Royal Geelong Yacht Club...Royal Geelong Yacht Club Discover Sailing Centre Safety Management System and Operating Procedures 2017 2 1. General club information and Discover sailing

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Centre Safety Management System and Operating Procedures.docx

Royal Geelong Yacht Club

Discover Sailing Centre Safety

Management System and Operating

Procedures

2017

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1. General club information and Discover sailing Centre requirements

1.2 MyCentre Number

1.3 MyCentre Principal

1.4 Insurance details.

1.5 Australian Maritime Safety Authority (AMSA) requirements.

2. Risk Management

2.2 Work Health and Safety Policy and Procedure

2.3 Risk Assessment Documents

2.4 Emergency Management Plan

2.4.1 On water evacuation points

2.4.2 RGYC grounds evacuation points(not in WHSMS)

2.4.3 First aid and defibrillators(not in WHSMS)

2.4.4 Accident reporting forms

3. Staff, parents and Volunteers

3.1 Roles and responsibilities

3.2 Staff induction procedure and signatories

3.2.1 Toilets and showers

3.2.2 First Aid Kits

3.2.3 Telephones

3.2.4 Class rooms

3.3 Staff Qualifications

3.4 Operating areas

3.4.1 On shore

3.4.2 On water

3.5 Working with children policy

4 Booking, marketing and advertising

4.1 MyCentre booking procedure

4.2 School programs

4.3 Tackers programs

4.4 Adult learn to sail programs

5 Course Information and procedures

5.1 Setting up and packing up.

5.2 RIB Preparation

5.3 Participants

5.4 Pack Up

5.5 List of courses

5.5.1 Dinghy courses

5.5.2 Sailing experience

5.5.3 Tackers 1&2

5.5.4 Green Fleet

5.5.5 Start sailing

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5.5.6 Better Sailing

5.6 Keelboat courses

5.6.1 Sailing experience

5.6.2 Start Crewing

5.6.3 Start Helming

5.6.4 Start Skippering

5.7 Powerboat handling courses

5.7.1 Start Power boating

5.7.2 Powerboat handling

5.7.3 Safety boat operator

5.8 Sailability

5.8.1 2.3 class

5.8.2 303 class

6 General Equipment and facilities

6.1 Rescue Boats.

6.2 Pacers

6.3 Polyprop oppies

6.4 ‘Ruthie’ Status 580

6.5 Life jackets

6.6 Safety Helmets

6.7 RGYC Work Health Safety Management System (WHSMS) (Appendix)

6.8 Vessel and participant monitoring

6.9 Radio use

7 Appendices

7.1 Map of the club grounds

7.2 Work Health and Safety (WH&S)

7.3 Risk assessments

7.4 Indemnity forms

7.5 List of rescue vessels to be used for the Discover Sailing Centre

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1. General club information and Discover sailing Centre requirements

1.1 MyCentre Number 515850

1.2 MyCentre Principal: Michael Williams

1.3 MyCentre head instructor: Chris ‘George’ Jones

1.4 Insurance details.

RGYC has a number of insurance policies outside of the yachting Australia Silver

membership program, which covers participants and instructors involved in courses run

under the Discover sailing Centre. Insurance for Royal Geelong Yacht Club(RGYC) is managed

by agents, Terracalls Insurance and Financial Services. Our Policies are renewed annually.

Relevant current Policies are as follows:-

Public & Products liability Cover is underwritten by AIG Australia Limited, Policy no. MOL-

803805.

-Asset cover of training boats such as Pacers, Optimists and the Status580, is covered under

Club Marine Limited , policy no. V192946.

-Asset cover for rescue boats is covered under Club marine Limited, policy no. V192942

1.5 Australian Maritime Safety Authority (AMSA) requirements.

Following the Re-accreditation for the Yachting Australia DSC, it is a requirement to apply

for an exemption to operate club training vessels from commercial registration

requirements, falling under the DCS certification. The following must be submitted to AMSA

each year to apply for the exemption.

A letter outlining courses that are being run at RGYC, that are not part of the DSC

approved courses.

A list of training vessels and rescue vessels that will be used for DCS and associated

courses.

A current copy of the DSC certification.

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2. Risk Management

2.2 Work Health and Safety Policy and Procedure

Please see appendix 7.4 for Work, Health and Safety(WHS) procedures numbers

WHS002-WHS027, as listed in the table below: WHS Policy and Procedures Manual

Contents Introduction

Our workplace Mission

About Our workplace

Organisational Chart

Our workplace Policy and Procedures in order of Procedure number

Procedure

Number

Procedure Relevant AS 4801

Clause

WHS001 Occupational Health and Safety Policy 4.2

WHS002 Management and Legal Responsibilities for WHS 4.4.1.2; 4.3.2

WHS003 WHS Objectives and Targets 4.3.3

WHS004 WHS Training and Skills Register 4.4.2

WHS005 Safety Meetings and Health and Safety Reps 4.4.3

WHS006 Recording and Improving the Performance of our WHS

Management System

4.3.4; 4.4.3.3; 4.4.4;

4.6

WHS007 What is Our WHSMS and How Does it Work? 4.4.4

WHS008 Where we find Legal and Other WHS Information – Document Recording

4.4.5; 4.5.3

WHS009 Workplace Inspection Procedure 4.3.1; 4.4.6

WHS010 Hazard Identification and Risk Assessment 4.4.6; 4.4.6.2

WHS011 Manual Handling and Ergonomics 4.4.6.4; 4.4.6

WHS012 Contractors and Visitors to this Organisation 4.4.6.4; 4.4.6

WHS013 Storing of Unused Equipment and Stock - Storeroom 4.4.6.4; 4.4.6

WHS014 Safety Signs and Access to the workplace 4.4.6.4; 4.4.6

WHS015 Appliance Testing 4.4.6.4; 4.4.6

WHS016 Hazardous Substances 4.4.6.4; 4.4.6

WHS017 Operating plant and equipment (and tools) procedures 4.4.6.4; 4.4.6

WHS018a Housekeeping 4.4.6.4; 4.4.6

WHS018b Food Safety – if applicable 4.4.7; 4.4.2

WHS019 First Aid Procedure 4.4.7; 4.4.2

WHS020 Emergency Preparedness and Evacuation Procedure 4.4.7; 4.4.2

WHS021 Standard Forms and Recording and Reporting WHS Information 4.5.2; 4.4.1

WHS022 Employee Health Monitoring 4.5.1.2

WHS023 Incident Investigation, Injury Management and RTW Program 4.5.2; 4.4.3.3

WHS024 Purchasing of General and Personal Protective Equipment 4.4.1, 4.4.3.3

WHS025 WHS Audit and Management Review 4.5.1.2

WHS026 Workplace Bullying Policy and Procedure 4.4.6; 4.4.6.4;

4.5.1.2

WHS027 Boat Yard Machinery and Equipment 4.4.6.4; 4.4.6

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Introduction

Our workplace Mission

Our workplace Mission is to deliver an outstanding service to our customers. We pride ourselves on training the best Workers to deliver results to both our organisation and our

clients/customers.

We strive to exceed all customer, Workers and company expectations. We will provide high levels

of customer service and financial returns by focusing on our:

PEOPLE, PRODUCT, CUSTOMER and PROFIT

Our values that support the management function are:

• To strive to provide a work environment where employee safety and well-being are

paramount

• To establish and maintain open communication, respecting confidentiality where

appropriate and when requested

• To recognise the achievements of Workers and let them know when they have performed well

• To conduct all relations with Workers in a fair and respectful manner

• To be honest

• To be flexible

About

Our workplace is located at 25 Eastern Beach Road, Geelong Victoria 3220 Our workplace has approximately 18 Workers, including 10 fulltime and 8 casual.

Our workplace has always been a safety first company.

Our workplace Organisational Chart

RGYC

Board

General Manager- Phil Clohesy

DSC principal – Michael Williams

Head Instructor – Chris Jones

WHSMS Royal

Geelong Yacht

Club

Contractors

Instructors

WHS Officer

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Issue Date: November 28, 2017

Issued By: The Royal Geelong Yacht Club

Document Name: WHS001 WHS Policy

Version 2.0

Reference: WHS001

Work Health and Safety (WHS) Policy

Obligations Our workplace and its Officers (Directors) and people in positions of influence and responsibility

throughout recognise the moral and legal obligations to provide a safe and healthy working

environment for Workers, contractors, customers/clients and visitors. We are committed to implementing and maintaining a clear, thorough WHS Management System that has the support

of everyone in the organisation.

Objectives Our workplace will:

• Provide safe plant and systems of work

• Provide written procedures and instructions that ensure safe systems of work

• Ensure compliance with all WHS legislation and current industry standards

• Provide training, information, instruction, and supervision to all Workers, contractors, visitors and customers to ensure their health and safety

• Provide assistance and ongoing support to Workers regarding WHS

Responsibilities All Workers are responsible and will be held accountable for assistance in implementing this

policy. Management will be responsible for actioning any requests or WHS issues raised from Workers. This will be measured by regular management reviews.

Management and people in positions of influence and responsibility will:

• Provide a workplace in a safe condition

• Be involved in developing, promoting and implementing health and safety policies and procedures

• Train Workers in the safest method to perform their work tasks

• Provide adequate resources and information to meet our workplaces’s commitment to Work

Health and Safety

Workers will:

• Follow all procedures detailed within the our workplace WHS Policy and Procedures

• Report any injury, illness, hazard or unsafe work practice to Management as they occur

Application of Our workplace WHS Policy

This policy applies to Our workplace and all its operations, which then applies in situations where Workers are required to perform work functions off site.

Consultation As per the relevant WHS legislation and Codes of Practice, our workplace understands and is

committed to consultation with all its Workers with regard to workplace health and safety. This workplace has Managers who will be the first point of contact for all Workers regarding issues

relating to WHS.

Policy Authorised: __________________ (General Manager/Business Manager/Director)

Date: _____________ Next Date of Review: ___________________ (12 months)

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USEFUL PHONE NUMBERS

➢ The Royal Geelong Yacht Club 5229 3705 ➢ RGYC Marina Office 5529 0799 ➢ RGYC Marina Mobile 0418 524 867 ➢ Bureau of Meteorology 96694916 www.bom.gov.au ➢ Ambulance 000 ➢ Police 000 ➢ Emergency 000 ➢ The Geelong Hospital 5226 1600

2.3 Risk Assessment Documents. Risk assessments are found in Appendix 7.5

2.4 Emergency Management Plan

A complete emergency management plan can be found in the Emergency Management

plan (Addendum A).

An abridged version can be found below. A map showing the RGYC ground highlighting

points of interest is shown in Appendix 7.1

2.4.1 On water evacuation points

Evacuations for an on water emergency are located at the following places.

Rippleside Park, and the sand area at eastern beach.

2.4.2 RGYC grounds evacuation points

The evacuation points for the RGYC Grounds are located on the sand area at

eastern Beach, as shown in appendix 1

2.4.3 First aid stations

-First aid stations are located at the following locations. Please see appendix 7.1

for a map of locations

-RGYC office area

-Main bar area

-Cadet club house upstairs,

-Yard office building located near the Eastern beach (rear) entrance

-And any of the club rescue boats located underneath the cadet club building.

Club defibrillators are located in the following locations:

-Main bar area

-Cadet club house

2.4.4 Accident reporting forms. Accident forms are to be filled out after an accident,

or a near miss situation. Also, please advise your supervisor of any accidents.

The accident reporting forms are located in the main and marina office.

http://www.bom.gov.au/

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3. Staff, Parents and Volunteers

3.1 Roles and responsibilities

The Royal Geelong Yacht Club (RGYC) is a Yachting Victoria/ Australia Training Centre. As such it is the show case for all Yachting Victoria and Yachting Australia training programs. Therefore, everything that we do at the RGYC must be the bench mark for all other Yacht Clubs to aspire to. This professionalism starts with our instructors, from the moment they set foot at work, to the moment they finish. This includes the way we interact with our clients to the way we care for the boats and the premises as a whole. Please remember that we are sales people as well as instructors. With this in mind below are the procedures that need to be followed while running programs here at RGYC. UNIFORMS All instructors will be given a RGYC polo shirt to be worn at all times. Instructors are to provide their own shorts and should be BLACK/GREY in colour.

3.2 Staff induction procedure and signatories.

Staff are asked to read this training manual and are to agree to, and sign the attached

staff induction Checklist. Please see the following items, as located on the club map

shown in appendix 8.1.

3.2.1 Toilets and showers. There are both male and female change rooms,

which include also include toilet and showers. These are located around

the Cadet shed precinct, and are shown in appendix 8.1. There are

additional change rooms and toilets located in the main clubhouse area

as well

3.2.2 First Aid Kits.

These are located in the marina office, the main clubhouse, as well as on each of

the club’s rescue boats. See Appendix 8.1 for a diagram of first Aid kit locations

3.2.3 Telephones.

3.2.4 There are telephones located in the marina office, radio room, sailing

office, the main bar, as well as staff offices and reception. There is good

mobile phone reception in all areas of the club including marina, and

there is a free club WiFi offered in the main club house area.

3.3 Staff Qualifications.

3.3.1 Dinghy courses.

3.3.2 All dinghy courses must be conducted by a current AS qualified Dinghy

Instructor. Additionally, Assistant Instructors must hold current Dinghy

Assistant Instructor qualification.

3.4 Operating areas

3.4.1 On shore.

When courses are being undertaken, on shore sessions are run either in the

grassed rigging area, or in the Cadet shed(upstairs), or in the McAllister room in

the main Clubhouse. (as shown in appendix 8.1)

3.4.2 On water

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Boats will launch either from the boat ramp at the Club, or from the Eastern

Beach area, a short walk through the carpark and grassed area.

3.5 Working with children policy

All staff and volunteers working directly with children must have completed a

satisfactory working with children check (WWC) through the Victorian Government and

have a valid certificate, and abide by the recommendations for working with children in

the workplace or sporting clubs.

4 Booking, marketing and advertising

4.1 MyCentre booking procedure.

Courses are advertised on the RGYC website, and linked through the MyCentre booking

portal, this site also received payment online.

4.2 School programs. School programs are marketed through a number of ways.

Through the school sports programs, through school newsletters, and direct contact

with school principals and sporting coordinators. The marketing process will be

outlined in more detail for next season.

4.3 Tackers programs.

These courses are promoted through school newsletters, and on the RGYC newsletter,

as well as advertising pamphlets, the ‘Junior learn to sail brochure’ (see appendix..)

4.4 Adult learn to sail programs.

These programs are advertised internally on the RGYC newsletter, as well as through

the ‘’Adult learn to sail brochure’ (see appendix …)

5 Course Information and procedures

5.1 LAUNCHING

One instructor needs to supervise this at all times. There must be a manned safety boat on the water before students launch. Beach trolleys should be left on sand or out of the way on the concourse so that they do not obstruct other boats trying to launch. RECOVERY Before the group comes off the water, one instructor needs to set themselves up on shore. When running programs with the pacers we get one pacer at a time to come in to the dock with the instructor insuring that the participants don’t run straight into the dock. Insure that the venturi (self bailer) is closed and the centre board and rudder are up before putting pacers onto trolley. Be aware that the pacers should not be rubbing against the tires on their beach trolleys, as this causes damage to the hull SET UP All staff are to be ready for work 10 minutes before their rostered start times.

