Maintain export header data: Goto Header Foreign Trade/Customs Maintain the export data in the item: Goto Item Foreign trade/customs Save the outbound delivery. Outbound delivery no.: _______________ 7Picking the outbound delivery Select the outbound delivery that you just created. Stay on the initial delivery screen (do not use ENTER to go back to the overview screen). (Release 4.6B: Logistics Sales and Distribution Shipping and Transportation Outbound Delivery Change Single Document) Picking occurs in Lean WM via transfer order: From the menu, select Subsequent functions Create transfer order Save delivery data: yes Warehouse number 10 Foreground/background (processing) Background Adopt pick. qty2 SAP AGSCM6403-25 (The transfer order is created in the background, the picking quantity is used as the delivery quantity in the outbound delivery and goods issue is posted.) 8Customer billing document The outbound delivery that was created must be billed. In this case it is a trade billing document. Select BillDoc Create doc. in the Documents section of the General Foreign Trade Processing cockpit. (Release 4.6B: Logistics Sales and Distribution Billing Billing Document Create) Outbound delivery (From exercise 6 in this unit) If necessary, change the foreign trade data at header and item level. Note: If the foreign trade data is incomplete, you can not set up a complete INTRASTAT declaration later. Save this customer billing document. Billing document no.: _______________ SAP AGSCM6403-26 Solutions Documents in Foreign Trade 1Purchase order Cockpit: General Foreign Trade Processing; section: Documents. Select Purchase order Create doc. (Release 4.6B: Logistics Materials Management Purchasing Purchase Order Create Vendor/Supplying Plant Known The system determines the business transaction type in the Implementation Guide (IMG) in the following activity: Foreign Trade/Customs Basic Data for Foreign Trade Define Business Transaction Types and Default Value Define Default Business Transaction Type (MM) The country to use as the default element for determining business transaction type is the import country (in other words, the country to which the shipment is being delivered). In this case, it is the country where your plant is located. Hiding or displaying import data is controlled in the IMG in the following activity: Foreign Trade/Customs Control Foreign Trade Data in MM and SD Documents Import Screens in Purchasing Document The following options are available: - Call up import data screens in the case of EU import onlyOption: - Call up import data screens for every import Option: 1 Never call up import data screensOption: 2 Always call up import data screenOption: 3 2Goods receipt Cockpit: General Foreign Trade Processing; section: Documents. Select Goods recpt Create doc. (Release 4.6B: Logistics Materials Management Inventory Management Goods Movement Goods Receipt For Purchase Order PO Number Known) SAP AGSCM6403-27 3Invoice Cockpit: General Foreign Trade Processing; section: Documents. Select Invoice Create doc. (Release 4.6B: Logistics Materials Management Purchasing Purchase Order Follow-On Functions Logistics Invoice Verification) 4Overview of goods receipts Cockpit: General Foreign Trade Processing; tab Operative cockpit; section Import. Select Actual 5Sales order Cockpit: General Foreign Trade Processing; section: Documents. Select Order Create doc. (Release 4.6B: Logistics Sales and Distribution Sales Order Create) Statistical value:Goto Item Conditions Condition type for calculating the statistical value: GRWR Business transaction type The access sequence in the standard system for determining the statistical value contains the following parameters: Sales organization Distribution channel Division Incoterms (type of execution):Goto Item Sales A 6Outbound delivery Cockpit: General Foreign Trade Processing; section: Documents. Select Delivery Create doc. (Release 4.6B: Logistics Sales and Distribution Shipping and Transportation Outbound Delivery Create Single Document With Reference to Sales Order) SAP AGSCM6403-28 7Picking the outbound delivery Cockpit: General Foreign Trade Processing; section: Documents. Select Delivery Change doc. (Release 4.6B: Logistics Sales and Distribution Shipping and Transportation Outbound Delivery Change Single Document) Menu (on the initial delivery screen):Subsequent functions Create transfer order 8Customer billing document Cockpit: General Foreign Trade Processing; section: Documents. Select BillDoc Create doc. (Release 4.6B: Logistics Sales and Distribution Billing Billing Document