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All staff are to be in RGYC uniforms at all times Always check the weather forecast and make appropriate decision on whether to launch

or not.

Staff belongings can be stored in the office.

Set up the required training boats and make sure all equipment is in working order and safe. Launch the required number of safety RIBS. See RIB preparation below to make sure rib is ready to be launched. Once safety boat is in the water ensure motor is working and warmed up. Ensure you have a knife on your person in case it is needed to cut away ropes etc in an emergency. Make sure each safety boat skipper has a hand-held VHF radio and is tuned to channel 73. It is important that we are all ready and prepared at least 10 minutes before the program start time. That way we can greet the participants and help them and/or their parents with any inquiries they may have. 5.2 RIB PREPERATION

Make sure RIBS are pumped up (pumps can be found in the boat shed)

Make sure RIBS have adequate fuel. Make sure all ribs have the required safety gear

(paddle, water proof buoyant torch). Each RIB has a grab bag with the safety gear. You

will need to pick these up from the Storage Shed and put in the boat each day

Make sure you have the required marker buoys in the ribs and that the ribs are clean

and free of rubbish

5.3 PARTICIPANTS

Ensure students/participants have filled in the appropriate enrolment forms

Ensure students/participants are aware of the safety requirements applicable to them in

regards to the environment they are sailing in, what to do if they need help, where

safety equipment may be found etc.

Ensure students/participants are wearing the correct PFD and it fits properly.

Ensure students/participants have the appropriate clothing for the conditions, correct

footwear and sun protection i.e hats, sunscreen etc

Ensure students/participants stay hydrated at all times. This may involve taking water

bottles out in the training boats or scheduling a break or breaks to give them the

opportunity to have a drink.

At the beginning of all programs make sure you welcome the students and parents to

the Club. Show them where the toilets, changing rooms and rubbish bins are and where

to fill water bottles.

Each instructor will need to fill in a session overview each time they finish with a group

that will be returning.

Anyone who will be attending 3 ( 2 hour sessions) or more sessions ( 6+ hours) needs to

provide an email address and home or school address in order to receive a YA

certificate.

5.4 PACK UP

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Any damage is to be reporting immediately to the Sailing Academy Coordinator and/or

the Sailing and Boating Manager.

All training vessels are to be hosed before going back into their correct storage area.

All resources are to be returned immediately after use (radios, lifejackets, helmets).

RIBS are to be removed from the water, hosed down with all rubbish removed and

returned to the correct storage area.

Please refer to item 6 General Equipment & Facilities for correct storage procedures.

OPTIMISTS

Rigs are to be placed in the sail room and then tied securely with the rope provided.

Mainsheets are to be clipped to the mast.

Any rigs that are covered in mud need to be washed down before being put away.

Boats are stored in racks in the boat shed. All boats to be drained of any water from

floatation tanks and cockpit. Please note that all rubbish and clothing lying around the

yard needs to be picked up and put in the lost property box or in the rubbish bin, as

appropriate.

5.5 List of courses

RGYC offers the following DSC courses:

5.5.1 Dinghy courses

A dinghy is a small sailing boat usually sailed by one or two people. A dinghy has

no keel or heavy lead under the boat to counteract the force of the wind on the

sails, so the crew moves their weight to balance the boat and stop it from

capsizing. If they capsize you can right them and keep sailing.

Learning to sail in a dinghy is a great way to start. Everything in the boat is very

simple – they are easy to get ready and are light to handle. At RGYC we use

Pacer dinghies for our courses.

5.5.2 Tiny Tackers. $25. 1 hour session. Ages 4-7

This session consists of a safety briefing, with parents, explaining the

course contents and the parents ability to view from the beach. Have

the Optis (hull and rudder only) on the beach before the session

commences. The kids can fit in the RIB and be driven to the beach.

Allow the kids to paddle around, in close proximity. Instructors will need

to be wading in the water, with shoes on. Safety in this course is

paramount.

5.5.3 Tackers Intro. $40. 2 hour session. Ages 7-12

Similar to the Sail Experience, this session is simply to provide a taste of

the Tackers 1 course. Begin with towing only and move to paddling free.

No sails are required at this stage. Include lots of games and fun!

5.5.4 Tackers 1. Having Fun: $295pp – 20 hours – 4 or 5 sessions. Ages 7-12

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This course is all about having fun and building confidence. Kids don’t need to

have had any experience or be a member of the club to participate. All

equipment including boats are provided. Participants sail in pairs in small boats

and it’s a great way to meet new friends and build on all important life skills.

Kids must be happy to get wet as there’s lots of fun on the water!

5.5.5 Tackers 2 : Tricks & Techniques: $295pp – 20 hours – 4 or 5 sessions.

Ages 7-12

The journey continues, having completed Tackers 1 Having Fun course, kids are

now ready to sail a boat on their own with lots of support, supervision and

encouragement from the Instructor and Assistant Instructors. Tackers 2 is all

about learning better sailing tricks and techniques plus confidently sailing safely

by themselves and with others.

5.5.6 Green Fleet. $150

The aim of this course is to introduce the sailors to racing elements, mock

racing. The course is run by accredited Australia Sailing Instructors. The entry

fee includes: blue RGYC Membership, Tuition, boat hire.

5.5.7 Start sailing 1&2

Your Start Sailing journey begins here as you learn the fundamental skills of

sailing and are introduced to the fun of dinghy sailing in a safe and supportive

environment.

The course provides participants with an introduction to the basics of sailing,

and covers sailing terminology, boat launch and recovery, capsize recovery in

shallow & deep water, rigging of the boat and more basic sailing principles.

5.5.8 Better Sailing.

Your journey continues, having completed Start Sailing 1 & 2 courses you are

now ready to discover sailing in stronger winds as you develop the skills

required to get maximum speed from your dinghy. Your journey speeds up as

you experience the thrill of towing, capsize recovery of an inverted boat plus

learn to understand and identify weather and environmental conditions.

5.6 Keelboat courses

A keelboat has a weighted keel under the hull that helps to prevent it from capsizing.

Keelboats are larger than dinghies and are kept on moorings or at a marina. Sailed by a

skipper and a crew they are more stable and drier than dinghies and therefore an ideal

platform for beginners. Keelboats put participants and instructors on board together

facilitating close instruction and teamwork and are an excellent way to ease a

newcomer into sailing.

5.6.1 Sailing experience. $95 – 2 hours

A first hand experience of how fun, safe and accessible sailing is. The Royal

Geelong Yacht Club Sailing Experience is ideal for those who have never been

sailing before and have no knowledge of sailing. A qualified Yachting Australia

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Keelboat instructor delivers the experience and will ensure you have loads of

fun.

5.6.2 Start Crewing. $320pp – 2 days

Start Crewing introduces you to the basics of sailing on a small keel boat,

including boat handling, safety and sailing theory. Keelboats allow you to learn

to sail without the fear of capsizing, and usually with several other people on

the boat. As your skills progress, you will also develop an understanding of each

persons role and how teamwork plays a major part of being an effective crew.

The areas covered in the course are basic sailing terminology and rules, basic

knots, tacking and gybing, and man overboard recovery.

5.6.3 Start Helming. $320pp – 2 days

Start Helming develops both your theory and practical skills to allow you to

confidently take control on the helm. Topics covered in the course include

preparation of the keelboat, helm and trim on all points of sail and recovery of

man overboard whilst at the helm.

5.6.4 Start Skippering. $320pp – 2 days

This course will now advance your sailing skills and safety knowledge to enable

you to skipper unsupervised in sheltered waters

You will assess risks on board, undertake boat maintenance, actions in an

emergency, sailing backwards, mooring, interpreting weather and

environmental conditions.

5.7 Powerboat handling courses

Yachting Victoria offers a variety of powerboat handling courses. Want to learn how to

drive a boat? Would like to help out your local sailing club by driving a rescue boat?

Completing a Yachting Victoria powerboat course can help you learn everything you

need to know from the basics to how to drive at races.

5.7.1 Start Power boating

This is an introductory course aimed at teaching people aged 12 and up, the

basics of powerboating. These include; practical driving skills, boat maintenance

and how to deal with emergency situations. This will give you sufficient skills

and knowledge to skippering a small boat

5.7.2 Powerboat handling

This course is aimed at people who want to own or be in charge of a

recreational powerboat. This course covers the content of the Recreational

Powerboat Operator Certificate. Contents of this course include interpreting

different weather reports, planning and preparing safe powerboating activities

and working with the environment to minimize the impact on the marine

environment.

5.7.3 Safety boat operator

This course is aimed at people with a desire to be in charge of a safety boat,

particularly with clubs or associations with the control and support of racing and

training. To complete this course you will need to have completed at least the

standard of Powerboat Handling Certificate. This course covers the rules and

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regulations of safety boat operation, planning and preparing for safety boat

operations, maneuvering a vessel during safety boat operations, applying safety

management during safety boat operations and securing vessels during safety

boat operations.

5.8 Sailability. The sailability program mainly caters for sailors with Disability from both

professional service providers, and interested club persons, and the general public.

It is also available for a sailors of any ability. The program is operating on Monday,

Wednesday and Friday throughout the sailing season (excluding winter). The

program is run by volunteers.

5.8.1 The 2.4 class has a single sail, and is suitable for one or two people, and

can be steered with a joystick. RGYC has 5 2.4 hansas.

5.8.2 The 303 class has 2 sails, a headsail and a mainsail, and is suitable for

one or 2 persons. It is also steered with a joystick. The boats can be

retrofitted with special equipment so that people with a disability can

use the boats. The club has 3 of these boats.

6 General Equipment and facilities

6.1 Rescue Boats. The following rescue boats will be listed in the submission to AMSA

for an exemption under vessels undertaking commercial activities as part of the YA

Discover Sailing Centre. Instruction manuals for each vessel, including a safety item

diagram will be completed in due course.

Vessel Name Boat Make/Model Registration

Hull Length

Outboard Model

Outboard HP

Stubbs Cobia MSV13073 5.7 Yamaha 100

Soos Cobia MSV13074 5.7 Yamaha 100

Peter Jackson Cobia MSV13075 6.25 Yamaha 100

Dave Wayne Aqua Pro MSV13076 4.5 Honda 40

Academy Brig MSV13077 3.9 Honda 30 Bravo Captain 480 MSV13077 4.8 Yamaha 40

➢ Rescue boat procedure. -Refueling Stubbs, Soos, and Peter Jackson, should be driven to the fueling wharf for refueling with unleaded fuel only. Assistance from the Marina staff are to be contacted on 0418 524 867 between the hours of 8:30-5pm Monday-Friday, and 8:30-2pm on weekend and public holidays. These rescue boats have flat fuel tanks and if filling is too quick, the shut off will take effect. Please be sure to fill up slowly. Each vessel holds 70L

fuel, and should be fueled up weekly, or after 100 engine hours. All ribs are to be stored in the yard overnight -All rubbish is to be removed from the ribs and put in the bins at the end of the yard. -All buoys are to be removed and stored in their racks. -Grab bags to be removed and returned to the RIB shed

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-RIBS are to be retrieved and washed.

6.2 Pacers

-Jibs are furled and left neatly in the boat. Jib halyards are left attached to the

mast.

-Muddy sails and masts must be cleaned before being put away.

-Mains are rolled onto the boom and then covered with the appropriately

numbered sail bag. Once again any rigs that are covered in mud need to be

washed before putting them away.

-Covers are put on the boats

6.3 Polyprop oppies.

-Rigs are to be placed in the sail room and then tied securely with the rope provided.

Mainsheets are to be clipped to the mast.

-Any rigs that are covered in mud need to be washed down before being put away.

-Boats are stored in racks in the boat shed. All boats to be drained of any water from

floatation tanks and cockpit.

6.4 ‘Ruthie’ Status 580

-Ruthie may be left in the water overnight if there is a course the following day.

-Sails are to be packed away, or the headsail can be furled.

Once the course is completed, the boat is to be removed from the water via the north

facing ramp.

6.5 Life jackets.

PFD 1 lifejackets are to be worn by all course participants, instructors, assistants and

teachers if they are on the water. It is recommended that if visitors are on the water,

that non-inflatable PFDs are issued. If inflatable jackets are to be used, be sure to give a

brief induction on the operation of inflating on of these life jackets.

6.6 Safety Helmets.

- All participants of all RGYC learn to sail programs must wear a ‘Nutcase’ safety

water sports helmet as provided by RGYC during on water sessions, with the

exception of certain conditions as determined by the Instructor on duty. Such

conditions include:

o Keelboat sessions in light and moderate weather.

o Sessions with high temperatures in light weather.

o Competent participants who have previously completed a learn to sail

program or possess equivalent experience.

- Ensure safety helmets are a suitable fit and correctly worn.

- Brief participants how to unclip the chin strap in case of emergency.

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- Rinse helmets with fresh water prior storing in OTB shed.

- Provide and encourage sunscreen to all participants, especially during high UV

periods.

- Count all 33 helmets are stored correctly at the end of each session. Report

missing immediately.

6.7 RGYC Work Health Safety Management System (WHSMS)

The WHSMS for certain work related activities are listed in Appendix 8.3.

6.8 Vessel and participant monitoring

The head instructor and DSC Principal are to periodically monitor course content to

make sure instructors are using the Australian Sailing guidelines for instructing, and are

abiding by RGYC bylaws regarding rescue boat operation and are conducting all

activities in a safe and responsible way.

6.9 Radio Use

Radios are stored in the office, and are to be signed in and out of the office. These

are to be given to the head instructor and he/she is to make sure they are turned off

and placed in the office in their charging docks. Radios should be set to monitor

both VHF channel 73, and 16.

6.10 Extra duties.

Each instructor may be allocated a duty at the start of each week by the head instructor,

this duty is to be done before the end of the week.

Duties may include:

- Clean out changing rooms

- Maintenance check on all boats

- Sweep the yard

- Refueling Ribs

6.11 On water tuition evaluation and oversight

Oversight is provided by the head instructor and DSC principal via periodical inspections

6.12 Participant packs

Participants in the Tacker 1 and 2 courses are given tackers packs. Participants in Start

sailing and Start crewing coursed are given the course material recommended by AS, which

includes the ‘Introductory Keelboat ‘ course book.

6.13 Participant t instructor and vessel ratios

Instructor and vessel ratios are listed in Appendix 8.13

6.14 Participation feedback.

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Participation feedback is always welcome, and participants are contacted by email with

questionnaire regarding the course. This information is compiled to attempt to improve

the courses that are run at RGYC.

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7 Appendices

7.1 Map of the club grounds

1 Cadet shed and training room

2. McAllister room – training room

3. First-aid locations-a) Front Office

b) Cadet shed training room kitchen

c) Marina Office

d) Rescue boats (in shed)

4. Fire Extinguisher locations a) Locker breezeway

b) Cadet shed training room

c) Marina workshop

d) Rescue boats

5. Male Toilets and change rooms

6. Female Toilets and change rooms

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7.2 Work health and safety Management System

Reference: WHS002

Management and Legal Responsibilities for WHS

Purpose: To identify and highlight the key Management responsibilities for WHS as determined by the Work Health and Safety laws, relevant regulations and codes of practice that relate to our industry

and the workplace in general.

Scope: This policy is to be understood by all, but is to be specifically targeted at Management.

Responsibilities:

Officers (Directors)

The Officers (Directors) accept that they are ultimately responsible for WHS in this workplace. With that in mind, they have set aside resources and a budget for WHS, to be used for the following:

• WHS Provider and Audit costs (where applicable)

• Provision of information and accessing publications and information relating to WHS

• Maintenance of the built environment of the workplace including the immediate assessment and

control of any identified hazards

Management and persons in positions of responsibility and/or influence The General Manager, Assistant Managers and those who are in positions of influence and/or

responsibility are responsible for the work health and safety of all Workers. Whilst Management may

delegate some WHS responsibilities, they acknowledge that they are accountable for all aspects of the Company’s WHS system. Some key responsibilities include:

• Carry out any duties required to implement and maintain the WHS Management System – WSI.

• Ensure every step is taken to maintain compliance with WHS Legislation and Australian Standards.

• Distribute WHS information to Workers as and when it becomes available.

• Keep records of all injuries in the Incident Register (record under ‘Incident Reporting’ on WSI system).

• Conduct/delegate to a Workers member/Managers the job of regular workplace inspections.

• Include safety as an item on the agenda at every Workers meeting or report to the Officers

(Directors) (record all minutes of those meetings).

• Actively promote Health and Safety in the workplace to all Workers and patrons.

Duty/Assistant Managers The Duty Managers are responsible for the following:

• Carry out any WHS duties delegated by the General Manager and Assistant Managers.

• Correctly fill out the Incident Register and report the incident by phone or in person to Management

• Immediately report any unsafe working practices to Management

• Actively promote Health and Safety in the workplace to all Workers and patrons.

• Ensure that all Workers are working in a safe manner.

• Take note of (and record) any suggestions made by Workers or customers regarding safety.



Discover Sailing Centre operating manual 2016

Version: 2.1

Workers

Workers are responsible for the following:

• Observe safety rules, work safe and report any hazards and incidents to General Manager/Assistant Managers immediately.

• Follow the procedures for safe work contained within this Policy and Procedures Manual.

• Following the Safe Work Method Statements for the safe undertaking of all work within this

workplace and any practical or written instruction from management

• Maintain high standards of housekeeping at all times.

• Wear protective devices as directed or as reasonably identified for use by Workers.

• Ask for specific training and instruction regarding any hazards associated with performing a task.

• Make suggestions and participate in meetings to further the development of a safer working environment.

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Version: 2.1

Reference: WHS003

WHS Objectives and Targets

Objective Target Indicator Responsibility Date for

Completion

All management and Workers know

their WHS

responsibilities and conduct themselves

in a safe and responsible manner

The WHSMS is monitored regularly

for improvement.

The Workers are familiar with the

Policy and Procedures Manual.

Independent audits and/or Quarterly

Reviews reveal that

the WHSMS is fully functional and

working effectively to ensure the

health and safety of all in the

workplace.

General Manager and Assistant

Managers to

implement and maintain WHSMS.

Workers to assist and cooperate.

Ongoing

WHS–related Training is a

priority issue and

training needs are effectively

identified

Training needs and requirements are

known, training is

quickly booked and conducted, training

records are well kept.


Reviews reveal that

training records are comprehensive and

training needs are quickly addressed.


Managers to assess

needs and book training. Workers to

attend training.

Ongoing ( September

December and February Yearly)

Continued clear

record for all incidents not

involving members

of the public.

No reports of

accidents as a result of Manual

Handling, Burns,

Slips, trips or falls.

No accidents have

occurred of this type.

General Manager

and Assistant Managers to

maintain WHSMS

plan and respond quickly to Hazard

reports.

Ongoing

Contractors possess minimum

WHS documentation

requirements

All contractors provide safe work

statements and/or WHS policy and

procedures to head office.


Reviews reveal this documentation kept

at head office or at workplace.


Managers to review regularly and decide

on action.

Ongoing

6

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Version: 2.1

Reference: WHS004

WHS Training and Skills Register Purpose: To maintain a secure place where all Workers, management and contractors training and

WHS skills are displayed and recorded. Diaries and schedules of upcoming training events will also be displayed and recorded.

Scope: This procedure covers all the training and WHS skills of all management, Workers and

contractors at the workplace. Where is our WHS Skills Register Kept?

Our workplace WHS Skills Register is essentially a file of all Workers/management training and qualification certificates. Copies of these training documents/certificates are kept in our training folder

in the Manager’s Office. We will also be notified regularly through email alerts from the WSI system to

both induct new Workers (Workers Inductions) and formulate training plans for Workers (Training Plan), both found on the WSI system.

Responsibilities: Officers (Directors) The Officers (Directors) will provide the necessary funds to further the training and WHS Skills of Management and Workers where appropriate. Management Management is responsible for organising proper training for Workers where appropriate. Management is also responsible for the recording of that training. Management will ensure that a proper number of Workers be trained in First Aid. Assistant Managers/Workers Duty Managers/Assistant Managers and Workers must produce copies of all relevant qualifications/certificates relevant to WHS and their workplace role upon commencement of their duties in this workplace. They must also attend all/any WHS related training as directed by Management.

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Version: 2.1

Reference: WHS005

Management Meetings

Purpose: Our workplace is committed to holding regular Management Committee Meetings where

WHS is discussed and actions arising from these discussions are recorded. This can include issues, incidents, injuries, events, hazards, risks, audit results and any other safety related items. Each

member of that committee may be approached by Workers with identified issues for follow up with management. The implementation, maintenance and improvement of the WHSMS in the workplace is

the responsibility of every person in the workplace, but ultimately key decisions and actions will be the responsibility of management.

Scope: This procedure relates to all the duties of the Managers within the workplace and highlights the process for Management Meetings.

Responsibilities:

Managers The Managers must:

• Record all issues addressed in meeting in the Committee Meeting Minutes. • Be responsible for communicating issues regarding WHS in the workplace and for providing

recommendations for action to top management.

• Discuss all safety issues within the workplace with Workers

• Complete Workplace Inspections and Quarterly WHS and Systems Reviews where directed.

• Know the Health and Safety Policy for our workplace and maintain the WHS Management System for the workplace.

Functions: The functions of the Committee shall be: • Review the safety performance of our workplace. • Monitor the effectiveness of the health and safety policy and programs. • Carry out workplace inspections. • Monitor the effectiveness of safety training. Functions: Attendance: The attendance to meetings will be limited to: members of the Committee, invited guests, deputies and special speakers following consultation with the Chairperson and a Management Representative.

The Chairperson: The Chairperson will be elected by and from the elected members of the Committee and the position will be reviewed each 12 months. The management Representative will not be the Chairperson. The Chairperson's duties include: • Ensure preparation of an agenda and issue it one week prior to the meeting. • Chair the meeting and follow the agenda. • Liaise with the Secretary in preparing for the meeting. • Assist in publicising the work of the committee by communications with the managers, other Workers and contractors. • Ensure distribution of meeting minutes to each member and head office.

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Time and place: WHS/HSR Safety Committee Meetings and are to be held every month at the General Manager’s office. Obtaining Information and advice: Information and advice for the Committee may be obtained from such sources as deemed necessary. All information on the policies, procedures and processes within our workplace will be of a confidential nature and must not be disclosed to anyone other than Committee members.

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Reference: WHS006

Recording and Improving our WHSMS

Our WHSMS is the framework of how we organise WHS in the workplace. This Policy and Procedures

Manual contains all the procedures for safe work. We keep all our WHS records and information so we can and regularly review our approach to WHS.

Ideally an WHSMS works in a cycle of Continual Improvement as follows:

1. Write the Policy

2. Plan how the WHSMS is going to work

3. Implement the plan 4. Measure and evaluate to see if the plan is working

5. Management review 6. Back to 1.

What we have done (as at 28 November 2017): 1. We have developed our policy (see WHS001)

2. We have planned how our WHSMS is going to work. 3. Constant communication and instruction is used to implement the plan. 4. WHS and System Reviews – quarterly. 5. Yearly audits (if we deem appropriate) and regular Management Committee meetings measure and evaluate the plan.

Evaluation and Review:

Management is responsible for collecting all information relating to the performance of this

workplaces’ WHS Management System, WSI, including the following:

• All Audits (if conducted).

• All Risk Assessments (through the Tasks section).

• All minutes and any suggestions from Safety Meetings (Record WHS Meeting Minutes section). • Any correspondence from a third party relating to our WHS Management System i.e.

Recommendations from our WHS Provider, letters from WorkCover etc. (Upload to WHS Documents and Records section)

• All workplace inspections (stored on the Workplace Inspections section) • Keep and record all other WHS information. From time to time there will also be suggestions from Workers and others as to how we may improve our WHS performance. The Management must record these suggestions and communicate them to the WHS Committee for further action. Any records must be stored in our WHS Folder.

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Reference: WHS007

What is Our WHSMS and How Does it Work? Our WHSMS is our Work Health and Safety Management System. Put simply, our WHSMS is the

framework of how we organise WHS in the workplace.

Our WHS Policy and Procedures Manual contains all the procedures for safe work. We must also

store information relating to WHS on the WSI system in the Member Area, ‘WHS Documentation and Records’ section. We have developed our WHS Policy and have planned how our WHSMS is going to work. We are implementing that system now through communication and instruction so that everyone in the workplace knows what is expected of them. We will regularly evaluate our WHSMS performance through our Quarterly WHS Systems and Documentation Reviews. Management will also review our WHSMS after the results of each Quarterly WHS Systems and Documentation Reviews by examining the results of the review, and review of the tasks and by liaising with Workers (at regular meetings) to provide a clearer picture on how we can improve our performance.

Finally, our WHSMS Plan is the order by which we will carry out first implementing our policies, then reviewing, maintaining, and improving WHS within our workplace.

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Document Name: WHS008 Where we Find Legal and Other WHS Information

Version: 2.0

Reference: WHS008

Where we find Legal and Other WHS Information

Purpose: To ensure that Management and Workers and all other interested parties are able to access

and understand WHS in the workplace. We are committed to providing the necessary information so this can happen.

Scope: This covers all the WHS information gathering and storing in the workplace. This procedure is

important and relevant to all in the workplace.

Procedure

Our workplace can routinely access WHS information from several sources.

When we find information that is relevant to our workplace we save that information:

• In our WHS file or folder, kept in the office

Responsibilities

Management will display the most important documents on the Workers notice board and/or place in

the WHS Folder under the subject heading: General WHS Information. Management and Workers can also access the following websites for further information.

Some Useful WHS-related Websites:

www.worksafe.vic.giv.au

Victoria WorkCover Authority (WorkSafe)

www.safeworkaustralia.gov.au Safe Work Australia Website

www.standards.com.au

The Australian Standards Website

www.ahri.com.au

Australian Human Resource Institute

www.anta.gov.au

Australian National Training Authority Website

www.ntis.gov.au

National Training Information Service

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http://www.worksafe.vic.giv.au/

http://www.safeworkaustralia.gov.au/

http://www.standards.com.au/

http://www.ahri.com.au/

http://www.anta.gov.au/

http://www.ntis.gov.au/



Document Name: WHS010 Hazard Identification, Risk Assessment and Control

Version: 2.0

Reference: WHS0009

Workplace Inspection Procedure

Purpose: To ensure that monthly workplace WHS inspections are conducted on this workplace to

identify hazards, assess risks and control those risks or eliminate hazards.

Scope: This procedure covers all Workplace Inspections conducted by Workers or Management.

Responsibilities Management is Responsible for Both: 1 The appointment of the nominated person to perform the inspection (the person they nominate must be both confident in their ability to do the job and be trained to do that job) 2 The way in which the inspection is performed and the action to be taken based upon the results of that inspection. If Management cannot find a suitably qualified, able member of Workers to perform these inspections then he/she must conduct them. Nominated Person (The Inspector) This person must be willing and able to perform the monthly WHS Workplace Inspection. They must be shown how to perform the inspection by a suitable qualified person and may seek training to allow them to perform this role better. They must be honest about the results of the Inspection and be diligent in writing down all they observe. The procedure they must observe during the Inspection is found on the next page. Procedure Take one Workplace Inspection Form, walk through each section of the workplace slowly and thoughtfully, noting all details on the checklist form and making note of any Hazards. When the walkthrough is finished, record the findings on the form. Where a hazard is noted, an answer must be recorded as a ‘No’ on the Workplace Inspection form, with a brief explanation noted in the field beside the recorded ‘No’. Notify Management of all hazards you’ve found via email. Note: If you do not ‘turn off’ the task by keying in the date completed, you will receive an email every day to remind you to complete that task! Accompanying Forms • Workplace Inspection Form • Task/Risk Assessment Form (contains Risk Assessment Matrix) 15




Version: 2.0

Reference: WHS010

Hazard Identification, Risk Assessment and Control Purpose: To have a defined method of Hazard Identification, Risk Assessment and Control so as to eliminate the potential for work place related injuries and incidents. Scope: This procedure covers all Workers and contractors in the workplace. Special responsibility for this procedure lies with Management and those delegated to perform Inspections. This procedure applies to all activities within the workplace. Terms A Hazard is an activity, procedure or physical situation that has the potential to cause injury and harm. Hazard Identification is the procedure used to identify all of these situations that could lead to injury and Risk is the likelihood of and injury, incident or damage to property because of the exposure to the hazard. Risk Assessment is the evaluation of the likelihood of an injury, incident or damage to property occurring and the consequences/outcomes associated. Risk Control is how we eliminate the hazard and/or risks associated with the hazard or where we can’t eliminate the hazard, we control the risk that the hazard poses. Hierarchy of Control is the preferred order of Risk Control. The ‘Task/Risk Assessment’ tool has a link beside the ‘Action Taken’ field that reads ‘How do we use the most effective method of Risk Control’? This link will open the ‘Hierarchy of Risk Control’ which will guide you as to the most effective methods of controlling the risk that the hazard poses, including some examples. How the Hazard Identification, Risk Assessment and Control Procedure Works The procedure works in a cycle as follows: 1. Identify Hazard 2. Assess Risk 3. Control Risk 4. Review 5. Back to 1.

1. Identify Hazard Hazards are identified in any one of the following ways: • Workplace Inspection • Incident Investigation • Observation by Workers member, contractor or visitor • Quarterly Documentation and Training Review If you identify a hazard in the workplace: • Stop the task you are doing • Report the Hazard to your Manager on Duty immediately • Ensure that either you or the Manager on Duty records the hazard. • Send an email to Management detailing the Hazard

2. Assess Risk This will be undertaken by Management and/or the person completing the workplace inspection. Be sure to record what you have done to fix the hazard in the ‘Task’ area relating to that hazard, then fill in the date you completed that task in the relevant section.




Version: 2.0

Please see below for a description of how the Risk Matrix works…

Risk Matrix

Consequences –

how badly could

someone be hurt

by this hazard?