Create) Maintaining the export data in the header:Goto Header Foreign Trade/Customs Maintaining the export data in the item: Goto Item Foreign Trade item SAP AGSCM6404-1 SAP AG 1999Import Basis Module Goals Basic data Basis for EDI communicationContents: SAP AGSCM6404-2 SAP AG 1999Import Basis Module: Unit Objectives Describe the idea behind the Import BasisModule Explain how the system is equipped to handlefuture processesAt the conclusion of this unit, you will be able to: SAP AGSCM6404-3 SAP AG 1999Import Basis Module: Overview DiagramIntroductionBasic DataDocuments in Foreign TradeCommunication/PrintingLegal ControlDocumentary PaymentsPeriodic DeclarationsPreference Determination Data ServiceImport Basis Module SAP AGSCM6404-4 SAP AG 1999Import Basis Module - Key ObjectivesLargely industry-independentFoundation for future EDIprocessesWorldwide availabilityImporter The Import Basis Module creates and organizes all data that is relevant for customs in a country- and industry-independent fashion.As a basis for the data definitions, the system uses future official customs systems, which in turn are based on the UN/EDIFACT standard messages CUSDEC (Customs Declaration) and CUSRES (Customs Response). This method builds a foundation for paperless communication with customs officials and the business sector. SAP AGSCM6404-5 SAP AG 1999Basic DataClassicmaster dataAdditional dataCustoms dutyratesMaterialmasterPurchasinginfo recordPartner(Vendor)Partner(Customs) Customs quota Pharmaceutical products Customs exemption Preference General duty rate Anti-dumpingCondition recordsCustomizing- Import code numbers- Countries involved- Import procedure- Verification document type- Preliminary document type- Authorities Information is added to classic master data and new objects are also created for the Import Basis Module. Maintenance of various customs duty rates is important for import levy billing and for import simulation. These include: Customs quotaCondition type:CUZK Pharmaceutical productsCondition type:CUPE Customs exemptionCondition type:CUAS Preferential customs duty rateCondition type:CUPZ General duty rateCondition type:CUDL Anti-dumpingCondition type:CUAD SAP AGSCM6404-6 SAP AG 1999Customizing - Commodity Code/Code No.CustomizingCustomizingDefine length ofcommoditycodes/codenumbersCountryDEDEUSUSDirectionReceipt/ImportDispatch/ExportReceipt/ImportDispatch/ExportLength1181010Definecommoditycodes/codenumbers percountryNumber 8605 0000 000Description Passenger cars, baggage cars,including special railway carsCountry DESpecial unit of measureAdditional informationReceipt/import and dispatch/exportReceipt/Import 1Dispatch/Export 21.2. You can maintain the commodity codes and import code numbers in various ways. You can specify the length of the commodity code or import code number for each country (Customizing) Example: JAPANImport code number 10 characters Commodity code10 characters Example: USAImport code number 10 characters Commodity code10 characters Example: EUImport code number11 characters Commodity code 8 characters Use the additional information to define how the system is to interpret the commodity code or import code number: Additional information __- Number is used as both commodity code and import code number Additional information 1- Number is only used as the import code number Additional information 2- Number is only used as the commodity code The next two slides illustrate the effects of these settings for each option using the European Union as an example: 11/__ means that the length of the commodity code or code number has 11 characters in the material master and that the entry in the additional information field is BLANK. The legal length of the commodity codes is also defined in Customizing. SAP AGSCM6404-7 SAP AG 1999Customizing: Import Code NumbersOptionProcessMaterial masterPurchasing documents Commodity code Import code no.Declarations toauthoritiesImport simulationPrepare customsdeclarationImport code numberinformation11/ 11/ 11/ 08/ 08/ 08/ 1 1 2 2 The various options for maintaining commodity codes and import code numbers and their effects on the relative functions are illustrated in the table above and those following, which are shown in terms of the European Union. First, we focus on import. Legend:Green/check - Function is available Yellow/exclamation mark -The system responds with a warning Red/"x" -Function is not available Changes in master data regarding these numbers normally require large investments of time and effort. Therefore, you should always be certain which business management functions are currently necessary and which ones may become necessary in the future. SAP AGSCM6404-8 SAP AG 1999Customizing: Export Commodity CodeOptionProcess11/ 11/ 11/ 08/ 08/ 08/ 1 1 2 2Material masterPurchasing documents Commodity codeDeclarations toauthoritiesPrint documentsCommodity codeinformation This table depicts the effects of the various options on export processes. SAP AGSCM6404-9 SAP AG 1999Code Number InformationImport code numbers found: 2totoSection DescriptionXVIII Optic, photographic, or ...Chapter Description92 Music instruments; parts and accessoriesImport code number Description9207 90 10 00 1 Music instruments; parts and accessories9207 92 00 00 1 Guitar parts and accessoriesOne special unit of measurementOnly special units of measurementText selectionSearch forCase-sensitive searchImport code numberChapterNumberCountryLanguage92GBENUnit of measurementGuitarsSelectionInformation The information function lets you carry out targeted searches for import code numbers. You can limit the search according to unit, import code number, special units of measurement and text entry. SAP AGSCM6404-10 SAP AG 1999Authorities / Approval NumbersCustomizing: Define AuthoritiesDescription AuthorityHJAHJA. . .ROTKA Main customs office - KarlsruheMain customs office - RotterdamCustomizing: Define Approval NumbersApproval numberDECountry. . .6500 / A1 / L1Description. . .Recordkeeping processCustomizing: Assign Plants to Approval NumbersApproval number1000Plant. . . .6500 / A1 / L1. . . .1000 6500 / A2 / 5 The system lets you enter the authorities that are involved in the import process. You can record the customs approval numbers assigned to places of work. Some examples of customs approval numbers include: Allowed ship-to party Recordkeeping process Simplified declaration procedure This also applies to the necessary preference documents, preliminary documents and verification documents. This way, you can depict both the customs and the commercial measures in the SAP System. The layout of your import tasks will be easily comprehensible and more effective once you set this data. SAP AGSCM6404-11 SAP AG 1999Customs Duty Rates - Definition (1)Customs quota Condition type: CUZKHomecountryCode no. Origin MaterialPharmaceutical products Condition type: CUPEHomecountryCode no. CAS no. MaterialCustoms ceiling Condition type: CUZPHomecountryCode no. OriginCustoms exemption Condition type: CUASHomecountryCode no. MaterialProcedureCust. quotacode The standard pricing instruments are used to determine customs duties. Pricing procedure RMIMP0 is included in the standard package. For every condition type, you can record condition records relating to percentage, quantity and weight. SAP AGSCM6404-12 SAP AG 1999Customs Duty Rates - Definition (2)Preferential customs duty Condition type: CUPZHomecountryCode no. Origin MaterialGeneral duty rate Condition type: CUDLHomecountryCode no. OriginAnti-dumping Condition type: CUADHomecountryCode no. Origin Producer Exporter MaterialDispatch countryDispatch country Customs duty pricing is structured in such a way that exactly one condition record is determined.As soon as a customs duty rate is found, the system ignores all other custom duty rates. The system figures anti-dumping condition records for the customs duty rate that was determined. This means that a maximum of two condition records can be determined for the customs duty. All MM pricing resources are available to you. The condition types in the standard program can serve as a basis for your individual condition types. SAP AGSCM6404-13 SAP AG 1999Standard ScenarioRelevant customs office Relevant customs officeCustoms office of entry Customs office of entry Customs Import turnover tax Excise dutyOffice of exit Office of exitTennesseeWalldorfImport fromUSA toGermanyDistilleryTennesseeEU borderLiquor store(Walldorf)Issuing authority: USABourbonWhiskeyDutiesDocuments / AuthoritiesHamburgPreliminary document: T1transit documentVerification document:Certificate of authenticity The goods are imported from the USA via Hamburg. The duties are not paid in Hamburg. Accompanied by a T1 transit document, the goods make their way to Walldorf. The ship-to party in Walldorf reports to the customs office for that region, where the customs officials clear the goods. SAP AGSCM6404-14 SAP AG 1999Import Simulation - ParametersImport documents Simulationfrom animportdocumentSimulationindependentof importdocumentsInput screen:VendorMaterialImport code no.Origin. . .Vendor1450Item:MaterialImport code numberOrigin . . .DPC10009844 0010 000FR. . .Simulation