Likelihood – how likely is it to be that bad/how likely is hazardous event to

occur?

Very Likely

Could happen

anytime

Likely

Could happen

some time

Unlikely

Could happen but

very rarely

Very Unlikely

Could happen

but probably

never will

Death or

permanent

disability

1 1 2 3

Long-term injury

of serious illness

1 2 3 4

Medical

attention

required

2 3 4 5

First Aid only

3 4 5 6

(Australian/New Zealand Standard 4360 – Risk Management)

Risk Scores

1 = Do something about this hazard immediately

2 = Do something about this hazard within 24 hours (or when completed all ‘1s’)

3 = Do something about this hazard within 48 hours (or when completed all ‘2s’)

4 = Do something about this hazard within one week (or when completed all ‘3s’)

5 = Do something about this hazard within two weeks (or when completed all ‘4s’)

6 = Do something when possible

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Version: 2.0

3. Control Risks Here we use the Hierarchy of Control. Obviously, elimination of a hazard is the best option. The order of preference for hazard controls is: 1. Elimination of the Hazard 2. Substitution e.g. Substitute your equipment with something different 3. Isolation e.g. Store away hazardous item or cordon off area where hazard is found 4. Engineering Controls e.g. Put a guard on a blender 5. Administrative Controls e.g. Training, job rotation and Policies and Procedures 6. Personal Protective Equipment and Clothing e.g. Gloves Take all of your findings to Management and talk through some Agreed Actions. Remember to place more of an emphasis on those risks that are perceived more likely and have a higher level of consequence. Talk through and explain to Management how you arrived at these decisions. If you are Management, have one of your Duty Managers go through the same Workplace Inspection Procedure (on each specific Hazard) as you’ve just done and check the results. If you differ in your results, try to come to a compromise in your evaluation. Once you have agreed on the result you will have to work out an agreed action, person to perform the action and a timeframe. You have completed the Risk Control measure. 4. Review This is a vital step in the Risk Management process. To undertake this, be sure to run through each

and every ‘Completed Task’.

Once results are checked, be sure to record the same in the relevant field in that Documentation and Training Review.

Important: Hazard Identification, Risk Assessment and Hazard Elimination/Risk Control are processes that are ongoing. Any and every member of Workers and management are expected to be diligent and responsible when it comes to identifying, reporting and controlling a risk. You may even be aware of a risk associated with your work tasks – if so: REPORT IT TO MANAGEMENT! Accompanying form: Hazard Report Form/Risk Assessment ‘Task/Risk Assessment’ Tool

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Document Name: WHS011 Manual Handling

Version: 2.0

Reference: WHS011

Manual Handling and Ergonomics

Purpose: To prevent the occurrence of manual handling and ergonomic-related injuries in the

workplace.

Scope: This procedure covers all and any sitting, typing, lifting, pushing, pulling or moving of heavy/cumbersome items that any employee or contractor participates in for this entire workplace.

Responsibilities: Each and every person in this workplace is responsible for using correct Manual Handling Procedures. Please read the following procedure very carefully and contact management

and/or your state WorkCover/WorkSafe if you have any questions in relation to manual handling.

If there is no equipment available to complete the manual handling task, and/or if you are unsure how you should be undertaking the manual handling task, please take it up with Management

immediately.

What kind of injuries can result from manual handling?

Unsafe manual handling may cause a range of injuries, including:

• muscle sprains and strains

• injuries to muscles, ligaments, intervertebral discs and other structures in the back

• injuries to soft tissues such as nerves, ligaments and tendons in the wrist, arms, shoulders, neck

or legs

• abdominal hernias

• chronic pain

Some of these conditions are known as repetitive strain injury (RSI), occupational overuse syndrome

(OOS), cumulative trauma disorder (CTD) and work-related musculoskeletal disorder (WRMSD).

Lifting By Hand: Lifting and carrying can be done without injury by following this procedure:

Body Condition: How much can/should I lift? Lifting ability depends

on the body’s condition, including flexibility and strength, and

physical make-up. To help your condition, you should build up your strength by a regular exercise program and stretch your body before doing any heavy lifting.

Sizing Up The Load: Questions to ask yourself: Is it too big for me to

handle? What about the shape? Is it irregular, square, rectangular, etc.? Can you get a firm, comfortable grip? How many loads are

there and where are they going?

Lifting It Correctly

There are nine steps to proper lifting:

1. Keep feet parted--one alongside the object and one behind the object, so that you can stand as close to the object as possible. Comfortably spread feet give greater stability; the rear foot is in position for the upward thrust of the lift.

2. Keep back straight, nearly vertical. Use the sit-down position to do so, but remember that "straight" does not mean absolutely "vertical". A straight back keeps the spine, back muscles, and organs of the body in correct alignment. It minimizes the compression of the guts that can cause hernia.

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Version: 2.0

3. Tuck in chin so the neck and head continue the straight back line and keep spine straight and firm.

4. Grasp the object with the whole hand. The palm grip is one of the most important elements of correct lifting. The fingers and hand are extended around the object to be lifted. Use the full palm; fingers alone have very little power. Wearing gloves is recommended.

5. Keep eyes looking straight ahead and neck and shoulders squared and upright.

6. Keep knees bent and use your legs to begin to straighten your body to take the weight of the load.

7. Tuck elbows and arms in and hold load close to body. When the arms are held away from the body, they lose much of their strength and power. Keeping the arms tucked in also helps keep body weight centered. See attached diagrams.

8. Keep body weight directly over feet. This provides a more powerful line of thrust and ensures better balance. Start the lift with a thrust of the rear foot and hold object very close to the body.

9. Keep eyes and head firmly pointed in the direction of movement.

Note: When setting the load down, use the same nine proper lifting steps in reverse.

Change of Direction

To change direction, lift the object to the carrying position and turn the entire body including the feet. Avoid twisting the body.

Team Lifting

• When two or more people carry one object, adjust the load so that it rides level.

• When team lifting, designate one person to give the signal when to lift.

• When team lifting make sure that you and your lifting partner are of similar strength

Handling of Odd Shapes

It is recommended that a hand truck or other type of material handling equipment be used for lifting and transporting oddly shaped equipment.

Please Remember:

• Avoid twisting your body while turning with a load.

• Watch for narrow places when moving anything

• Avoid high reaching and high lifting. A suitable, sturdy platform shall be used to get up to load.

• Never jump with a load. • Do not catch or throw loads.

• Check the materials to be lifted for nails, splinters, rough strapping, or other things that might

injure hands.

• Always maintain good visibility-especially on the stairs.




Version: 2.0

Ergonomics – Correct Posture and more

One of the more common problems associated with spending extended periods at a computer, or

other static task is that of aching muscles and tired eyes.

Correct work practices must be observed to ensure this does not occur and then possibly lead to more

serious injuries.

Check your posture

• Adjust the chair height so that your arms are approximately parallel with the floor

• If the front of the chair is causing pressure on the back of your thighs or behind your knees, you

may need a footstool.

• Adjust the chair backrest to support the lower back while you sit in the typing posture

• Locate the computer screen approximately one full arms length away and position it so that your

line of sight to the screen is slightly below horizontal

• Relax the shoulder muscle and check your wrist and forearms are still approximately parallel with the floor, then commence typing.

Relax your muscles

• As muscles tire from holding the keying posture they need to relax regularly during the day - 2-3 minute breaks are recommended every 15-20 minutes

• When tight or tired muscles are felt, it is good to stretch, relax, stretch, relax the muscle area to

relieve the tiredness

• Exercise can be done regularly and unobtrusively when required.

• A total of 4 hours (not including breaks) of intensive keyboard work is the maximum time recommended each day.

What if your eyes are tired?

• General room lighting is usually quite suitable for working at a computer.

• The computer should be located so that you do not face directly at a window when looking at the

screen, nor should a window be directly behind you.

• If overhead lights are reflected in the screen, tilt the screen forwards to minimize the reflections.

• The eyes need to relax from working at a fixed focal length hence look away from the computer screen regularly.

• See the below images for examples of good posture and positioning at desks

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Version: 2.0




Version: 2.0

Reference: WHS012

Contractors and Visitors to this Organisation

Purpose

To ensure that all and any contractors and visitors to this workplace conduct themselves in a safe and

responsible manner.

Scope

This procedure covers all the safety aspects of all the tasks undertaken by contractors and visitors to

this workplace, including, but not limited to electricians, suppliers and entertainment providers, guests.

Responsibilities

Management

Ultimately, Management is responsible for ensuring the safety and safe work practices of contractors to this workplace. The following are the key responsibilities of Management: Procedure

• ALL visitors and contractors MUST REPORT to the office and sign in as soon as they have arrived at the workplace

• OFFICE MUST request relevant qualifications, safe work method statements and insurance certificates from all contractors before they undertake any work on site.

• When the Contractors’ insurances are set to expire, you will need to send a reminder to request

an update of the relevant documentation from that contractor • Be sure to liaise with the contractor/s to gain a very good understanding of what the contractors

work will involve and just what they will need to complete their job e.g. removal of ceiling tiles etc.

• Explain any key safety issues very clearly to each contractor – if you have a written Safe Work

Method Statement/procedure for this work, please print a copy, have the contractor read it, sign and date it. Upload a copy to the Contractors – Contractor Insurances section under ‘SWMS’ upload.

• Provide assistance and set up restrictive barriers around the area that work is to be undertaken so

that entry to other persons is impossible. Workers Workers must observe all safety related direction they receive from both Management and the Contractor relating to the Contractor’s work, including staying well clear of the area of work. In the absence of Management, Workers must also follow the key areas of responsibility of Management (see above) with regard to providing a safe working environment for during contractors’ work.

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Version: 2.0

Contractors Contractors must, upon request, provide Management and his/her representatives with certificates showing qualifications and insurance coverage and currency. They must also either provide this organisation upon request with a completed and signed Standard Operating Procedure, Job Safety Analysis, Risk Assessment and/or Safe Work Statement relating to each task they undertake within your workplace. Alternatively, and if your workplace has its own copies of those documents, the contractor must read and sign the same, provided by your organization. Contractors must conduct themselves and their associates in a safe and responsible manner, but it is everyone within the workplace’s responsibility to ensure that work being undertaken is done so safely. Accompanying Forms • Safe Work Method Statement • Contractor Insurance tool

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Document Name: WHS013 Storage of Unused Equipment and Stock

Version: 2.0

Reference: WHS013

Storing of Unused Equipment and Stock

Purpose

To reduce the likelihood of incidents involving falling or moving objects in this workplace.

Scope

This procedure relates to all the Workers and Management of this business with regard to their

responsibility to this business in ensuring the safe method of storing away unused equipment and

stock.

Responsibilities

All Workers and Management are responsible for observing the rules detailed in the following

procedure.

Procedure • Deliveries must be stored in the appropriate areas as soon as possible.

• Stock must be neatly stacked away from all walkways and thoroughfares. • If the above is not possible, please make sure that you inform everyone that there is extra stock

in the area, and to be cautious. Barricade the immediate area off immediately and put signs up indicating no entry.

• If you are, at any time, unsure as to where an item is to be stored, check with management or

the Manager on Duty. • NEVER store items in a Fire Exit thoroughfare. • Do not store anything in an area that is not specifically set aside for that particular item. As with

the above, always check with Management. • Please refer to WHS011 Manual Handling Procedure on the correct and safe method of lifting and

shifting any item. Remember: Always assess the load and make certain in your mind that you are capable of lifting the particular item. If you are not – always ask for help – many hands make light work!

24



Document Name: WHS014 Safety Signs

Version: 2.0

Reference: WHS014

Safety Signs and Access to the Workplace

Purpose To ensure that the workplace is adequately signposted to reduce WHS hazards and to ensure that all

people only enter the areas that they are authorised to enter in this workplace.

Scope

This applies to all areas of the workplace.

Responsibilities Management is responsible for ensuring that all fixed signs are in good repair, and that all portable

signs are available when required.

Signs used at our workplace

EXIT signs indicate that the door is an access way to an exit from the building. These signs are

located above the doors (so they are above head height and can be seen) and they indicate the exit route from the building. They are illuminated and powered by an emergency power source.

Emergency exit signs indicate that the door is used as an emergency exit and should not be blocked. These signs are located on fire escape doors including on external surfaces.

Portable Wet Floor Signs are yellow in colour and must be used when the floor is slippery from mopping, spills, rain or any other reason. They should be stored in the same place for easy access. There should be one on each level of the workplace.

Warning signs are to indicate potential physical hazards in an area. They indicate such things as “Goggles must be worn in this area”.

Authorised Entry Only signs are to prevent entry of unauthorised persons to restricted areas. These signs should be put on all entry doors to restricted areas such as plant rooms.

First Aid Kit signs indicate the location of the first aid kits. They are green and white in colour. They are located above the first aid kit above head height so they can be seen clearly from a distance.

Fire Extinguisher Signs- There are two types of fire extinguisher signs required. The first says “fire extinguisher” and is to notify people of the location of fire extinguishers. It is located above head

height so it can be seen from a distance. The second sign specifies the type of extinguisher and what fires it can be used to fight. It is located just above the fire extinguisher itself to allow for easy reading in an emergency to ensure you have the correct extinguisher.

Fire Hose Reel Signs – These are placed on the outside of the Fire Hose Reel cupboard.

Manual Handling Information Sign – This is placed in the storerooms, cellar/cool room (if you are a

hospitality business) to remind Workers of safe Manual Handling practises when lifting kegs and other items

PLEASE ensure that all Visitors and Contractors sign in before entering our workplace and that access to the boat yard and private marinas is kept restricted to only those people whom have both signed in

and been given authorization for entry and/or are escorted by an authorised employee of this

workplace at all times. Only those authorised to use it may use and access the boat ramp and slip.

If you are unsure about which signs you need for your workplace, please contact your

state WorkCover/Work Safe Authority and ask them where you may find further information and/or contact Standards Australia and request the following document:

AS/NZ 1319 Signs for the Occupational Environment.

25



Document Name: WHS015 Appliance Testing

Version: 2.0

Reference: WHS015

Appliance Testing - ‘tagging and testing’

Purpose

To significantly reduce the risks associated with electrical appliances malfunctioning. We understand that these risks may include fire and electrocution and we want to make certain that we have done

everything we can to prevent this from happening.

Scope

This procedure covers all of the electrical appliances used in this workplace.

Responsibilities Management Management is responsible for ensuring that, in accordance with the following Australian Standards: 1 AS/NZ 3760 - In Service Safety Inspection and Testing of Electrical Equipment Standard (Tagging). 2 AS/NZ 2293 - Emergency Evacuation Lighting Standard (Part 2) – Inspection and Maintenance Code. 3 AS/NZ 1851 - Maintenance of Fire Extinguishers Standard (Part 1). That he/she has: 1. All stationary electrical appliances (e.g. fridges, desktop pc) tested and tagged every 12 months and

All moveable electrical appliances (drills, laptops) tested and tagged every 6 months By a qualified electrician

2. All Emergency Exit Lights are tested every six months By a qualified electrician or Fire Safety Consultant

3. All fire extinguishers tested and tagged every 12 months

By the Fire Service or a qualified Fire Consultant

It is up to the Management to keep a printed copy record of all completed testing and tagging work in the WHS Folder under the category: Appliance Testing and/or also in the ‘WHS

Documentation and Records’ section of your Member Area in WSI. If a record is unattainable and the contractor cannot provide you with a Tax Invoice or Job Description, please make sure you write the all the details on a blank sheet of paper and file in the WHS Folder you must then make a record in your diary to follow up on the Tax Invoice. When it arrives, take a photocopy and place it in the WHS Folder OR scan and upload as per the above underlined instructions.