result:Necessaryverification/preliminarydocuments, ...Authorities involvedPreference situationCustoms codeAmount of customs duties You can determine the following import data by using import simulation: -Customs duties; necessary verification documents; authorities involved; preference situation This simulation can be called up either directly from document processing or completely independent of document processing as a straight simulation.Depending on the control table settings for import simulation, certain input fields on the Create screen are required fields. You can also deactivate certain processing blocks, if necessary. The import simulation results in information regarding the necessary verification documents and authorities (import- and export countries). In addition, the system gives you data about the preference situation. In other words, the system determines the necessary preference verifications and preference codes. Using Materials Management (MM) pricing, you can determine any customs duties for the import process that are missing. By accessing the pricing screen, you can enter more information regarding discounts, insurance costs, and so on. Customs duties are determined using the standard MM pricing tools. You can manually enter and modify certain condition types such as discount, freight and insurance for a more detailed calculation of the base value and the customs duties. Using the analysis function, you can determine how the system processed the individual condition records. SAP AGSCM6404-15 SAP AG 1999Import Basis Module: Summary Correct and complete maintenance of the relevantmaster data is important. This is especially true forthe import area, since documents such asverification documents and customs declarationscan only be issued accurately if the data they arebased on is also accurate. Careful planning in the import area should beaccompanied by the step-by-step introduction ofnew EDIFACT-based procedures. SAP AGSCM6404-16 Exercises Import Basis Module Administration of commodity codes and import code numbers Explain differences between commodity codes and import code numbers Classify materials Determination of customs duty and other customs data In your company, you are responsible for maintaining the commodity codes and classifying materials. SAP AGSCM6404-17 1Creating new commodity codes Create new commodity codes and import code numbers for Germany. What length has been predefined in the system for the commodity codes and import code numbers for Germany? Commodity code: ___ Import code number:___ Create a new commodity code (824010##) for Germany with a supplementary unit of Gram Gold and the description Commodity code for group ##. Addit. information___ Create a new import code number (854020010##) for Germany with the description Import code number for group ##. Addit. information___ Create a new code number (864020020##) that can be used for both importing to and exporting from Germany. Use Code number for group ## as the description. Addit. information ___ SAP AGSCM6404-18 2Finding code numbers You can use the information search for commodity codes and import code numbers to assign tariffs to new materials. Use the supplementary unit (special unit of measure) Gram Gold as the search criteria to find commodity code 824010## for Germany. Which chapter and section is this commodity code assigned to? Chapter________________________________________________________ Section________________________________________________________ Run a search for all import code numbers that contain the string group ## in the description. Code numbers:_________________________________ _________________________________ Why does the system display two import code numbers? Reason:__________________________________________________

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__________________________________________________ 3Data for the import process You want to do your co-workers in the German purchasing department a favor by providing them with all the data necessary to simulate an import. Which code for Customs quota has been maintained for material DPC1000_AS with the import code number 85402003010? _____ _________________________________ Which Anti-dumping code has been maintained for material DPC1000_AS with the import code 85402003010? _____ _________________________________ SAP AGSCM6404-19 4Import simulation As a purchaser, you need to determine the duties to be paid for importing material DCP1000_AS and the import documents that are necessary. Call up an import simulation in the Data Service Cockpit with the following selection criteria: Plant1000Hamburg Importing ctryDEGermany Dispatch cntryUSUSA Ctry of originFRFrance Exporter1Forks Manufacturing GmbH Mfr2Electronic Components Distributor Vendor100007Kenneth K. Krediman MaterialDPC1000_ASHard disk 12 GB Import code no.85402003010Hard disk for LO640 ...Quantity100 UnitPCpiece(s) Procedures43000Permanent import Relevant time9/18/2000 ProcedureRMIMP0Import Processing Local currencyUNIUniversal Currency Doc. currencyUNIUniversal Currency Purch. organization1000IDES Deutschland What types of import duties are required? _______________________________ _______________________________ _______________________________ _______________________________ Which authorities and documents are relevant for the import process? _______________________________ _______________________________ _______________________________ _______________________________ SAP AGSCM6404-20 Solutions Unit: Import Basis Module 1Creating new commodity codes Create new commodity codes and import code numbers for Germany. What length has been predefined in the system for the commodity codes and import code numbers for Germany?

In Customizing, select: Sales and Distribution Foreign Trade Basic Data for Foreign Trade Length of Commodity Code/Import Code Number Length of the commodity code for Germany:08 Length of the import code number for Germany: 11 Create a new commodity code (824010##) for Germany with a supplementary unit of Gram Gold and the description Commodity code for group ##. In Customizing, select: Sales and Distribution Foreign Trade/Customs Basic Data for Foreign Trade Define Commodity Codes / Import Code Numbers by CountryNote: You can also process commodity codes and import code numbers directly from the General Foreign Trade Processing Cockpit (Environment Code number). Use the following values to create a new entry. CountryDE Germany Comm./imp. code no.824010##DescriptionCommodity code for group ## Supplementary unitGAU Gram Gold Addit. information2 SAP AGSCM6404-21 Create a new import code number (854020010##) for Germany with the description Import code number for group ##. In Customizing, select: Sales and Distribution Foreign Trade/Customs Basic Data for Foreign Trade Define Commodity Codes / Import Code Numbers by Country Use the following values to create a new entry. CountryDE Germany Comm./imp. code no.854020010##DescriptionImport code number for group ## Supplementary unit Addit. information1 Create a new code number (864020020##) that can be used for both importing to and exporting from Germany. Use Code number for group ## as the description. In Customizing, select: Sales and Distribution Foreign Trade/Customs Basic Data for Foreign Trade Define Commodity Codes / Import Code Numbers by Country Use the following values to create a new entry. CountryDE Germany Comm./imp. code no.854020020## DescriptionCode number for group ## Supplementary unit Addit. information(BLANK) SAP AGSCM6404-22 2Finding code numbers You can use the information search for commodity codes and import code numbers to assign tariffs to new materials. Use the supplementary unit (special unit of measure) Gram Gold as the search criteria to find commodity code 824010## for Germany. Which chapter and section is this commodity code assigned to? In the Foreign Trade Cockpit, select: Data Service Information Commodity code Enter GAU in the Special unit of measure field. In the Text select. section, enter GROUP ##. The program then returns the search results: Chapter: 82Tools, Cutting tools and silverware made of base metals; their parts, made of base metals Section: XVBase metals and their products Run a search for all import code numbers that contain the string group ## in the description. In the Foreign Trade Cockpit, select: Data service Information Code no. In the Text select. section, enter GROUP ##. The program then returns the search results: Code numbers:854020010## 854020020## Why does the system display two import code numbers? Reason:The information function found codes for Germany with the value 1 or BLANK in the additional info field. SAP AGSCM6404-23 3Data for the import process You want to do your co-workers in the German purchasing department a favor by providing them with all the data necessary to simulate an import. Which code for Customs quota has been maintained for material DPC1000_AS with the import code number 85402003010? In Customizing, select: Sales and Distribution Foreign Trade/Customs Specific Data for Import Maintain Code Determination for Customs Quotas Code for customs quota:88881,000,000 pieces from January 