26



Document Name: WHS016 Hazardous Substances

Version: 2.0

Reference: WHS016

Hazardous Substances

Purpose

• To ensure that safe and responsible conduct is observed at all times around hazardous

substances/chemicals, both hazardous and non-hazardous, and

• That incidents can be avoided or, if an incident occurs, its effects are minimised.

Scope

This procedure applies to every person in this workplace. Responsibilities

The supplier of a hazardous substance must provide us with an SDS (Safety Data Sheet) relating to the substance when supplying that substance. The SDS will describe the composition of the hazardous

substance/chemical, storage recommendations, First Aid information etc.

Hazardous substances/chemicals used in our workplace may include bleach, detergent, soap, polish,

glass/chrome spray, disinfectant, insect spray and butane. For every hazardous substance/chemical on site there is an SDS. If it is discovered that the MSDS is missing, Management must immediately

contact the supplier/manufacturer (contact details are usually on the label) and ask for an SDS to be emailed to the workplace. Procedure

When receiving chemicals please use the following procedure:

1. If there is no SDS on the premises already for this chemical, check that the delivery comes with an SDS. If not, do not accept the delivery OR PHONE/Email the supplier and get a copy IMMEDIATELY.

2. Refer to the SDS and check to see if you are required to wear Personal Protective Equipment whilst handling the Hazardous Substance. If so, wear it.

3. Check the SDS for any further instructions. Make sure you follow those instructions. 4. Check with the Manager on duty as to the exact location for chemical storage. 5. Be very careful in transporting the chemical. 6. Make sure the hazardous substance/chemical is stored well away from areas that the general

public may have access to. 8. Do not store the chemical in any areas of extreme heat, damp or cold. 9. Even if you regularly use the chemical e.g. for cleaning, only decant the exact quantity you

require for your immediate task. Leave the remainder in its original packaging.

Never ‘store’ anything in an unlabelled container. You may order labels for spray/squeezy bottles from the supplier/manufacturer of the chemical. Please refer to WHS020: Emergency Preparedness and Evacuation Procedure for details on what to do in the event of an incident involving hazardous substances. All information relating to Hazardous Substances is kept in the WHS Folder. Accompanying Form: Hazardous Substances Register

27



Document Name: WHS018a Housekeeping

Version: 2.0

Reference: WHS017

Operating plant & equipment (tools) procedures

Purpose

To ensure that every precaution is taken in the operation of all plant and equipment and machinery in this company to ensure the Occupational Health and Safety of all Workers.

Scope

This procedure encompasses the storage, use and care of all plant, machinery and equipment in our

workplace i.e Ribs, Boats, trailers, cars.

Responsibilities Management is responsible for monitoring the general safety elements of safe use of plant and equipment in this workplace, by displaying safety signs, providing Personal Protective equipment and instructing and training Workers in the safe use procedures of each. Workers, contractors and management in the workplace are responsible for ensuring safe use of all items of plant, equipment, tools and machinery by following and understanding the below procedure. Procedure

Refer to WHS011 Manual Handling Procedure before undertaking any work in this area.

When working in the Boatshed, Workers should take all safety precautions to prevent injury to

themselves and others. A clearly legible copy of the following instructions are posted in the area:

1. Identify all plant, equipment and tools in the workplace and their correct use.

2. Ensure all plant, equipment and machinery is stored in a location that is safe for all persons in the

workplace

3. Whenever new (or existing) plant, equipment or machinery is brought into or stored in the

workplace, all management and Workers must ensure that the following is undertaken BEFORE USE:

• The item is inspected thoroughly by an experienced operator of such equipment for any

signs of damage

• Operating instructions from the supplier are made immediately available

• A Safe Work Method Statement for the safe operation of this item is developed immediately by Management, in accordance with any relevant codes of practice and

manufacturer’s/supplier’s operating instructions*

• The Safe Work Method Statement is completed and saved in your member area of

the WSI system (go to Member Area – SWMS – Add New – Complete details – Save)

• The Safe Work Method Statement is used to instruct all Workers on the safe use and operation, storage and retrieval of this item BEFORE ANY PERSON in the workplace

uses the item

• Use the WORKERS INDUCTION form** for each and every person who has been shown how to use the item, in accordance with the Safe Work Method Statement

* Find Codes of Practice at www.safeworkaustralia.gov.au and/or contact that agency to

search for the same 28

http://www.safeworkaustralia.gov.au/




Version: 2.0

**Workers Induction form found in your Member Area of WSI – you will be reminded every two months that all/any new Workers members must have a workplace induction. Key the

details of the Job Specific Induction (using the Safe Work Method Statement and a practical demonstration) on how to safely and correctly use this item in the section on that form with

the same name.

4. When moving any supplies or equipment, make sure you have you have control of the object at

all times. Use correct lifting procedures (Bend those legs and keep your back straight - WHS011).

2. Use two people when lifting heavy objects

3. Do not stack items too high – keep them stored at shoulder height at the maximum

4. Make sure there is a clear passage to exit doors in all areas of the workplace

6. When using the plant, equipment, machinery – clean up any waste as you go.

7. Use ear protectors and safety goggles when emptying bins with mixed waste

8. Clean up any spills immediately. Keep all work areas free of broken glass and any other waste. If

work area is wet, use portable wet floor signs.

9. Don’t ever attempt to lift or fix anything unless you are completely confident you are able to. Just

ask for help.

10. If any damage to the item (or it is not working as it should be) is noticed STOP USING THE ITEM immediately and notify management right away

MOVING MACHINERY AROUND

PLEASE NOTE: Only Workers authorised and licence to operate equipment such as cranes etc. may operate that equipment and there MUST BE a ‘spotter’ or supervisor separate to the machinery

operator on hand at all times to ensure the safe operation of and access to certain areas within our

working environment when operating machinery.

Prior permission shall be obtained from the Marina & Yard Manager to bring into the Yard a crane or other items of heavy equipment. The Marina & Yard Manager will position the boat as

he/she requires and will issue any other limitations as might apply to the operation of such equipment.

Craft within the Marina shall be registered, identified, equipped and maintained as required by law and safe practice, with particular attention to adequate fire fighting equipment.

Trailer and Hard stand areas must be kept clean at all times and free of gear, lines, hoses,

power cords, sails, boat covers, tools and the like at any time when the crew of the yacht are not

present.

29




Version: 2.0

Reference: WHS018a

Housekeeping

Purpose

To ensure that the workplace is kept clean, hygienic and tidy, with clean air, floors and work surfaces. This contributes to the prevention of illness and injury.

Scope

This procedure covers all housekeeping procedures within this workplace. Responsibilities It is the responsibility of all Workers to ensure that they act in a safe, clean and responsible manner.

General Housekeeping 1 Workers are expected to clean as they go.

2 In quiet times refer to the Duties List

3 Bins are emptied regularly and before they get too full. 4 Any trip hazards are picked up immediately.

5 Spills/wet floors are to be cleaned up immediately. 6 All surfaces are to be cleaned using the correct cleaning materials.

7 Non-slip floor mats and ice wells are to be disinfected. 8 Equipment stored and kept properly.

Cleaning Contractors Our workplace engages the services of a Cleaning Contractor. They are under instruction to do the

following: 1 Educate all their Workers about proper use of cleaning materials, cleaning schedules, purchasing,

materials storage and trash disposal.

2 Remove all rubbish weekly and place in the designated bins. 3 Clean the workplace according to agreed schedule.

4 Purchase the safest available housekeeping products that meet cleaning needs. 5 Store chemicals safely and refer to MSDS (Material Safety Data Sheet) for proper use.

Rubbish Collections Rubbish bins are emptied into wheelie bins, which are kept in a designated area and collected on a

regular basis from the workplace.

Laundry Jackets and Instructor tops to be washed regularly.

Heating, Ventilating and Air Conditioning Our HVAC maintenance provider includes monitoring, inspecting and cleaning HVAC components such

as outside air intakes, outside air dampers, air filters, drain pans, heating and cooling coils, the interior of air handling units, fan motors and belts, air humidification, controls and cooling towers on a

monthly basis.

Environmental Tobacco Smoke

Smoking is not permitted on the premises.

30



Document Name: WHS018b Food Safety

Version: 2.0

Reference: WHS018b

Food Safety – if applicable

Purpose To ensure the correct and safe handling of food and cleaning of food areas, to prevent illness. Scope This applies to all Workers who handle or work around food and/or if Workers are permitted to eat and store food within the workplace. This procedure should also be given to all Food Preparation Contractors and all/any other Workers within the workplace whom handle food AT Any stage.

Responsibilities Management is responsible for ensuring that training, information, protective clothing and/or equipment is provided to all Workers/contractors who handle or work around food. Workers are responsible for following instructions in this procedure, and adhering to their training. They are responsible for wearing protective clothing and using protective equipment. Safe Handling of Food Safe steps in food handling, cooking, and storage are essential to avoiding food borne illness. You can't see, smell, or taste bacteria which may be on any food.

PLASTIC/LATEX GLOVES SHOULD ALWAYS BE WORN WHEN HANDLING FOOD. Food delivery and storage • Check packaging for tears and leaks, ensure frozen food is still frozen and check sell-by dates. • Keep food in the fridge or freezer until required. • Check the temperature of the fridge (max 6°C) and freezer (max 0°C) regularly. • Cook or freeze fresh poultry, fish, ground meats, and variety meats within 2 days; other beef,

veal, lamb, or pork, within 3 to 5 days. Food Preparation • Keep everything clean and wash hands before and after handling all food. • Sanitize cutting boards daily in a solution of 1 teaspoon chlorine bleach in 1 quart of water. Wash

kitchen towels and cloths often in hot water in washing machine each day. • Don't cross-contaminate. Keep raw meat, poultry, fish, and their juices away from other food.

After cutting raw meats, wash hands, cutting board, knife, and counter tops with hot, soapy water.

• Marinate meat and poultry in a covered dish in the refrigerator. Thawing and Refreezing • Refrigerator: Allows slow, safe thawing. Make sure thawing juices do not drip on other foods. • Cold Water: For faster thawing, place food in a leak-proof plastic bag and submerge in cold water. • Microwave: Cook meat and poultry immediately after microwave thawing. • Meat and poultry defrosted in the refrigerator may be refrozen before OR after cooking. If thawed

by other methods, cook before refreezing. Safe Cooking Cook ground meats to 160 °C; ground poultry to 100 °C. Beef, veal and lamb steaks, roasts, and chops may be cooked to 180 °C; all cuts of fresh pork, 160 °F. Whole poultry should reach 180 °C in the thigh; breasts, 170 °C. Serving Food Safely • Never leave it out over 2 hours. This is where bacteria breeds. If left longer throw it away!

31



Document Name: WHS018b Food Safety

Version: 2.0

• Keep hot food hot! Cold food cold! When serving food at a buffet, keep hot food over a heat source and keep cold food on ice. Keep platters of food refrigerated until time to serve or heat them.

32



Document Name: WHS019 First Aid

Version: 2.0

Reference: WHS019

First Aid

Purpose

To ensure that minor injuries to individuals are properly treated where they require First Aid.

Scope

This procedure encompasses all minor injuries sustained to Workers in this workplace. This procedure

does not cover minor injuries sustained to individuals other than Workers.

Responsibilities It is the responsibility of Management to ensure that there are enough Workers trained in First Aid at

the workplace.

Management must be satisfied that all Workers know what to do in the event of minor injuries. This

can be done by informing them where to find the First Aid Kit, but to inform all those in the workplace that only trained first-aiders are to give first aid. If an incident occurs and no first-aiders are present,

inform Workers to contact the ambulance service immediately on 000.

Trained first aid Workers must attend a refresher course every three years. The trained Workers are

responsible for displaying and distributing vital First Aid-related information to all other Workers and management within this workplace where necessary.

Currently, Workers trained in First Aid at this workplace are: All Instructors

All Workers: If it is noticed that first aid supplies are low, it should be reported to the Manager on

Duty so that supplies can be replenished. Otherwise, First Aid Kits are serviced on a quarterly basis by a contractor. Your workplace will receive an email reminder from WSI to undertake this task.

FIRST AID TREATMENT: All incidents requiring the person to receive first aid will require the

person/treating party to fill in the details of First Aid given on the FIRST AID REGISTER (on WSI

online system – in the Member Area of the system). Once the register has been completed online, save this document.

33



Document Name: WHS020 Emergency Preparedness and Evacuation

Version: 2.0

Reference: WHS020

Emergency Preparedness and Evacuation

Purpose

To ensure that all Workers and customers are safe and not exposed to hazards in the event of an emergency. Also; to ensure that Workers are responsible and capable in the event of an emergency.

Scope

This procedure encompasses this workplaces’ Emergency Preparedness and Evacuation Procedure and applies to all Workers. This procedure covers (1) Threatening Individuals (2) Bomb threats (3) Fire

evacuation (4) Hazardous chemical spills (5) Natural Gas leaks. Refer to Emergency Management

Plans for Yacht club and it’s activities.

Responsibilities It is the responsibility of all in this workplace to ensure that they act in a safe and responsible manner,

ensuring that they do not perform any action that will result in a risk to the health of any other

individual or thing in this workplace.

Management and Workers Management is responsible for ensuring that the Evacuation Plan is clearly displayed in the appropriate

areas inside the workplace.

Both Workers and Management must make themselves aware of the Emergency plans, responses and

procedures.



Document Name: WHS021 Standard Forms, Reporting and Recording WHS Information

Version: 2.0

Reference: WHS021

Standard Forms, Reporting and Recording WHS Information

Purpose

To establish a clear framework within this workplace with regard to knowing our WHS responsibilities and recording important WHS-related information. Basically, we need to know when and where to

record and store important data.

Scope

This procedure covers all the documentation, records and materials related to WHS in this workplace. Responsibilities It is the responsibility of Management to ensure that all documentation and recording and reporting of WHS related information is stored and easily accessed by all Workers and any one else who requests access. Procedure All WHS-related activities/occurrences must be recorded. This includes, but is not limited to:

• Servicing/testing of fire equipment/electrical appliances/First Aid Kit • WHS meetings/discussions – ‘WHS Meeting Minutes’ section • Safety Inspections/Quarterly Reviews/Audit Reports – ‘Workplace Inspections’, Quarterly

Documentation and Training Review’ sections • Hazard/Incident reports and Investigations – ‘Incident Reporting’, ‘Workplace Inspection’ and

‘Task/Risk Assessment’ sections • Training – Record in ‘Training Plan’ section

Records can be kept in soft copy or in hard copy in our records file. These may be in the form of written notes, invoices, forms, certificates etc. Standard Forms List Quarterly Review – Filled out each quarter - A one-page form used to check that documentation and systems and training are all up-to-date. Workplace Inspection – Filled out every month - A two-page checklist used in the monthly workplace WHS inspection. You will be reminded to undertake this using the electronic form provided in your Member Area section of the WSI website. Email reminders will be sent to you monthly. Incident Report Form – Filled out as required Hazardous Substances Register – Filled out as required - A form for listing all the hazardous substances/chemicals used in the workplace. Workers Induction Register – Filled out as required - A form for listing all Workers and what/when their induction took place in the workplace. Training Plan – Filled out as required - A form used to create a training plan for Workers and to upload any certificates detailing Workers qualifications in the workplace. Contractor Insurance Tool – Filled out as required - A form used to list all Contractors, insurance details and expiry dates and to upload any certificates of currency of those insurances and safe work method statements for the workplace.

36



Document Name: WHS022 Employee Health Monitoring

Version: 2.0

Reference: WHS022

Employee Health Monitoring

Purpose: To ensure that all Workers are fit, healthy and able to work free from illness.

Scope: This procedure covers the monitoring of the health and fitness of all Workers within this workplace.

Responsibilities It is the responsibility of management and Workers to report, record and update all records concerning the health and fitness of all Workers in this workplace. In the most cases, this will be in the form of observation only, as only Management will have access to Workers files for reasons of confidentiality.

Work-related musculoskeletal disorders (WRMSDs)

Work-related musculoskeletal disorders occur when there is a mismatch between the physical

requirements of the job and the physical capacity of the human body. Many different injuries can result from repetitive motions that produce wear and tear on the body. Specific risk factors include repetitive

motion, heavy lifting, forceful exertion, contact stress, vibration, awkward posture and rapid hand and wrist movement.

Prevention • Look at injury and illness records to find jobs where problems have occurred.

• Talk with workers to identify specific tasks that contribute to pain and lost workdays.

• Ask workers what changes they think will make a difference.

• Use the ‘Tasks/Risk Assessment’ tool in the WSI system to undertake a Risk Assessment on any

areas of work that you have identified as having the ‘potential to injure’

• Share the results of your Risk Assessment with all Workers and encourage their feedback

• Encourage workers to report WMSD symptoms and establish a medical management system to detect problems early.

• Find ways to reduce repeated motions, forceful hand exertions, prolonged bending or working

above shoulder height.

• Reduce or eliminate vibration and sharp edges or handles that dig into the skin.

• Rely on equipment-not backs-for heavy or repetitive lifting.

• Keep physically fit, maintain good muscle tone, exercise and take plenty of breaks.

• Engage the services of a suitably qualified professional (e.g. Occupational Therapist or Physiotherapist) to conduct a Physical Demands Analysis or Ergonomic Assessment on any task that

is repeatedly causing an injury

Simple solutions Workplace changes to reduce pain and cut the risk of disability need not cost a fortune. For example:

• Change the height or orientation of the product, such as using knives with curved handles to

prevent bending wrists unnaturally for a particular task.

• Provide lifting equipment to prevent back strain when working alone.

• Offer workers involved in intensive keyboarding more frequent short breaks to rest muscles.

• Vary tasks to avoid repeated stress for the same muscles.

38



Document Name: WHS023 Incident Reporting, Injury Management and RTW Program

Version: 2.0

Reference: WHS023

Incident Reporting, Injury Management and RTW Program

Purpose: To ensure that every incident is handled in the correct method as outlined in the relevant

state Workers Compensation and Return to Work legislation and guidelines. Also; to ensure that injured workers are brought back to full health and fitness and resume duties back at work as soon as possible.

Scope: This procedure encompasses all incidents, accidents and injuries that occur within the workplace.

Responsibilities: It is the responsibility of Management to contact the Return to Work Coordinator and cooperate fully with the process. It is the responsibility of every member of Workers to follow the instructions within this procedure. Procedure:

• Whenever there is an incident, it must be reported to management

• The incident then MUST be recorded in the Incident Report Form register.

• The incident form will ask you to nominate the parties that must be notified and will give you

options on how you are going to follow-up and what you are going to do

• From these options the following people MUST be made aware of the incident: WorkCover in your state, the General Manager, Human Resources Department, Insurer

• The Incident Report will also allow you to fill in dates for follow up and will remind you through

email prompts when follow up is due

• Be sure to get the injured person (if there is one) immediate First Aid (see WHS019 First Aid) and medical attention when necessary

• Do not leave the scene until management has arrived and has excused you if you are first to

arrive

• For follow up and next steps, please refer to WHS023B Return to Work Coordinators

handbook (see below for instructions) All Incidents must be reported to Management or Duty Managers.

First Aid: Please refer to WHS019 – FIRST AID. All incidents requiring the person to receive first aid will require the person/treating party to fill in the details of First Aid given on the FIRST AID REGISTER. Associated documents:

• WHS23B Return to Work Coordinators Handbook – Sample WHS Policies and Procedures

• Incident Report Form 39



Document Name: WHS024 Purchasing of General and Personal Protective Equipment

Version: 2.0

Reference: WHS024

Purchasing of General and Personal Protective Equipment

Purpose

To describe the process of selection, supply, use, training, instruction, replacement and maintenance of

general safety equipment and Personal Protective Clothing and Equipment (PPE).

Responsibilities Management

• Purchase Personal Protective Equipment, clothing and general safety equipment from a recommended seller

• Ensure all PPE, clothing and general safety equipment conforms to the appropriate Australian/New Zealand Standards (if unsure log into www.standards.org)

• Ensure Workers are issued with suitable PPE • Keep records of PPE issue and inspection • Ensure Workers are trained in the safe use of their PPE • Ensure all new tasks and processes are Risk Assessed and new PPE is provided accordingly • Promptly replace any lost or damaged PPE

Workers

• Observe all direction received with regard to using and maintaining PPE and other safety equipment.

• Never use faulty or damaged equipment, and report it immediately. Procedure

• Before PPE is issued, a hazard identification and risk assessment should be carried out to ensure that PPE is the safest control (see WHS010 Hazard Identification and Risk Assessment).

• All Workers should be issued with all PPE and relevant clothing and safety equipment before commencing work.

• Equipment and clothing provided is based on the common foreseeable tasks and operator may perform as part of their duties.

• Workers shall be consulted in the selection of PPE to ensure appropriate fit and comfort. • Items should be used according to the manufacturer’s instructions and maintained and stored

in a safe way to reduce the risk of damage. • Items should be regularly checked for damage and replaced if they are faulty. • The user of the equipment shall take care to ensure that it is in good condition for the next

user. Specifications for some PPE in use at this workplace

Item of PPE Relevant Specification Requirement Provisions

Instructor Hat and Long Sleeve top

AS 1270 and provide protection of minimum - 26

dBC (SLC 80).

Workers who may be exposed to the sun through out their

working day.

Instructor Knife May be provided on demand Workers who will be around water and ropes need a knife

on their person at all time.

Life Jacket May be provided on demand. Workers around water throughout the day must wear

a life jacket when doing so. Safety Footwear AS 22 10.2 -Type 1 Steel Capped. As specified by Management

40

http://www.standards.org/




Version: 2.3

Reference: WHS025

WHS Audit and Management Review

Purpose To ensure the continual monitoring, updating and improving of the performance of our WHSMS.

Scope This procedure applies to every element of the workplace’s premise, policies, procedures, and refers to opinion and

feedback of Management and Workers alike, if we have decided to undertake a process of regular, independent WHS Audit.

Responsibilities In an Audit, it is the responsibility of Management and the Duty Managers to make available all the information relating to WHS that the Auditor requires to complete the audit. The Manager on Duty will also be required to submit themselves to a 1-1½ hour interview on the specified audit date and likewise, nominate one of their Workers for the same. The Management Review is the sole responsibility of Management, but Workers and contractors to this workplace must ensure that they read and understand this procedure as it is their feedback that forms the information that Management will review and act on. Procedure This procedure applies, only where management choose to undergo an external WHS audit. Management, may instead, choose to ‘self-audit’ through continued strong use of the WSI system, including regular monitoring and ensuring that the Quarterly Documentation and Training Review is done when requested. 1. The Audit An Audit will be performed regularly (either six-monthly or annually) by an Accredited WHS Auditor. The Auditor will send Management an audit plan, detailing times, dates, requirements and contact details so that the auditee will know what is expected of them. Management may decide to change the date and time, but they must email those suggested changes to the Auditor as soon as it becomes known. The Audit will be conducted on the agreed date and the Auditor will hand back the documentation to the Manager. In most instances, the Auditor will provide a report to the Management, detailing the results of the Audit and where recommendations for changes are to be made. Management must then coordinate those changes as soon as possible. 2. The Management Review The Management Review will be carried out annually. Our workplace Management will go through the Audit reports, WHS policy and procedures and any other documents of interest to decide what is relevant and functional and what changes and updates, if any need to be made. The effectiveness of the WHSMS will be discussed and improvements suggested, who will then upload the changes to the system, where necessary.




Version: 2.3

Reference: WHS026

Workplace Bullying Policy and Procedure

Purpose To ensure that bullying, discrimination or any other psychological hazards within this workplace are identified if/when they occur and are dealt with so that there are no ongoing issues. Bullying of any type is not tolerated in this workplace. Persons bullied on the basis of gender, race or ethnic background, disability, sexual preference, marital status, pregnancy or age, are protected by the Equal Opportunity Act.

Scope

This procedure applies to every person within this workplace. Responsibilities It is the responsibility of all persons in the workplace to report bullying immediately to Management as and when it occurs. Management’s responsibility is to ensure that all cases where bullying has been reported are treated seriously and worked on until a resolution is brought forward. Management will further:

• Monitor the workplace for signs of bullying • Investigate all indications of workplace bullying • Act immediately and firmly to address workplace bullying issuesWHSWSI

Definition of Bullying Definition of bullying is -repeated unreasonable behaviour directed toward a worker or person within the workplace, or a group thereof that creates a risk to health and safety. Examples of behaviour that could be bullying include:

• Verbal abuse • Humiliating someone through sarcasm or insults • Intimidation • Be‐little Workers in front of peers/subordinates • Giving someone the majority of unpleasant tasks • Continuously threaten you • Constantly look over your shoulder while you do your work • Call you names, tease, insult or generally make fun of you • Always tell you that you are not doing a good job • Make you feel kept apart and keep you away from the group • Make you feel afraid and worried • Deliberately not include you in workplace activities • Spread gossip about you • Give you an unreasonable amount of work to do • Hide your belongings or tools

It is a condition of employment that all persons in our workplace to behave in a professional manner and treat each other with dignity and respect while they are here. Procedure - Workplace Bullying Reporting

41

42




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Workers who witness or experience workplace bullying should report the incident immediately to their Supervisor. In the event that the Supervisor may be involved in a workplace bullying claim, the Workers member should then report the incident to another Supervisor or the Managing Director. Reporting of incidents is a positive contribution to this workplace and will enable us to grow into the future without further issue. Report Handling and Resolution Procedure When a report of workplace bullying is lodged using the INCIDENT REPORT FORM the PCBU (Employer) will complete the following steps: • determine the nature and severity of the problem; • ensure confidentiality at all times; • apply the most appropriate resolution method; • once the situation has been resolved. document the outcome USING THE INCIDENT REPORT FORM and monitor for future occurrences; and • examine the underlying risk factors that may have contributed to the bullying and attempt to remove them Confidentiality Reporting will remain strictly confidential and no repercussions or retaliation will occur against the Person who reports any legitimate incident of bullying. Resolution There are three (3) approaches that can be employed to deal with complaints regarding workplace bullying :‐ 1. Informal (direct) the person who believes that they are experience workplace bullying (or someone on their behalf, eg. team leader, supervisor etc), makes a clear, polite request for the behaviour to stop. 2. Informal (mediation) a meeting is held involving the Workers member affected by the bullying and the perpetrator. An independent and impartial mediator (HRM) is present to assist discuss the incident and come to an agreed outcome. Members of a union have the right for union representation. Participation in mediation is voluntary and either party can withdraw at any time. 3. Formal (investigation) this approach is steered by an independent third party. It involves separate interviews with the Workers member allegedly affected by the bullying, the alleged offender, any witnesses and other relevant Workers. After the investigation a recommendation is made to the Managing Director, who then will make a decision for further action. In all approaches the employee allegedly effected by the behaviour needs to be satisfied that their concerns have been dealt with appropriately. Outcomes After exploration of the report, the following outcomes may occur :‐ • a written apology; or • an official warning; or • counseling; or • dismissal • all Workers will be reminded of the policy. 43




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Reference: WHS027

Boat yard machinery and equipment

Purpose

To ensure that equipment used in our workplace is safe, operated safely and without risk to the health and safety of

all those in the workplace when used.

Scope This procedure applies to every person in the workplace who operate, work around or access areas that machinery

and equipment is used. Please refer also to Procedure WHS017 for proper use of machinery and equipment.

Responsibilities In an Audit, it is the responsibility of Management and the Duty Managers to make available all the information relating to safe operation and use of equipment to all those in the workplace. Is is also expected that management will consult with Workers to develop Safe Work Prcedures (Safe Work Method Statements) in relation to every tasks related to using equipment and machinery. Samples and guides on how to put these procedures together can be found in the Member Area of WSI system – Safe Work Method Statements.




Version: 2.3

7.3 Risk assessment Matrix

Royal Geelong Yacht Club - Risk Management Tables Risk Impact Matrix

POTENTIAL IMPACT

A

B

C

D

E

A

Extreme

(1)

Extreme

(1)

Major

(2)

Major

(2)

Medium

(3)

B

Extreme

(1)

Extreme

(1)

Major

(2)

Medium

(3)

Minor

(4)

C

Extreme

(1)

Major

(2)

Major

(2)

Medium

(3)

Minor

(4)

D

Major

(2)

Major

(2)

Medium

(3)

Minor

(4)

Minor

(4)

E

Medium

(3)

Medium

(3)

Minor

(4)

Minor

(4)

Minor

(4)

Key:

L

I

K

E

L

I

H

O

O

D




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1 Extreme risks that are likely to arise and have potentially serious

consequences requiring urgent attention

2 Major risks that are likely to arise and have potentially serious

consequences requiring urgent attention or investigation

3 Medium risks that are likely to arise or have serious consequences requiring

attention

4 Minor risks and low consequences that may be managed by routine

procedures

Once risk impact has been determined the committee can evaluate what response is necessary to make the risk

tolerable to the organisation.

Hazard/ Risk

IL IS IR Control. RR AR? Y/N

Resources

Risks specific to the Dinghy Sailing Program (Primary School Introduction to sailing, Secondary School Introduction to Sailing, Sail Experience - Dinghy)

1

Insufficient supervision of Junior Sailors in programs that are part of the “Junior Sailing Program” resulting in accidents or personal injury. Emergency event during program

C D 3 RGYC is an accredited Yachting Australia Discover Sailing Centre (YADSC) and ensures that supervision ratios specified in the Operation Standards and Guidelines for YADSC’s are applied. A minimum of two staff are rostered for each program, with a minimum of I qualified instructor A cap on enrolments so the desired ratio complies with the YDSC guideline. Sailing area for Junior Learn to Sail and Green Fleet Racing Programs are separated from the Club Racing Area.