1, 2000 to December 31, 2002 Which Anti-dumping code has been maintained for material DPC1000_AS with the import code 85402003010? In Customizing, select: Sales and Distribution Foreign Trade/Customs Specific Data for Import Define Code Determination for Anti-Dumping Anti-dumping code:8057 8540 2003 010 per piece SAP AGSCM6404-24 4Import simulation As a purchaser, you need to determine the duties to be paid for importing material DPC1000_AS and the import documents that are necessary. In the Foreign Trade Cockpit, select: Data service Description/Information Import simulation. Then enter the following selection criteria: Release 4.6B: From the Foreign Trade Cockpit, select Data Service Import simulation) What types of import duties are required? After you execute this program, the following results are displayed: Customs quota Customs duties determined by the system:3,264.00UNI Anti-dumping Customs duties determined by the system:19,584.00 UNI Which authorities and documents are relevant for the import process? After you execute this program, the following results are displayed: Verification typeEGImport license exists Authority Importing CtryTECH_INSupervisory office for techn.goods - DE Auth. Ctry of dispatch HITECH_01Supervisory office for techn.goods - USA SAP AGSCM6405-1 SAP AG 1999Data Service List of foreign-trade objects Uploading customs data from a data provider Distributing customs data System settingsContents: SAP AGSCM6405-2 SAP AG 1999Data Service: Unit Objectives Recognize what kinds of customs data can beuploaded into your system using the data service Upload customs data from a data provider into yoursystem Distribute customs data in your systeminfrastructureAt the conclusion of this unit, you will be able to: SAP AGSCM6405-3 SAP AG 1999Data Service: Overview DiagramIntroductionBasic DataDocuments in Foreign TradeCommunication/PrintingLegal ControlDocumentary PaymentsPeriodic DeclarationsPreference Determination Data ServiceImport Basis Module SAP AGSCM6405-4 SAP AG 1999Cockpit: Data ServiceGeneral Processing inForeign TradeDocumentary PaymentsCommunication/PrintingPreference ProcessingData ServiceLegal ControlPeriodic DeclarationsImport customs data Foreign Trade Cockpit: Data ServiceDistribute customs dataDisplay IDoc / Search /Statistics / ListsUse the wizard to make settings fordata service and distributionscenarioIDoc The Data Service Cockpit allows you to: Use the wizard to make settings for your data service and distribution scenarios quickly and easilySelect specific customs data from a worklist, check it for consistency and then transfer it to the corresponding foreign-trade tables Select customs data from the current system, automatically create 1 - n IDocs and then distribute them to another SAP SystemDisplay IDocs in lists according to relevant criteria such as creation date or logical output type Search through IDocs for business contents and then display the search results in a list Create statistics for IDocs and then incorporate them into graphics Create or change customs duty rates and condition records for customs data manually in the systemGo to detailed descriptions of customs data SAP AGSCM6405-5 SAP AG 1999Basic Foreign-Trade DataCustoms officeMode of transportProcedure / Customs statusBusiness transaction typeCommodity codeImport code numberCustoms tariff sectionCustoms tariff section / unitPRODCOM numberCAS number for pharmaceutical productsMode of transport/customs office combinationConversion: old/newConversion: from/toKeyword information Basic foreign-trade data The basic foreign-trade data is the basis for flawless customs processing that conforms to legal requirements. Complete and comprehensive data maintenance is essential. The system can determine data automatically and suggest it as a default. This data is taken from various documents such as the purchase order, goods-receipt document, outbound delivery or billing document. SAP AGSCM6405-6 SAP AG 1999Basic Customs DataCustoms quota codeCustoms quota numberQuota determinationCustoms ceiling numberPharmaceutical product codeDetermination of pharmaceutical productsAnti-dumping codeAnti-dumping determinationPreference import codeCountry groups for import processingAssignment of country groups for import processingType of preference documentType of verification documentPreliminary documentType of goods identity sealPackage typeType of means of transport Basic customs data: Customs basic data is mainly used for import and export.Based on this data, you can calculate customs duties or carry out customs declarations.Definition tables