4 Yes Operation Standards and Guidelines for YADSC’s Staff are aware of the Emergency Management Plan (covers YA DSC events)

2

Insufficient supervision of Junior Sailors outside of formal program times and arrangements (ie Sunday - recreational sailing of novices where no club supervision is available) resulting in accidents or personal injury.

D D 4 All Junior Sailors must return to shore before twilight. Parents must be present to provide supervision to their own children outside of formal program times. Junior Sailors must remain close to shore and in full vision at all times.

3 Yes Instructors briefing

3

Inadequate provision of personal information about Junior Sailing participants by parents in regard to specific health issues such as asthma, allergies, seasickness, next of kin emergency contact notification, etc.

C D 3 Enrolment forms must be completed and checked before students can take part in JSP events. Enrolment forms are based on the Yachting Victoria model and include the request for information on significant health issues. Parents must complete and sign forms for all participants under 18 years of age Copies of enrolment forms available in the Sailing office. Staff and volunteers provided with keys to this office Both parents and students must sign an acknowledgment that participation in a sailing problem has some inherent risks. Health information and information on medication is collated for each program and kept on hand at all JSP events.

4 Yes Enrolment Forms Enrolment Forms




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ID No.

Hazard/ Risk


Resources/ Actions

4

Hypothermia or discomfort due to inadequate clothing

C D 3 Parents and junior sailors are informed about suitable weatherproof clothing as part of enrolment process Sailing events in close proximity to shore. Events not held in extreme conditions. Events only held over late spring, summer / autumn period of the year. Information provided about hypothermia for parents/ juniors. Provide “space blankets” in first aid kits.

4 Yes Information sheet available at enrolment

5

Appointment of unqualified and inexperienced Instructors resulting in poor program delivery.

C D 3 RGYC is YADSC Accredited and ensures that sufficient qualified Instructors are available to run each program. A detailed program of Lesson Plans outlining Instruction for each session of each course has been written that follows the Yachting Australia approved method of teaching sailing. We aim to maintain our Instructor resource base by having at least two more people complete Yachting Australia Instructor and/or Assistant Instructor courses each year. For all Instructors, Assistant Instructors, Coaches and any other adults assisting with the program, relevant Certificates are required to be provided to the Club and kept on file to ensure they are kept up to date. Working With Children Checks (WWCC’s) are required for all adults assisting with the program. A training record is maintained for all instructors and volunteers

4 Yes YA Accreditation Course outlines / lesson plans / Instructors notes YA training courses All Certificates WWCC’s

6

Poor planning by Instructors resulting in poor learning outcomes for Junior Sailors.

C D 3 A detailed Program of Instruction with Course Outlines, Lesson Plans, Instructor’s Notes, Checklists and Inclement Weather Activities has been written for each course and these follow the Yachting Australia approved method of teaching sailing. All Qualified Instructors and Assistant Instructors will have received a copy of the YA Course outlines when completing their YA training course. YA approved text books are provided to all participants. Detailed Learn to Sail notes are provided where required to each participant to supplement the information in the texts.

4 Yes Course outlines and Lesson plans YA Course outlines YA Text books RGYC Learn to Sail Notes

7

Inadequate first aid facilities for Junior Sailors

C D 3 Adequate first aid kits to be maintained in the sailing office, cadet canteen as identified on Evacuation Diagram. Audits of first aid facilities by RGYC staff Space blankets, heated room available

4 Yes Evacuation Diagram to be completed. Audit records to be maintained. Identify First Aid training requirements for instructors

8

Inadequate communications between instructors and RGYC and/ or shore personnel

C C 2 All instructors issued with VHF radios. If radio room is unmanned on no response is received from radio contact switch to VHF12 Regional Channels

4 Yes Issue radios and covers to instructors




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ID No.

Hazard/ Risk


Resources/ Actions

9

Collision of boat/s resulting in personal injury.

C D 3 RGYC Emergency Management Policy and Procedures set out an Emergency Management Plan for this scenario. Procedures Manual contains a copy of this plan giving easy access to the Proposed Response Clear pre-launch instructions. Relatively small fleet sizes Qualified and experienced skippers. Rescue Craft (RIB’s). note minimum crew of RIB’s is two at all times Yacht skippers and crew to be always aware of other boats while sailing. Daylight sailing only with good visibility (no fog) The small off the beach boats where the impact of any collision is generally minor.

4 Yes RGYC Policy / procedures manual RO Procedures Manual Sailing Instructors TY Fleet Computer weather data & RGYC Weather station

10

Parents harassing members, officials or other participants due to dissatisfaction with procedures or results.

C D 3 The Club has adopted the Yachting Australia Member Protection Policy which includes Position Statements on a number of issues such as Codes of Behaviour for Administrators, Officials, Participants, Coaches and Instructors, Parents and Spectators, as well a setting out a Complaints Procedure should issues arise. Parents are involved with the program as much as possible so they understand the program structure, organisation and the expected outcomes thoroughly. The Club has also adopted and endorsed the Victorian Code of Conduct for Community Sport. The Codes of Conduct are on display at the Club and are published in the Club Newsletter from time to time.

4 Yes Yachting Australia Member Protection Policy Codes of Conduct Course Introduction Information Vic CoCfCS Signs and Club Newsletter

11

Insufficient consideration of abilities, health and needs of different age groups in planning on water activities leading to personal injuries.

C D 3 A Roster Preference Sheet provides information to the Roster Manager as to the capabilities of members to carry out rostered duties. Learn to Sail Committee uses the “Safety Guidelines for Children and Young People in Sport and Recreation” as a guideline when planning activities. Equipment used for Junior Learn to Sail programs is specifically designed for use by Junior Sailors. Club Health and Safety Officer monitors these issues and makes recommendations where required. Members are requested to provide feedback on the on water activities each year as part of the planning process for the following season.

4 Yes Roster Preference Sheet Guidelines book




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ID No.

Hazard/ Risk


Resources/ Actions

12

Lack of appropriate First Aid Equipment readily available to treat injuries or accidents as they occur.

C D 3 First Aid Equipment is available in the Control Tower, the Kitchen, in the Sign On area (drink fridge enclosure) and on each rescue boat. A First Aid kit is also kept on the beach during Junior Sailing Program activities. First Aid equipment is replaced as items are used and checked periodically during the year. The Club “Health and Safety Officer” is responsible for ensuring that First Aid Equipment is kept up to date.

4 Yes First Aid Kits An extra First Aid Kit Replacement items

13

Poor maintenance of the OTB boat beach access ramp leading to personal injury or damage to boats.

C D 3 Ramp is re-dug and prepared at the start of each season. Ramp is covered with non-skid material – rubber and/or carpet. Sand is removed from the surface when necessary. Access at the bottom is levelled when required.

4 Yes Rubber Mats Carpet pieces




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ID No.

Hazard/ Risk


Resources/ Actions

Risks specific to the Keelboats – Sail Experience - Keelboats

14

Insufficient supervision of Junior Sailors in programs that are part of the “Junior Sailing Program” resulting in accidents or personal injury. Emergency event during program

C D 3 RGYC is an accredited Yachting Australia Discover Sailing Centre (YADSC) and ensures that supervision ratios specified in the Operation Standards and Guidelines for YADSC’s are applied. A minimum of two staff are rostered for each program, with a minimum of I qualified instructor A cap on enrolments so the desired ratio complies with the YDSC guideline. Sailing area for Junior Learn to Sail and Green Fleet Racing Programs are separated from the Club Racing Area.

4 Yes Operation Standards and Guidelines for YADSC’s Staff are aware of the Emergency Management Plan (covers YA DSC events)

15

Participants’ boats in danger of collision with shipping traffic.

D C 3 Courses set well away from major shipping channels using GPS points as a base reference. (Usually at least 1nm away) GPS also used to set courses to maintain required distances. Main shipping channel is well marked, frequently used and all sailors are well aware of keeping clear. Application of COLREGS (IRPCS)

3 Yes GPS on course setting boat GPS

16

Difficulty in attending to a medical emergency / injury mid session resulting in exacerbation of injury.

D C 3 Manual handling techniques when lifting over the side of boats included in the Rescue Boat crew training. Suitable footwear to be worn on patrol boats. Second boat and/or inflatable boat called to assist. Yacht fleet on call to assist. RIB’s Skipper responsible to identify emergency point for ambulance pick up of injured person VHF radio contact on ch16

4 Yes (as above)

17

Loss of communications resulting in not being able to provide effective rescue service.

C D 3 Rescue boats and Race Control Tower are equipped with both VHF and CB radio and monitor both constantly. RGYC has 4 fully operative hand held VHF radios for use in reserve and by small RIB’s when in operation. (One can always be used as a backup in the Tower or can be ferried out to a rescue boat if required.)

4 Yes 1 radio per boat

18

Emergency event on the water C D 3 Minimum of 2 Rescue Craft for each race (Plus 2 additional Craft if Green Fleet is racing), with another in reserve. Operating area in close proximity to shore wherever possible. Yacht fleet on call to assist. Races held relatively close to shore and club house, in enclosed waters and of relatively short duration. Trailerable yacht fleet on call to assist. Relatively small racing fleets. Daily “race information session” will provide skippers and crew with up to date weather information.

4 Yes (as above) Inspection of RIB before each use to ensure adequate equipment Emergency Management Plan Computer weather data




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ID No.

Hazard/ Risk


Resources/ Actions

19

Poor tracking of fleet by tower officials resulting in missing boats during a race and /or inaccurate race results.

D C 3 Training is run annually for Race Control staff. All members receive “Race Management Procedures Manual” outlining responsibilities before, during and after races. Tower staff check boats around marks and take particular note of boats leading and trailing each division. Rescue boat staff are alerted to regularly check on all boats progress.

4 Yes Race Management procedures Timekeeper’s Record Sheets

Risks specific to the Sailability boats (Hansa classes)

20

Sailability Sailors

B B 1 While the Hansa is an open class, many of the

sailors will have limited mobility and may be

wheelchair users. In rescue situations, do not

attempt to remove sailors with limited mobility from

the yacht unless there is no alternative (it is much

safer to unload the crew at the dock). If a sailor is

injured or unwell, it is recommended to tow the

yacht to dock as soon as possible.

3 Yes Weatehr dependant, Plave a skilled sailor in each boat if required

21

Cockpit

The cockpit layout is very limited but someone can

sit on the coaming with their feet on the centreboard

case ahead of the sailor.

22

Seating

B B 1 Sailors use soft seats in the hansa class with

joystick steering (between the legs). Sailors with

poor trunk stability will use thoracic supports located

under their arms and often with a strap across their

chest.

3 Yes The use of suitable supports

23

Access & Egress

D A 2 Due to the small size of the boat, safety crews can

get very close to the sailors without boarding.

Stepping on and off the boat should be undertaken

with extreme caution. The Liberty is small and

carries just 70kg of lead ballast in the centreboard,

so weight on the gunwales will cause the yacht to

heel. Enter and exit over the side-decks and move

weight to the top of the centreboard as soon as

possible. Do not enter via the stern. The steering

mechanism is vulnerable, the deck is not reinforced

and it is slippery. Do not place weight on the

foredeck. It may crack under bodyweight.

3 Yes Only sail on suitable days Care when boarding and leaving the boat PFD1 Life jackets by all participants

24

Secure Tie-Up Points

B B The secure tie-up point on the hansa is the main

mast at deck level. A tow line is passed through the

stainless steel bow ring and a bowline ties around

the main mast above the deck. Do not tie up to the

foremast.

3 Yes Have a line ready on the safety boat for towing




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ID No.

Hazard/ Risk


Resources/ Actions

25

Coming Alongside

C C 2 Only come alongside with the agreement of the

Liberty crew. Use an inflatable RIB whenever

possible as the gunwales can be damaged. If a

rigid hull vessel must be used, ensure fenders are

kept between the boats. The Liberty should be

stationary or moving very slowly. Approach from

astern and come alongside to windward. The safety

boat crew should hold the yacht alongside by

holding inside the coaming. A boat hook can be

used around the main mast. Do not hold the yacht

by the foremast more than 20cm above the

foredeck as it is not reinforced.

4 Yes Use of inflatable only Carry a boathook in Safety boat

26

Flooding

D A 2 If the cockpit is flooded, it will be necessary to bail

out as there is no cockpit drainage. If the hull has

been penetrated and there is water between the hull

and deck, do not remove the deck hatch covers as

this may allow remaining air to escape.

3 Yes Use in suitable conditions only

27

Towing

B E 4 Each Hansa boat is supplied with a tow-ring

attached to the bow fitting. A towing line up to

25mm diameter can be passed through the ring and

secured around the main mast at deck level. Do not

tow from the foremast. Provided the boat can be

steered to follow the tow vessel, towing from the

bow is preferable. Do not exceed 8 knots whilst

towing. (5 knots is recommended). Towing

alongside is suitable when steering is damaged. It

is recommended that the load of the tow is taken

from the stern traveller line with the tow line through

the bow ring used to maintain directional stability.

4 N Reduce towing speed to 8knots Use tow rope through bow ring

28

Reefing Sails for increased wind

D E 4 The roller reefing system on the Liberty enables

sailors or safety crews to reduce the sail area when

the wind increases. Mainsail Reefing Procedure

(best from RIB positioned on port side of Liberty):

1. Release outhaul from cleat on console and boom.

2. Pull on the sails to release outhaul tension. 3. Release mainsail reefing line (inner) from cleat

on port side of console and haul line aft from forward to reef as required (Note – DO NOT haul line from aft on the starboard side).

4. Cleat mainsail reefing line. 5. Tension outhaul and cleat on boom.

Foresail Reefing Procedure (best from RIB

positioned on port side of Liberty):

1. Release jib sheets. 2. Release foresail reefing line (outer) from cleat

on port side of console and haul line aft from forward to reef as required (Note – DO NOT haul line from aft on the starboard side).

Cleat foresail reefing line.

4 N Use boats in suitable conditions Reef prior to leaving the dock




Version: 2.3

Risks common to all “On the Water” activities at RGYC

ID No.

Hazard/ Risk

IL IS IR Control. RR

AR? Y/N

Resources/ Actions

29

Person/s being lost at sea.

C B 2 RGYC Emergency Management Policy and Procedures set out an Emergency Management Plan for this scenario. Both Tower and Rescue boats required to do regular checks to ensure all boats are continuing to race without difficulties. All competitors made aware of responsibility to assist other boats in need of help. Yacht fleet on call to assist. All Rescue Boats carry “crew removed markers” so if a boat is found without crew aboard it will be clear if the crew has been rescued and the boat left. Sailing Courses are close to shore and in close proximity to the Club House. The concept of “stay with the boat” is always emphasised in Club “Learn to Sail” programs and with members. Personal Floatation Devices (PFD’s) must be worn at all times by everyone in vessels and water craft. Keel and rescue boats are only vessels allowed to sail outside of daylight hours.

3 Yes RGYC Policy / procedures manual

30

Unforeseen severe weather changes (including squalls and electrical storms) result in sailors and officials being exposed during events.

C C 2 RGYC Emergency Management Policy and Procedures set out an Emergency Management Plan and a Critical Incident Response Plan for On Water emergency situations. RGYC has an “onsite” Davis Weather Station that gives us up to the minute information. The Hoptoun 10 weather station is on display on the computer in the Sailing and Marina office Computer weather analysis monitored before and during sailing activities by trained OOD’s and instructors. Instructors receive training on forecasting weather changes as part of their accreditation. OOD Training is run before the start of each season. Appropriate Rescue Boat to fleet size ratio’s maintained. The OOD will remind boat skippers about Fundamental Rule 4 on days where a significant change of conditions may occur.

4 Yes RGYC Policy / procedures manual Weather station Computer weather data Training program ISAF RR Sailing

31

Fire/explosion on RIB’s resulting in personal injury to crew.

D

B 2 RGYC Emergency Management Policy and Procedures set out an Emergency Management Plan for this scenario. Well maintained and regularly serviced Rescue Craft. No Smoking policy for all personnel on Rescue Craft. Fuel tanks to be removed from craft for refuelling. (if not permanently mounted) Fire extinguishers checked every 6 months and replaced when necessary.

3 Yes RGYC Policy / procedures manual Signs in place.

32

Personal physical condition such as seasickness

D E 4 Close proximity to Club makes return to shore quick Health check and health information to be provided at enrolment

4 Yes




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ID No.

Hazard/ Risk


Resources/ Actions

33

On set of hypothermia affecting crew.

D C 3 Races and sailing events in close proximity to shore. Events not held in extreme conditions. Events only held over late spring, summer / autumn period of the year. Information provided about hypothermia for members. Procedures set out to assist decision making for OOD’s in marginal conditions. Provide “space blankets” in RIB’s.

4 Yes Posters Procedures Manual Space Blankets

34

Capsize of sailing boat resulting in person/s trapped under sails and rigging

D E 4 Sailors are made aware that their first responsibility following capsize is to check on the safety of other crew members and count the number of sailors. (Should match the normal crew number). A practical activity (training and drill) relating to entrapment is also part of our Learn to Sail Courses – it is important to reduce the likelihood of panic should entrapment occur. Students are made aware of the additional risks associated with the “scoop method” of capsize recovery. Rescue boats are instructed to check on the safety of crew of a capsized boat as their FIRST PRIORITY. Rescue boat crews are also instructed to be ready to enter the water to assist crew if entrapment is suspected. Rescue boats carry sharp serrated knives and wire cutters as part of their standard safety equipment. Rescue boat attend the scene of capsize as quickly as possible. Communicate to sailors as to their condition. If any crew missing or trapped under capsized boat. Notify RGYC base of emergency status. Rescue swimmer should deploy with knife to check on victim under capsized vessel. Assist trapped sailor as soon as possible. Give first aid if necessary. Proceed to evacuation point if necessary.

3 Yes RGYC Base RIB crew Training and drills RGYC Emergency Management Plan

35

Sunstroke / sunburn / dehydration/ heat stress to sailors and crew, RGYC staff, volunteers, instructors and or race officials.

C D 3 Free sunscreen always available at the “sign on desk” and in the change rooms. Advice/reminders given to participants when required. Drinking water available to all personnel. Larger rescue boats (including inflatables) have a “T Top” sunshade. Marquees (on shore) and shade provided wherever possible Weather proof clothing and hats to be worn

4 Yes Sunscreen Bottled water and water faucets available T Top Training, induction posters and policy

36

Mechanical breakdowns / gear failure resulting in not being able to provide effective rescue capabilities.

C E 4 All equipment is well maintained and regularly serviced. An extra Rescue Craft is always available if needed. Small Inflatable Rescue Craft can be used if necessary. Trailerable yacht fleet on call to assist. The OOD should consider whether to POSTPONE / CANCEL or ABANDON a race if the safety of competitors is in any way compromised by any breakdown or non-availability of rescue craft.

4 Yes Spare boat 2 RIB’s available




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ID No.

Hazard/ Risk


Resources/ Actions

37

Appointment of inexperienced Race Control Officers leading to poor decision making and/or race management.

C D 3 Training is provided for all Race Control personnel each year. A “Race Management Procedures Manual” has been written to outline the key responsibilities of Race Management Duties and is distributed to all members rostered. A Race Management Procedures Folder is in the Control Tower for use by Race Control staff on race days. The appointment of a mentor with inexperienced Race Control staff is often used to assist new members become familiar their rostered roles.

4 Yes Training program Procedures Manual Race Officers (OOD) folder Mentors

38

Injury to officials, sailors or other water users from rescue and official boat propellers.

D A 2 RGYC Emergency Management Policy and Procedures set out an Emergency Management Plan and a Critical Incident Response Plan for On Water emergency situations. Licensed drivers only operate Club rescue boats – skippers should also have completed a YA Power Boat Handling Course. Patrol boat skipper training run annually. Skippers instructed to turn off the motor if attending swimmers in the water. Minimum of two staff on each boat. All boats required to adhere to the 5kph speed limit inside the Parks Victoria 5 knot markers. Propeller guards are fitted to “rubber ducks” which operate closer to shore with the Junior Sailing Program.

3 Yes RGYC Emergency Management Plan Policy / procedures manual Roster R/Man Training Propeller guards

Risks specific to the Pre and Post sailing events (“Off the Water”)

39

Poor handling of rescue boat/s resulting in personal injury to sailor/s and or damage to boats.

C C 2 RGYC Emergency Management Policy and Procedures set out an Emergency Management Plan for this scenario. Licensed drivers only operate Club rescue boats. Patrol boat skipper training run annually – assisting disabled boats is an essential part of this training. Minimum of two staff on each boat. Rescue Boat Skippers are instructed to stop the motor whenever possible when rescuing crew from the water.

4 Yes RGYC Policy / procedures manual Roster Race Management Training Program PBH Courses

40

Possibility of post-traumatic stress for volunteers involved in serious accidents and/or emergencies.

C C 2 De-brief is always provided for personnel involved in any serious incident. Emergency Management Plan sets out a process of dealing with “Critical Incidents” including monitoring and seeking counselling for those involved if required. Specific “Critical Incident Management Procedures” are included in the Emergency Management Plan to ensure the steps to deal with personal issues of those involved are adequately dealt with. A review process always follows any serious incident to see if the Emergency Management Plan can be improved for the future. Safety Management Plan includes an Injury/Incident Report form to be used to record information about significant injuries and/or incidents. These reports are reviewed and investigated where necessary. A designated role for the Club H&S Officer is to monitor those who have been involved in a critical incident to ensure their wellbeing.

3 Yes De-brief Emergency Management Plan Critical Incident Management Procedures Review Plan Injury / Incident Forms




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ID No.

Hazard/ Risk


Resources/ Actions

41

Personal injury to sailors or other club members from vehicles and trailers passing through the club access point and/or on the grassed rigging areas.

C C 2 Vehicles only move in defined areas and only at safe speeds. Gates are electronically locked to prevent non-member access. Driveway and Rescue Boat launch area is separated from boat yard and OTB rigging area. Defined trailer parking area. A very high percentage of Club boats are stored on trolleys in the Club Enclosure.

3 Yes Electronic locks on gates

42

Heavy equipment placed high up in racks causing injury or damage to equipment during retrieval.

C D 3 Safety Management Plan includes guidelines for Manual Handling. Manual Handling Guidelines are on display around the Club. Members aware of risks of heavy objects being placed inappropriately. Members work together in lifting and/or moving heavier boats and objects. Proper lifting techniques are taught and practised as part of “Learn to Sail” courses.

4 Yes OH&S Policy Signs SS Lesson Plans

43

Careless practice in refuelling power boats resulting in damage to boats and/or burns to individuals.

C B 2 No Smoking policy in garage area. No Smoking policy when and where refuelling is taking place. Refuelling practice is covered in annual Race Management Training (Rescue Boat Crews) run by Sailing Committee. Also - no Mobile Phones near refuelling area. Fuel tanks are to be removed from craft for refuelling if portable. Refuelling done as part of after race routine when time is less of a pressing issue. It is STRONGLY RECOMMENDED to use the “jiggler” (syphon) when refuelling rather than a funnel.

2 Yes Signs Race Management Procedures Man. RMP Manual RMP Manual RMR Manual RMP Manual Jiggler




Version: 2.3

7.4 Indemnity forms

RGYC Indemnity Form

*Required fields!

*First Name:

*Surname:

*Street Address:

*Date of Birth: *Gender:

*Emergency Mobile:

*Medical Conditions (please specify):

Email address:

Have you tried sailing before? Yes / No

Do you wish to receive further

communications about sailing opportunities?

Yes / No

Are you interested in joining the Royal

Geelong Yacht Club?

Yes / No

Conditions of Entry– please read and sign the bottom of page 2




Version: 2.3

Conditions of Entry – please ensure you read this and sign the bottom of this page

I acknowledge and agree that:

1. In this registration and declaration: “Club” means and includes: Royal Geelong Yacht Club Inc. and its directors, officers, members, servants or agents. "Claim" means and includes any action, proceeding, claim, demand, damage or expense however arising including but not limited to negligence but does not include a claim in respect of any action, suit etc made by any person entitled to compensation under a relevant Club insurance policy or under any right expressly conferred by the Club constitution. “Event” means any activity conducted associated with my experience of sailing at the Club.

2. If accepted I will be permitted to participate in the Event , subject to my complying with the terms and conditions of the Event, this declaration and any reasonable direction issued by the Event organisers or their representatives.

3. The Event rules & this declaration comprise a contract between me and the Club and are necessary and reasonable to promote and conduct the Event

4. Warning: Participation in the Event can be inherently dangerous. I acknowledge that I am exposed to certain risks during my participation in the Event including, but not limited to, physical exertion and injury, bodily contact, falls, equipment failure and unpredictable weather conditions. I acknowledge that accidents can and often do happen which may result in me being injured or even killed, or my property being damaged. I have voluntarily read and understood this warning and accept and assume the inherent risks in participating in the Event.

5. WARNING UNDER THE FAIR TRADING ACT 1999

Under the provisions of the Fair Trading Act 1999 several conditions are implied into contracts for the supply of certain goods and services. These conditions mean that the supplier named on this form is required to ensure that the recreational services it supplies to you are:

• rendered with due care and skill; and

• as fit for the purpose for which they are commonly bought as it is reasonable to expect in the circumstances; and

• reasonably fit for any particular purpose or might reasonably be expected to achieve any result you have made known to the supplier.

Under section 32N of the Fair Trading Act 1999, the supplier is entitled to ask you to agree that these conditions do not apply to you. If you sign this form, you will be agreeing that your rights to sue the supplier under the Fair Trading Act 1999 if you are killed or injured because the services were not rendered with due care and skill or they were not reasonably fit for their purpose, are excluded, restricted or modified in the way set out in this form.

NOTE: The change to your rights, as set out in this form, does not apply if your death or injury is due to gross negligence on the supplier's part. "Gross negligence" is defined in the Fair Trading (Recreational Services) Regulations 2004.

For the purposes of this clause 5, “the Supplier” shall mean and include the Club.

6. Exclusion of Implied Terms: I acknowledge that where I am a consumer of recreational services, as defined by any relevant law, certain terms and rights usually implied into a contract for the supply of goods or services may be excluded. I acknowledge that these implied terms and rights and any liability of the Club flowing from them, are expressly excluded to the extent possible by law, by this Event application declaration. To the extent of any liability arising, the liability of the Club will, at its discretion be limited to the resupply of the services or payment of the cost of having the services supplied again.

7 Release and Indemnity: In consideration of the Club accepting my application for entry to the Event I, to the full extent permitted by law:

(a) release and will release the Club from all Claims that I may have or may have had but for this release arising from or in connection with my participation in the Event; and

(b) indemnify and will keep indemnified the Club in respect of any Claim by any person including but not only another participant in the Event arising as a result of or in connection with my participation in the Event.

8 Fitness to Participate: I declare that I am and must continue to be medically and physically fit and able to participate in the Event. I will immediately notify the Club in writing of any change to my fitness and ability to participate. I understand and accept that the Club will continue to rely upon this declaration as evidence of my fitness and ability to participate.

9 Consent to medical treatment: If required, the Club will arrange medical or hospital treatment (including ambulance transportation) for me. I authorise such actions being taken by the Club where my further consent cannot be obtained and agree to meet all costs associated with such action.

10 Privacy: I understand that the information I have provided is necessary for the conduct of the Event and for the Objects of the Club. I acknowledge and agree that the information will only be used by the Club to facilitate the conduct of the Event and other events conducted by the Club. I understand that I will be able to access my information through the Club. If the information is not provided my Event entry application may be rejected.

11 Copyright and right to use image: I acknowledge and consent to photographs being taken of me during my participation in the Event and authorise the Club to use such photographs for promotional or other purposes without my further consent being obtained. Further, I consent to the Club using my name, image, likeness and also my performance in the Event, at any time, to promote the Event or Club activities by any form of media.

12 Severance: If any provision of this declaration is invalid or unenforceable in any jurisdiction, the phrase or clause is to be read down for the purpose of that jurisdiction, if possible, so as to be valid and enforceable. If the phrase or clause cannot be so read down it will be severed to the extent of the invalidity or unenforceability. Such severance does not affect the remaining provisions of this membership declaration or affect the validity or enforceability of it in any other jurisdiction.

I have read, understood, acknowledge and agree to the above declaration including the warning, exclusion of implied terms, release and indemnity. I warrant that all information provided in my Event application is true and correct. I acknowledge that this Event application declaration cannot be amended. If I do amend it my

application will be null and void.

Signed:

Name:

Date:

Where the applicant is under 18 years of age this form must also be signed by the applicant’s parent or legal guardian. I,

am the parent or guardian of the applicant. I expressly authorise and consent to the applicant participating in the Event. In consideration of the applicant's participation in the event being accepted, I expressly agree to accept, in my capacity as parent or guardian, the terms set out in this Event application and declaration including the provision by me of a release and indemnity in the terms set out above. Parent’s Signature: (where applicant under 18 y.o Name: Date:

S:\1 - Sailing\6 - Training\2017-18\Forms\RGYC Indemnity Form 2017.18.docx




Version: 2.3

7.5 List of the RGYC rescue vessels to be used for the Discover Sailing Centre

Vessel Name Boat Make/Model Registration

Hull Length

Outboard Model

Outboard HP

Stubbs Cobia MSV13073 5.7 Yamaha 100

Soos Cobia MSV13074 5.7 Yamaha 100

Peter Jackson Cobia MSV13075 6.25 Yamaha 100 Dave Wayne Aqua Pro MSV13076 4.5 Honda 40

Academy Brig MSV13077 3.9 Honda 30 Bravo Captain 480 MSV13077 4.8 Yamaha 40

MSV13073

MSV13074




Version: 2.3

MSV13075

MSV13076

MSV13078